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Home My WebLink About2005-25886 Reso RESOLUTION NO. 2005-25886 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT FOR FLEET MAINTENANCE AND REPAIR SERVICES BETWEEN THE VILLAGE OF KEY BISCAYNE, FLORIDA, AND THE CITY OF MIAMI BEACH, FLORIDA. WHEREAS, the City of Miami Beach and the Village of Key Biscayne are municipal corporations within Miami-Dade County and share common goals and objectives; and WHEREAS, the Village of Key Biscayne does not have a fleet maintenance facility and wishes to utilize the City of Miami Beach's Fleet Management Department to accommodate its fleet maintenance and repair requirements; and WHEREAS, the Village of Key Biscayne and the City of Miami Beach mutually agree to all of the provisions in the Intergovernmental Agreement providing fleet maintenance and repair services to the Village of Key Biscayne for an agreed upon sum; and WHEREAS, all proposed fleet maintenance and repair services for the Village of Key Biscayne will be performed at the City of Miami Beach Fleet Management facility. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, .FLORIDA, that the Mayor and City Commission authorize an Intergovernmental Agreement for fleet maintenance and repair services between the Village of Key Biscayne, Florida, and the City of Miami Beach, Florida. PASSED and ADOPTED this May ,2005. ~rP~ CITY CLERK David Dermer Robert Parcher APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION /~ ~ \~ __ n __ . LJI!?/ti< 1 orne Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And Authorizing The Mayor And City Clerk To Execute An Intergovernmental Agreement For Fleet Maintenance And Repair Services Between The City Of Miami Beach, Florida And The Village Of Key Biscayne, Florida. Issue: Shall the Mayor and City Commission adopt the Resolution? Item Summa IRecommendation: The Village of Key Biscayne has no current fleet service facilities for its small fleet. The Village of Key Biscayne wishes to enter into an Intergovernmental Agreement with the City of Miami Beach to provide fleet maintenance and repair services at the City's Fleet Management facility. The Village of Key Biscayne will pay for all labor and materials for fleet services based on the City of Miami Beach Fleet Management's current published rate schedule. The City's Fleet Management Department does n(ft expect an impact on its current level of customer service to internal customers, anticipates additional revenue, and an increase in its commitment to providing excellent customer service. The Administration recommends ado tin the Resolution. Advisory Board Recommendation: I n/a Financial Information: Finance Dept. Approved Source of Funds: D Ci Clerk's Office Le islative Trackin Andrew E. Terpak T:\AGENDA\2005\May2005\Consent\Mutual AidVillageofKeyBiscSumm.doc AGENDA ITEM DATE CIG. ~-1 g -o~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM From: Mayor David Dermer and Date: May 18, 2005 Members of the City Commission Jorge M. Gonzalez ~",.....V- City Manager 0 U A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT FOR FLEET MAINTENANCE AND REPAIR SERVICES BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND THE VILLAGE OF KEY BISCAYNE, FLORIDA. To: Subject: ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS The Village of Key Biscayne, Florida, a municipal corporation within Miami-Dade County, currently has no fleet service facilities and wishes to enter into an Intergovernmental Agreement with the City of Miami Beach, Florida, providing fleet maintenance and repair service of approximately forty (40) vehicles and two (2) all terrain vehicles through the City of Miami Beach's Fleet Management Department. The City of Miami Beach Fleet Management Department has the capacity to service and maintain the Village of Key Biscayne Fleet of approximately forty (40) vehicles and Two (2) all terrain vehicles. Fleet Management currently services over 1,175 pieces of rolling stock and has a budget of $5.7 million. The annual billing to the Village of Key Biscayne is projected to be between $38,000 and $50,000 annually. The servicing of the Village of Key Biscayne's fleet will not impact our current level of customer service to internal customers and its day to day operations. All proposed fleet maintenance and repair services for the Village of Key Biscayne will be performed at the City of Miami Beach Fleet Management facility during regular operating hours. By proposing to offer the City's fleet services to the Village of Key Biscayne, the Fleet Management Department anticipates not only additional revenue, but also an increase in its commitment to providing excellent customer service. Fleet Management will be solely responsible for the scheduling and prioritizing of work to be performed. The City of Miami Beach fleet will always have priority service. In all cases, Fleet Management will make every effort to timely complete work and minimize down time. As part of the Intergovernmental Agreement, the Village of Key Biscayne will pay for all labor and materials provided by the City of Miami Beach's Fleet Management Department based on the City of Miami Beach-Fleet Management's current published rate schedule. These rates are reviewed quarterly and are subject to change at the City's sole discretion. The Village, subject to the limitations of Section 768.28, Florida Statutes, agrees to defend, indemnify and hold harmless Miami Beach, its officers, agents, and employees from any and all claims, losses, liabilities, injuries, damages and causes of action which arise out of the performance of services pursuant to the attached Agreement, except for any claim, loss, liability, injury, damages, demands or causes of action resulting from vehicle maintenance or repair service activities done in bad faith or with malicious purpose or in a manner exhibiting wanton and willful disregard of human rights, safety, or property. The Village further agrees to name Miami Beach as an additional insured on the Village's Liability program "Garage Operations" coverage. Attached, please find a draft copy of the Intergovernmental Agreement for Fleet Maintenance and Repair Services between the Village of Key Biscayne, Florida, and the City of Miami Beach, Florida. The Administration requests the Commission approve the substance of this Agreement as presented, subject to finalization of language with reference to indemnification, and signed off by both attorneys. The scope of services will not be affected. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, adopt the resolution to authorize an Intergovernmental Agreement for fleet maintenance and repair services between the Village of Key Biscayne, Florida, and the City of Miami Beach, Florida. ~:~~~'J),~5\consentlMutua' A;d VUlageolKeyBiscMemo.doc