HomeMy WebLinkAbout2005-25887 Reso
RESOLUTION NO. 2005-25887
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) TO
DETERMINE IF IT IS IN THE CITY'S BEST ECONOMIC INTEREST TO AWARD A CONTRACT
FOR DRY CLEANING AND LAUNDERING SERVICES FOR CITY OF MIAMI BEACH
UNIFORMED EMPLOYEES IN LIEU OF PAYING EMPLOYEES A CLEANING ALLOWANCE.
WHEREAS, the City's contracts with the Fraternal Order of Police (FOP), International Association
of Fire Fighters (IAFF) and American Federation of State, County and Municipal Employees (AFSCME),
all contain a re-opener clause to discuss a cleaning/laundry service in lieu of paying employees a
cleaning allowance, which is currently required in the Communications Workers of America (CWA), IAFF
and FOP contracts; and
WHEREAS, the City will determine the potential savings if any, via an RFP process; and
WHEREAS, an Evaluation Committee (the "Committee"), appointed by the City Manager, shall
meet to evaluate each proposal in accordance with the requirements of the RFP; and
WHEREAS, the Committee shall base its recommendations on the following weighted factors:
a. Cost of services - 40 points;
b. Ability, capacity and skill of the bidder to provide the services - 30 points;
c. Character, integrity, reputation, judgment, experience and efficiency of
the bidder - 10 points; and
d. Proven quality of performance on previous contracts for similar services
- 20 points; and
WHEREAS, the City may, at its sole and absolute discretion, reject any and all, or parts of any
and all proposals, including awarding a contract to cover any or all of the Unions; re-advertise the
RFP; postpone or cancel, at any time, the RFP process; and
WHEREAS, if it is determined that it is in the City's best economic interest to pay its uniformed
employees a dry cleaning/laundering allowance, then the City may, for its convenience, terminate the
services then remaining to be performed at any time without cause by giving written notice to
successful vendor of such termination, which shall become effective thirty (30) days following receipt by
vendor of such notice.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the
issuance of a Request for Proposals (RFP) to determine if it is in the City's best economic
interest to award a contract for Dry Cleaning and Laundering Services for City of Miami Beach
uniformed employees in lieu of paying employees a cle ng allowance
PASSED AND ADOPTED this 18th day of Ma
~p~
C TY CLERK
Robert Parcher
APPROVED AS TO
FORM & LANGUAGE
& 0 ECUTION
~
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CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution Authorizing The Issuance Of A Request For Proposals (RFP) To Determine If It Is In
The City's Best Economic Interest To Award A Contract For Dry Cleaning And Laundering
Services For City Of Miami Beach Uniformed Employees In Lieu Of Paying Employees A
Cleaning Allowance.
Issue:
Shall the City Commission Authorize the Issuance of a RFP?
Item Summary/Recommendation:
The City's contracts with the Fraternal Order of Police (FOP), International Association of Fire
Fighters (IAFF) and American Federation of State, County and Municipal Employees (AFSCME)
all contain a re-opener clause to discuss a cleaning/laundry service in lieu of paying employees a
cleaning allowance, which is currently required in the Communications Workers of America
(CWA), IAFF and FOP contracts.
The City seeks to determine the potential savings, if any, via an RFP process. The City may, at
its sole and absolute discretion, reject any and all, or parts of any and all proposals, including
awarding a contract to cover any or all of the Unions; re-advertise the RFP; postpone or cancel,
at any time, the RFP process.
Additionally, if it is determined that it is in the City's best economic interest to pay its uniformed
employees a dry cleaning/laundering allowance, then the City may, for its convenience, terminate
the services then remaining to be performed at any time without cause by giving written notice to
successful vendor of such termination, which shall become effective thirty (30) days following
receipt by vendor of such notice.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
I N/A
Financial Information:
Source of
Funds:
D
Finance Dept.
LG RI JMG
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AGENDA ITEM
DATE
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6"-Jg -oS-
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the c~.ty ommission
Jorge M. Gonzale ' J -C- r
City Manager ~
Date: May 18, 2005
Subject:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A
REQUEST FOR PROPOSALS (RFP) TO DETERMINE IF IT IS IN THE
CITY'S BEST ECONOMIC INTEREST TO AWARD A CONTRACT FOR
DRY CLEANING AND LAUNDERING SERVICES FOR CITY OF MIAMI
BEACH UNIFORMED EMPLOYEES IN LIEU OF PAYING EMPLOYEES A
CLEANING ALLOWANCE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City's contracts with the Fraternal Order of Police (FOP), International Association of
Fire Fighters (IAFF) and American Federation of State, County and Municipal Employees
(AFSCME) all contain a re-opener clause to discuss a cleaning/laundry service in lieu of
paying employees a cleaning allowance, which is currently required in the Communications
Workers of America (CWA), IAFF and FOP contracts.
The City's total annual cleaning allowance is $361,280, which is distributed as follows:
FOP -- $157,800; IAFF -- $131,000; and CWA -- $72,480. The following is that status of the
various labor contracts:
AFSCME: Under consideration as a service for those classifications whose duties and
responsibilities require the handling or contact with hazardous chemicals (i.e. mechanics,
sewer, sanitation).
GSA: There is currently no cleaning allowance in the GSA contract. The City is exploring
the possibility for cleaning/laundry service under the same conditions as AFSCME.
IAFF and FOP: The City is currently paying each employee $50 per month. The City will
determine the potential savings if any, via this RFP process.
Dry Cleaning/Laundering Services RFP
May 18, 2005
Page 2 of 3
CW A: The City is currently paying each employee $40 per month. The City's impasse
position is that all uniforms are machine washable, and do not require dry cleaning,
therefore, the allowance is not necessary, nor do the classifications meet the "AFSCME"
hazardous chemical criteria. However, we still need to benchmark the cost of the
cleaning/laundry service versus paying each employee $40 per month.
The dry cleaning and laundering scope of services will require the successful vendor to
provide the following services:
1. Launder, press and hang ALL uniforms. All items shall be inspected. Loose seems,
hems, waist fasteners, buttons, zippers and slight tears (less than 2") shall be repaired,
at no additional cost to the City.
2. Make deliveries or have ready for pickup within 48 hours ("routine service") or within 96
hours ("economy service") from the time of pickup or delivery of the uniform(s) to be
serviced.
3. Maintain a "Route Book" that indicates all deliveries and pickups made, which will be
made available for inspection by the City upon request. All garments returned to the
City must be accompanied by an invoice.
4. Provide the address of their facility where the services are performed for inspection by
the City.
5. Comply with their applicable Miami-Dade County Pollution Control Ordinance.
6. Obtain and pay for all licenses, permits and inspection fees required to perform dry
cleaning and laundering services and comply with all laws, ordinances, regulations and
building code requirements applicable to the services provided.
7. Maintain service facilities located in South Florida (defined as Miami-Dade, Broward,
Palm Beach and Monroe Counties).
8. Replace any lost or damaged item with equal quality article or pay to the City the
replacement cost.
9. Enclose a complete packing slip or delivery ticket with any items to be delivered.
Pursuant to the City's Local Preference Ordinance, a preference will be given to responsive
and responsible Miami Beach-based vendors, who are within five (5) percent of the lowest
and best bidder.
Dry Cleaning/Laundering Services RFP
May 18, 2005
Page 3 of 3
An Evaluation Committee (the "Committee"), appointed by the City Manager, shall meet to
evaluate each proposal in accordance with the requirements of the RFP. The Committee
shall base its recommendations on the following weighted factors:
a. Cost of services - 40 points;
b. Ability, capacity and skill of the bidder to provide the services - 30 points;
c. Character, integrity, reputation, judgment, experience and efficiency of the
bidder - 10 points; and
d. Proven quality of performance on previous contracts for similar services-
20 points;
The City may, at its sole and absolute discretion, reject any and all, or parts of any and all
proposals, including awarding a contract to cover any or all of the Unions; re-advertise the
RFP; postpone or cancel, at any time, the RFP process.
Additionally, if it is determined that it is in the City's best economic interest to pay its
uniformed employees a dry cleaning/laundering allowance, then the City may, for its
convenience, terminate the services then remaining to be performed at any time without
cause by giving written notice to successful vendor of such termination, which shall
become effective thirty (30) days following receipt by vendor of such notice.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution which recommends the issuance of an RFP to determine if it is in the City's best
economic interest to award a contract for dry cleaning and laundering services for City of
Miami Beach uniformed employees in lieu of paying employees a cleaning allowance.
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