HomeMy WebLinkAbout2005-25933 Reso
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RESOLUTION NO. 2005-25933
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH McMAHON ASSOCIATES, INC., IN THE
AMOUNT OF $76,015.00, FOR THE PREPARATION OF PHASE I -
CONCEPTUAL PLAN REPORT FOR A SIXTEENTH STREET
OPERATIONAL IMPROVEMENTS AND ENHANCEMENT PROJECT;
UTILIZING $75,000 IN FUNDS APPROPRIATED FOR THE PURPOSE
BY RESOLUTION NO. 2004-25589, DATED JUNE 9, 2004; AND
PURSUANT TO RESOLUTION NO. 2005-25784, DATED JANUARY
27,2005, WHICH AUTHORIZED CONTRACT NEGOTIATIONS; AND
FURTHER AUTHORIZING THE APPROPRIATION OF AN
ADDITIONAL $1,015 IN CONCURRENCY MITIGATION I SOUTH
BEACH FUNDS TO COVER THE NEGOTIATED CONTRACT PRICE.
WHEREAS, the Project Bank of the Miami Beach Municipal Mobility Plan
(MMP) includes a 16th Street Operational Improvements/Enhancements as MMP
Project #33 (the Project); and
WHEREAS, Resolution No. 2004-25589, dated June 9,2004, authorized the
execution of an Interlocal Agreement with the Metropolitan Planning Organization
(MPO), in the amount of $75,000; and appropriated $45,000 in MPO grant funds
and $30,000 in Concurrency Mitigation/South Beach funds for the Project's
Phase I - Planning Services; and
WHEREAS, Resolution No. 2004-25590, dated June 9, 2004, authorized the
execution of a Joint Participation Agreement (JPA) with the Florida Department
of Transportation (FDOT) in the amount of $190,000, and appropriated $100,000
in FOOT grant funds and $90,000 in Concurrency Mitigation/South Beach funds
for the project's Phase II - Design Services; and
WHEREAS, Resolution No. 2004-25591, dated June 9, 2004, authorized the
issuance of Request for Qualifications (RFQ) for the Project's Phases I and II,
above described; and
WHEREAS, RFQ No. 37-03/04 was issued on August 18, 2004, and eight (8)
proposals were received on October 8, 2004; and
WHEREAS, the City-appointed Evaluation Committee met twice and
recommended to the City Manager the three top-ranked firms, in the following
order: McMahon Associates, Consul Tech Transportation, and Chen &
Associates; and
Agenda Item
Date
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WHEREAS, Resolution No. 2005-25784, dated January 12, 2005, accepted
the ranking of qualifications received and authorized negotiations with the top-
ranked firm of McMahon Associates; and
WHEREAS, after three (3) negotiation sessions, the Administration was able
to reach an agreement with McMahon Associates, who proposes to prepare the
required Phase I-Master Plan for the project at a cost not to exceed $76,015; and
WHEREAS, this exceeds the initial $75,000 budget by $1,015, which funds
can be provided by the Concurrency Mitigation/South Beach Program.
NOW, THEREFORE, BE IT RESOLVED BY. THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby authorize the Mayor and City Clerk to execute a
Professional Services Agreement with McMahon Associates, Inc, in the amount
of $76,015, for the preparation of Phase I - Conceptual Plan Report for a
Sixteenth Street Operational Improvements and Enhancement Project; utilizing
$75,000 in funds appropriated for the purpose by Resolution No. 2004-25589,
dated June 9, 2004; and pursuant to Resolution No. 2005-25784, dated January
27, 2005, which authorized contract negotiations; and further authorizing the
appropriation of an additional $1,015 in Concurrency Mitigation/South Beach
funds to cover the negotiated contract price.
PASSED AND ADOPTED this the 8th day of June
, 2005.
ATTEST:
~(t-~
t~ CITY CLERK
Robert Parcher
F:\WORK\$TRA\AMELlA\TRANS\16TH Street PSA Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUnON
A\\ ~5+05
City AUom~~ Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution authorizing the execution of a Professi9nal Services Agreement with McMahon Associates, in
the amount of $76,015, for the preparation of Conceptual Plan Report for a 16th Street Operational Safety
Improvements and Enhancement Project; utilizing $75,000 in funds previously appropriated for the
purpose, and authorizing appropriation of an additional $1,015 in Concurrency Mitigation funds to cover
the neQotiated price.
Issue:
Shall the City enter into an Agreement with McMahon Associates for the 16th Street Project?
Item Summary/Recommendation:
The City Commission authorized on January 12, 2005 price negotiations with the three top-ranked firms of
1) McMahon Associates, 2) Consul Tech Transportation, and 3) Chen & Associates for the preparation of
a Basis of Design Report (BODR) for a 16th Street operational safety and street enhancement project.
After three negotiation sessions with the top-ranked firm of McMahon Associates, the Administration was
able to reach an agreement at $76,105. This exceeds the $75,000 in already appropriated funds by
$1,105.
The Basis of Design Report is funded by a MPO grant of $45,000 for planning services and $31,015 from
Concurrency Mitigation Funds. The design of the project is partially funded in the amount of $1 00,000 from
a FDOT grant. Both agencies have informed the City that the grants will be lost to the City if planning is not
started by the end of June 2005 followed by design.
The Administration recommends approval of the Resolution
Adviso Board Recommendation:
The item was presented to the Neighborhood/Community Affairs Committee on June 2, 2005 - the
Committee approved the recommendation to proceed with the award of the professional services
agreement with McMahon Associates, Inc., for the preparation of a conceptual plan report for the 16th
Street corridor im rovements.
Financial Information:
Finance Dept.
Approved
Source of
Funds:
$45,000 MPO
$30,000 CMF
$ 1,015CMF
303.8000.337705
303.8000.337705
158.8000.341226
D
$76,015
City Clerk's Office Legislative Tracking:
I Robert Halfhill
Si n-Offs:
Assistant City Manager
T:\AGENDA\2005\Jun0805\Consent\16th Street PSA Summary.doc
AGENDA ITEM ~ '1 D
DATE b-~-O~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: June 8, 2005
Members of the City commiSSi60n
Jorge M. Gonzalez \J-V"'"
City Manager {J
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
McMAHON ASSOCIATES, INC., IN THE AMOUNT OF $76,015.00 FOR
THE PREPARATION OF A CONCEPTUAL PLAN REPORT FOR THE
SIXTEENTH STREET OPERATIONAL IMPROVEMENTS/ ENHANCEMENT
PROJECT; UTILIZING $75,000 IN FUNDS APPROPRIATED FOR THIS
PROJECT BY RESOLUTION NO. 2004-25589, DATED JUNE 9, 2004; AND
PURSUANT TO RESOLUTION NO. 2005-25784, DATED JANUARY 27,
2005, WHICH AUTHORIZED CONTRACT NEGOTIATIONS; AND
FURTHER AUTHORIZING THE APPROPRIATION OF AN ADDITIONAL
$1,015 IN CONCURRENCY MITIGATION/SOUTH BEACH FUNDS TO
COVER THE NEGOTIATED PRICE.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
This item was referred and presented to the Neighborhoods/ Community Affairs Committee
on June 2, 2005. The Committee approved the recommendation to proceed with the
award of the professional services agreement with McMahon Associates, Inc., for the
preparation of a conceptual plan report for the 16th Street corridor improvements.
The 16th Street Project was developed as part of the Miami Beach Municipal Mobility Plan
(MMP Project #33) specifically to provide operational safety improvements and quality of
life enhancements to the 16tn Street corridor. The project will encourage and promote
pedestrian and bicycle rider safety and improve mobility along the 16tn Street corridor
between Collins Avenue and Bay Road.
The need for operational safety and quality of life improvements of the 16th Street corridor
was identified in 1998, when this original local street was opened eastward to Collins
Avenue to facilitate traffic movement to and from the new Loew's Hotel and Alton Road.
Since then, the traffic volume increase has been documented by the Florida Department of
Transportation (FDOT). Based on increased traffic volumes and because it now connects
two arterials (Alton Road and Collins Avenue), the Federal Roadway Classification of 16th
Street was recently upgraded from a local street to an urban collector designation.
Street was recently upgraded from a local street to an urban collector designation.
The most recent actions regarding this project are as follows:
. Resolution No. 2004-25589, dated June 9, 2004, authorized the execution of an
Interlocal Agreement with the Metropolitan Planning Organization (MPO) in the amount
of $75,000, and appropriated $45,000 in MPO grant funds and $30,000 in Concurrency
Mitigation/South Beach funds for the project's Phase I - Planning Services.
. Resolution No. 2004-25590, dated June 9,2004, authorized the execution of a Joint
Participation Agreement (JPA) with the Florida Department of Transportation (FDOT) in
the amount of $190,000, and appropriated $100,000 in FDOT grant funds and $90,000
in Concurrency Mitigation/South Beach funds for the project's Phase II - Design
Services.
. Resolution No. 2004-25591, dated June 9, 2004, authorized the issuance of Request
for Qualification (RFQ) for the project's Phases I and II, above described.
· RFQ No. 37-03/04 was issued on August 18, 2004, and eight (8) proposals were
received on October 8, 2004.
. The City-appointed Evaluation Committee met twice and recommended to the City
Manager the three top-ranked firms, in the following order: McMahon Associates,
Consul Tech Transportation, and Chen & Associates.
· Resolution No. 2005-25784, dated January 12, 2005, accepted the ranking of
qualifications received and authorized negotiations with the top-ranked firm of
McMahon Associates.
· After three (3) negotiation sessions, the Administration was able to reach an agreement
with McMahon Associates who brought its proposed cost down to $76,015. This
exceeds the initial budget by $1 ,015, which funds can be provided by the Concurrency
Mitigation Program. Therefore the need for an additional appropriation in the amount
of $1 ,015.
Both the MPO grant (at $45,000 for planning services) and the FOOT grant (at $100,000
for design services) for the 16th Street Project were awarded to the City over four years ago
(although the City managed to enter into Agreement for the funds only in 2004). We have
been recently informed by both agencies that their funding will be lost to the City in 2006, if
no activity is shown in their respective accounts in the very near future.
Attached hereto is the proposed Professional Services Agreement with McMahon
Associates, which includes as Exhibit "A" the Scope of Work/Cost DistributionlTimeline (9
months) for Phase 1- Planning Services for the 16th Street Operational Improvements and
Enhancement Project.
JMG\RCM\FHB\FV/RH\aj
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