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RESOLUTION NO. 2005-25902
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH FLORIDA APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT, IN THE AMOUNT OF
$2,017,009, WITH CHEN AND ASSOCIATES, TO PROVIDE URBAN
DESIGN ARCHITECTURE, LANDSCAPE ARCHITECHTURE,
ENGINEERING AND CONSTRUCTION ADMINISTRATION SERVICES
NECESSARY TO COMPLETE THE PLANNING, DESIGN AND
CONSTRUCITON OF PHASES III IV AND V OF THE SOUTH POINT
STREETSCAPE IMPROVEMENT PROJECT.
WHEREAS, the South Pointe Streetscape Improvement Project is a
comprehensive multi-phase street and infrastructure improvement project based
on the South Pointe Master Plan developed and approved by the City in 1999
(the Project); and
WHEREAS, the South Pointe Master Plan includes all of the area of the
City, south of Fifth Street; and
WHEREAS, the Master Plan identified comprehensive improvements at a
conceptual level and outlined a schedule of five implementation phases; and
WHEREAS, Phase I of the Project addressed Third Street, from Ocean
Drive to Michigan Avenue, and Washington Avenue, from 5th Street to South
Pointe Drive; and
WHEREAS, Construction of Phase I improvements was completed in
2002; and
WHEREAS, work on design of Phase II of the Project is at a 30%
completion level; Phase II includes Michigan Avenue, between 5th and 2nd
Streets: Jefferson Avenue, between 5th and 2nd Streets: Meridian Avenue,
between 5th and 2nd Streets: Euclid Avenue, between 5th and 3rd Streets: 2nd
Street, between Washington; and Michigan Avenues: and 4th Street, between
Alton Road and Washington Avenue; and
WHEREAS, the scope of work for Phase II includes roadway, drainage,
landscaping, streetscape, irrigation, water and sewer, electrical, and street
lighting improvements; and
WHEREAS, currently, there is also a need to initiate the planning and
design of the remaining Phases III, IV, and V of the Project; and
WHEREAS, currently, Project costs are estimated to be approximately
$23 million dollars; it is anticipated that all Project funding will be provided
through the South Pointe RDA; and
WHEREAS, the scope of work for Phases III, IV, and V of the Project also
includes roadway, drainage, landscaping, streetscape, irrigation, water and
sewer, electrical, and street lighting improvements; and
WHEREAS, The following areas are included in Phases III, IV, and Vof
the Project:
· 4th Street, between Washington Avenue and the eastern street
end;
· 2nd Street, between Washington Avenue and Ocean Drive;
· 1 st Street, between Alton Road and Ocean Drive;
· Commerce Street, from Alton Road to Washington Avenue;
· Ocean Drive and Ocean Court, from 5th Street to South Pointe
Drive;
· Collins Avenue and Collins Court, from 5th Street to South
Pointe Drive;
· South Pointe Drive, from Alton Road to eastern street end;
· Alton Road, from 5th Street to South Pointe Drive;
· Jefferson Avenue, between South Pointe Drive and 1 st Street;
· Other adjacent alleys, roadways, and rights of way as
determined necessary; and
WHEREAS, a portion of the Project area falls within the boundaries of the
City of Miami Beach Ocean Beach Historic District; and
WHEREAS, in recognition of the need to move forward with the Project,
on November 25, 2003, the City Commission authorized the issuance of a
Request for Qualifications (RFQ) for engineering, urban design, and landscape
architecture services needed for the planning, design, bid and award, and
construction administration of Phases III, IV, and V; and
WHEREAS, RFQ No. 08-03/04 was issued in January 2004, eight
responses were received, and an Evaluation Committee ranked Chen and
Associates as the top ranked proposer; and
WHEREAS, on September 8, 2004, the City Commission authorized the
Administration to enter into negotiations with Chen and Associates; and
WHEREAS, four negotiation sessions were held and agreement reached
on a required scope of services to be provided for a not to exceed fee of
$2,017,009; and
WHEREAS, Project funding, in the amount of approximately
$23,000,000, is available from South Pointe RDA TIF funding; and
<ib~~
f AYOR
~ David Dermer APPROVED AlTO
FORM & LANGUAGI
& FOR EXECUTlON
WHEREAS, the AlE fee, including direct costs and reimbursables, is
$263,000; and
WHEREAS, the fee also includes an allowance for additional services, in
the amount of $52,591 for the design of several blocks within the Project that,
though they have been recently improved through private sector projects, may
require some additional work; and
WHEREAS, these charges will only be approved and incurred if deem
required during the Project planning process; and
WHEREAS, construction administration services, in the amount of
$388,078, for a 42 month construction period are included in the fee; and
WHEREAS, Chen & Associates has agreed to include two months of
additional Construction Administration services at no additional cost to the City if
the Project exceeds the estimated construction schedule; and
WHEREAS, at the end of the additional two months, if they are required,
Chen and Associates will provide additional services at a cost of eighty percent
(80%) of the monthly cost of Construction Administration services established in
the negotiated fee; and
WHEREAS, the total fee is approximately 10.2% of the estimated Project
construction budget, which is within the general range of AlE cost percentages
for streetscape projects that the City has been approving recently.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
approving and authorizing the Mayor and City Clerk to execute a Professional
Services Agreement, in the amount of $2,017,009, with Chen and Associates, to
provide urban design architecture, landscape architecture, engineering and
construction administration services necessary to complete the planning, design
and construction of the phases III IV and V of the South Point Streetscape
Improvement Project.
PASSED and ADOPTED this 18th day of May 2005
ATTEST:
.~C(/N~
CITY CLERK
Robert Parcher
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CITY OF MtAMI BEACH
COMMISSION ITEM SUMMARY
lQ
Condensed Title:
A Resolution of the Mayor and City Commission awarding a professional services agreement to Chen and
Associates in the amount of $2,017,009 to provide urban design, architecture, landscape architecture,
engineering, and construction administration services necessary to complete the planning, design, and
construction of the Phases III, IV, and V of the South Pointe Streetscape Project.
Issue:
Should the City Commission award a professional services agreement to Chen and Associates in the
amount of $2,017,009 to provide urban design, architecture, landscape architecture, engineering, and
construction administration services necessary to complete the planning, design, and construction of
Phases III, IV, and V of the South Pointe Streetscape Proiee!?
Item Summary/Recommendation:
The South Pointe Streetscape Improvement Project is a multi-phase, comprehensive streetscape
improvement project based on a Master Plan developed and approved in 1999 and covering the entire
neighborhood south of Fifth Street. Construction of Phase I was completed in 2002 and the design of Phase
II is underway. There is a need to begin the planning and design of the remaining Phases III, IV, and V of
the project.
The scope of work includes roadway, drainage, sidewalk and curb, lighting, landscaping and tree planting,
and water line improvements. Estimated total costs are $23 million; it is anticipated that RDA funding in this
amount will be made available for the Project. On 11/25/2003, the City Comm ission authorized the issuance
of an RFQ for engineering, urban design, and landscape architecture services needed for the planning,
design, bid and award, and construction administration of Phases III, IV, and V of the South Pointe
Streetscape Improvement Project.
RFQ No. 08-03/04 was issued in January 2004. Eight responses were received, and an Evaluation
Committee was appointed and met and ranked Chen and Associates as the most responsive firm. On
September 8,2004, the City Commission authorized the Administration to enter into negotiations with Chen
and Associates. Negotiation sessions were held and agreement reached on a required scope of services
(Attachment A) to be provided for a not to exceed fee of $2,017,009 (Attachment B). Project funding in the
amount of approximately $23,000,000 is available from the South Pointe RDA. The total fee is
approximately 10.2 % of the estimated Project construction budget. The Administration recommends award
of the agreement.
Advisory Board Recommendation:
I NA
Financial Information:
Finance Dept.
Approved
Source of
Funds:
D
Ci Clerk's Office Le islative Trackin :
Diana Trettin, Senior Capital Projects Coordinator
AGENDA ITEM
DATE
RlE
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
CITY COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: May 18, 2005
Members of the Miami ~eaC,h City C mmission
Jorge M. GonzaleZl
City Manager
A RESOLUTIO OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH AWARDING A PROFESSIONAL SERVICES
AGREEMENT TO CHEN AND ASSOCIATES IN THE AMOUNT OF
$2,017,009 TO PROVIDE URBAN DESIGN, ARCHITECTURE,
LANDSCAPE ARCHITECTURE, ENGINEERING, AND CONSTRUCTION
ADMINISTRATION SERVICES NECESSARY TO COMPLETE THE
PLANNING, DESIGN, AND CONSTRUCTION OF THE PHASES III, IV, AND
V OF THE SOUTH POINTE STREETSCAPE PROJECT.
PROJECT FUNDING
To:
Subject:
Project funding in the amount of $2,017,009 is available from South Pointe RDA TIF
funding. A total of $932,009 has already been appropriated, leaving the balance of
$1,085,000 to be appropriated to fully fund the agreement, which has been requested in
the companion RDA item on this agenda.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The South Pointe Streetscape Improvement Project is a comprehensive multi-phase street
and infrastructure improvement project based on the South Pointe Master Plan developed
and approved by the City in 1999. The South Pointe Master Plan includes all of the area of
the City south of Fifth Street. The Master Plan identified comprehensive improvements at
a conceptual level and outlined a schedule of five implementation phases.
Phase I of the Project addressed Third Street from Ocean Drive to Michigan Avenue and
Washington Avenue from 5th Street to South Pointe Drive; construction of Phase I
improvements was completed in 2002.
Work on design of Phase II of the project is at a 30% completion level. Phase II includes
Michigan Avenue between 5th and 2nd Streets, Jefferson Avenue between 5th and 2nd
Streets, Meridian Avenue between 5th and 2nd Streets, Euclid Avenue between 5th and
3rd Streets, 2nd Street between Washington and Michigan Avenues, and 4th Street
between Alton Road and Washington Avenue. The scope of work for Phase II includes
roadway, drainage, landscaping, streetscape, irrigation, water and sewer, electrical, and
street lighting improvements.
Miami Beach City Commission Item
May 18,2005
A ward of AlE Services for South Pointe
Streetscape Phases III, IV, and V
Page 2 of 3
Currently, there is a need to initiate the planning and design of the remaining Phases III,
IV, and V of the Project. The terms of the agreement which governs the South Pointe
Redevelopment Area are scheduled to change at the end of FY 2005 and it is important
that funding commitments for RDA-funded projects be secured by that time. In order to
have a reasonably accurate current planning level estimate of the cost of the remaining
three project Phases, the planning process will need to be substantially complete.
Since the planning process can take between 6 months and a year to complete, it needs to
be initiated as soon as possible so that an accurate funding allocation can be approved
prior to the anticipated restructuring of the RDA and so that the long overdue
improvements can move forward. Currently, Project costs are estimated to be
approximately $23 million dollars; it is anticipated that all Project funding will be provided
through the South Pointe RDA.
The scope of work for Phases III, IV, and V of the Project includes roadway, drainage,
landscaping, streetscape, irrigation, water and sewer, electrical, and street lighting
improvements. The following areas are included in Phases III, IV, and V of the Project:
· 4th Street between Washington Avenue and the eastern street end
· 2nd Street between Washington Avenue and Ocean Drive
· 1 st Street between Alton Road and Ocean Drive
· Commerce Street from Alton Road to Washington Avenue
· Ocean Drive and Ocean Court from 5th Street to South Pointe Drive
· Collins Avenue and Collins Court from 5th Street to South Pointe Drive
· South Pointe Drive from Alton Road to eastern street end
· Alton Road from 5th Street to South Pointe Drive
· Jefferson Avenue between South Pointe Drive and 1st Street
· Other adjacent alleys, roadways, and rights of way as determined necessary
A portion of the Project area falls within the boundaries of the City of Miami Beach Ocean
Beach Historic District.
In recognition of the need to move forward with the Project, on 11/25/2003, the City
Commission authorized the issuance of an RFQ for engineering, urban design, and
landscape architecture services needed for the planning, design, bid and award, and
construction administration of Phases III, IV, and V of the South Pointe Streetscape
Improvement Project.
RFQ No. 08-03/04 was issued in January 2004. Eight responses were received, and an
Evaluation Committee was appointed and met and ranked Chen and Associates as the
most responsive firm. On September 8, 2004, the City Commission authorized the
Administration to enter into negotiations with Chen and Associates.
Miami Beach City Commission Item
May 18,2005
Award of AlE Services for South Pointe
Streetscape Phases III, IV, and V
Page 3 of 3
Four negotiation sessions were held and agreement reached on a required scope of
Services (Attachment A) to be provided for a not to exceed fee of $2,017,009 (Attachment
B). Project funding in the amount of approximately $23,000,000 is available from the
South Pointe RDA TIF funding. The fee includes direct costs and reimbursables in the
amount of $263,000. It also includes an allowance for additional services in the amount of
$52,591 for the design of several blocks within the project that, though they have been
recently improved through private sector projects, may require some additional work.
These charges will only be approved and incurred if deem required during the Project
planning process.
Construction Administration services in the amount of $388,078 for a 42 month
construction period are included in the fee. Chen & Associates has agreed to include two
months of additional Construction Administration services at no additional cost to the City if
the Project exceeds the estimated construction schedule. At the end of the additional two
months, if they are required, Chen and Associates will provide additional services at a cost
of eighty percent (80%) of the monthly cost of Construction Administration services
established in the negotiated fee. If this is the case, Additional Services will have to be
awarded at that time.
The total fee is approximately 10.2% of the estimated Project construction budget which is
within the general range of AlE cost percentages for streetscape projects that the City has
been approving recently. The Administration recommends award ofthe agreement. Upon
completion of Phases III, IV, and V of the South Pointe Streetscape Improvement Project,
every street south of Fifth Street will have been substantially rehabilitated.
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