HomeMy WebLinkAboutScope of A/E Consultant Services
A TT~L HNa!T A
SCHEDULE A
CITY OF MIAMI BEACH, FLORIDA
RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT PROGRAM
SOUTH POINTE PHASE III, IV & V
SCOPE OF AlE CONSULTANT SERVICES
CONSULTANT:
Chen and Associates Consultina Enaineers. Inc.
BACKGROUND
The South Pointe Streetscape Improvement Project(s) consist of comprehensive, multi-phase,
right-of-way and infrastructure improvements based on the South Pointe Master Plan developed
and approved by the City in 1999. The South Pointe Master Plan, which addressed all of the
areas south of Fifth Street, identified comprehensive improvements inclusive of roadway,
drainage, landscaping, streetscape, irrigation, water, electrical, and street lighting
improvements, for implementation via a five-phase process. These Phases, also referred to as
Bid Packages from a construction contract perspective, are identified as follows:
· Phase I: Also referred to as Bid Package 12A1B, this Project area consists of Third
Street from Ocean Drive to Michigan Avenue and Washington Avenue from Fifth Street
to Government Cut. Construction was completed in 2002.
· Phase II: Also referred to as Bid Package 12C, this Project area consists of Michigan
Avenue between Second and Fifth Streets, Jefferson Avenue between Second and Fifth
Streets, Meridian Avenue between Second and Fifth Streets, Euclid Avenue between
Third and Fifth Streets, Second Street between Washington and Michigan Avenues, and
Fourth Street between Alton Road and Washington Avenue, Design is currently
underway and construction is expected to commence in Year 2005.
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· Phases III, IV, and V: Also referred to as Bid Package 12D/E/F, this Project area
includes:
o Phase III (BP 12D) includes First, Second and Fourth Streets between
Washington Avenue and Ocean Drive, inclusive of Collins Court and Ocean
Court.
o Phase IV (BP 12E) includes Commerce and First Streets between Washington
Avenue and Alton Road (except as noted herein).
o Phase V (BP 12F) includes South Pointe Drive from Alton Road to Ocean Drive,
Alton Road from Fifth Street to South Pointe Drive, and Jefferson Avenue from
South Pointe Drive to 151 Street.
Planning, design and construction of Phases III, IV, and V is the subject of this scope of
services.
It is important to note that the terms of the agreement which govern the South Pointe
Redevelopment Area are scheduled to expire at the end of FY 2005 (September 30, 2005). To
this end, it is imperative that funding commitments for RDA projects be secured by that time. It
is anticipated that this project shall be prepared and bid / constructed as one single Bid Package
to be entitled the South Pointe Phases III, IV and V Right of Way (ROW) Improvements Project.
The Project area is described in Exhibit A. A portion of the Project area falls within the
boundaries of the City of Miami Beach Ocean Beach Historic District which is illustrated in
Exhibit B. In addition, this area contains portions of Stormwater Priority Basin No. 1 (Exhibit C)
and Consultant's level of effort contemplates the design of four (4) drainage pump stations to
address Phases 3, 4 and 5 Project Limits. In addition, water main replacements and associated
fire hydrants shall be implemented in accordance with the CITY's Water Master Plan as noted
on attached Exhibit D.
The CITY has contracted the services of Hazen and Sawyer, P.C. to function as PROGRAM
MANAGER (PROGRAM MANAGER), and act as the CITY's agent with regard to all aspects of
this scope of services. Hence, the PROGRAM MANAGER will serve as the focal point of
contact with the Architectural! Engineering firm (the CONSULTANT). However, the CITY will
retain contractual agreement responsibilities with the CONSULTANT.
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Please note that due to the large number of projects that will be ongoing coincidentally during
the Program, the CITY and PROGRAM MANAGER have developed a Program Work Plan
(PWP) detailing procedures and policies for the overall ROW Program. This PWP dictates the
respective responsibilities and levels of authority for all program team members. Organizational
structure flowcharts and team member duties are included to establish a working understanding
regarding reporting and communication relationships on the Program. The PWP includes a
listing of design and construction phase deliverables from the various AlEs and Contractors,
along with proposed CITY and PROGRAM MANAGER duties during the planning, design, bid,
award and construction phases of the Program. One copy of the PWP will be given to the
CONSULTANT, who agrees to comply with procedures set forth therein.
SCOPE OF SERVICES
The purpose of the South Pointe Phases III, IV and V ROW Improvement Project is to provide
for the restoration and enhancement of streetscapes and infrastructure, consistent with existing
available master plans, qualified decisions of applicable CITY Departments and community
preferences. The proposed project shall include potable water, and storm drainage
infrastructure upgrades, streetscape work with restoration and enhancement of the
neighborhood's hardscape, landscape, streetscape irrigation and lighting, potable water, and
storm drainage infrastructure as needed. At this point, sanitary sewer upgrades are not
anticipated as part of the Project.
Improvements may include restoration and enhancement to the function and aesthetics of the
following:
· Upgrading the stormwater drainage collection and disposal system to meet the
City Comprehensive Stormwater Management Program Master Plan
recommendations, as prepared by CH2MHill in March 1997. This effort shall
include all modeling efforts necessary to verify compliance with noted model
requirements, and as may be required by the PWD and jurisdictional agencies to
achieve a permittable design.
· Replacement of existing water mains to meet City Water Master Plan
recommendations as noted on Exhibit D. This effort includes pipe and fire
hydrant replacement designs and requisite jurisdictional permit procurement.
However, hydraulic modeling efforts in support of permit applications will be
provided by the PWD.
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· Street reconstruction and/or resurfacing and new pavement markings.
Swale restoration, and/or curb and gutter restoration / replacement or upgrades.
Repair, extension, construction, or widening of sidewalks and access ramps to
provide continuous, ADA compatible separated pedestrian ways.
Installation of new pedestrian-scale street lighting and/or upgrade of existing
lighting to correct deficiencies where needed.
Provide enhanced landscaping, development of additional areas for planting
opportunities, and new / enhanced irrigation to support such plantings within the
street right-of-way, as consistent with community and CITY staff preferences.
Also included in the scope are consideration, selection and design of street
furnishings and appurtenances.
Improving of lighting, landscaping, fencing, and/or parking, where appropriate.
Physical and/or operational improvements to streets within the project area for
the purposes of beautification, traffic calming and increasing alternative
transportation routes including pedestrian and non-motorized vehicles.
. When traffic calming is the desired effect, improvements must be able to be
permitted in Miami-Dade County and coordinated with the CITY's Public Works
Department as well as the Transportation and Concurrency Management
Division. Within multi-family areas, streets shall be designed to provide
additional, organized, on-street parking to the extent allowed within each
geographic areas in consideration of historic or environmental designations and
community preference.
The work effort shall require that all existing and proposed aboveground improvements be
coordinated with existing and proposed below underground infrastructure improvements, which
may include the following tasks:
. Upgrading the drainage collection system
. Repair or replacement of water mains and sanitary sewer lines, including the new
in-line sewage pump station under design in the triangle at Alton Road and
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Jefferson Avenue.
. Coordination with other entities, including but not limited to, Florida Power and
Light Company, BellSouth, Atlantic Broadband, and others as may exist within
the public right of way
. Coordination with Private Developments that are, or will be implementing CITY
approved Right of Way improvements as a part of their respective development
Orders
Underground water, sewer and drainage infrastructure improvements are generally identified in:
the City of Miami Beach Comprehensive Stormwater Management Program Master Plan,
(March 1997), the City of Miami Beach Water System Master Plan, (November, 1994), and the
Citywide Sanitary Sewer Infiltration and Inflow Mitigation Program, and in subsequent
amendments to the plans and decisions of the City's Public Works Department.
The City plans to / has initiated the planning and/or design of various improvements within the
South Pointe Project Area. Hence, the CONSULTANT shall coordinate its work efforts as
necessary with the following, as a minimum:
. South Pointe Phase II ROW Improvements
. Miami-Dade County 54-inch diameter wastewater transmission main replacement
project
. Continuum development
. Alaska Parcel development
. South Pointe Park project
. In-line sewage pump station under design in the triangle at Alton Road and Jefferson
Avenue.
Total estimated construction costs budgeted for this Bid Package approximates $19,800,000,
which includes a 10% construction change order contingency that is to be in held in reserve by
the CITY for construction phase usage. Hence, the CONSULTANT shall be tasked with
planning and designing a project to a total target construction budget of $17,800,000. This
target construction budget is funded from the South Pointe RDA.
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Note that a separate Notice to Proceed is required from the CITY prior to the commencement of
work on any Task.
TASK 1 -PLANNING SERVICES
The purpose of this Task is to establish a consensus design concept for the referenced
neighborhood that meets the needs of the community and stays within established schedule
and cost parameters, In this capacity, it is important to note that subsequent to its adoption in
1999, residents have voiced significant concerns regarding proposed concepts presented in the
South Pointe Master Plan. To this end, the City Commission has agreed to allow the existing
Master Plan to be revisited under the scope of this Project to enable re-establishment of a
consensus with residents. There is no requirement to complete a new master plan for the
South Pointe Neighborhood This task is to review the evolution of the design themes from the
Master Plan, to Phase I, to Phase II, and then to adjust the design of Phases III, IV and V as
appropriate. For the purposes of this Task, Consultant shall review all project corridors as noted
herein.
The following presents anticipated Tasks to be performed by the CONSULTANT under the
Planning Phase of the Project. Note that Tasks 1.1 through 1.4 are intended to develop a
database for the performance of Community Design Workshops. A total of two Community
Design Workshops shall be conducted as discussed in Task 1,5. Based on the results of the
Community Design Workshops, a draft Basis of Design Report shall be developed as noted in
Task 1.6. Subsequent interdepartmental and Historic Preservation Board design reviews I
presentations and approvals shall be as noted in Task 1.7. A final Basis of Design Report
(BODR) shall then be prepared summarizing the accepted design concept, budget level cost
estimate and implementation schedule. This BODR shall be presented by the CONSULTANT to
the City Commission for approval as noted in Task 1.8.
In addition, please note that to facilitate the implementation of the CITY's Public Information
Program, the CONSULTANT shall provide electronic files of all project documents upon request
by the CITY and I or the PROGRAM MANAGER in the original software version, as well as in
an appropriately indexed .pdf format.
Task 1.1 - Proiect Kick-Off MeetinQ: The CONSULTANT shall meet with the CITY and
PROGRAM MANAGER to review existing planning documents, discuss results of previous
scoping sessions held with affected neighborhood representatives, and receive I review copies
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of available reference documents. In addition, the CITY and PROGRAM MANAGER will present
general discussions as to Program procedures, timelines, and budgets. The CONSULTANT
shall prepare draft meeting minutes and forward them to PROGRAM MANAGER for review and
comments. The CONSULTANT shall finalize and distribute, accordingly. During this meeting,
the CONSULTANT shall schedule a reconnaissance visit of the Project site, to be attended by
critical CONSULTANT personnel, as well as key CITY and PROGRAM MANAGER staff.
Deliverables:
- Attend Project kick-off meeting.
Schedule:
- Notice-to-Proceed is issued at the Kick-Off Meeting.
Task 1.2 - Proiect Site Reconnaissance Visit: The CONSULTANT shall attend a Site
Reconnaissance Visit. This site visit shall also be attended by applicable CITY and PROGRAM
MANAGER staff. The site visit is intended to facilitate the CONSULTANT's understanding of the
project area needs. The CONSULTANT shall prepare draft meeting minutes and forward them
to PROGRAM MANAGER for review and comments. The CONSULTANT shall finalize and
distribute, accordingly.
Based on the results of the site visit, and materials presented at the Kickoff Meeting, the
CONSULTANT shall develop reference images for a variety of recommended streetscape
treatments that they propose for CITY consideration. As a minimum, alternative plan view
treatments shall be developed for each type of different ROW width encountered within the
project area, In addition, individual alternative treatments shall be developed for each similar
width ROW that exhibits different characteristics (multi-family, commercial, single family, civic,
etc.). Alternative treatments shall illustrate proposed improvements including, as a minimum,
parking, sidewalks curbs, gutters, plantings, bulbouts, traffic calming features, lighting
enhancements and similar features to allow the CITY a full understanding of proposed
improvement alternatives. All such alternative treatments shall also take into account adjacent
improvements as applicable. In addition, the CONSULTANT shall prepare preliminary "budget"
level cost estimates (+30%, -15% as defined by the American Association of Cost Engineers)
for each work component I alternative treatment, indicating opinions of probable cost. Estimates
shall present costs by category types (i.e. underground utility construction, paving, lighting,
landscaping, etc.) and shall be prepared in a Microsoft Excel Spreadsheet format. The
PROGRAM MANAGER will provide a template for the requisite cost estimate format to the
CONSULTANT for its use.
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Deliverables:
- Attend Site Reconnaissance Project Site Visit
- Develop alternative reference images as noted above
- Develop "budget" level cost estimates
Schedule:
- Within 60 working days of completion of Task 1.1 services.
Task 1.3 - Attend "Visionina" Session: After conducting the Site Reconnaissance Project
Site Visit, developing alternative treatment I reference images and cost estimates, the
CONSULTANT shall attend a "Visioning" session to be scheduled with representatives of the
CITY, the CONSULTANT and PROGRAM MANAGER. The purpose of the "Visioning" session
shall be to clarify project goals in preparation for Community Design Workshop (COW) NO.1.
Issues to be discussed shall include the proposed project elements (i.e. stormwater,
streetscape, landscaping, electrical, etc.) budget and schedule. At this meeting, the
CONSULTANT shall present its Project concepts and document input from the various CITY
attendees. In this effort, the CONSULTANT shall make revisions to its proposed I selected
treatments as necessary to develop a Recommended Approach as approved by the CITY. This
is the approach that will be presented at the Community Design Workshop NO.1. The
CONSULTANT shall prepare draft meeting minutes and forward them to the PROGRAM
MANAGER for review and comment. The CONSULTANT shall finalize and distribute the final
minutes accordingly.
Deliverables:
- Attend "Visioning" session with representatives from the CITY
and PROGRAM MANAGER.
Revise proposed treatments and develop final materials for a
Recommended Approach as approved by the CITY
Schedule:
- Within 20 working days of Task 1.2 completion.
Task 1.4 - Review Meetina Prior to Community Desion Workshops: After conducting the
project site visit, developing reference images and cost estimates, attending the Visioning
Session, addressing all CITY comments and developing the Recommended Approach, the
CONSULTANT shall meet with applicable CITY and PROGRAM MANAGER staffs for a Pre-
COW meeting. The format of the Pre-COW will require that the CONSULTANT formally present
its materials (PowerPoint presentation, Figures, handout materials), to ensure the CITY that any
and all concerns regarding project scope, schedule and cost parameters are addressed prior to
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scheduling the first of two Community Design Workshops. A total of two Pre-COW meetings will
be held, one before each COW.
Deliverables:
- Meet with representatives of the CITY and PROGRAM
MANAGER during work performed for Task 1.1 through 1.3.
Schedule:
- Through completion of Task 1.1 through 1.3,
Task 1.5 - Community Desian WorkshoDs: The intent of the Community Design Workshops is
to provide the CONSULTANT the opportunity to present the proposed improvements
(hardscape, landscape, water and stormwater components) to the community for the purpose of
achieving general consensus with residents. To this end, it is anticipated that a total of two
COWs shall be conducted for the Bid Package being developed under the scope of this
contract. In this effort, the CITY will schedule, find locations for, and notify residents of, all such
meetings. The CONSULTANT shall prepare all materials for presentation at the workshop. At a
minimum, these shall include presentation materials, "full size" specialty graphics which depict
the proposed improvements, a summary of cost estimates, workshop agendas, resident
comment cards and requisite copies of each. It is anticipated that the CONSULTANT shall
utilize a "PowerPoint" type format for its presentation, with support from standalone graphics
and handout materials. In addition, the CONSULTANT shall provide comment forms to
attendees to elicit responses from residents. Also, the CONSULTANT shall prepare draft
meeting minutes and forward them to PROGRAM MANAGER for review and comment. The
CONSULTANT shall finalize and distribute the final minutes accordingly. Each workshop is
intended to address specific design issues as discussed in the following:
Task 1.5.1 Community Design Workshop No. 1 - This workshop is intended to
provide community residents with a review of the proposed project scope and budget.
The CONSULTANT shall also present the proposed schedule and create a consensus
plan to obtain community concurrence. The CONSULTANT shall prepare full size
presentation graphics illustrating existing conditions and proposed project components
developed under Tasks 1.2 and 1.3. In addition, graphics shall be prepared presenting a
summary of probable costs for the various improvements and the workshop agenda.
"Budget" level cost estimates shall be +30%, -15% as defined by the American
Association of Cost Engineers, Based on this data, the CONSULTANT shall present the
plan for proposed improvements to attendees. Applicable CITY and PROGRAM
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MANAGER staffs shall also attend these meetings, and assist the CONSULTANT with
responses to resident questions, as they pertain to CITY related issues. The
CONSULTANT shall note reasonable design concept revision requests expressed by
residents. These design concept revision requests shall be reviewed and incorporated
by the Consultant into the proposed plan. Due to the fixed nature of funding on the
various projects within the Program, budget limits must be adhered to. Hence, the
CONSULTANT shall be prepared to discuss budgets and the various impacts of resident
requested revisions on such, accordingly. The CONSULTANT shall prepare draft
meeting minutes and forward them to PROGRAM MANAGER for review and comment.
The CONSULTANT shall then finalize and distribute the final minutes, accordingly.
Deliverables:
- Prepare materials, attend and conduct Community
Design Workshop No. 1
Schedule:
- Within 45 working days after completion of Task 1.4
Task 1.5.2 Community Design Workshop No.2 - The CONSULTANT shall prepare
for and attend a second Community Design Workshop to present residents with the
revised plan of proposed improvements, budget and schedule based on the input
received during CDW NO.1. The CONSULTANT shall meet with applicable CITY and
PROGRAM MANAGER staff as noted in Task 1.4 above, to ensure that any and all
concerns regarding residents input, project scope, schedule and cost parameters
received during CDW No. 1 are addressed prior to scheduling the second Community
Design Workshop. The CONSULTANT shall prepare full size presentation graphics
illustrating the proposed plan of improvements, along with a summary of probable costs
for the improvements and the workshop agenda. "Budget" level cost estimates shall be
+30%, -15% as defined by the American Association of Cost Engineers. Based on this
data, the CONSULTANT shall present the information to attendees. Applicable CITY and
PROGRAM MANAGER staff shall also attend these meetings, and assist the
CONSULTANT with responses to resident questions, as applicable. The CONSULTANT
shall note that the design concepts presented during this meeting are considered "near
final" and it is the CITY's intent to consider only minor design revision requests from
residents for review and incorporation into the final proposed plan, The CONSULTANT
shall prepare draft meeting minutes and forward them to PROGRAM MANAGER for
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review and comments. The CONSULTANT shall finalize and distribute the final minutes
accordingly.
Deliverables:
Schedule:
- Prepare materials and attend pre-COW and COW No.2.
- Within 60 working days after completion of Task 1.5.1
Task 1.6 - Basis of Desian Report (DRAFT): The CONSULTANT shall prepare a draft Basis
of Oesign Report (BOOR) presenting the results of the Community Oesign Workshop(s) and
final consensus I funded design plan. The BOOR shall include a summary of findings and
exhibit(s) illustrating all proposed improvements under the current phase of the project, inclusive
of water, stormwater, streetscape and landscape. In addition, the BOOR shall include sufficient
detail in plans, sections, notes and key descriptions to facilitate review by the various CITY
permitting and planning divisions discussed in Task 1.7.
As a minimum, the draft BOOR shall include discussions and graphics illustrating:
· Executive Summary summarizing the contents of the BOOR
· A section reviewing the existing conditions to be improved.
· A section reviewing the planning process and development of the final
recommended funded improvement plan. This section shall included detailed
presentations of all proposed improvements.
· A project implementation plan, inclusive of utility and streetscape construction
phasing and traffic control details with a discussion of expected impacts to the
affected neighborhood.
· Proposed water and fire hydrant improvements. A corridor study may be required
if routing is not clearly indicated on existing planning documents, or if proposed
routing is determined to be congested with existing improvements. Also,
Consultant shall present its findings I discussion regarding the potential use of
trench less technologies to replace the existing water mains within the project
limits.
· Proposed stormwater improvements for the project.
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. A preliminary discussion of existing right-of-way encroachments, including the
extent and locations of such.
. A section discussing general concepts which are unfunded items, but were
byproducts from the planning process.
. A "budget" level cost estimate prepared in conformance with format provided by
PROGRAM MANAGER. Estimates shall be provided for both current (funded) and
unfunded improvements. Based upon the CONSULTANT's cost estimate, the
CITY will advise the CONSULTANT if portions of the project need to be deleted,
phased and/or bid as alternate bid items to satisfy existing fiscal constraints. The
CONSULTANT shall revise the BODR to reflect such issues accordingly.
. A schedule for implementing the Project by phases (i.e. design, bid, award,
construction) including critical issues and the time period allowed for resolving
each issue.
. Discussion regarding permitting authorities having jurisdiction over Project and
provide a list of permits typically retained by the Owner and / or Contractor.
Unique and / or special permitting requirements shall be identified as well as
permitting fees.
Ten copies of the draft BODR shall be provided to the PROGRAM MANAGER for initial review
and comments and shall contain the following sections, as a minimum: Executive Summary,
Purpose and Scope, Existing Conditions, Funded Improvements and Unfunded Plan, Permitting
and Implementation and Cost Estimates.
Deliverables:
- Prepare 10 copies of the draft BODR.
Schedule:
- Within 35 working days from completion of Community
Design Workshop NO.2
Task 1.7 - Review of BOOR with the CITY Departments: The CONSULTANT shall meet to
receive, present and review the draft BODR with the following CITY Departments / review
entities:
. City of Miami Beach Parks and Recreation Department
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. City of Miami Beach Police Department
. City of Miami Beach Planning Department
. City of Miami Beach Public Works Department
. City of Miami Beach Fire Department
. City of Miami Beach Parking Department
The CITY will forward copies of the draft BOOR to the above noted Departments. Comments
shall be solicited and forwarded to the CONSULTANT for review / comment / response /
incorporation into the draft BOOR document. It is anticipated that the CONSULTANT shall
attend a total of up to two meetings with the various Department representatives to review the
various Department comments. The CITY and PROGRAM MANAGER will attend the noted
review meeting(s) and assist the CONSULTANT, as practicable, in obtaining approvals from
noted review agencies by participating in negotiations with such authorities. However, the
CONSULTANT retains final responsibility for procuring all necessary approvals, and for
implementing required revisions and resubmissions as necessary. It is recognized by the CITY
and PROGRAM MANAGER that the time period for obtaining approvals from the various review
agencies is beyond the control of the CONSULTANT, except for issues concerning the
acceptability of the proposed design concepts and the CONSULTANT's ability to respond to
review agency comments. Hence, the CONSULTANT shall address and respond to comments
received from the various reviews in writing, and implement requested revisions into the draft
BOOR, as agreed with the CITY and PROGRAM MANAGER, within ten (10) working days of
receipt of comments, unless agreed to otherwise with PROGRAM MANAGER.
Upon incorporating the comments received from the various CITY Departments; the
CONSULTANT shall revise its draft BOOR and then present the full BOOR (with requisite
graphics and PowerPoint presentation materials) to the Historic Preservation Board. This
presentation is intended for informational purposes only, and is not to be confused with the
CONSULTANT's responsibilities regarding full / formal Historic Preservation Board presentation
requirements discussed under the Design Phase Task.
Deliverables:
- Attend BOOR review meetings.
- Address comments and revise BOOR accordingly.
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Schedule:
- Present BOOR to HPB
- Within 60 working days of draft BOOR completion.
Task 1.8 - Final Basis of Desion Report: The CONSULTANT shall prepare a final BOOR
based on comments and revisions implemented during the reviews with the various the CITY
Departments / review entities as noted in Task 1.7. This final BOOR serves as the basis for
development of detailed design documents as discussed in Task 2. It shall also be used as the
basis for the CONSULTANT's presentation of the Final BOOR to the City Commission for
approval. If the City Commission directs revision to the Final BOOR, the CONSULTANT shall
prepare Addenda, in the CITY provided format, for distribution to all Final BOOR holders, as
may be required.
Deliverables:
- Prepare 35 copies of a final BOOR and Addendum, as
necessary.
- Present the BOOR to the City Commission for approval
- Within 30 working days after completion Task 1,7.
Schedule:
Task 1.9 - Additional Review Meetinos:
In addition, to all required efforts noted above, the CONSULTANT shall attend and participate in
up to five (5) additional meetings with those agencies / committees requesting revisions and / or
other meetings as may be requested by the CITY.
TASK 2 -DESIGN SERVICES
The purpose of this Task is to establish requirements for the preparation of contract documents
for the Project. For the purposes of this Task, design / permitting services shall not include the
Meridian Avenue corridor from 1st Street to 2nd Street. Also, design / permitting services along
1st Street from Washington to Jefferson Avenues are not included in CONSULTANT's basic
scope of services. Note that Task 2.1 requires that the CONSULTANT perform a variety of
forensic tasks to verify, to the extent practicable, existing conditions and the accuracy of base
maps to be used for development of the contract drawings. Task 2.2 discusses requirements for
the preparation of contract documents, inclusive of drawings, specifications and front-end
documents. Task 2.3 establishes requirements with regard to constructability and value
engineering reviews to be performed by others, Task 2,4 establishes requirements for the
preparation of opinions of total probable cost by the CONSULTANT. Task 2.5 specifies
requirements for review of contract documents with jurisdictional permitting agencies prior to
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finalization. Task 2.6 establishes requirements for developing final (100%) contract documents.
To facilitate the implementation of a Public Information Program, the CONSULTANT shall
provide electronic files of all project documents, as requested by the CITY and/or PROGRAM
MANAGER for posting on the program website. The CONSULTANT shall provide the electronic
files for the front-end documents, technical specifications, and construction drawings in MS-
Word, AutoCAD and Adobe Acrobat file format.
Due to the large number of projects that will be ongoing coincidentally during the Program, the
CITY and PROGRAM MANAGER have developed a Design Standards Manual (DSM) detailing
procedures, standards and policies regarding design of all Program projects. One copy of the
DSM will be provided to the CONSULTANT, who agrees to comply with all procedures set forth
therein.
In addition, please note that the CONSULTANT shall submit monthly invoice requests for its
services, accompanied by a design progress schedule update form as provided by the
PROGRAM MANAGER. Invoices shall be prepared in a format as provided by the CITY,
through the PROGRAM MANAGER. As a part of this effort, the CONSULTANT shall update and
submit the schedule update form. Should the PROGRAM MANAGER determine that the
CONSULTANT has fallen behind schedule; the CONSULTANT shall provide a recovery
schedule that shall accelerate work to get back on schedule.
Task 2.1 - Field Verification of ExistinQ Conditions: The CONSULTANT shall perform a
detailed topographic survey of the existing right of way areas to be impacted by construction
activities under the scope of this project. The survey shall be performed by a Professional Land
Surveyor in the State of Florida and shall meet the minimum technical standards identified in
Chapter 61G17-6, FAC. All survey files shall be prepared in AutoCAD Version 2000 format with
a layering system as directed by the CITY in the DSM. References herein to an average 5-foot
offset anticipate that the Consultant shall strive to include a 25-foot offset perpendicular to the
public right-of-way along all project limits where existing site conditions permit. The intent of the
25-foot offset is to identify existing above ground information to illustrate hard objects /
structures adjacent to or abutting the right-of-way so that the Contractor is aware of the urban
nature of the neighborhood and to obtain spot elevations to verify drainage patterns. It is
recognized that some corridors have structures abutting or adjacent to the right-of-way and that
a 25-foot offset may not be realistic. As a minimum, the survey shall address the following:
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. Topographic survey shall consist of establishing a baseline with 100-foot stations,
and identify right-of-way monuments and sectionalized land corners. The survey
baseline shall be tied into the right-of-way and sectionalized land monuments.
Right-of-way information shall be obtained from available records by the
CONSULTANT.
· The CONSULTANT shall set benchmarks at convenient locations along the corridor
to be used during both the design and construction phases of the project. As a
minimum, permanent benchmarks shall be set at 500-foot intervals along the
alignment. In addition, the CONSULTANT shall tie-in at least two existing
government County monuments to vertical circuit and shall take cross sections at
100-foot intervals along all project corridors. The benchmarks shall be derived from
existing government benchmarks and be carried into the proposed system using
Second Order, Class II procedures. A full listing of benchmark locations shall
accompany the survey data.
· Cross section elevations shall define all grade breaks such as intersections, swale,
edge of pavement, pavement centerline, curb and gutter, edges of sidewalk,
driveway connections, right-of-way line, edge of 25-foot right-of-way offset onto
private property, encroachments (both natural and built-in), etc.
· The CONSULTANT shall locate and identify all existing surface improvements /
topographic features that are visible along the corridor and within a 25-ft right of
way offset, including but not limited to the following:
· Existing valve boxes, water / electrical meter boxes, electrical pull boxes,
telephone / cable risers, fences, hydrants, etc.
· Aboveground and underground utilities, invert elevations of accessible
underground utilities, roof drains, wood / concrete utility poles, culverts,
guardrails, pavement limits, headwalls, endwalls, manholes, vaults,
mailboxes, driveways, side streets, trees, landscaping, traffic signage and
any other noted improvements. Survey shall identify fence material/height,
landscaping plant materials and driveway construction materials.
Landscaping materials with a trunk diameter greater than 6 - inches in
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diameter shall be identified individually. Materials with smaller diameters shall
be illustrated in groupings.
· Corridors to be surveyed include all CITY public rights-of-way within the
South Pointe Phase III, IV and V Project areas as shown on Exhibit A,
including the 25-ft right of way offset..
· Survey limits shall include the entire right-of-way and an additional overlap of
25-feet on either side of the right-of-way, to the extent practicable.
· Topographic survey I base map shall be prepared in AutoCAD Version 2000
and submitted on recordable Compact Disk with one signed and sealed copy
on 22-inch by 34-inch bond paper. Note that all standards from the DSM shall
apply to the development of the survey document. In addition, the
CONSULTANT shall submit 3 copies of a preliminary Draft Survey for CITY
and PROGRAM MANAGER review and comment. The CONSULTANT shall
prepare a final survey submittal package based on addressing any I all
comments submitted through this review process, to the satisfaction of the
CITY. All CAD mapping shall be performed to a scale of 1:1 in the World
Coordinate System. Text size shall be 100 Leroy for a final product at 1=20
units.
· The Survey shall include Lot I Block number and address of lots and
properties abutting the perimeter of the right of way.
· Survey shall indicate geometry of perimeter private property plats (inclusive
of fences, landscaping and driveways) within the specified 25-ft offset and the
survey shall identify the dimension of lots abutting the right of way.
Upon completion and acceptance of the final survey, the CONSULTANT shall forward
same to the following agencies with a request to mark I identify respective utilities on the
survey base map. The CONSULTANT shall coordinate this effort with each agency in
an effort to identify the location of all existing underground utilities. The CONSULTANT
shall incorporate utility owner markups I edits into its survey base map file. The
CONSULTANT shall contact the following entities and request that they each verify
locations of their existing improvements in the affected areas:
. Florida Power and Light Company
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. BellSouth
. Miami-Dade Water and Sewer Authority
. Atlantic Broadband (formerly Charter Communications)
. Natural Gas provider
. City of Miami Beach Public Works Department
. Others as deemed necessary by the CONSULTANT
The CONSULTANT shall also request information regarding any future proposed improvements
by each agency. To facilitate tracking of the progress made in this work effort, the
CONSULTANT shall copy the PROGRAM MANAGER on all correspondence with each agency.
In 9ddition, the CONSULTANT shall keep a readily accessible and properly labeled / collated
file of all correspondence and markups provided to it by the various agencies for reference use
by the CITY, PROGRAM MANAGER and/or CONSULTANT, during construction. A copy of this
properly labeled / collated file shall be provided to the PROGRAM MANAGER upon request.
Based on the collected data, the CONSULTANT shall develop detailed design base maps for
the project. The maps shall include an overall key map and partial plans scaled at 1-inch equals
20 feet (or a scale that better suits the project requirements subject to CITY approval).
Deliverables:
- Perform forensic work as noted to develop final survey
maps. Deliver three (3) draft and five (5) final signed and
sealed surveys to the PROGRAM MANAGER.
Schedule:
- Within 80 working days after Task 2 - Design Phase
Notice to Proceed.
Task 2.2 - Detailed Desion: The CONSULTANT shall prepare all contract documents in
compliance with DSM standards. Proposed drawing list is provided as Exhibit E.
Technical specifications shall be prepared in conformance with Construction Specifications
Institute (CSt) formats. The PROGRAM MANAGER, through the DSM, shall furnish the
CONSULTANT with standard CITY specification outlines for Divisions 1, 2, 3 and 15 as noted in
the DSM. In addition, for reference purposes, the City has provided copies of its standard Job
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Order Contract (JOC) specifications via the DSM. The CONSULTANT shall refrain from
referencing or amending FDOT, or other reference standard specifications, for inclusion in the
detail design documents. The CONSULTANT shall provide additional sections that the
CONSULTANT may require, not already provided through the CITY standards / DSM, subject to
review and comment by the CITY and/or PROGRAM MANAGER. Any supplier listings required
by specifications shall include a minimum of two named suppliers and shall meet all applicable
CITY and State of Florida procurement codes. Specifications shall be provided to the
CONSULTANT in "Microsoft MS-Word" format. In addition, the CONSULTANT shall use the
same software in all project related work. In addition, the CONSULTANT shall utilize base front-
end documents provided by the CITY. The CONSULTANT shall edit accordingly to result in a
project specific document. Any requirements for Supplementary General Conditions shall be
subject to review and acceptance by the CITY.
The CONSULTANT shall attend monthly Design Progress Meetings with CITY and PROGRAM
MANAGER staff.
For purposes of this Scope of Services, the following will be considered the minimum effort to
be provided by the CONSULTANT for establishing detail design milestone submittals. Note that
CITY review procedures, and CONSULTANT responsibilities associated with such, are
discussed under Task 2,3:
· The 30% design completion stage milestone shall consist of the completed
survey / base map work as identified in Task 2.1 with all proposed funded
improvements identified in the approved BODR illustrated in plan view at a scale
of 1-inch equals 20 feet. A key map shall also be provided on all sheets that
illustrates the relationship between the drawings and their respective location
within the project area. A Table of Contents identifying the anticipated technical
specifications to be incorporated into the work shall also be submitted.
It is important to note that as a part of the 30% design completion stage effort,
the CONSULTANT shall prepare a detailed tabulation of all encroachments
(hardscape and softscape) within the public right-of-way in the project area. The
tabulation shall be presented in a tormat that identities those encroachments that
exist within the right-ot-way and do not require removal in order to construct the
project and those encroachments required to be removed in order to implement
the project components. This tabulation shall include, at a minimum, description
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of the encroachment, location (block I lot number and physical address), a
description identifying the encroachment, and a justification I reason why the
encroachment must be removed (to be provided only for those encroachments
required to be removed to implement the project components). The PROGRAM
MANAGER will provide the CONSULTANT with an "Excel" spreadsheet template
for mandatory use in preparation of the listing. Please note that the
CONSULTANT shall be required to submit a "Draft" listing for review and
comment, and make subsequent revisions as noted by the CITY, prior to
submitting a Final Encroachment listing.
· The 60% design completion stage milestone shall consist of plan and profile
views of all proposed improvements, with all applicable sections and construction
details. Note that the corresponding profile for each plan view shall be included
on the same sheet as the plan view. Separate Plan and Profile sheets will not be
acceptable. In addition, a small scale key map will be provided on each sheet to
allow the reviewer the ability to readily identify the location of the sheet within the
Project area. Prior to the preparation of the 60% design completion stage
drawings, the CONSULTANT shall incorporate changes to its design based upon
its underground utility verification efforts and review comments received, as
noted in Task 2.3. In addition, the CONSULTANT shall include draft technical
specifications and a draft schedule of prices bid (bid form) identifying the items to
be bid by the prospective contractors with the submittal. Also, this submittal shall
include the CONSULTANTs "Budget" level opinion of probable cost as defined by
the American Association of Cost Engineers with the submittal.
It is anticipated that the CITY will be at or near completion of reviewing the
CONSULTANT's final encroachment listing. When completed, the listing will be
returned to the CONSULTANT, who will revise its documents to reflect final CITY
direction on the acceptance I rejection of CONSULTANT recommendations
regarding the disposition of encroachments on the project. The CONSULTANT
shall demonstrate compliance with this requirement at the 90% design
completion stage submittal noted below.
· The 90% design completion stage milestone shall consist of a near final
construction document set including the front-end documents (general and
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supplemental conditions), technical specifications and construction drawings for
all work proposed to be completed. The CONSULTANT shall include detailed
construction sequencing restrictions for the PROGRAM MANAGER's review with
this submittal. Prior to the preparation of the 90% design completion stage
drawings, the CONSULTANT shall incorporate changes to its design based upon
review comments received, as noted in Task 2.3 below In addition, the
CONSULTANT shall provide its "Definitive" level opinion of probable cost as
defined by the American Association of Cost Engineers with this submittal.
· The 100% design completion stage milestone shall consist of the 90%
documents updated to include all constructability and design review comments
as may be provided by the CITY, PROGRAM MANAGER and/or jurisdictional
review agency. This set of documents will be used by the CONSULTANT to
implement City of Miami Beach Building Department Permitting Reviews as
noted in the PWP.
Deliverables: - Furnish fifteen (15) sets each of the 30, 60, 90 and 100
percent design completion stage documents to PROGRAM
MANAGER, as applicable (ten full size and five half size for
each submittal)
- Prepare and update project invoices and schedule tracking
spreadsheets, on a monthly basis.
- Attend monthly design progress meetings with CITY and
PROGRAM MANAGER staff.
Schedule:
- Complete 30 percent document submittal within 80 working
days after the Task 2 - Design Phase Notice to Proceed.
- Complete 60 percent document submittal within 160 working
days after Task 2 - Design Phase Notice to Proceed.
-Complete 90 percent document submittal within 240 working
days after Task 2 - Design Phase Notice to Proceed.
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-Complete 100 percent document submittal within 300 working
days after Task 2 - Design Phase Notice to Proceed.
Task 2.3 - Desio" I Co"structabilitv Review: To verify that the CONSULTANT is in
compliance with required BODR, DSM and PWP requirements, the CITY will conduct a series of
design submittal reviews on all design project documents, inclusive of cost estimates at the 30,
60 and 90% design completion stage submittals. Note that the 100% design completion stage
submittal will be used by the CONSULTANT to permit the project through all internal CITY
reviews as noted in the PWP.
The purpose of these reviews shall be to verify that the documents are consistent with the
design intent. These documents shall be furnished as bound 8-1/2-inch by 11-inch technical
specifications and full-size (22-inch by 34-inch) and half size (11-inch by 17 -inch) drawings as
noted in the Task 2.2 deliverables. The PROGRAM MANAGER and applicable CITY
Departments shall perform reviews on these documents and provide written comments (in
"Excel" spreadsheet format) back to the CONSULTANT.
Following receipt of comments by the CONSULTANT, a meeting may be scheduled between
the CITY, the CONSULTANT and PROGRAM MANAGER, to discuss the intent and review of
the comments, Subsequently, the CONSULTANT shall address how each comment was
resolved, to the PROGRAM MANAGER, within 10 working days after the review session and/or
receipt of the comments. The responses shall be in the spreadsheet format provided to the
CONSULTANT, In addition, the CONSULTANT shall revise its documents to address all review
comments accordingly, to the satisfaction of the CITY.
In addition, the PROGRAM MANAGER will perform constructability reviews of the design
documents relative to value, construction sequencing and bid format. These reviews shall be
based upon 60 and 90 percent design submittals received from the CONSULTANT and shall be
conducted concurrently but separately from the 30, 60 and 90 percent design reviews noted
above. These constructability review meetings shall be held with the CONSULTANT and the
CITY representatives to discuss the CONSULTANT's proposed construction sequencing
restrictions, and bid formats, and shall be performed by the PROGRAM MANAGER.
The CONSULTANT shall note that the CITY's / PROGRAM MANAGER's review of the contract
documents does not relieve the CONSULTANT from its responsibility to the CITY with regard to
the quality and completeness of its contract documents.
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Deliverables:
Attend meetings with the CITY and PROGRAM
MANAGER staff to review and discuss design
constructability and value comments.
Prepare written responses to comments made during
reviews.
Schedule:
Complete concurrently with 300 working day Design
Phase schedule.
Task 2.4 - Cost Opinions: The CONSULTANT shall prepare opinions of probable construction
costs for the 60 and 90% design completion stage submittals, as well as the final (100 percent)
completion stage submittal. The accuracy of the cost estimate associated with the 60 percent
completion stage shall be +30% to -15% (i.e. 30% over / 15% under the actual amount)
"Budget" Level as defined by the American Association of Cost Engineers. The accuracy of the
cost estimate associated with the 90 and 100 percent completion stage submittals shall be a
+15% to -5% (i.e. 15% over / 5% under the actual amount) "Definitive" Level Estimates as
defined by the American Association of Cost Engineers. All estimates shall be submitted in
Microsoft "Excel" format in accordance with the template supplied by the PROGRAM
MANAGER. All estimates shall be furnished bound in 8-1/2-inch by 11-inch size. Based upon
the CONSULTANT's cost estimate, the CITY will advise the CONSULTANT if portions of the
project need to be deleted, phased and/or bid as alternate bid items to satisfy existing fiscal
constraints (based upon CONSULTANT's analysis and recommendations). In this effort, the
CONSULTANT may be required to attend a series of meetings and develop alternative cost
savings options for CITY consideration, if the estimates show that the projected project cost will
exceed the target budget. The CONSULTANT shall revise the contract documents to reflect
necessary revisions to meet budget parameters at no additional cost accordingly.
Deliverables:
- Furnish six (6) sets of 60, 90 and 100 percent completion
stage cost estimates to PROGRAM MANAGER
concurrently with the design submittals noted in Task 2.2.
- Attend meetings with the CITY and PROGRAM
MANAGER staff to review and discuss cost estimates. This
Task includes development of any required cost savings
alternatives, and implementation I revision of documents to
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address such items, as necessary to meet established
budget parameters.
Schedule:
- Complete concurrently with 300 working day Oesign
Phase schedule.
Task 2.5 - Community Desian Review Meetinas
The CONSULTANT shall attend and participate in Community Oesign Review Meetings
(CORMs) to review the design progress and concept at different progress levels during the
design. The CITY will schedule, find locations for, and notify residents of all such meetings.
The CONSULTANT shall prepare draft meeting minutes and forward them to the PROGRAM
MANAGER, who shall review, provide comments and distribute, accordingly. The
CONSULTANT shall prepare for, attend and present its documents at up to two (2) CORMs.
Meetings shall be scheduled at the 60% and 90% design completion stages. Note that
presentation format shall consist of a brief Power Point presentation to review Project status,
highlights, funding, schedules, plus review of full size plans for the project. The CONSULTANT
shall provide sufficient staff at the meeting to address concerns by residents at multiple plan
stations. It is anticipated that the CONSULTANT will attend Pre-CORM meetings with CITY and
PROGRAM MANAGER staffs to review the proposed format of the presentation for each
planned CORM.
Task 2.6 - Document Revisions: Based upon the jnput provided by the residents at the
CORM, the CONSULTANT shall incorporate necessary contract document revisions, as
approved by the CITY.
Task 2.7 - Permittina Reviews: The CONSULTANT shall prepare applications and such
documents and design data as may be required to procure approvals from all such
governmental authorities that have jurisdiction over the Project. CONSULTANT's drainage
design concept anticipates the use of Class V, Group 6 drainage wells. CONSULTANT's effort
contemplates the necessary supporting documentation to respond to agency requests for
information as they relate to all technical aspects of the proposed installation and operation to
obtain a Class V, Group 6 Construction and Authorization to Operate permit on behalf of the
CITY, The CITY will pay all permit fees. The CONSULTANT shall participate in meetings,
submissions, resubmissions and negotiations with such authorities. The CONSULTANT shall
respond to comments by such authorities within ten working days of receipt of comments unless
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a different time is agreed to by PROGRAM MANAGER. It is the intent of this scope of services
that the CONSULTANT be the responsible party for formally transmitting and receiving permits
to and from the respective jurisdictional authorities. However, since the PROGRAM MANAGER
is to track and monitor progress on the preparation and review of permits and subsequent
requests for information, the CONSULTANT shall copy the PROGRAM MANAGER on all permit
related correspondence. This includes CONSULTANT generated minutes from meetings held
with related parties. The PROGRAM MANAGER will forward copies of such documents to the
CITY as appropriate. It is recognized by CITY that the time period required for obtaining permits
is beyond the control of the CONSULTANT, except with regard to issues concerning the
permittability of the proposed design and the CONSULTANT's ability to respond to permitting
agency requests for information in a timely manner. At the time of scope preparation, the
following governmental authorities that have or may have jurisdiction over Project have been
identified:
· United States Environmental Protection Agency
· U.S. Army Corps of Engineers
· Florida Department of Transportation
· Florida Department of Environmental Protection
· South Florida Water Management District
· Miami-Dade Water and Sewer Authority
· Miami-Dade Department of Public Works
· Miami-Dade Department of Health and Rehabilitative Services
· Miami-Dade Department of Environmental Resource Management
· The City of Miami Beach Building Department
· The City of Miami Beach Planning Department
· The City of Miami Beach Public Works Department
· The City of Miami Beach Historic Preservation Board
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Note that the CITY's failure to identify governmental authorities that have jurisdiction over
Project at this time does not relieve the CONSULTANT from the responsibility to procure all
requisite permits. However, an equitable adjustment to the CONSULTANT's compensation may
be negotiated if deemed appropriate by the CITY.
Deliverables:
Correspond with noted jurisdictional authorities to
establish permitting requirements.
Revise documents and respond to permitting inquiries
as required.
Attend meetings with the CITY, PROGRAM
MANAGER and/or permitting agency staff as required
to review, discuss and finalize permit procurement
Schedule:
Complete concurrently with 300 working day Design
Phase schedule.
Task 2.8 - The CONSULTANTs QA/QC of Desi~:m Documents: The CONSULTANT shall
establish and maintain an in-house Quality Assurance / Quality Control (QA/QC) program
designed to verify and ensure the quality, clarity, completeness, constructability and biddability
of its contract documents. To this end, the CONSULTANT shall provide the CITY and
PROGRAM MANAGER with a written narrative detailing its QA/QC program tasks and how it is
to be implemented over the course of this project. The CITY and/or PROGRAM MANAGER, at
its discretion may require that the CONSULTANT attend meetings to review the status and
present results of its QA/QC efforts. Items to be addressed may include, but shall not be limited
to, review of specifications by respective technical experts and a "Red i-check" type review of the
documents to identify conflicts and inconsistencies between the various project disciplines.
TASK 3 -BIDDING AND AWARD SERVICES
Please note that the Tasks below address the level of service required for a traditional Advertise
/ Bid / Award process, As an alternative to this traditional bidding process outlined herein, the
City may consider implementing the project via the Job Order Contract (JOC) system. If such
decision is made, it is understood that the Consultant's hours assigned to traditional bidding
tasks would be re-distributed, on a not to exceed basis, to complete tasks related to
procurement of the job through the JOC system, including, but not limited to the following:
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. Participation at the Joint Scope Meeting
. Assistance in filling out JOC standard forms, including Brief Request for Proposal and
Notice to Proceed (Suggested Language Only. City to input forms into system)
. Review of JOC unit cost proposal
. Participation in negotiation meetings with JOC Contractor
Note that all other duties of the CONSULTANT are not affected by the use of the JOC system.
Task 3.1 - Construction Contract Document Review: The CONSULTANT shall assist the
CITY in bidding and award of each construction contract. The PROGRAM MANAGER, through
the CITY, shall transmit contract documents prepared by the CONSULTANT to the CITY's Risk
Management, Legal and Procurement Departments for verification of appropriate insurance,
form and bonding requirements. The CONSULTANT shall assist PROGRAM MANAGER in this
effort by providing three copies of the complete Contract Document set (drawings and
specifications) and participating in meetings, submissions, resubmissions and discussions with
these departments, as necessary. The CONSULTANT shall address and re-submit corrections
to any CITY comments within ten calendar days of receipt of comments unless a different time
schedule is agreed to by the PROGRAM MANAGER. The CONSULTANT's compensation has
been based upon one meeting with these departments. If JOC system is used, repackaging of
contract documents is included in this Task.
Task 3.2 - Bid Document Deliverv: The CONSULTANT shall provide the PROGRAM
MANAGER with reproducible, camera ready, sets of contract documents for each bid package.
The CITY Procurement Department shall reproduce documents and handle the advertising,
distribution, sale, maintenance of plan holder lists and other aspects of bid document delivery to
prospective Bidders.
Task 3.3 - Pre-Bid Conference and Bid OpeninQ: The PROGRAM MANAGER will conduct
one pre-bid conference. The CONSULTANT shall attend and participate in the pre-bid
conference and bid opening as may be required.
Task 3.4 - Addenda Issuance: The CONSULTANT shall provide, through the PROGRAM
MANAGER, timely responses to all inquiries received by the CITY from prospective bidders.
These responses shall be prepared as written addenda, with the format for such addenda as
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provided to the CONSULTANT by PROGRAM MANAGER. These queries and responses shall
be documented and a record of each shall be transmitted to the PROGRAM MANAGER on a
same day basis. The CONSULTANT shall prepare necessary addenda as requested by
PROGRAM MANAGER. The CITY will distribute addenda to all plan holders of record
accordingly,
Task 3.5 - Bid Evaluation: Within five calendar days of receipt of bids, the CITY will forward
Bids to the CONSULTANT, who in turn shall evaluate bids for completeness, full
responsiveness and price, including alternative prices and unit prices, and shall make a formal
written recommendation to the CITY regarding the award of the contract. Non-technical bid
requirements shall be evaluated by others.
This scope of services includes no allowance for the CONSULTANT's time to assist the CITY in
the event of a bid protest. To the proportionate extent the CONSULTANT's services are
required in the event of a bid protest, due to a direct action or lack thereof by the
CONSULTANT, the CONSULTANT shall participate in such activities at no additional cost to the
CITY.
Task 3.6 - Contract Award: The CONSULTANT shall provide eight (8) sets of Construction
Contract Documents, inclusive of Addenda, for execution by the CITY and the successful bidder
within five calendar days of request by the CITY.
Task 3.7 - As- Bid Contract Documents: After contract award and prior to the preconstruction
conference, the CONSULTANT shall prepare As-Bid construction contract documents, which
incorporate the following items into the construction contract documents:
· Contractor's bid submittals, including but not limited to, bid proposal, insurance,
licenses, etc.
· Amend / modify front-end documents and / or technical specifications to
incorporate changes made via contract addenda,
· Revise construction contract drawings to include modifications / revisions
incorporated via contract addenda.
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The CONSULTANT shall prepare As-Bid construction contract documents and reproduce fifteen
(15) sets for distribution to PROGRAM MANAGER within ten (10) calendar days after City
Commission approval I contract execution.
The following apply to Task 3.1 through 3.7:
Deliverables- - Attend and participate in Pre-bid conferences and bid openings.
- Respond to questions from prospective bidders and prepare Addenda
for distribution by others.
- Prepare recommendation of award letter
Provide eight (8) sets of contract documents for contract execution
- Prepare As-Bid contract documents and reproduce fifteen (15) sets
and forward to PROGRAM MANAGER.
Schedule:
- Upon receipt of Task 3 Bidding and Award Services Notice to Proceed
and within 120 working days
TASK 4 -CONSTRUCTION ADMINISTRATION SERVICES
The CONSULTANT shall perform the following tasks related to the construction administration
of the Project(s). These tasks shall be performed during the duration of all construction. Due to
the extensive amount of detailed procedures required to properly manage construction projects,
the PROGRAM MANAGER has developed a Construction Management Manual (CMM) for the
construction phase of the Infrastructure Improvement Program. This CMM augments the
general program guidelines established in the Project Work Plan (PWP), as provided to the
CONSULTANT by the PROGRAM MANAGER at the commencement of the Project, and
provides uniform procedures and guidelines for managing the interface between the CITY,
Contractor, PROGRAM MANAGER and CONSULTANT staffs.
It is anticipated that the construction timeframe for Bid Package 12D/E/F will approximate 42
months. The CONSULTANT's compensation is based upon the administration of this
construction duration.
Task 4.1 - Pre-Construction Conferences: The CONSULTANT shall attend one pre-
construction conference if one contractor is used, or up to three (3) preconstruction conferences
if the JOC method is used for contracting. The PROGRAM MANAGER will prepare and
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distribute meeting minutes to all attendees and other appropriate parties. At this meeting, it is
anticipated that the PROGRAM MANAGER will issue a Limited Notice to Proceed. A final Notice
to Proceed shall be issued upon receipt of a final schedule and procurement of all applicable
construction permits from the Contractor.
Deliverables:
Attend and participate in one to three pre-construction
conferences.
As scheduled by PROGRAM MANAGER after receipt of
Task 4 Notice to Proceed.
Schedule:
Task 4.2 - Weeklv Construction MeetinQs: The CONSULTANT shall attend weekly
construction meetings with the Contractor(s), PROGRAM MANAGER and applicable CITY
representatives for the duration of the construction. The purpose of these meetings shall be to
review the status of construction progress, shop drawing submittals and contract document
clarifications and interpretations. In addition, the Contractor shall furnish a two-week look ahead
work schedule to allow for proper coordination of necessary work efforts. These meetings shall
also serve as a forum for discussion of construction issues, potential changes I conflicts and any
other applicable matters. The meetings may include site visits to visually observe I address
construction related concerns that may result from discussion during the construction meeting.
Note that these site visits shall be separate and distinct from the "Specialty Site Visits"
discussed under Task 4.6. The PROGRAM MANAGER will prepare and distribute meeting
minutes to all attendees and other appropriate parties.
Deliverables:
- Attend and participate in weekly construction progress
meetings for the Bid Package
Schedule:
- Weekly throughout the project duration.
Task 4.3 - Requests for Information I Contract Document Clarification (RFls I CDCs): The
PROGRAM MANAGER will receive, log and process all RFls I CDCs. Whenever an RFI
involves the interpretation of design issues or design intent, the PROGRAM MANAGER will
forward the RFI to the CONSULTANT, who shall prepare a written response in a timely matter
and return it to the PROGRAM MANAGER. In addition, the CONSULTANT may be requested
by the PROGRAM MANAGER to prepare and forward CDCs should certain items within the
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contract documents require clarification. Note that the CITY will hold the CONSULTANT directly
responsible for any impacts resulting from untimely responses.
Oeliverables:
Respond to those RFl's that involve design interpretations
and return to PROGRAM MANAGER's office. Issue CDCs
as required,
Schedule:
- Ongoing throughout project construction duration for the
Bid Package.
Task 4.4 - Reauests for ChanQes to Construction Cost and/or Schedule: The PROGRAM
MANAGER will receive, log and review all requests for project cost and/or schedule changes
from the Contractor(s). Such requests may be the result of unforeseen conditions, interferences
identified by the Contractor(s) during the routine progress of work, inadvertent omissions
(betterment) issues in the contract documents, permitting requirements that arise after the
contract award, and/or additional improvements requested by the CITY. Regardless of the
source, the PROGRAM MANAGER will evaluate the general merit of the request, as well as
perform a cursory review of the potential impact of the change in terms of project cost and
schedule. The PROGRAM MANAGER will also forward the request to the CONSULTANT, who
shall provide a written opinion as to the merit / value of the request. It is understood that no legal
claims assistance or support services are inferred by the work effort noted under this Task.
Oeliverables:
- Perform independent review of request for cost increase
and/or time extension.
- Coordinate and participate in meetings, as required, with
the PROGRAM MANAGER, CITY and Contractor to
resolve and/or negotiate the equitable resolution of
request. Provide written opinion and / or recommendation
upon request.
- Prepare change order documentation in CITY directed
format
Schedule:
- Ongoing throughout project construction duration for the
Bid Package.
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Task 4.5 - ProcessinQ of Shop DrawinQs: The PROGRAM MANAGER will receive, log and
distribute shop drawings to the CONSULTANT for its review. The CONSULTANT shall have 14
calendar days from the time of receipt in its office, to review and return shop drawings to the
PROGRAM MANAGER's office. Note that the CITY will hold the CONSULTANT directly
responsible for any impacts resulting from untimely review of submittals.
Deliverables:
- Review Shop Drawings and return them to PROGRAM
MANAGER's office.
- Ongoing throughout project construction duration,
Schedule:
Task 4.6 - Field Observation Services: The PROGRAM MANAGER will provide field staff to
observe the construction of the work. The CONSULTANT shall provide specialty site visits by
various design disciplines (civil, mechanical, landscaping, etc...) on an as requested basis. For
the purposes of this scope of services, it is assumed that monthly specialty site visits are
included for the duration of the construction project (42 months).
Deliverables:
- Provide monthly specialty site visits.
Schedule:
- Ongoing throughout project construction duration for both
Bid Packages.
Task 4.7 - Proiect Closeout: Upon receiving notice from the PROGRAM MANAGER advising
the CONSULTANT that a Project is substantially complete, the CONSULTANT, in conjunction
with appropriate CITY and PROGRAM MANAGER staff, shall conduct an overview of the
Project. The overview shall include development of a "punch list" of items needing completion or
correction prior to consideration of final acceptance. The PROGRAM MANAGER will develop
the list with assistance from the CITY and the CONSULTANT. The list shall be forwarded to the
Contractor. For the purposes of this Task, please note that substantial completion shall be
deemed to be the stage in construction of the Project where the Project can be utilized for the
purposes for which it was intended, and where minor items may not be fully completed, but all
items that affect the operational integrity and function of the Project are capable of continuous
use.
Upon notification from the PROGRAM MANAGER that all remaining "punch list" items have
been resolved, the CONSULTANT, in conjunction with appropriate CITY and PROGRAM
MANAGER staff, shall perform a final review of the finished Project. Based on successful
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completion of all outstanding work items by the Contractor(s), the CONSULTANT shall assist in
closing out the construction contract. This shall include a final punch list walk throughs for
verification of completion.
Deliverables:
-Attend field meetings to review substantial and final
completion and assist in development of "punch lists".
-At the Substantial and Final completion of each project
Schedule:
TASK 5 - ADDITIONAL SERVICES
Task 5.1 - Additional MeetinQs with Property Owners: At the request of the CITY,
CONSULTANT shall attend up to ten (10) additional meetings with CITY representatives to
discuss or resolve particular aspects of the project. CONSULTANT shall prepare meeting
minutes for each meeting,
Task 5.2 - First Street DesiQn & PermittinQ: At the request of the CITY, CONSULTANT shall
prepare design plan submittals to prepare a survey and incorporate streetscape and utility
improvements to the First Street corridor from Washington to Jefferson Avenues in accordance
with the basic scope of services. This corridor is not included in the basic scope of services
since the adjacent developer has recently implemented improvements.
Task 5.3 - Meridian Avenue DesiQn & Permittina: At the request of the CITY,
CONSULTANT shall prepare design plan submittals to prepare a survey and incorporate
streetscape and utility improvements to the Meridian Avenue corridor from First to Second
Street in accordance with the basic scope of services. This corridor is not included in the basic
scope of services since the adjacent developer has recently implemented improvements.
TASK 6 - REIMBURSABLES
Task 6.1 - Reproduction Services: The CONSULTANT shall be reimbursed at the usual and
customary rate for reproduction of reports, contract documents and miscellaneous items, as
may be requested by the CITY. Unused amounts in this allowance shall be credited back to the
CITY at the completion of the project.
Task 6.2 - Travel and Subsistence: The CONSULTANT shall be reimbursed at the United
States Intemal Revenue Service established rate for travel and subsistence, up to the maximum
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not-to-exceed amount as noted. Unused amounts in this allowance shall be credited back to the
CITY at the completion of the project.
Task 6.3 - Survevina: The CONSULTANT shall arrange for and coordinate the efforts of
licensed surveyors to prepare a topographical survey of all CITY public rights-of-way within the
project limits to meet the intent of the approved project Scope. This effort shall meet the
requirements set forth in Task 2.1 and CONSULTANT contemplates approximately 19,100
linear feet of corridor to be surveyed. Unused amounts in this allowance shall be credited back
to the CITY at the completion of the project. Prior to initiating the work, CONSULTANT shall
provide subconsultant fee proposals for the estimated work effort to the CITY for CITY review
and approval.
Task 6.4 - Geotechnical Evaluation: The CONSULTANT shall contract the services of a
professionally licensed geotechnical firm to perform asphalt pavement cores, boring / test
excavations as necessary to ascertain pavement and soil conditions. Specifically, the
CONSULTANT shall procure the services of a geotechnical engineer to perform 750 LF of
Standard Penetration Test Borings, 20 exfiltration tests, 100 asphalt / Iimerock cores, 25 sieve
analyses, 10 soil permeability tests and an engineering report which utilizes this geotechnical
information to identify recommendations for pavement design, pipe trench and backfill
requirements, and stormwater management considerations. The scope of such services shall be
subject to review and acceptance by the CITY. Costs shall be limited to a $50,000 not-to-
exceed amount. Unused amounts shall be credited back to the CITY at the completion of the
project.
Task 6.5 - Underaround Utilitv Verification: The CONSULTANT shall contract the services of
an underground utility location service to perform approximately 181 vacuum extraction
excavations, in an effort to better identify existing underground conditions where work is to be
performed. Actual locations shall be as directed by the CONSULTANT, subject to CITY review
and acceptance. Costs shall be limited to a $50,000 not-to-exceed amount. Unused amounts
shall be credited back to the CITY at the completion of the project. CONSULTANT and CITY
acknowledge that the anticipated level of effort was based upon a unit price of $275 per vacuum
extraction excavation, Prior to initiating the work, CONSULTANT shall provide subconsultant
fee proposals for the estimated work effort to the CITY for CITY review and approval.
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Task 6.6 - Hvdroaeoloaical Permittina Assistance: The CONSULTANT shall retain the
services of professional engineer and I or professional geologist that are experienced with the
hydrogeologic conditions of the south Florida area. This subconsultant shall assist the
CONSULTANT in developing proper responses to the State of Florida Department of
Environmental Protection during the Group V, Class 6 disposal well permitting for construction
and authorization to operate. Tasks may include the development of a report that presents
background geologic conditions for the project area and its surroundings, site specific
hydrogeological data as well as any other data that the Consultant determines is necessary to
satisfy the reasonable assurance requirements of the State of Florida Department of
Environmental Protection.
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Minimum Design Features To Be Shown On Drawings
The CONSULTANT shall note that the following criteria indicate the minimum design standards
to be shown on drawings. The CONSULTANT is encouraged to review and recommend
changes as it deems necessary, subject to the review and acceptance of the CITY and the
PROGRAM MANAGER.
Paving, Grading and Drainage Plans
· Show existing grade / topography, centerline roadway, edge of pavement, back
of sidewalk, top of curb, gutter flow line
· Show proposed grade along the centerline of the road at 50-ft centers, limits of
road work, inlets, curb and gutter and sidewalk
· Show limits of demolition / removal
· Show limits of proposed work
· Identify all surface features of all existing and proposed work
· Identify driveway locations
· Identify proposed structures
· Identify linear footage of pipe, pipe invert elevation, diameter and material
· Proposed flow drainage / directional arrows
· Stormwater collection pipe profiles oriented on the same sheet as the plan view
Paving, Grading and Drainage Details
· Show proposed cross sections with topographical information at key locations
· Identify the following minimum information on cross sections:
Existing utilities
Proposed road slope, lane width, sidewalk width and surface features within
the right-of-way
Road construction details for the sub-base and base and asphalt
Proposed utility locations
· Conflict manhole detail
· Manhole details
· Driveway replacement section
· Catch basin details
· Exfiltration trench details
· Drainage pipe trench detail
· Restoration Details - All pipes
Roadway
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Sidewalk
Curb and gutter
Water Distribution Plans
General
· Identify existing utilities
· Show future utilities proposed by others
· Identify trees I landscaping to remain in place
· Provide profiles oriented on the same page as the plan view
Water Distribution System
· Show location of single and double water meter boxes
· Identify fire hydrant assembly
· Identify fitting locations
· Identify limits of restrained joints
· Identify deflection limits
· Identify water sampling points
· Identify dead end blow-offs
· Identify air release valves
· Identify pipe diameter and material
· Stationing
Pressure Pipe Profiles
· Show top of pipe elevation
· Identify location of air release valve at high points
· Identify vertical I horizontal deflection and/or fittings
· Identify minimum cover requirements
· Provide details of major utility crossings
Jack and bore
Horizontal directional drilling
Subaqueous crossing
Aerial crossing
Culvert crossing
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OCEAN BEACH HISTORIC DISTRICT
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MIILLi. Proposed Oceall Beach Historie District boulldaries as recommended by the
City oC Miami Be2ch PlaDDiDI:, Desfp &Historic PreservatioD Division
aDd adopted by the City oCMiami Beach Historic Preservation Board.
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EXHIBIT E
CITY OF MIAMI BEACH
ROW INFRASTRUCTURE IMPROVEMENT PROGRAM
SOUTH POINTE PHASES III/IV AND V
PROPOSED DRAWING LIST
GENERAL
1 G -1 TITLE SHEET AND LOCATION MAP
2 G - 2 LIST OF DRAWINGS
3 G-3 ABBREVIATIONS, SYMBOLS, SECTION AND DETAIL IDENTIFICATION
HORIZONTAL CONTROLS
4 EC -1 HORIZONTAL CONTROLS PLAN - KEY MAP
5 TO 27 EC - 2 TO 24 HORIZONTAL CONTROLS PLAN - SHEET 1 THROUGH 23 (1"-40')
EXISTING CONDITIONS
28 EC-1 EXISTING SITE CONDITIONS - KEY MAP
29 TO 51 EC-2 TO 24 EXISTING SITE CONDITIONS - PLAN SHEET 1 THROUGH 23 (1"-20', TWO STRIPS)
DEMOLITION
52 DM-1 DEMOLITION - KEY MAP
53 TO 75 DM -2 TO 24 DEMOLITION - PLAN SHEET 1 THROUGH 23 (1"-20', TWO STRIPS)
PAVING, GRADING AND DRAINAGE
76 PG&D - 1 PAVING, GRADING AND DRAINAGE - KEY MAP
77 TO 99 PG&D-2 TO 24 PAVING, GRADING AND DRAINAGE - PLAN SHEET 1 THROUGH 23 (1"=20', TWO
100 TO 103 PG&D - 25 TO 29 PAVING, GRADING AND DRAINAGE DETAILS
104 TO 115 PG&D - 30 TO 34 DRAINAGE PUMP STATIONS - PLANS AND SECTIONS (UP TO 4)
116 TO 119 PG&D- 35 TO 39 DRAINAGE PUMP STATION DETAILS
PAVEMENT MARKING AND SIGNAGE
120 PM-1 PAVING, GRADING AND DRAINAGE - KEY MAP
121 TO 143 PM-2 TO 24 PAVEMENT MARKINGS & SIGNAGE - PLAN SHEET 1 THROUGH 23 (1"-20', TWO
144 TO 145 PM- 25 TO 26 PAVEMENT MARKINGS & SIGNAGE DETAILS
HARDSCAPE
146 HS - 1 HARDSCAPE - KEY MAP
147 TO 169 HS-2 TO 24 HARDSCAPE - PLAN SHEET 1 THROUGH 23 (1"-20', TWO STRIPS)
170 TO 171 HS - 25 TO 26 HARDSCAPE - DETAILS
LANDSCAPING
172 LA - 1 LANDSCAPE ENHANCEMENTS - KEY MAP
173 TO 188 LA- 2 TO 17 LANDSCAPE ENHANCEMENTS - PLAN SHEET 1 THROUGH 16 (1"-20', TWO STRIPS)
189 TO 190 LA- 18 TO 19 LANDSCAPE ENHANCEMENTS - DETAILS
WATERMAIN IMPROVEMENTS
191 WM-1 WATERMAIN IMPROVEMENTS - KEY MAP
192 TO 203 WM-2 TO 13 WATERMAIN IMPROVEMENTS - PLAN AND PROFILE SHEET 1 THROUGH 12 (1"-20')
204 TO 205 WM- 14 TO 15 WATERMAIN IMPROVEMENTS - DETAILS
STORMWATERIMPROVEMENTS
206 SW-1 STORMWATER IMPROVEMENTS - KEY MAP
207 TO 251 SW- 2 TO 46 STORMWATER IMPROVEMENTS - PLAN AND PROFILE SHEET 1 THROUGH 45 (1"-20')
252 TO 253 SW- 47 TO 50 STORMWATER IMPROVEMENTS - DETAILS
ELECTRICAL
254 E -1 ELECTRICAL IMPROVEMENTS - KEY MAP
255 TO 277 E-2 TO 24 ELECTRICAL IMPROVEMENTS - PLAN SHEET 1 THROUGH 23 (1"-20', TWO STRIPS)
278 TO 279 E- 25 TO 26 ELECTRICAL IMPROVEMENTS - DETAILS
280 TO 287 E- 27 TO 28 ELECTRICAL - DRAINAGE PUMP STATIONS
288 TO 289 E- 29 TO 30 ELECTRICAL - DRAINAGE PUMP STATION DETAILS
IRRIGATION
290 IR-1 IRRIGATION - KEY MAP
291 TO 306 IR - 2 TO 17 IRRIGATION - PLAN SHEET 1 THROUGH 16 (1"-20', TWO STRIPS)
307 TO 308 IR- 18 TO 19 IRRIGATION - DETAILS
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