HomeMy WebLinkAbout2005-25923 Reso
RESOLUTION NO. 2005-25923
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE
OF A REQUEST FOR QUALIFICATIONS (RFQ) FROM
TRANSPORTATION PLANNING I TRAFFIC ENGINEERING FIRMS
INTERESTED IN CONDUCTING A "COASTAL COMMUNITIES
TRANSPORTATION MASTER PLAN" STUDY FOR SEVEN COASTAL
MUNICIPALITIES IN NORTHEAST MIAMI-DADE COUNTY, UNDER
MIAMI BEACH LEADERSHIP, WHICH STUDY IS ESTIMATED TO
COST $275,000; AUTHORIZING THE ADVANCEMENT OF $111,546
IN CONCURRENCY MITIGATION FUNDS (CMF) FOR SUBSEQUENT
REIMBURSEMENT BY THE METROPOLITAN PLANNING
ORGANIZATION FUNDS AWARDED FOR THE STUDY; AND
FURTHER AUTHORIZING THE APPROPRIATION OF AN
ADDITIONAL $38,454 IN CONCURRENCY MITIGATION FUNDS,
OVER AND ABOVE THE $125,000 PREVIOUSLY APPROPRIATED
BY RESOLUTION NO. 2005-25826, DATED FEBRUARY 23,2005, TO
FUND THE $163,454 REVISED LOCAL MATCH REQUIREMENT;
WHICH LOCAL MATCH SHALL BE PARTLY REIMBURSED BY
CONTRIBUTIONS TO BE RECEIVED FROM THE MUNICIPALITIES
INVOLVED IN THE COASTAL COMMUNITIES STUDY.
WHEREAS, pursuant to a coastal communities meeting hosted by the City of
Miami Beach on January 10, 2005, representatives from Aventura, Sunny Isles
Beach, Bal Harbour, Bay Harbor, Surfside, and North Bay Village discussed the
need to develop a sub-regional plan to be known as the "Coastal Communities
Transportation Master Plan" (CCTMP); and
WHEREAS, the coastal communities referenced above agreed to submit,
under Miami Beach leadership, a joint grant application to the Metropolitan
Planning Organization (MPO) to help fund the study concerning the proposed
Plan, which study is above estimated to cost $275,000; and
WHEREAS, as authorized by City of Miami Beach Resolution No. 2005-
25826, dated February 23, 2005, the Administration submitted a $150,000 grant
application to the MPO's Municipal Grant Program (MGP), and appropriated
$125,000 in Concurrency Mitigation Funds to cover the envisioned local match;
and
WHEREAS, the MPO Selection Committee awarded $61,546 in Fiscal Year
(FY) 2005-06 MGP funds to the CCTMP; and, as a separate action, the MPO
Director also. allocated $50,000 in unused FY 2004-05 Unified Planning Work
Program funds towards the origin-destination surVey component of the CCTMP,
bringing the total proposed MPO contribution up to $111,546; and
WHEREAS, the estimated $275,000 cost of the CCTMP minus the $111,546
in MPO funds result in a revised local match of $163,454 to be shared by the
seven participating municipalities; by virtue of the largest share of population, the
City of Miami Beach will address the largest proportion of the $163,454 revised
local match; and
WHEREAS, the Administration requests City Commission authorization to do
the following:
· Issue a Request for Qualifications (RFQ) for the preparation of this vital
sub-regional transportation master plan; and
· Advance $111,546 in Concurrency Mitigation Funds to be subsequently
reimbursed by the MPO funds; and
· Appropriate an additional $38,454 in Concurrency Mitigation Funds (CMF)
to cover the difference between the original $125,000 appropriation and
the revised local match requirement at $163,454; this local match shall be
partly reimbursed by contributions to be received from the participating
coastal municipalities,
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby authorize the issuance of a Request For Qualifications
(RFQ) from transportation planning / traffic engineering firms interested in
conducting a "Coastal Communities Transportation Master Plan" study for seven
coastal municipalities in northeast Miami-Dade County, under Miami Beach
leadership, which study is estimated to cost $275,000; authorize the
advancement of $111,546 in Concurrency Mitigation Funds (CMF) for
subsequent reimbursement by the Metropolitan Planning Organization grant
funds awarded for the study; and further authorize the appropriation of an
additional $38,454 in Concurrency Mitigation Funds, over and above the
$125,000 previously appropriated by Resolution No, 2005-25826, dated February
23, 2005, to fund the $163,454 revised local match requirement; which local
match shall be partly reimbursed by contributions to be received from the
municipalities involved in the coastal communities study,
PASSED AND ADOPTED this the 8th day of June
,2005.
ATTEST:
~ t,~)
~ CITY CLERK
#. Robert Parcher
62~
MAYOR.
5
f
David Dermer
APPROVED MJ TO
FORM & LANGUAGE
& FOR EXECUTION
F:\WORK\$TRA\AMELlA\TRANS\Authoriz.to Issue CCTMP RFQ-Reso.doc
S-l J-q5
Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
A Resolution authorizing the issuance of a Request for Qualification (RFQ) for the preparation of a "Coastal
Communities Transportation Master Plan" (CCTMP) study, utilizing $111,546 in Metropolitan Planning
Organization (MPO) funds and $163,454 in Concurrency Mitigation Funds (CMF), as the required local
match, which may be partly reimbursed by contributions to be received from the participating coastal
municipalities,
Issue:
Shall the City Commission issue a RFQ for the preparation of a CCTMP Study, utilizing MPO and CMF
funds?
Item Summa IRecommendation:
The coastal communities involved in the CCTMP effort are Aventura, Sunny Isles Beach, Bal Harbour
Village, Bay Harbor Islands, Surfside, and North Bay Village, under the leadership of Miami Beach,
Resolution No. 2005-25826, dated February 23, 2005, authorized submission of a $150,000 grant
application to the MPO toward the $275,000 estimated cost of the CCTMP Study; the same resolution also
appropriated $125,000 in Concurrency Mitigation Funds (CMF)as local match.
The MPO Governing Board, at its meeting of May 19, 2005 approved the following awards to the CCTMP
Study: $61,546 in FY 2005-06 MGP grant funds, plus $50,000 in FY 2004-05 unused UPWP funds, for a
total of $111,546 (in lieu of the requested $150,000). The revised local match is $163,454,The
Administration sent a second letter to participating municipalities regarding the grant award and increased
local match obligation, and to date has received positive responses from 3 of the 6 municipalities, A
portion of the $163,454 in CMF funds to be appropriated by the City for the local match, will be
subsequently reimbursed by contributions received from the participating municipalities,
Pursuant to the above facts, the Administration requests Commission authorization to do the following:
· Issue a Request for Qualifications (RFQ for the preparation of the CCTMP Study);
· Appropriate an additional $38,454 in CMF funds to cover the revised $163,454 local match; and
· Advance $111,546 in CMF funds to be subsequently reimbursed by the MPO funds,
The Miami Beach Concurrenc Miti ation Fund is the a ro riate source to fund the CCTMP Stud,
Source of
Funds:
$163,454 CMF
Aeet. to be established after the MPO
Board endorses rant award on5l19/05
$56,727 from 158,8000,341228
$56,727 from 158,8000,341227
$50,000 from 158.8000.341226
Communi Sustainabili OC 000352
Finance Dept.
F:\WORK\$TRA\AMELlA\TRANS\Authoriz. to Issue CTMP RFQ-Summary.doc
AGENDA ITEM
DATE
c7H
(o-~-~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl,gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: June 8, 2005
Members of the City commiss~on~
Jorge M. Gonzalez ~ ~
City Manager 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF A
REQUEST FOR QUALIFICATIONS (RFQ) FROM TRANSPORTATION
PLANNING I TRAFFIC ENGINEERING FIRMS INTERESTED IN
CONDUCTING A "COASTAL COMMUNITIES TRANSPORTATION
MASTER PLAN" STUDY FOR SEVEN COASTAL MUNICIPALITIES IN
NORTHEAST MIAMI-DADE COUNTY, UNDER MIAMI BEACH
LEADERSHIP, WHICH STUDY IS ESTIMATED TO COST $275,000;
AUTHORIZING THE ADVANCEMENT OF $111,546 IN CONCURRENCY
MITIGATION FUNDS (CMF) FOR SUBSEQUENT REIMBURSEMENT BY
THE METROPOLITAN PLANNING ORGANIZATION FUNDS AWARDED
FOR THE STUDY; AUTHORIZING THE APPROPRIATION OF AN
ADDITIONAL $38,454 IN CMF, OVER AND ABOVE THE $125,000
PREVIOUSLY APPROPRIATED BY RESOLUTION NO. 2005-25826,
DATED FEBRUARY 23, 2005, TO COVER THE $163,454 REVISED
LOCAL MATCH REQUIREMENT; WHICH LOCAL MATCH MAY BE
PARTLY REIMBURSED BY CONTRIBUTIONS TO BE RECEIVED FROM
MUNICIPALITIES INVOLVED IN THE COASTAL COMMUNITIES STUDY.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution,
PROPOSED FUNDING SOURCES
· Two (2) Metropolitan Planning Organization (MPO) grant sources, at "" $111,546
· Miami Beach Concurrency Mitigation Funds, at .., ...... ,...,..,....,.. ......... $163.454
Estimated cost of the "Coastal Communities Transportation Master Plan: $275,000
ANAL YSIS
Pursuant to a coastal communities meeting hosted by the City of Miami Beach on January
10, 2005, representatives from Aventura, Sunny Isles Beach, Bal Harbour, Bay Harbor
Islands, Surfside, and North Bay Village discussed the need to develop a sub-regional
plan to be known as the "Coastal Communities Transportation Master Plan (CCTMP)," In
addition, it was agreed to submit, under Miami Beach leadership, a joint grant application to
the Metropolitan Planning Organization (MPO) to help fund the study, which is estimated to
cost $275,000, The total amount of funds available for award under the MPO's FY 2005-06
Municipal Grant Program (MGP) is $150,000.
As authorized by Resolution No, 2005-25826, dated February 23, 2005, the Administration
submitted a $150,000 grant application to the MPO toward the $275,000 CCTMP, and
appropriated $125,000 in Concurrency Mitigation Funds (CMF) to cover the envisioned
cost balance, Resolution No, 2005-35826 is attached to this Memorandum,
The MPO received seven (7) applications from various Miami-Dade County municipalities,
five (5) of which being recommended for award by the MPO Selection Committee, with the
CCTMP receiving $61,546 in FY 2005-06 MGP Grant funds, The MPO Governing Board
approved the grant awards on May 19, 2005,
As a separate action, the MPO Director also allocated $50,000 in unused FY 2004-05
Unified Planning Work Program (APWP) funds towards the origin-destination survey
component of the CCTMP, bringing the total proposed MPO contribution up to $111,546,
In late May/early June, an Interlocal Agreement will be executed by the MPO and the City
for the combined $111,546 MPO funds for our granted study,
The estimated $275,000 cost of the CCTMP minus the $111 ,546 in MPO funds results in a
revised local match of $163,454 to be shared by the seven (7) participating municipalities,
By virtue of the largest share of population, the City of Miami Beach will address the largest
proportion of the revised local match, A letter has been sent to all the participating coastal
municipalities advising them of the MPO grant and the estimated cost share of the
unfunded portion of the study,
The Administration requests City Commission authorization to do the following:
· Issue a Request for Qualifications (RFQ) from transportation planning/traffic
engineering firms that have expertise in preparing regional and/or sub-regional
transportation master plans, such as the CCTMP;
· Advance $111,546 in CMF funds for subsequent reimbursed by the MPO funds;
· Appropriate an additional $38,454 in Concurrency Mitigation Funds (CMF) to cover
the difference between the original $125,000 appropriation and the revised local
match requirement at $163,454, A portion ofthese funds may be partly reimbursed
by contributions to be received from the participating coastal municipalities.
The Miami Beach CMF is the appropriate source to fund this study, Attached is a Status of
ifMF R venues and Appropriations to date,
J /FB/FV/RH/AJ
chments:
A. Resolution No, 2005-25826, dated February 23, 2005
B, Status of CMF Revenues and Appropriations
C, Scope of Services for the CCTMP (longer version)
D, Sample Letter to Coastal Municipalities
EVALUATION SELECTION CRITERIA TO BE INCLUDED IN THE RFQ
FOR THE COASTAL COMMUNITIES TRANSPORTATION MASTER PLAN
(PER CCNA REQUIREMENTS)
The future Evaluation Committee that will help with the selection process for the
best consultant to prepare the Coastal Communities Transportation Master Plan
shall base its recommendations on the following factors and points:
A.. The experience, qualifications and (portfolio) of the Principal (15 points).
B, The experience, qualifications and (portfolio) of the Project Manager (20
points),
C, The experience and qualifications of the professional personnel assigned to
the Project Team (10 points),
D, Willingness to meet time and budget requirements as demonstrated by past
performance (5 points),
E, Certified minority business enterprise participation (5 points), Either the Prime
Consultant or the sub-Consultant team may qualify for proof of certification for
minority business enterprise participation, Accepted minority business
enterprise certifications include the Small Business Administration (SBA),
State of Florida, or Miami-Dade County,
F, Location (5 points)
G, Recent, current, and projected workloads of the firms (5 points),
H, The volume of work previously awarded to each firm by the City (5 points),
I. Demonstrated successful similar projects (15 points).
J, Demonstrated success in leading active collaborative stakeholder processes
to achieve consensus on program and design in similar size and scope
projects based on budget and size (15 points),
F:\WORK\$TRA\AMELlA\BIKEWAYS\Evaluation Selection Criteria.doc
At+-a.chM-t~ " -All
RESOLUTION NO. 2005-25826
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
SUBMIT A GRANT APPLICATION FOR $150,000 MUNICIPAL GRANT
PROGRAM OF THE MIAMI-DADE COUNTY METROPOLITAN PLANNING
ORGANIZATION (MPO), FOR A COASTAL COMMUNITIES
TRANSPORTATION MASTER PLAN STUDY, WHICH IS ESTIMATED TO
COST $275,000; AUTHORIZING THE APPROPRIATION OF $125,000 IN.
CONCURRENCY MITIGATION FUNDS AS THE MINIMUM REQUIRED
LOCAL CASH MATCH, IF THE GRANT IS AWARDED; AND WITH THE
UNDERSTANDING THAT THE STUDY SHALL BE CONDUCTED BY THE
MPO, ON BEHALF OF THE SEVEN COASTAL COMMUNITIES INVOLVED
IN THE EFFORT.
WHEREAS, the coastal communities in northeastern Miami-Dade County, Aventura,
Sunny Isles Beach, Bal Harbour, Bay Harbor Islands, Surfside. North Bay Village, and
Miami Beach, are interested in the development of a transportation master plan that
addresses traffic and transportation on the barrier islands in order to produce short, mid,
and long term multi-modal solutions to transportation issues; and
WHEREAS, in the late 1990's the Miami Beach Municipal Mobility Plan was
developed to mitigate issues on Miami Beach, and the vast majority of the 44 projects
recommended in this Plan have been or are being implemented; and
WHEREAS, the Plan is in need of updating and must be expanded to examine
transportation in coastal Miami-Dade County in a more coordinated and sub-regional
manner through a highly coordinated effort between the cities, Florida Department of
Transportation (FOOT), the Miami-Dade Metropolitan Planning Organization (MPO),
Miami-Dade County and the South Florida Regional Planning Council is needed; and
WHEREAS, the City desires to submit a joint application with the coastal
communities for the MPO to help fund and prepare the subject Coastal Communities
Transportation Master Plan Study, which total cost is estimated to be $275,000
WHEREAS, the MPO 2006 Municipal Grant Program itself is funded only at
$150,000, and will require a minimum $125,000 local cash match from Miami Beach;
and
WHEREAS, the Miami Beach Concurrency Mitigation Fund is the appropriate
source to fund the $125,000 local match; and
WHEREAS, the Administration will strive to collect the pro-rata share of the
$125,000 local matching funds from the communities involved.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Administration to submit a grant application for
$150,000 to the Municipal Grant Program of the Miami-Dade County Metropolitan
Planning Organization (MPO), for a Coastal Communities Transportation Master Plan
Study, which is estimated to cost $275,000; authorizing the appropriation of $125,000 in
Concurrency Mitigation Funds as the minimum required local cash match, if the grant is
awarded; and with the understanding that the Study will be conducted by the MPO, on
behalf of the seven coastal communities involved in the effort.
PASSED and ADOPTED this the 23rd day of Februa
ATTEST:
-~~~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
. FOR EXECUTION
~~~!J:~~
F:\WORK\$TRA\AMELlA\TRANS\Coastal Comm Application Reso,doc
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SCOPE OF SERVICES
FOR
"THE COASTAL COMMUNITIES TRANSPORTATION MASTER PLAN"
INTRODUCTION/BACKGROUND:
The City of Miami Beach, as a joint effort with its neighboring coastal
communities in northeastern Miami-Dade County (City of Aventura, City of Sunny
Isles Beach, Town of Bal Harbour Village, Town of Bay Harbor Islands, Town of
Surfside, and City of North Bay Village) is interested in the -development of a
transportation master plan that addresses traffic and transportation on the barrier
islands, The goal of this plan is to produce short, mid, and long term multi-modal
solutions to transportation issues,
In the late 1990's the Miami Beach Municipal Mobility Plan (MMP) was
developed to mitigate issues on Miami Beach, Most of the 44 projects
recommended in this plan have already been implemented, or are undergoing
different stages of implementation, Due to this success, this plan is in need of
updating,
To truly provide a higher level of planning, the Mobility Plan must be expanded to
examine transportation in coastal Miami-Dade County, in a more coordinated and
regional manner, It is recognized that the immediately affected communities do
not exist in a vacuum, What is done in one will have far reaching impacts, not
only on each city's immediate neighbors, but on mainland Miami-Dade County, It
is for this reason that a highly coordinated effort between the cities, FDOT, the
Miami-Dade MPO, Miami-Dade County and the South Florida Regional Planning
Council is needed,
This effort strives to set an example as a targeted sub-regional attempt at
transportation planning which is multi-modal in nature, In doing so it is
imperative to produce a plan that is both scientific and personal in nature, Hard
data derived from traffic counts will be analyzed, and projections made on future
traffic loads will be created to establish a baseline for the comparison of
alternatives, Issues arrived at through accepted methodologies will be
supported through an extensive public involvement process, The study will
portray existing conditions and project conditions in the future, and will provide a
clear picture of the origin and destination of traffic affecting the coastal
communities, It will make recommendations that will focus coordinated
improvements, as well as promote the viability of alternate routes for commuters
traveling from the northern barrier islands to the Downtown Miami area, It will
involve local decision makers in the process,
The coastal communities understand that the barrier islands are physically
constrained. As demands on the transportation infrastructure increase, and
capacity to manage traffic becomes further limited, the cross point between
growth vs, available capacity is a parameter which must be derived when
determining adequate sustainability through the region. Further, the socio-
economic scenario, primarily as a function of traffic and related sustainable
infrastructure, warrants a clear understanding to determine the most feasible and
viable transportation strategy, This initial assessment would assist as a
benchmark to derive further initiatives to address these issues,
STUDY OBJECTIVES:
· Study the existing and future sub-regional transportation network through
extensive data collection, analysis, and public involvement.
· Develop a multi-modal list of projects, designed to address identified
needs based on the scientific and subjective nature of the project.
· Quantify the cost of these projects, relative to their planning, design and
construction,
· Prioritize the list of projects into an Implementable 10 year Coastal
Communities Transportation Master Plan,
· Achieve community consensus, and approval by each governing body
involved.
· Enhance regional mobility, in a coordinated manner,
SERVICES METHODOLOGY:
This effort strives to set an example as a targeted sub-regional attempt at
transportation planning which is multi-modal in nature. In doing so it is
imperative to produce a plan that is both scientific and personal in nature, Hard
data derived from traffic counts and analysis will be projected, Issues arrived at
through accepted methodologies will be supported through an extensive public
involvement process, The study will portray existing conditions and project
conditions in the future, and will provide a clear picture of the origin and
destination of traffic affecting the coastal communities, as traffic flows across the
causeways, In addition realistic growth projections will be developed in concert
with the MPO, utilizing the future land use maps and build-out scenarios of each
city, It will make recommendations that will focus coordinated improvements, It
will involve local decision makers in the process
Task 1: Public involvement
Engaging the public and incorporating public input is a multi-level process
that takes place consistently throughout the duration of the plan
development. The goal shall be community consensus, resulting in
approval from each of the governing bodies involved, The following are
key aspects to this task,
· Steering Committee
· Stakeholders
· Community Workshops
· Agency Meetings
Task 2: Data Collection and Analysis
Prior to actual new data collection, all previous reports will be reviewed
and to every extent possible incorporated into the data collection and
analysis process, Previous work will be used as a guide to the
assignment of data collection efforts, Other reports and surveys at the
county and regional level will be used to verify presumptions and findings,
and to ensure that previous "holes" in the data are addressed, Further,
planning work will be coordinated with currently ongoing studies and
projects that will have direct and indirect impacts on the relevance and
effectiveness of the Master Plans recommendations, New traffic counts
will be taken along each key transportation route, Data will be projected
so that future impacts can be examined, It will be important to understand
where current traffic is coming from and where it is going and understand
obstacles to mobility that are encouraging commuter traffic along the
barrier island instead of along North-South inland transportation corridors,
The following sub tasks will be performed:
· Examination of Previous and Ongoing Work
· Examination of Concurrency Methodologies Utilized by
Participating Municipality
· Traffic counts
· Truck Counts
· Signal Timing
· Origin/Destination Survey
· Analysis:
A three level analysis will be provided, showing existing
conditions, and projected conditions ten and 25 years in the
future, In addition three potential land use scenarios should be
projected, These will represent light, medium and heavy future
development. Programs should be: Synchro, SimTraffic,
FSUTMS Analysis.
Task 3: Needs Assessment
The three level analyses mentioned above will point to various levels of
need, for various modes both in and adjacent to the coastal communities,
Identified needs will be organized into four categories, From this
assessment a list of potential projects will be developed:
· Alternative Mode
· Capacity
· Sustainable Community
· Corridor Enhancement
· Promoting Alternate Routes to Downtown Miami
Task 4: Development of Potential Projects
Each project will be conceptually developed. These projects will be in the
coastal communities or on the mainland, This will entail the development
of a project sheet for each project that provides:
· Description of the project
· Location
· Cost
· Planning
· Design
· Construction
Task 5: Implementation Plan
The first section of this plan, the data and analysis is an effort to provide a
snapshot of future transportation issues and trends which will impact the
study area, The Master Plan should establish a vision for transportation
and make recommendations for meeting the identified needs. These
needs will be met in the second section of the plan, with the development
of projects and Implementation Plan,
END PRODUCTS:
· Public Involvement Technical Memorandum
· Assessment of Existing and Future Conditions Technical Memorandum
· Project Bank
· . Implementation Plan
· Executive Summary
PROJECT MANAGER: TBD by City and MPO
PARTICIPATING CITIES AND AGENCIES:
Aventura, Sunny Isles Beach, Bal Harbor, Bay Harbor, Surfside, North Bay
Village, Miami Beach, Metropolitan Planning Organization, Miami-Dade Transit,
Florida Department of Transportation-District Six, South Florida Regional
Planning Council, Florida Department of Community Affairs,
WORK SCHEDULE:
The technical aspects of this project shall take no longer than nine (9) months
FUNDING:
$275,000 divided as follows:
$111,546 from two MPO funding sources
$163,454 from coastal municipalities on a pro-rata share based on
population
F:\WORK\$TRAIAMELlA\TRANS\CCTMP SOS longer version.doc
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
Office of the City Manager
Telephone 305-673.7010
Facsimile 305-673.7782
May 31,2005
The Honorable Jeffrey Perlow
City of Aventura
19200 W. Country Club Drive
Aventura, Florida 33180
RE: Coastal Communities Transportation Master Plan Amended Request
Dear Mayor Perlow:
The City of Miami Beach wishes to inform you that, on May 19, 2005, the Metropolitan Planning
Organization (MPO) Governing Board awarded funding for the future Coastal Communities
Transportation Master Plan (CCTMP) Study, as follows:
From the 2006 Municipal Grant Program (MGP) at
From the 2005 Unified Planning Work Program (UPWP)
Total MPO award
$ 61,546
$ 50,000
$111,546
The cost to complete the CCTMP has been estimated at $275,000, This total cost less the $111,546
MPO grant award result in $163,454 of remaining local match funds, By virtue of the largest share
of population, the City of Miami Beach will assume the largest proportion of this local match, We
invite each community to share in the remaining match. A proportionate distribution based on
population would be as follows:
Amended
Municipality Population Distribution Matching Funds
City of Aventura 26,142 17,3% $ 28,342
Town of Bal Harbour Village 3,309 2,2% 3,587
Town of Bay Harbor Islands 5,118 3.4% 5,549
City of Miami Beach 88,972 59,0% 96,458
City of North Bay Village 6,689 4.4% 7,252
City of Sunny Isles Beach 15,4 77 10.3% 16,779
Town of Surfside 5,061 3.4% 5.487
150,768 100,0% $163,454
In the interest of expediting this program, the City of Miami Beach also offers to spearhead the study
on behalf of all participating communities,
The next steps in the CCTMP process are proposed as follows:
. Execution of an Interlocal Agreement between the MPO and the City of Miami Beach for the
$111,546 in MPO funds,
. Miami Beach to issue a Request for Qualifications (RFQ) from transportation planning/ traffic
engineering consulting firms for the preparation of the CCTMP, on behalf of all participating
municipalities,
. An RFQ Evaluation Committee will be established, with representative members from all
seven (7) municipalities, to evaluate responses received pursuant to the RFQ, ,Eventually,
three (3) firms will be shortlisted and ranked as well as recommended to the City of Miami
Beach City Commission for their approval to proceed with negotiations, in accordance with
Florida Statute 287.055,
· After successful negotiations, the City of Miami Beach will enter into a Professional Services
Agreement with the chosen consulting firm, which is given a Notice to Proceed,
· A designated CCTMP Technical Steering Committee comprised of representatives from
each community will meet with the consultant on a regular basis to review the work being
performed and give input.
On behalf of the City of Miami Beach, I would like to re-extend my invitation to each community to
participate in this program as well as encourage you to appoint one member of your administrative
team to serve in the RFQ Evaluation Committee and the subsequent CCTMP Technical Steering
Committee, These committees shall include the following representation:
· One Miami-Beach Project Manager
· One MPO Project Manager
· One member each from the remaining six (6) participating Coastal Municipalities
· One member from the FDOT Planning Department
· One member from Miami-Dade Transit Planning Department.
Please submit name, title, address, phone number (and/or cell number), and e-mail address for
your appointed representative, This should be submitted to the attention of Fernando A. Vazquez,
P.E., City Engineer, 1700 Convention Center Drive, Miami Beach, FL 33139, or
fernandovazQuez@miamibeachfl.Qov
We will keep you informed as to further developments regarding our joint CCTMP study, We look
forward to your participation in this essential study for the future of our communities.
Sincerely,
Jorge M. Gonzalez
City Manager