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Home My WebLink About2005-25930 Reso RESOLUTION NO. 2005-25930 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORiZING THE APPROPRIATION AND TRANSFER OF $230,045 FROM THE FISCAL YEAR (FY) 2003-04 UNDESIGNATED PARKING ENTERPRISE FUND BALANCE TO THE FISCAL YEAR 2004-05 ELECTROWAVE OPERATING BUDGET; SUBJECT TO THE DETERMINATION BY THE CITY ADMINISTRATION THAT THE PARKING FUND HAS MET ALL DEBT COVENANTS FOR FISCAL YEAR 2003-04. WHEREAS, for the last five fiscal years, the Parking Fund has been a major source of recurring local funds for the annual Electrowave (EW) Operating Budget; and WHEREAS, Resolution No. 2004-25704, dated September 28, 2004, appropriated $1 million in Parking Funds toward the $2,058,935 Fiscal Year (FY) 2004-05 EW Budget; and WHEREAS, Resolution No. 2004-25747, dated December 8,2005, appropriated $50,000 in additional Florida Department of Transportation funds for the EW Budget, and reduced by $50,000 the Parking Fund contribution to the same Budget; and WHEREAS, Resolution No. 2004-25747 also stated that in the event the adopted budget were proved insufficient to cover all shuttle expenditures, added funding would be requested from the City Commission later in the fiscal year; and WHEREAS, the adopted FY 2004-05 EW Budget was $277,065 smaller than the previous year budget, predicated on a shuttle route operation that would utilize six (6) diesel buses and one (1) electric bus, beginning January 2005; and WHEREAS, due to the impending transfer of shuttle service jurisdiction from Miami Beach to Miami-Dade Transit (MDT), the City diesel bus procurement was cancelled, forcing the service to continue operating a more expensive all-electric bus fleet, thereby causing a projected budget shortfall at $264,609 for the remainder portion of the fiscal year; and WHEREAS, the appropriation and transfer of $230,045 in Undesignated Parking Enterprise Fund Balance, would help cover most of the $264,609 cost of the proposed FY 2004- 05 EW Budget Amendment. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the appropriation and transfer of $230,045 from the Fiscal Year (FY) 2003-04 Undesignated Parking Enterprise Fund Balance to the FY 2004-05 Electrowave Operating Budget; subject to the determination by the City Administration that the Parking Fund has met all debt covenants for FY 2003-04. PASSED AND ADOPTED this the 8th day of June ,2005. r ATTEST: MAYOR ~ E-> ~ t-. David Dermer CITY CLERK Robert Parcher T:\AGENDA\2005\Jun0805\RegulaMmend FY 2005 EW Budget-Reso 1.doc {2~ ~. APPROVED AS TO FORM & LANGUAG! a. FOR EXECUTION 1JI~' b-:;:; ~ CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Cnndp-nsp-d Titlp-' Proposed amendment to FY 2004-05 Electrowave (EW) Operating Budget: 1. Resolution authorizing appropriation and transfer of $230,045 in FY 2003-04 Undesignated Parking Enterprise Fund Balance to the FY 2004-05 EW Budget, subject to determination that the Parking Fund has met all debt covenants for FY 2003-04. 2 Resolution authorizing the appropriation of $34,564 in People's Transportation Plan (PTP) funds and authorizing an amendment to the FY 2005 Electrowave (EW) Operating Budget, in the amount of $264,609, to fund additional cost of operating an all-electric fleet, in lieu of the planned six diesel/one electric bus service. Issue: Shall the City amend FY 2005 EW Budget and appropriate additional Undesignated Parking Enterprise Fund Balance and PTP funds for the purpose? Item Summary/Recommendation: Resolution No. 2004-25705, 9/28/04, adopted a FY 2004-05 EW Budget at $2,058,935. This budget was $277,065 smaller than the previous year ($2,336,000), predicated on a shuttle route operation that would utilize 6 diesel buses and 1 electric bus, beginning January 2005. Due to the impending shuttle service transfer to Miami-Dade Transit (MDT) jurisdiction, the City diesel bus procurement was cancelled, and the EW operation continued with an all-electric fleet. The financial implications of operating an all-electric fleet throughout the fiscal year are projected to be as follows: · Incremental Operational Costs..... ..... ................ ........ .........$180,000 · Added electricity cost at approximately....................... .... $ 26,609 · Additional pay for 2 mechanics working overtime to replace manpower lost due to impending transfer of service to MDT $ 50,000 For an additional all electric fleet cost of ........ ........ ..... $256,609 · Plus unpredicted County parking decal charges for 20 EW employees/additional park-and-ride cost from/to Watson Is!. during construction on Terminal Island. $ 8,000 ($4,838 for decals) For a total proposed budget amendment at ............................... $264,609 The amendment will bring the FY 2005 EW Budget up to $2,323,544. This figure is smaller than last year's adopted budget, and only $51,721 more than last year's actual expenditures, or an increase of 2.225% over last year's actual cost. The Administration recommends approval of the Resolution. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 $230,045 PEF 480.0050.000491 D 2 $ 34,564 PTP 187.8000.312910 3 4 Finance Dept. Total $264,609 City Clerk's Office Legislative Tracking: I Robert Halfhill Si n-Offs: Department Director City Manager DAITEM~ DATE~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov To: From: Subject: COMMISSION MEMORANDUM Mayor David Dermer and Date: June 8, 2005 Members of the City Commission Jorge M. Gonzalez ~ / . City Manager () r"'Q PROPOSED AMENDMENT TO FY 2004-05 ELECTROWAVE BUDGET: 1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION AND TRANSFER OF $230,045 FROM FISCAL YEAR (FY) 2003-04 UNDESIGNATED PARKING ENTERPRISE FUND BALANCE TO THE FY 2004-05 ELECTROWAVE SHUTTLE OPERATING BUDGET; SUBJECT TO THE DETERMINATION BY THE CITY ADMINISTRATION THAT THE PARKING FUND HAS MET ALL DEBT COVENANTS FOR FY 2003-04. 2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF $34,564 IN PEOPLE'S TRANSPORTATION PLAN (PTP) FUNDS AND APPROVING AND AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR (FY) 2004-05 OPERATING BUDGET FOR THE ELECTROWAVE (EW) SHUTTLE SERVICE, IN THE AMOUNT OF $264,609 TO FUND THE ADDITIONAL COST OF OPERATING AN ALL-ELECTRIC SHUTTLE SERVICE, IN LIEU OF THE PLANNED SIX (6) DIESEL AND ONE (1) ELECTRIC BUS SERVICE; BRINGING THE TOTAL FY 2004-05 EW OPERATING BUDGET TO $2,323,544. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS Resolution No. 2004-25705, dated September 28, 2004, adopted a FY 2004-05 Operating Budget for the Electrowave (EW) Shuttle Service at $2,058,935. This budget was $277,065 less than the previous year ($2,336,000), predicated on a shuttle route operation that would utilize six (6) diesel buses and one (1) electric bus, beginning January 2005. However, due to on-going negotiations to transfer the shuttle service to Miami-Dade Transit (MDT) jurisdiction, the City diesel bus procurement was cancelled, and the EW operation continued with the all-electric fleet. Resolution No. 2005-25830, dated February 23, 2005, authorized the administration to enter into negotiations for an interlocal agreement with Miami-Dade Transit for the operation and maintenance of the Electrowave shuttle service. The anticipated implementation date for this agreement is October 1, 2005. As part of this agreement the Miami-Dade Transit would purchase new buses and perform maintenance. This resulted in the City canceling its order for new buses and required ttie continued operation of the current electric buses through the end of the Fiscal Year 04/05. This action will provide funding to operate the Electrowave for the remainder of the fiscal year. The financial implications of operating an all-electric fleet throughout the fiscal year are projected to be as follows: · Incremental Operating Costs.......................................... ... ..$180,000 · Added electricity cost at approximately........................... $ 26,609 · Additional pay for 2 mechanics working overtime to replace manpower lost due to impending transfer of service to MDT .$ 50.000 For an additional all-electric fleet cost of ...... ... ... ... ... ... ... ... ... ... ... $256,609 · Plus unpredicted County parking decal charges for 20 EW employees & additional park-and ride costs to/from Watson Island during the construction on Terminal Island on Watson Island (parking decals alone being $4,838) .............. 8.000 For a total proposed budget amendment at ... ... ... ... ... ... ... ... ... ... ... .... $264,609 The following comparison among the FY 2004 and FY 2005 EW Budgets for the operation of the same shuttle route with the same number of electric vehicles shows that this proposed $264,609 mid-year budget amendment is appropriate: · Adopted FY 2003-04 EW Operating Budget Actual FY 2003-04 EW expenditures · Adopted FY 2004-05 EW Operating Budget Total estimated expenditures thru May 2005 FY 2004-05 budget balance as of May 31 Total funds needed for the next 4 months Total proposed budget amendment: $2,336,000 $2,271,823 (12-month electric bus operation) $2,058,935 (12-month all electric operation) $1.499,200 (8 months) $ 559,735 (4 months) $ 824,344 $ 264,609 The proposed amendment brings the FY 2005 EW Budget up to $2,323,544. This projected figure is smaller than last year's adopted budget, and only $51,721 more than last year's actual expenditures, or an increase of 2.225% over last year's actual cost. Proposed fundinQ sources: · Miami-Dade Transit has projected that Miami Beach will receive $2,672,812 in People's Transportation Plan (PTP) funds collected in FY 2004-05, to be utilized as follows: $2,138,254 (80%) for transportation projects, and $534,564 for transit projects. Resolution No. 2004-25705, dated September 28, 2004 already appropriated $500,000 of the above transit share for the FY 2004-05 Electrowave Budget. A $34,564 still needs to be appropriated. · The original Parking Fund contribution to the FY 2004-05 EW Budget was $1 million. Subsequently, Resolution No. 2004-25747, dated December 8,2004, increased the Florida Department of Transportation (FDOT) contribution by $50,000. The Resolution appropriated the funds as part of the budget, and reduced the Parking Fund contribution down to $950,000. With this amendment, the total Parking Fund contribution to the FY 2004-05 EW Budget would go up to $1,180,045 Therefore, the following appropriations are proposed: Additional PTP Funds in the amount of $ 34,564 Additional Parking Enterprise Funds at $230,045 For a total amended cost of ................... $264,609 Attachments: Resolution No. 2004-25704, 09/28/04, appropriating Parking Funds Resolution No. 2004-25705, 09/28/04, adopting 2004-05 EW Budget Resolution No. 2004-25747, 12/08/04, reducing Parking Fund contribution T:\AGENDA\2005\Jun0805\RegulaMrnend FY 2005 EW Budget-Merno.doc