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HomeMy WebLinkAbout2005-25934 Reso -"~>" RESOLUTION NO. 2005-25934 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF MIAMI BEACH FOR THE PROVISION OF A BI-DIRECTIONAL TRANSIT CIRCULATOR ROUTE SERVICE, TO BE KNOWN AS "THE LOCAL", PURSUANT TO NEGOTIATIONS FINALIZED BY THE ADMINISTRATION, AT CITY COMMISSION REQUEST. WHEREAS, Resolution No. 2005-25830, dated February 23, 2005, authorized the Administration to finalize negotiation of the required Interlocal Agreement between Miami-Dade County and the City of Miami Beach, for Miami-Dade Transit (MDT) to provide a bi-directional transit circulator route service in South Beach, to be known as "The Local"; and WHEREAS, MDT has agreed to most of the Miami Beach requirements for The Local Service, such as implementation timelines; service schedules, frequency, and identity; quality of service and customer service standards; quality control officers and reporting obligations; and operating cost distribution and annual cost increases; and WHEREAS, The Local will operate ten (10) diesel minibuses at ten-minute frequency during peak service hours, and approximately fifteen minutes off peak; the operating schedule will be Weekdays/Saturday from 8:00 a.m. to 1 :00 p.m., and Sundays/Holidays from 10:00 a.m. to 1 :00 a.m.; and WHEREAS, an interim bi-directional Route W service will begin operation on September 24, 2005, utilizing existing MDT diesel minibuses; and WHEREAS, full-scale operation of The Local Service, with newly-purchased diesel minibuses, featuring the City-designated logo and bus wrapping identity, will begin by February- March 2006, after a proper marketing effort is undertaken to introduce The Local Service to its patrons; and WHEREAS, the proposed Interlocal Agreement is attached to and made part of this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Mayor and City Clerk to execute an Interlocal Agreement between Miami-Dade County and the City of Miami Beach for the provision of a bi-directional transit circulator route service, to be known as "The Local", pursuant to negotiations finalized by the Administration, at City Commission request. PASSED AND ADOPTED this the Rth day of June ,2005. ATTEST: ~'f~ ~ ,;r5avid Dermer APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~~~ ~ CITY CLERK Robert Parcher ~ F:\WORK\$TRA\AMELlA\COUNTY\MDT-City Interlocal Agree-Reso.doc /1;/ j ifr/'h ,Ii ~ G- ?--oC; ~ Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution approving and authorizing the execution of an Interlocal Agreement between Miami-Dade County and the City for the provision of a bi-directional transit circulator route service in South Beach to be known as "The Local," as neqotiated by the Administration. Issue: I Shall the City enter into an Agreement with the County for The Local Shuttle Service? Item Summary/Recommendation: Resolution No. 2005-25830, dated February 23, 2005, authorized the Administration to finalize negotiations on the required Interlocal Agreement between the County and City, for Miami-Dade Transit (MDT) to implement, operate and maintain a bi-directional circulator bus route service in South Beach, to be known as "The Local." Included in the Administration-negotiated Agreement are the following major items: The Local will operate 10 diesel minibuses at frequencies of 10 minutes during peak service hours, and 15 minutes off-peak. The fare will remain at 25 cents, unless modified by the City Commission. Interim service will begin on September 24, 2005, utilizing existing MDT diesel minibuses - essentially as a revamped Route W. The drivers for The Local Service will be selected according to Labor Union rules and regulation. Full-scale operation of The Local Service, with new buses featuring the City-requested logo and bus wrapping identity, will begin by February-March 2006, after a proper marketing effort has been undertaken to introduce the bi-directional circulator route service. All MDT buses (old or new) have on-board surveillance equipment. New buses will be equipped with automatic passenger counters beginning late 2006. MDT provides a Transit Operations Supervisor for all MDT service to Miami Beach, including The Local. MDT will provide a full- time Customer Service Officer (CSO), as well as a special telephone line, for all transit route services provided to Miami Beach by MDT. At the City's determination, the CSO could be located at City Hall, if room is provided by the City. The City will purchase six (6) mini-buses from the County with the $1,629,444 FTA funds earmarked for Miami Beach and transfer the mini-buses to the County for operation of the Local. In the event the Agreement is terminated, the County will return the City purchased buses and allow the City to continue service in the expanded route locally. The City's share of the first year (09/24/05 to 09/30/06) cost of The Local Service is $1,217,900 (including PTP funds). Annual increases will be based on the SFCPI or 3%, whichever is less. The Administration recommends approval of the Resolution. Advisory Board Recommendation: I N/A Financial Information: Source of Funds: I I Finance Dept. AGENDA ITEM DATE R1E 6-t-{)~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl,gov COMMISSION MEMORANDUM Mayor David Dermer and Date: June 8, 2005 Members of the City Commission Jorge M. Gonzalez Q~ City Manager U A RESOLUTION F THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF MIAMI BEACH FOR THE PROVISION OF A BI-DIRECTIONAL TRANSIT CIRCULATOR ROUTE SERVICE, TO BE KNOWN AS "THE LOCAL"; PURSUANT TO NEGOTIATIONS FINALIZED BY THE ADMINISTRATION. ADMINISTRATION RECOMMENDATION To: From: Subject: Adopt the resolution with a September 2005 MDT service start date. ANAL YSIS At the February 23, 2005 City Commission meeting the administration was authorized to negotiate and develop an interlocal agreement with the Miami-Dade Transit to provide a bi-directional transit circulator route service in South Beach to be known as "The Local". The negotiated Agreement is hereby submitted for Commission consideration. The major City conditions that have been agreed upon by MDT are: · The Local will operate 10 diesel minibuses at frequencies of 10 minutes during peak service hours, and approximately 15 minutes off-peak. · The fare will remain at 25 cents, unless modified by the City Commission. · The operating hours will be Weekdays/Saturdays from 8:00 a.m. to 1 :00 a.m., and Sundays/Holidays from 10:00 a.m. to 1 :00 a.m. · A bi-directional Route W (interim service) will begin operation on September 24, 2005, utilizing existing MDT diesel minibuses. · "The Local" Service with new buses featuring the City-requested logo and wrapping identity, will begin by February-March 2006, after a proper marketing effort has been undertaken to introduce the bi-directional circulator service to its South Beach patrons. · MDT agreed to abide by the City reporting requirements. · The Local Shuttle drivers will receive special training on Service Quality, Customer Service Excellence, and Ambassador Standards, as shown in Exhibits "D" through "F" of the Interlocal Agreement. · The City will purchase six (6) minibuses from the County with the $1,629,444 FT A funds earmarked for Miami Beach and transfer the mini-buses to the County for operation of The Local. · In the event the Agreement is terminated, the County will return the City purchased buses and allow the City to continue service in the expanded route locally. · All MDT buses (old and new) have on-board surveillance equipment. · The new buses will be equipped with automatic passenger counters (APCs) beginning late 2006. In the interim, passenger counts will continue to be done manually. · MDT will provide a full-time Transit Operations Supervisor (TOS) for all MDT route services in Miami Beach, including The Local route. · MDT will provide a full-time Customer Service Officer (CSO) and a special telephone number for all MDT bus service in Miami Beach, including The Local. · The CSO cou Id be located at a City-owned facility, if room is provided by the City for the purpose. Prior to the interlocal agreement negotiations, the City's expectation waS that the County procurement of new buses to serve the local route would be available in the fall of 2005. As negotiations progressed, parallel to the County bus procurement, it became apparent that the new buses could not be placed into service until spring 2006. This delay was attributed to the extended negotiations and the requirement for approval of the selected bus manufacturer by the Miami-Dade Board of County Commissioners. This procurement and service sche~ule allows the City two options for service start-up. The City can wait until the spring of 2006 to begin the local service through MDT completely as discussed and offered to the City; or the County can start with an interim service in September 2005 that would provide all services in the agreement, with the exception of the new buses. If interim service is selected, the new buses would be added in the spring of 2006. The agreement presented, includes the interim service start-up rather than waiting for the procurement of the new buses for start-up. This service option is suggested so as to provide the expanded bus service more expeditiously to the community, with the only difference using the County fleet of small low floor buses (similar in size and character to the new buses to be purchased). The City would work with MDT to provide appropriate distinctive markings on the buses to help with the service identity. Either start-up option is available to the Commission and can be accommodated both by 2 MDT and our current service provider MBTMA. The disadvantages of delaying the start-up to spring 2006 are: · The City will incur an estimated additional $723,730 in operating cost by continued operations of the current Electrowave busses. · The age of the Electrowave busses, along with the fact that these busses are no longer in production could create service reliability issues. · The Electrowave will continue to only provide bi-directional service on the east side of South Beach compared to the expanded bi-directional service on the east and west sides of South Beach. The City-negotiated budget for the first year (09/24/05 to 09/30/06) Local Shuttle Service is $2,665,360, being $1,217,900 in City funds (including PTP) and $1,447,460 in MDT funds. Annual increases will be based on the South Florida CPI or 3%, whichever is less. BACKGROUND In January 1998 the City of Miami Beach and the MBTMA started the "Electrowave", an electric shuttle bus service on South Beach. The initial service was provided with seven (7) electric buses, Monday through Wednesday, 8:00 a.m. to 2:00 a.m.; Thursday through Saturday 8:00 a.m. to 4:00 a.m.; and Sunday 10:00 a.m. to 2:00 a.m. Service was provided free of fare on a two-way circulator with 29 stops. In July 1999 a fare of$.25 was implemented. In 2003, as a result of fluctuating ridership and increasing costs, the City commissioned a study that was conducted by the Center for Urban Transportation Research (CUTR) from the University of South Florida. The study was to analyze the Electrowave viability, to provide recommendations regarding ways to improve the mobility on South Beach, eliminate duplicative bus services provided by MDT and the City on the same corridors, and to recommend ways to increase ridership and reduce cost. The CUTR report of the Electrowave established that there is a need in the community for a shuttle service and that the Electrowave shuttle bus service is among the most successful local transit circulator services among dozens in Florida. The CUTR report made a variety of recommendations such as: · New route configuration options · Elimination of the Collins route · Contracting with private sector and possibly the County · Developing new marketing strategies · Switching to diesel vehicles · Coordinate with Miami-Dade Transit · Changing service hours Many of the recommended changes have been implemented to date, resulting in improved ridership and service. Route changes have been enacted, new marketing initiatives implemented, service hours adjusted and a determination to change the fleet to diesel vehicles has been made. In developing the Electrowave budget for FY 2004/2005, and as a follow up to the CUTR study, the Administration started to explore different operating shuttle bus alternatives for 3 South Beach. One of the alternatives considered was the nature of the relationship with MDT and how City and MDT transit resources might be utilized to operate the Electrowave bus circulator service. In April 2004, the first meeting took place between City and County official to explore different operating alternatives to operate a bus circulator service in South Beach. One key concept that was discussed with the County is how the two agencies can best use their respective public resources to the maximum advantage ofthe community. There was a conscious recognition that as public agencies each has an obligation to be responsible stewards of public resources. While both agencies could operate transit services in the same general area, it would be inefficient and provide no real advantage to the public to cover similar service areas. A series of meetings were conducted with the County through the fall of 2004. In a September 2004 City Commission budget meeting, the nature of the County discussions was reviewed and the Commission confirmed a desire to continue to explore options. In October 2004 several service options began to take shape, the general terms of which were briefed to the Transportation and Parking Committee and the Miami Beach Transportation Management Association. In November 2004, the City Commission again confirmed a desire to explore services provided by MDT and directed the Administration to finalize negotiations with the County. Commissioner Bower was designated the Commission liaison for the negotiations. In late 2004/2005 County and City staff developed a series of service options to present to the City Commission. In general terms, the scope of services provides that MDT would become the contractor providing shuttle services on South Beach in lieu of the current contractor, the Miami Beach Transportation Management Association (MBTMA). The scope provided for an expanded level of service at significantly less cost to the City. In the creation ofthe different service options, the City and County discussed the option of the City operating the expanded shuttle route with a County financial contribution. The County contribution would have been in lieu of, or a part of the funds spent on service to the current MDT route. The option of a shared responsibility for bus service that would have the County run the route in one direction and the City in the opposite direction was also explored. Both of these options were not deemed feasible. In order to conclusively address the City's ability to operate the current County route in lieu of the County, the City also asked whether it would be allowed to run a route very similar to the current W route without a financial contribution from the County. The County stated. that they will not abandon the current W route and would not permit the City to provide service to that area. The only service options available to the City for future operations would be the current configuration of the Electrowave route or some other modification that did not duplicate County service. The transit proposals presented provided more service for less cost and are the result of the City and County combining and coordinating transit resources, rather than continuing to operate in competition for much of the same ridership. The proposals also recognized the benefits of the required infusion of spending for route improvements by MDT to comply with the requirements of the Peoples Transportation Tax. The proposals captured the 4 benefit of the increased spending by MDT and shared resources to provide the community with a better level of service. Four service level options were presented for Commission consideration with different headways (the time between buses at any given bus stop). Each service option presented an improvement in the service level by decreasing the headway. As headways were decreased, the cost of the service option increased. The costs in the service options assumed that the base level of service is paid to the County by using the City transit share of the annual Peoples Transit Program Tax (PTP). The annual PTP transit allocation is 20% of the total amount provided to the City. This 20% allocation is required to be used for transit purposes. If not used for transit services, the 20% share of PTP funds must be returned to the County. At present, these funds are used to pay part of the Electrowave budget. The 2005 allocation is approximately $500,000, and is expected to increase annually with the tax proceeds. The scope of service also identified future cost increases and capped the increase to the lower of the South Florida Consumer Price Index, or 3%. While the savings to the City will vary dependent on the service option selected, at the highest service level discussed to date, the conservative 5 year savings in City expenditures is projected to be over $4,500,000. The scope of service maintains the current fare of $.25. Future fare changes are left to the City Commission to address or approve. Increases in operating costs could be paid with all City resources, fare increases, or any combination of resources as determined by the City Commission in each annual budget cycle. CONCLUSION: The Administration recommends adopting the Resolution with a September 2005 MDT service start date. Attachments: Proposed Interlocal Agreement with MDT Exhibits "A" through "F" to the Interlocal Agreement T:\AGENDA\2005\Jun0805\Regular\MDT -City Interlocal Agree-Memo.doc 5