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97-22608 RESO RESOLUTION NO, 97-22608 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO PROCEED WITH THE PUBLIC BIDDING PROCESS FOR THE RENOVATION AND IMPROVEMENT OF THE 12TH AND 13TH STREET GARAGES, AND THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR QUALIFIED ENGINEERING FIRMS TO DEVELOP DETAILED CONSTRUCTION DRAWINGS AND BIDDING DOCUMENTS FOR THE RENOVATION AND IMPROVEMENT OF ELEVEN (11) MUNICIPAL SURFACE PARKING LOTS, WHEREAS, on July 16, 1997, the Mayor and City Commission approved a $21 Million Parking Revenue Bond issuance and the projects contained therein; and WHEREAS, the Projects described in the Official Statement of the Bond issuance included the expansion, renovation, improvement and/or repair of various parking garages in the Parking System, and the renovation, improvement and/or repair of various surface parking lots in the Parking System; and WHEREAS, the Administration has identified the need for improvements and enhancements to the 12th and 13th Street Garages (Garages) and reported its findings to the Capital Improvements and Finance Committee, and the Mayor and City Commission respectively; and WHEREAS, renovations and improvements to both Garages the aforestated, as well as surface lots, are eligible for consideration by the Mayor and City Commission as projects which can be approved from a portion of the 1997 Parking Revenue Bond issuance; and WHEREAS, improvements to the Garages will include installation of revenue control systems; construction of a security/manager's office, and restrooms; repair/or replacement of existing elevators; new lighting and other enhancements; and WHEREAS, construction and bidding documents for the Garages are scheduled to be delivered to the City's Public Works Department by the end of November 1997; and WHEREAS, the anticipated presentation to the Mayor and City Commission for award of construction contracts will occur at the first City Commission meeting in February 1998; and WHEREAS, improvements to the Garages are estimated to take twelve (12) months; and WHEREAS, figures supplied by Gambach Sklar Architects, Inc., estimate the cost of the improvements to the 12th Street Garage to be $157,616; and WHEREAS, figures supplied by Bermello, Ajamil and Partners, Inc" estimate the cost of the improvements to the 13th Street Garage to be $726,124; and WHEREAS, the creation of a Request for Proposals for qualified engineering firms is also necessary to develop detailed construction drawings and bidding documents for the renovation of eleven (11) municipal surface parking lots, NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission herein authorize the Administration to proceed with the public bidding process for the renovation of the 12th and 13th Street Garages, and the issuance of a Request for Proposals for qualified engineering firms to develop detailed construction drawings and bidding documents for the renovation of eleven (11) municipal surface parking lots. PASSED AND ADOPTED this 3rd day of December, 1997 1fJ! MAYOR ATTEST: ~~~ CI Y CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 11" ~ //1;-5/'17 LJty Attorney . , Date , CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 http:\\cl.mlam~ach.lI.ua COMMISSION MEMORANDUM No,if.o 5 - gl TO: Mayor Neisen O. Kasdin and Members of the City Commission DATE: December 3,1997 FROM: Jose Garcia-Pedrosa City Manager SUBJECT: A RESOLUTION THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO PROCEED WITH THE PUBLIC BIDDING PROCESS FOR THE RENOVATION AND IMPROVEMENT OF THE 12TH AND 13TH STREET GARAGES, AND THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR QUALIFIED ENGINEERING FIRMS TO DEVELOP DETAILED CONSTRUCTION DRAWINGS AND BIDDING DOCUMENTS FOR THE RENOVATION AND IMPROVEMENT OF ELEVEN (11) MUNICIPAL SURFACE PARKING LOTS. ADMINISTRATION RECOMMENDATION: Approve the Resolution. BACKGROUND: On July 16, 1997, the Mayor and City Commission approved the issuance of a $21 million Parking Revenue Bond and the projects contained therein. "The Projects", as described in the Official Statement included: "Expansion, renovation, improvement and/or repair of various parking garages in the Parking System, and the renovation, improvement and/or repair of various surface parking lots in the Parking System". The Administration identified the need for improvements and enhancements to the 12th and 13th Street garages, and reported its findings to the Capital Improvements and Finance Committee on July 14, 1997 and to the City Commission on July 16, 1997. The renovation and improvement of the 12th and 13th Street garages, and the renovation and repair of eleven (11) surface parking lots, are eligible for consideration by the Mayor and City Commission as projects which can be approved from a portion of the 1997 Parking Revenue Bond issue. Improvements to the 12th Street Garage include: installation of revenue control system, construction of a security/manager's office and restroom, and repairs to the existing elevator. Improvements to the 13th Street Garage include: installation of revenue control system, installation of new elevator cabs and elevator operating system, a new interior/exterior lighting system, construction of a security/manager's office and restroom, a signage package, and painting of the facility. AGENDA ITEM R- I C DATE 12-3-CJ-:J ( As part of the ongoing surface parking lot renovation program, parking lots at Lincoln Lane and Lenox Avenue (lOA), Lincoln Lane and Michigan Avenue (lOB), and 42nd Street and Royal Palm Avenue (8B) have been milled, repaved and re-striped to correct surface flaws created by age and normal usage. Other Municipal Surface Lots were identified as needing immediate improvement. In addition to repavement, the repair and improvement recommended for these lots include: improvement of traffic circulation, ingress and egress reconfiguration, drainage improvements, landscaping and irrigation improvements, and the installation of revenue control systems on parking lots that have sufficient usage. ANAL YSIS: The renovation and repair of the 12th and 13th Street garages, and the renovation and repair of the surface parking lots have been unanimously recommended by the Transportation and Parking Committee. The renovation and repair of the two garages have been in the planning stages since 1994, and plans and specifications for the improvements to the facilities have been discussed in detail with the Capital Improvements and Finance Committee, and the Mayor and City Commission. Construction and bidding documents for both the 12th and 13th Street garages, are scheduled to be delivered to the Public Works Department for review by the end of November, 1997. If these two projects are approved, the Administration anticipates presenting a recommendation for the award of a construction contract for renovation and improvements to the garages at the first City Commission meeting in February. Improvements are estimated to take approximately twelve (l2) months. An estimated cost of $157,616 for improvements to the 12th Street Garage has been provided by Gambach Sklar Architects, Inc. Bermello, Ajamil and Partners, Inc., the City's contracted Architect and Engineering firm for the 13th Street Garage, have estimated a cost of $726,124 for the improvements of this facility. In addition, upon approval of this resolution, the Administration will develop a Request for Proposal for a qualified engineering firm to develop detailed construction and bidding documents for the renovation of the following eleven ( II) Municipal Surface Parking Lots, and will further recommend that the renovation and improvement of these lots be bid as one project: Lot laC 100 10E 10F 14A 17X 18A 20X 18X 19B Location Lincoln Lane North/Meridian Avenue Lincoln Lane South/Jefferson Avenue (west) Lincoln Lane South/Jefferson A venue (east) Lincoln LanelEuclid Avenue Washington Avenue/16th Street (FEDCO) Collins AvenuelI3th Street Collins A venue/64th Street Collins Avenue/27th Street Indian Creek/65th Street Collins Avenue/53rd Street , CONCLUSION: The Administration recommends that the Mayor and City Commission approve the attached resolution. JGP/~JYGIBB/lrv A:\COMM\1213LOTS.