HomeMy WebLinkAbout2005-25953 Reso
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RESOLUTION NO. 2005-25953
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA AMENDING
THE CITY'S SPECIAL EVENT PERMIT REQUIREMENTS
AND GUIDELINES, AS ORIGINALLY ADOPTED
PURSUANT TO RESOLUTION NO. 2001-24341, APRIL 18,
2001.
WHEREAS, on April 18, 2001, the City Commission adopted Resolution No. 2001-
24341, establishing procedures and criteria for the management of permits for special
events in the City through the adoption of the Special Event Permit Guidelines (the
Guidelines); and
WHEREAS, on March 19, 2003, the City Commission requested further review of
the City's Guidelines; and
WHEREAS, for the purpose of guiding persons holding special events so that they
work in harmony with all aspects of the Miami Beach community, it is necessary to enact
regulations that further define the terms and conditions under which special events may be
held; and
WHEREAS, it is necessary to provide an orderly arrangement for the use of public
facilities and public resources and to minimize disruption to the impacted surrounding
environment by persons holding special events; and
WHEREAS, it is necessary to protect the public health, safety and welfare from
potential problems associated with special events; and
WHEREAS, detailed revisions to the Special Event Permit Requirements and
Guidelines are provided in the attachment.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and adopt the attached amendments to the City's Special
Event Permit Requirements and Guidelines, as originally adopted pursuant to Resolution
No. 2001-24341, on April 18, 2001.
PASSED and ADOPTED this, the 6th
ATTEST:
~~
CITY CLERK
;1 '
/
I
/
July
,2005.
/
l
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Robert Parcher
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ity"A tomey~ Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
Resolution of the Mayor and City Commission of the City Of Miami Beach, Florida Amending the City's
Special Event Permit Requirements and Guidelines, as originally adopted pursuant to Resolution No. 2001-
24341, April 18, 2001.
Issue:
Should the City adopt the attached changes to the requirements and guidelines for issuance of special
event permits with specific direction provided to the Administration regarding the following items?
1. Should the City impose any restrictions upon special event permits for events held at GU zoned properties
in residential districts (Le South Pointe Park and Pier Park)?
2. Should the City establish customary accessory uses for hotel properties and provide for no additional
permitting for these customary uses?
3. Should the City establish a citywide neighborhood certification process that clearly identifies associations
for specific areas of the City?
4. Should the City restrict fee waivers to 501 (c)3 applicants/producers only and not to applicants who partner
with non-profit organizations?
5. Should all a es s ecial event ermits be ermitted for alcoholic bevera e establishments.
Item Summary/Recommendation:
Review of the City's special event guidelines began March 19, 2003 at the request of the City Commission.
During the course of this review the City researched best practices of comparable cities such as Atlanta,
Fort Lauderdale and San Diego. After careful review of the City's Ordinance, including consultation with
City staff, residents, and the Planning Board, revisions have been made to the City of Miami Beach Special
Event Permit Requirements and Guidelines that reflect best practices and also further develop strategies to
monitor and enforce these policies.
The Administration recommends adopting the Resolution with the recommended changes provided by the
Neighborhood/Community Affairs Committee and the Planning Board. The Administration is also seeking
specific direction from the City Commission regarding issuance of special event permits for events held at
GU zoned properties in residential districts and all ages special event permits to alcoholic beverage
establishments.
Financial Information: .
Amount to be expended:
Source of Amount Account Approved
Funds: 1
D 2
3
4
Finance Dept. Total
AGENDA ITEM
DATE
Rll=
7-Co -O~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: July 6, 2005
From:
Jorge M. GOnZale~~
City Manager . ()
A RESOLUTION THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA AMENDING THE CITY'S SPECIAL EVENT
PERMIT REQUIREMENTS AND GUIDELINES, AS ORIGINALLY
ADOPTED PURSUANT TO RESOLUTION NO. 2001-24341, APRIL 18,
2001.
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution with specific direction provided to the Administration regarding the
following items:
1. Should the City impose any restrictions upon special event permits for events held
at GU zoned properties in residential districts (i.e South Pointe Park and Pier Park)?
2. Should the City establish customary accessory uses for hotel properties and provide
for no additional permitting for these customary uses?
3. Should the City establish a citywide neighborhood certification process that clearly
identifies associations for specific areas of the City?
4. Should the City restrict fee waivers to 501 (c)3 applicants/producers only and not to
applicants who partner with non-profit organizations?
5. Should all ages special event permits be permitted for alcoholic beverage
establishments.
ANALYSIS
Review of the City's special event guidelines began March 19, 2003 at the request of the
City Commission. During the course of this review the City researched best practices of
comparable cities such as Atlanta, Fort Lauderdale and San Diego. After careful review of
the City's Ordinance, including consultation with City staff, residents, and the Planning
Board, revisions have been made to the City of Miami Beach Special Event Permit
Requirements and Guidelines that reflect best practices and also further develop
strategies to monitor and enforce these policies. A full copy of the revised guidelines is
attached for your review.
Revisions to the guidelines were most recently reviewed by the Neighborhood/Community
Affairs Committee on November 3,2004, December 21,2004 and June 2,2005. To date,
July 6, 2005
City Commission Meeting
Special Event Guidelines Revisions
Page 2 of 6
three community meetings, including one meeting with the hotel industry, were held to
solicit feedback and comments on the proposed changes. Additionally, at the December
21, 2004 Neighborhood/Community Affairs Committee the proposed Special Event
Guidelines were referred to the Planning Board for review and comment. The Planning
Board held two public hearings, March 29th and April 26th, where comments included the
following:
. restricting nonconforming event uses in residential zones (restricting expansion in scope
or intensity of nonconforming use)
. the need to create additional enforcement and sanitation capability paid for by
client/producer of the event
. a review of both the Lummus Park and Lincoln Road User fees
. preservation of public access at the street ends in Lummus Park to the dune crossovers
. regulate vehicle staging at Lummus Park
. footprints and duration of any event must be limited
. discourage all ages event since City has made efforts to address this issue
. creating standard designs for event enclosures
. enforce existing regulations
. limit or prohibit commercial events in residential neighborhoods
. ensure neighborhood organizations who comment on special events applications have a
method of getting timely information to and from their members that can be validated
. post the guidelines and conditions at each special event site
. evaluate the operator of the event, and maintain records on those who are issued
violations
. create a database of events for tracking of performance and also for public information
. create a page on the City web site to inform public, as well as provide email address to
submit comments/complaints
. create a field inspector position to ensure events are prepared, set up, run and removed
properly.
The Planning Board subsequently passed a motion recommending adoption with the
following comments:
1. A greater attention is needed for an enforcement mechanism (field monitor and/ or
off-duty code compliance).
2. City needs to be more proactive; enforcement should not be citizen complaint
driven.
3. Balance the fees among different events to ensure fairness, and so as not to drive out
smaller events with large fees.
4. Planning and communication are just as vital as enforcement.
5. Establish neighborhood certification process.
July 6, 2005
City Commission Meeting
Special Event Guidelines Revisions
Page 3 of 6
SUMMARY OF EXISTING STANDARD REQUIREMENTS
A City of Miami Beach Special Events Permit is required for any organized event which
takes place on public property, or private property. Applicants who wish to hold a special
event must submit to the Tourism and Cultural Development Department a completed
Special Event Application. The City Manager may, at his/her discretion, reduce or waive the
submission periods for a particular event when such waiver is found to be in the best
interest of the City. The City Manager or the Manager's designee will determine specific
requirements for the event, and City Departments will determine minimum-staffing levels
needed to ensure the events success.
Special Events Applications are subject to review by, and applicants are required to present
their plans to, the corresponding neighborhood association(s) corresponding to the
geographic area where the event is proposed. The City will identify appropriate
neighborhood associations for this review.
The City Manager will make a final determination on an application when all requirements
are fully completed by the applicant, including payment for City services. No refunds will be
made after a permit is issued; however, payment does not constitute permission to hold the
event. All approved permits must be available for inspection on site at all times.
The minimum requirements to apply for a Special Events Permit are:
. a completed application and a $250.00 non-refundable application fee;
. a $250.00 Permit Fee, refundable if application is denied;
. a minimum $2,500.00 refundable Security Deposit, and depending upon the scope
and nature of the proposed event, the Deposit may be increased;
. an original notarized, completed Indemnity Agreement;
. a Certificate of Insurance per occurrence for at least $1 ,000,000 US dollars in general
liability coverage, naming the City of Miami Beach as an additional insured and policy
holder;
. a detailed site plan for the event, showing all temporary installations, in relation to the
surroundings; and
. a completed questionnaire describing the event.
HIGHLIGHTS OF THE REVISIONS AND NEW REQUIREMENTS
The aforementioned recommendations along with those previously discussed by the
Neighborhood/Community Affairs Committee were referred to the City Commission and
where applicable have been included in the attached guidelines. In order to continue
facilitation of events that enhance the City of Miami Beach, language has been clarified
July 6,2005
City Commission Meeting
Special Event Guidelines Revisions
Page 4 of 6
and new requirements have been added to the Special Events Permits Requirements and
Guidelines. The following highlights significant amendments to the guidelines:
1) Establishment of a new definition of a special event as a temporary use on public or
private property that would not be incidental generally or without restriction throughout a
particular zoning district, but would be incidental if controlled with special review in
accordance with this section.
2) The guidelines also establish customary accessory uses for hotel properties, such as
weddings, bar/bat mitzvahs, anniversaries, holiday events, networking events, proms,
political functions, etc., and provide for no additional permitting for these customary
uses. This provision was agreed to by the residential and hotel community during the
course of this review and most recently at the June 2,2005 Neighborhood/Community
Affairs Committee meeting.
Since the last Neighborhoods/Community Affairs Committee meeting some members of
the community have expressed concerns with this provision.
3) Restrict issuance of special event permits to non-conforming properties in residential
districts. The following language has been incorporated into the guidelines:
i) Non-conforming uses in residential districts are prohibited from obtaining
special event permits. Additionally, consistent with Section 142-693 (c), Section
142-302, and Section 142-485 ofthe City Code, special event permits will not be
issued to non-conforming properties south of Fifth Street or in the area generally
bounded by Purdy Avenue on the west, 20th Street on the north, Alton Road on
the east and Dade Boulevard on the south.
ii) In light ofthis recommendation, the Administration is seeking guidance from the
Commission regarding issuance of special event permits for events held at GU
zoned properties in aforementioned residential districts (Le. special event
permits are often requested for South Pointe Park and Pier Park - Nikki Beach).
Section 142-693 (c), Section 142-302, and Section 142-485 ofthe City Code do
not address GU zoned properties.
4) The Committee discussed fee waivers and determined that they should only be offered
to applicants who are 501 (C) 3 non-profit entities and not to applicants who partner with
a non-profit in order to receive the benefit.
5) Major Event Periods have been added to guidelines as per the City's adopted Major
Event Plan. During these predetermined periods the City may prohibit the issuance of
special event permits.
July 6, 2005
City Commission Meeting
Special Event Guidelines Revisions
Page 5 of 6
6) Criteria have also been added for granting permits, which consider the aspects of the
event, economic impact, infrastructure and service demands, references, and
promotional value.
7) The Committee directed staff to begin working toward establishing citywide
neighborhood certification process and criteria similar to the process followed by the
City of Fort Lauderdale. This process requires coordination with Neighborhood
Services Department and development of criteria. In the meantime, the Administration
will continue with the current procedure of review by the corresponding
neighborhood/business association.
8) The City's Vehicle Beach Access Policy has been included in the guidelines.
9) Applicants cannot receive more than 5 permits in a calendar year. Additionally,
language was added in the Consecutive Day Clause section to allow applicants the
ability to host additional events during citywide event or convention periods.
10)The Committee felt that increasing the security deposit for not-for-profit and
longstanding events would be too much of a burden and requested that this be added
to the Grandfather Clause in the guidelines. The guidelines were amended to
grandfather security deposits at $2,500 for Art Deco Weekend and Miami Beach
Festival of the Arts.
11 )Immediate fines have been added for violations of conditions imposed by the Special
Event Permit. The first offense a fine of one thousand dollars ($1,000); for second
offense a fine of three thousand dollars ($3,000), and for the third offense and
subsequent offenses a fine of five thousand dollars ($5,000) or arrest.
12)Develop off-duty code enforcement and sanitati,on requirement paid for by
client/producer of the event. The details of this program are currently being developed,
but the intention is to require more oversight during load-in/out and event hours to
ensure compliance and to reduce the number of complaints received from the public.
13)Require park user fees similar to Lummus Park for all events in parks (Le. South Pointe
Park, Collins Park, North Shore Open Space Park) - Language has been added to the
guidelines establishing a special event impact fee for all events taking place at a City
Park. This supplementary user fee will be calculated at the rate of twenty-five (25%)
percent of the total cost of City services for the event. These funds will be used
exclusively for enhancements to the Park.
14)Require posting of special event permit in conspicuous location. Language has been
added to the companion Ordinance amendment addressing this recommendation.
July 6, 2005
City Commission Meeting
Special Event Guidelines Revisions
Page 6 of 6
15)Require directional signage to the beach when public access at dune crossover is
blocked. Language has been added to the attached guidelines reflecting this
requirement.
16)Research potential for implementing ordinance that requires venues, during Major
Event Periods, to disclose to the City planned activities, whether or not they need a
special event permit.
17)Develop application questionnaire for off-duty Police requests.
18)The Neighborhood/Community Affairs Committee also discussed all ages special event
permits to alcoholic beverage establishments. In light of the efforts being made to
address quality of life issues the Committee referred this item to the City Commission
for discussion. By way of background, in 2002 Level Nightclub approached the City to
permit an all ages event and the City Commission denied the request. Currently, full
service restaurants may serve all ages, but nightclubs cannot.
i) Suggested use is the issuance of a special event permit to alcohol beverage
establishments of 10,000 square feet or larger, no more than two times per year,
for all-ages events. Alcohol may be served at such events, but in a physically
separate area, and patrons eligible for service of alcohol must be banded.
ii) Establishments seeking a special event permit for all-ages events must not have
violated Section 6-5 (Patron Age Restriction) of the City Code within the last year.
Note: This item was included at the request of the Nightlife Industry Task Force
primarily to allow for all-ages concerts at nightclub venues.
JMGITH/mas
T:\AGENDA\2005\JuI0605\Regular\Special Event Guideline Revisions_July 6 Commission Reso.doc
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I PITY....OF....IVI..IAIVI..I..B..E:AC;1j
Tourism and Cultural Development
SPECIAL EVENT PERMIT
REQUIREMENTS AND GUIDELINES
The City of Miami Beach hosts a wide variety of special events that enrich the
community for both visitors and residents. To mitioate the ever-increasino demands
made upon City resources and infrastructure applicants are reauired to present
proposed special event activities to potentially impacted neighborhood associations and
appropriate City departments to ensure that these events are compatible with the
surrounding neighborhoods. This process assists in evaluatino and assessino the City's
resources. both in terms of personnel and use of public property and riaht-of-way. to
adeauately protect public safety. health and welfare of the community.
This review may also reauire a more detailed and coordinated Maior Event Plan.
especially durino holiday or repeat event periods that have a hiah impact on Citv
services. The Special Events Ordinance and the Special Event Permit Reauirements
and Guidelines are intended. insofar as possible. to mitioate the costs of City services to
special events. althouoh it is not the intention that the costs of special events permit
fees be used for revenue oeneration.
The intent of the Special Event Ordinance and the Special Event Permit Reauirements
and Guidelines is two fold:
. To insure the City will have adeauate advance notice of a proposed special event
and the cooperation of the oroanizers to adeauately plan City services. such as
security. sanitation. parkino. and traffic control. that may be reauired for such an
event.
. to insure that the City's beach. parks and public rioht-of-ways are protected and
conserved. by limitino the number and type of events held in these areas: and
. to preserve the City's commitment to attract auality events with significant cultural
and entertainment enrichment for the community at-large.
This Special Event Permit Requirements and Guidelines package has been designed to
help guide applicants through the process of applying for a special events permit, and to
minimize disruption to the impacted surrounding environment. The Special Events
Coordinator will assist in reviewing the requirements and guidelines referred to herein to
ensure a successful event.
City of Miami Beach
Department of Tourism and Cultural Development
1700 Convention Center Drive
Miami Beach, FL 33139
(305) 673-7577 phone
(305) 673-7063 fax
odalvsmon@miamibeachfl,Qov
Special Events Permit Requirements and Guidelines
TABLE OF CONTENTS .
INTRODUCTION
Table of Contents
I. APPLICATION PROCEDURE
A. STEP 1: APPLICATION AND QUESTIONNAIRE FORM
I. EVENTS ON PUBLIC PROPERTY
II. EVENTS ON PRIVATE PROPERTY
III. BEACHFRONT CEREMONIES AND WEDDINGS
IV. MARKETS
V, PRODUCT PROMOTIONS
VI RIDES AND AMUSEMENTS
VII. MINIMUM REQUIREMETNS
APPLICATION/PROCESSING FEE
PERMIT FEE
SECURITY DEPOSIT
INDEMITY AGREEMENT
INSURANCE REQUIREMENTS
SITE PLAN
B. STEP 2: INTERNAL REVIEW PROCEDURE
I. MAJOR EVENTS PLAN (MEP)
MAJOR EVENTS PERIODS
MAJOR EVENT COMMITTEE
II, CRITERIA FOR GRANT OF PERMIT
III. CRITERIA FOR APPROVAL OF PERMIT
IV. NATURAL DISASTERIWEATHER
C. STEP 3: EXTERNAL REVIEW PROCEDURE
D. STEP: 4 COORDIANTION OF CITY SERVICES
Page(s)
~.
.?:~
~:H
4
7
13
13 - 14
14-19
15
15
16
17
17
II. ADHERENCE TO REGULATIONS AND OTHER POLICIES
A. BEACH VEHICLE ACCESS POLICY
B. BOOKING POLICY
I. CONSECUTIVE DAY CLAUSE
C. CONCESSION AGREEMENTS
D. USE OF PUBLIC PROPERTY
E. EVENT SIGNAGE
I. SPECIAL EVENT BILLBOARD SIGNS
II. STREET BANNERS
III. L1GHTPOST BANNERS
F. GRANDFATHER CLAUSE
G. RESORT TAX
H. SPONSORSHIP REQUIREMENTS
18
18
18 -19
III. ENFORCEMENT AND PENALTIES
19
IV. CITY OF MIAMI BEACH AGENCIES
A. BUILDING DEPARTMENT
I. BUILDING PERMITS AND ELECTRICAL PERMITS
II, AMERICANS WITH DISABILITIES ACT
B. CODE COMPLIANCE
I, FIELD INSPECTOR
II. SIGNS, FLYERS AND HANDBILLS
III. NOISE ORDINANCE
C. FIRE DEPARTMENT
I. OFF DUTY FIRE AND PARAMEDIC SERVICES
II. ENCLOSED EVENT SITE AND OCCUPANT LOAD
III. FIREWORKS PERMIT
IV. OPEN PIT AND BONFIRE PERMIT
D. MIAMI BEACH CONVENTION CENTER
E. OCEAN RESCUE
F. PARKING DEPARTMENT
G. PARKS & RECREATION DEPARTMENT
I. FACILITIES & PERSONNEL
II, PARK USER FEES & LINCOLN ROAD USER FEE
H. POLICE DEPARTMENT
I. SECURITY PLAN AND SERVICES
19-28
19
21
22
23
24
24
24
25
Special Events Permit Requirements and Guidelines
2
OVERNIGHT & BACKSTAGE SECURITY
MARINE PATROL
POLICE ESCORTS FOR ENTERTAINMENT
II. STREET CLOSURES
III. BARRICADES & ELECTRONIC SIGNS
IV. PARADE REQUIREMENTS
V. DEMONSTRATIONS & FREE SPEECH ACTIVITIES
I. PROPERTY MANAGEMENT
J. PUBLIC WORKS DEPARTMENT
K. SANITATION
V. OTHER AGENCIES
A. MIAMI BEACH VCA and CAC
B. MIAMI DADE COUNTY
PERMIT FOR TEMPORARY FOOD SALES
BEACH CLEANING
C. STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
DIVISION OF STATE LANDS
FLORIDA MARINE PATROL
DIVISION OF ALCOHOLIC BEVERAGES AND TOBACCO
FLORIDA DEPARTMENT OF TRANSPORTATION
D. FEDERAL GOVERNMENT
FEDERAL AVIATION ADMINISTRATION
COASTGUARD
VI. APPENDIX
A, SPECIAL EVENT APPLICATION AND QUESTIONNAIRE
B. BEACHFRONT CEREMONIES QUESTIONNAIRE
C. MIAMI BEACH CONVENTION CENTER EVENT QUESTIONNAIRE
D. SIGNATURE SURVEY
E. FEE SCHEDULE
F. CONTACT DIRECTORY
Special Events Permit Requirements and Guidelines
27
27
28
28-31
28
28
29
30
32-43
44
45 - 47
48
49 - 50
51 - 52
3
CITY OF MIAMI BEACH
I. APPLICATION PROCEDURE
A City of Miami Beach Permit is required for special events, which is defined as a temporary use
on public or private property that would not be incidental generally or without restriction
throughout a particular zoning district, but would bejncidental itccmtroll~.d)vjth__SR~.~!~-'.r~YJ~wjl)__
accordance with this section. Applications are processed on a first come, first serve basis
unless otherwise provided for under the booking policy herein (Section II. B).
A. STEP 1. Application and Questionnaire Forms
All persons or entities interested in conductinq a special event must complete an
application and Questionnaire listinq all required information. Please refer to Appendix A
for a COpy of the application.
I.
EVENTS ON PUBLIC PROPERTY
All events takinq place on public prope'1Y. whether produced by a not-for-profit Of. ___
for profit entity, includinq but not limited to, festivals. parades. performances, and
broadcasts require a special event permit from the City of Miami Beach.
Applications and questionnaires must be submitted with a minimum of SIXTY
(60) days notice in order to process prior to the planned event.
II. EVENTS ON PRIVATE PROPERTY
Applications and questionnaires for events proposed to take place on private
property where such event would be considered a 'special event' under the City
Code and these guidelines. require a minimum of THIRTY (30) days notice prior
to the planned event.
Events or activities that do not require special event permits are
recurrinq activity that is typically not open to - the qeneral public and is
customary and incidental to a permitted main or accessory use. whether
by paid admission or not and require no additional permittinq.
Examples of customary uses for hotel properties include. but are not
limited to, Weddinqs; Bar Mitzvah; Bat Mitzvah; Anniversaries; Baby
Showers; Engagement parties; Weddinq Showers: Holiday events;
Awards functions; Networkinq Events; Fund Raisers; Charity Events:
Incentive qroup functions (meetinqs, etc.); Corporate qroup functions
(meetinqs); Convention qroup functions (meetinqs); Community based
orqanization meetings; Reunions; Prom; Seminars; Sweet Sixteen; Press
Conferences; Product Announcements; Political functions ( includinq kick
offs, election niqht or durinq a campaiqn).
Special Event uses are non-recurrinq events or activities that have
extraordinary or excessive impacts on public health. safety or welfare. not
normally associated in type or Quantity with permitted main or accessory
uses. For example.
· When temporary structures are erected (South Beach Food and Wine
Festival's "Bubble Q". Art Basel). etc.), or
4
Special Events Permit Requirements and Guidelines
~ '''''''''"''""''""'''''"'""''''"''''':===J"'-
,,"",.- Deleted: appropriate
- -.-.-....--.................--........
rn"'''''""''''''''"'''''''""''''''''',...,''--'"'"''''''"''''''''''"..,,'''"'"'"""',
. - Deleted: All persons or ent~ies I
interested in conductina a sDecial ~I
event must complete an application
and auestionnaire (please refer to
attached ApDendix Allistina all
reauired information.
__..... .........._..n . ..............._H._........H.__.__.
. when a temporary occupant load is reQuired:or
. television, entertainment events or castinq cans open to the public
(American Idol), or
. musical performances (Winter Music Conference),
Conditional uses are recurring activities open to the general public,
whether by paid admission or not, identified in the City's Land
Development Regulations requiring a public hearing (e.g., Neighborhood
Impact Establishments or Outdoor Entertainment Establishments such as
Sky Bar, Raleigh Hotel Sunday Soiree, etc.).
Non-conforming uses in residential districts are prohibited from
obtaininq special event permits. Additionally, consistent with Section 142-
693 (c), Section 142-302, and Section 142-485 of the City Code. special
event permits will not be issued to non-conforminq properties south of
Fifth Street or in the area qenerally bounded by Purdy Avenue on the
west. 20th Street on the north, Alton Road on the east and Dade Boulevard
on the south.
Ill. BEACHFRONT CEREMONIES AND WEDDINGS - A Special Events Permit will
be required for beachfront ceremonies that include the set-up of temporary
structures (e.g. tents, tables, etc.). Organizers of such events are required to
submit a questionnaire (please refer to attached Appendix B), a site plan, and
depending on the use within the designated area, may be required to hire off-
duty police personnel or private security. Ceremonies that only require the setup
and use of chairs, runner, an arch/chupah, a small table and do not include the
set-up of temporary structures do not require a permit, but organizers are
required to complete a questionnaire and provide a site plan. Where applicable,
beachfront concessionaires must be notified and operations may not be in any
way obstructed.
!V. MARKETS_- For information on how to become a market producer or vendor.
please contact the City of Miami Beach Procurement Department at 305-673-
7490.
V'(
PRODUCT PROMOTIONS - The City of Miami Beach does not permit stand
alone product promotion events. Product promotions are only permitted for
sponsors of permitted special event activities as defined herein,
, '@eleted: I
I-
YL-RIDES AND AMUSEMENTS.- The City of Miami Beach does not allow for-profit
carnivals, amusement parks, or carnival-related mechanical amusement rides. ........
. - '-Ieeleted: 'II
VI~ -- -- -- --~J~~~Up~r~TI~Y~~EM~t-.ifS'~ th~ minimuilirequireili~nt5toapply 'foraSp~~i~f :>:<3 ~~Ieted: I
· APPLlCA TlON/PROCESSING FEE - This fee is non-refundable and must
made pavable to the City of Miami Beach at the time of application. Please
see attached Fee Schedule (Appendix D) to determine fee amount.
~
· PERMIT FEE - This fee is refundable if application is denied and must be
made payable to the City of Miami Beach at the time of application. Please
see attached Fee Schedule (Appendix D) to determine fee amount.
"--.-.......
Deleted: . . PRODUCT
PROMOTIONS - The C~v of Miami
Beach does not oerm ~ stand alone
oroduct oromotion events Product
oromotions are onlY oermitted for
soonsors of oermitted soecial event
activ~ies as defined herein. 'II
( Deleted: I
')
__......__.__...3
5
Special Events Permit Requirements and Guidelines
. SECURITY DEPOSIT - A refundable security deposit will be required no later
than thirty (30) days in advance of the event Please see attached Fee
Schedule (Aooendix 0) to determine fee amount Based on the scope and
location of the event, a pre- and post-event site inspection may be conducted
by the applicant and appropriate City personnel to determine existing
conditions and evaluate potential damages, if any. Security deoosits will be
refunded within forty-five (45) davs followina the event if all restrictions are
followed and public orooerty is left in aood condition and without damaae.
Failure to comolv with restrictions imoosed automaticallv forfeits the security
deoosit
Any post-event balance or fines owed to the City of Miami Beach, its
employees, Departmental or Facility charge/expense, damage, repair or
replacement cost(s), etc.., may be deducted from the security deposit Any
unpaid balance owed exceeding the security deposit will be cause for refusal
to accept of future applications. Such applications will not be considered until
all outstanding debts to the City are paid in full (Le. License Fee, Code
Enforcement Lien, Special Assessment Lien and/or any other debt or
obligation due to the City under State or local law).
PLEASE NOTE: Fee waivers will on Iv be aranted for not-for-orofit
501(c)3 event producers. Security deposit and insurance requirements
cannot be waived.
. INDEMNITY AGREEMENT - An Indemnity Agreement must be executed and
notarized with an original signature and, if a corporation is the applicant or the
applicantion is filed on behalf of a corporation, the company seal must be
affixed to the document The Aareement must be submitted no later than
thirty (30) days orior to the event
. INSURANCE REQUIREMENTS - The City of Miami Beach must be named
as an additional insured and policyholder on all insurance certificates issued
for the event
All insurance policies must be issued by companies that are authorized to do
business in the State of Florida, and have a rating of B+VI or better in the
current edition of Best's Key Rating Guide. The Certificate of Insurance must
state the time, date, location and name of the covered event, including set-up
and breakdown day(s), date(s), and time(s). Applicants have the option of
submitting a Certificate of Insurance for each policy year.
The City of Miami Beach reserves the absolute right at its sole discretion to
increase these requirements, as necessary, to protect the interests of the
City, including an increase in the amount and type of coverage required,
depending upon the scope and nature of the special event
. Commercial General Liability - Commercial General Liability insurance,
on an occurrence form, must be obtained in the amount of at least
$1,000,000 per occurrence for bodily injury, death, property damage, and
personal injury. The policy must include coverage for contractual liability.
. Worker's Compensation And Employer's Liability -Contractors must
submit proof of Workers' Compensation and Employer's Liability in the
6 Special Events Permit Requirements and Guidelines
form of a Certificate of Insurance. All other State regulations apply.
. Liquor Liability - If alcoholic beverages are to be sold or served at the
event, the group or individuals selling or serving the alcoholic beverage
must obtain Liquor Liability Insurance in the minimum amount of
$1,000,000. The sale of alcoholic beverages must be in compliance with
the Liquor Control Regulations of the Code of the City of Miami Beach.
The City's Risk Manager must approve the Certificate of Insurance. Once
approved, the Certificate will be kept on file in the Risk Management Division.
The insurance reauirements must be met no later than thirty (30) days prior to
the event.
· SITE PLAN - A preliminary site plan shall be submitted no less than 60 days
prior to the event. A final site plan must be submitted no later than 30 days
prior to the event.
The site plans must show detailed diagram(s) drawn to scale of the event
including: the location of concession booths, portable toilets, dumpsters,
public, emergency and accessible routes, location of stages and
entertainment and orientation of loudspeakers, locations for electricity and
water, generators, lighting towers, NC units, fenced or walled areas, disability
access elemens such as accessible parking, accessible paths of travel,
accessible portable toilets, and other relevant elements. All generators,
lighting towers and NC units must be fenced in or barricaded to prevent
crowds from coming into contact with them. In addition, a narrative describing
all temporary installations must be attached for beachfront events.
"Beachfront" is described herein as seaward of the Coastal Construction
Control Line. Once the site plan is approved it cannot be altered without the
prior written consent of the City.
B.
STEP 2: Internal Review Procedure
All proposed events with projected attendance of 200 persons or greater on public
property. or private property where such event would not be incidental generally or
without restriction throughout a particular zoning district. will be reviewed bv the City's
Internal Special Events Committee. The Internal Special Events Committee meets
monthly and is composed of representatives from City departments. includina. but not
limited to Police. Fire. Tourism and Cultural Development. Public Works. Parkina.
Planning. Code Compliance and Parks departments. The Committee will review and
comment on the proposed site. security. parkina. transportation and any and all other
necessary plans for the proposed event. These comments will be incorporated with
those received throuah the neiahborhood review process. Once the applioatic>R, fees,
and site plaR have BeeR sl,JBmittedJ,j.aison. Tourism and Cultural Development.. / LI?!I,:~~_ The Special Events
Department staff will indicate the specific requirements the applicant will need and the
time frame for completing these requirements.
J
The City Manager will make a final determination on an application for a permit within
seven days after all Special Events requirements applicable to an event have been
fulfilled. Such requirements must be fully completed by the applicant no later than 1!:!i!!Y
(30) days two (2) weeks prior to the event. Some requirements may require more time.
No refunds will be made after a permit is issued; however, payment does not constitute
permission to hold the event. All approved permits must be available for inspection on
site at all times.
7
Special Events Permit Requirements and Guidelines
Major Events Plan (MEP) - The City. first evaluates the Citis needs, impacts _ ,I Deleted: I.
and Quality of life issues durin!:! Maior Event Periods. The City will then also '--{ Deleted: ,
specifically evaluate the impact of events proposed to take place durin!:! holiday
weekends and maior event periods, which create a si!:!nificant demand on City
services and resources. The City may determine a Maior Event Period to have
hi!:!h intensity on city services and, therefore. may prohibit the issuance of special
events permits durin!:! these periods. The City may also determine that
enhanced City services are required durino said periods. In such instances,
costs for enhanced services will be shared equally by and between all permitted
events.
The City Manager may, in his/her discretion, waive permit fees, incllAding but not limited
to, rental fees for particular City properties, square footage rates for exclusive use of
public property, concessions agreements for paid admissions fees, and sale of food,
beverage and merchandise on public property, for events produced by 501 (c)3 not-for-
profit organizations, when such waiver is found to be in the best interest of the City,
significantly impacting and benefiting the community of Miami Beach. No waivers are
allowed for personnel-based expenses (city services). In determining waiver of permit
fees, no consideration may be given to the message of the event or content of speech,
or to the identity or associational relationship of the applicant.
I.
. Major Event Periods: The City has identified a minimum of ten holiday and
repeat event periods which historically have a high impact on city services. It is
realistic to expect these activity periods to continue to be popular in Miami
Beach, bringing large crowds that will require additional city service levels and
interagency support. These Major Event Periods include, but are not limited to,
the following:
. October - Columbus Day Weekend
. November -Thanksgiving Holiday
. December - Art Basel
. December-_New Years Eve
· January -iQrl:lng~E3o'\yl<3al11~s
· January -Martin Luther King, Jr. Holiday
. February - Miami International Boat Show/Brokerage Yacht Show/Food &
Wine Festival. and Super Bowl
. March - Winter Music ConferenceNVinter Party/Sports and Fitness Festival
. May - Memorial Day Weekend
. July - Independence Day Celebration
. September - Labor Day Weekend
· .The l\IIajor: EvelltsC:ClIl1I:nittel! _Vii II tl:lke,llot~ ()fl:lnl1()un<:ede\lentsall~p()tential/
events of significance and initiate customized action plans. Each City \
department has specific action plans to address the requisite levels of service
and outline their efforts and responsibilities associated with any upcoming major
event planned within the City of Miami Beach. The MEP attempts to address the
impacts of an event and set forth the action plan involved from a preparation and
implementation perspective and sets forth each City Department's service levels
contingent upon anticipated population levels associated with each major event
and ancillary/related events.
II. Criteria for Grant of Permit - The City ManaQer shall be charQed with the
8
Special Events Permit Requirements and Guidelines
.___.________._J
( Deleted: Super Bowl
, Deleted: Major Events Plan {MEP}
- The city first evaluates the City's
needs. impacts and quality of life
issues during Major Event Periods,
The City will then also specifically
evaluate the impact of events
proposed to take place during holiday
weekends and major event periods,
which create a significant demand on
City services and resources. The City
may determ ine a Major Event Period
to have high intensity on city services
and, therefore, may prohibij the
issuance of special events permits
during these periods. The City may
also determine that enhanced City
services are required during said
periods. In such instances, costs for
enhanced services will be shared
equally by and between all permitted
, events, 'II
" ,
( Inserted: 'II
responsibility and authority to determine whether a' particular applicant shall be
aranted a permit the s91e discr-etion and have sole authority to approve, approve
with conditions. deny and/or revoke permits for special events upon considerina
the followina factors~
1. Tvpe of Event
a. The Tvpe of Event covers aspects of the event that relate to what
demands the City is Iikelv to experience and what kinds of attendees can
be expected. Other benefits or detractors may stem from the hostina of
one show versus another. Community profile. reoccurrence and nature of
the venue all are components to be evaluated in the Tvpe of Event
cateaorv.
b. Another important aspect of some shows is the value of ancillary events
and conferences that may surround the event other smaller shows /
events. These mayor may not be side events directly managed or a part
of the event under review, or maybe shows and conferences from other
sponsors that take advantage of the attendee population resident at the
main show. The venues for these other ancillary shows could be local
hotels, arenas and parks and support the large event. Side events of this
type may be considered a positive, from the additional economic impact
they may provide, or they may be considered a detriment depending on
the nature and history of these side events.
c. Whether event is conducted for an unlawful purpose and/or in violation of
Federal, State, County or Municipal laws.
d. The existence of conflict or interference with another event or another
applicant who has obtained a valid permit. When there are competing
applications which are substantially for the same time and place, priority
will be given on a first-come, first-served basis, but a first priority will be
given to pre-established, annual events, defined as one which has a
minimum of five (5) consecutive years of existence in the City under the
same ownership, is in good standing, which includes being current on all
prior debts, and has paid all contractual obligations in a timely fashion to
the City
2. Economic Impact to the City
a. The City will consider the event's long-term, short-term and indirect
effects on profit/costs to local economic industries, including but not
limited to hotels, restaurants, entertainment establishments, retail, and
the City.
b. The City will also consider events undertaken by not-for-profit
organizations that demonstrate directly helping a charitable cause.
c. An Economic Impact Survey is required to determine if an event has
demonstrated a positive economic impact on the City of Miami Beach.
3. Infrastructure and Service Demands (Quality of Life)
a. The City will consider whether the event is compatible with the
surrounding neighborhoods and complements the ambience and
aesthetics of the area in which it is presented.
9
Special Events Permit Requirements and Guidelines
b. The City will consider if the event poses a public .threat to residents,
businesses, and visitors, not considering content of speech, message or
reaction to the message.
c. The stress that a show mav place on the various City services is
considered in the evaluation process. Expenses associated with
additional crowd control. policina. security. parkina and traffic are
considered in this section.
d. The City will also consider the availability of these needed resources
including time, people, money and equipment.
e. Additionally, more intangible aspects of the effects that an event may
have relate to the quality of life aspects that may positively or negatively
impact the local flavor of the City and the lives of the resident population
are also considered in this area, including the urgency of the event, the
realistic time frame and other events taking place in the City and South
Florida area at the same time.
f. Interference with traffic in the area contiguous to the event, and
availability at the time of the proposed event.of sufficient City resources to
address the events potential impacts and mitigate the potential disruption.
g. Availability of police officers, traffic control aides and traffic control
equipment to protect the participants in the event and protect the non-
participants from traffic related and other hazards in light of the need and
demand for police protection at the time of the proposed event.
h. Concentration of persons, vehicles or other structures at the event and
feasibility of disbanding the area in order to allow fire, police and
ambulance services.
i. Substantial likelihood of subjecting neighborhood in immediate vicinity of
proposed site of event to unreasonable and prolonged noise, littering, or
parking difficulties.
j. City services required for the event cannot be reasonably made available
at the time of the proposed event.
4. References
a. The candidate event should provide references from other locations that it
has used. The evaluation should consider not only the references
themselves but the quality of the references and the sources from which
they come. A list of references that cover not only the previous venue,
but also the references from that City, its police and perhaps any civic
organization that the past venue impacted showing the good citizenship
and positive economic impact the event has had in other places where it
has been held. .
b. Whether same or similar event has a history of causing or resulting in a
threat to public safety in Miami Beach or else where, except that if the
public safety problem was caused by crowd reactions to the event's
message, this factor alone, shall not be sufficient cause to deny or revoke
a permit application.
10
Special Events Permit Requirements and Guidelines
11
c. Material misrepresentation or incorrect .material' information made in the
application process. Prior to a denial or revocation based on this factor,
the City Manager shall give the applicant an opportunity to satisfactorily
rebut or revise said evidence.
d. Failure to complete payment of any sums required for a previous event
until such time as payment is received.
e. Failure to substantially perform a cleanup plan which was made a
condition of a previous permit.
f. Failure to adhere to City policy as prescribed by the Special Event Permit
Requirements and Guidelines, or other applicable laws where the health,
safety and welfare of the community were directly affected.
5. Promotional Value
a. Is the event under consideration a high profile event with good name
recognition and a good reputation? The evaluation must try to assess the
importance of having the City and the event linked in the press. All
positive results that may be derived from the association should be
considered. It may be that the value of having the event lies in the other
high profile events that traditionally follow this one.
b. Also, positive publicity surrounding a high profile event may have had the
effect of long term increases in local tourism and free positive publicity for
the area as a whole increasing general business activity.
No permit shall be denied nor shall the applicant for a permit be given less
favorable treatment as to time, manner and place on account of any message
which may be conveyed at an event, or on account of the identity or associational
relationships of the applicant.
No permit shall be denied nor shall the applicant for a permit be given less
favorable treatment as to time, manner, or place on account of any assumptions
or predictions as to the amount of hostility which may be aroused in the public by
the content of speech or message conveyed by the event, provided that
reasonable accommodation as to time, manner and place may be required in
order for the City to provide the resources necessary for protection of health,
safety and welfare.
No event applicant or permittee, shall be required to provide for, or pay for the
cost of, public safety personnel necessary to provide for the protection of an
event and its attendees from hostile members of the public or counter-
demonstrators, or for traffic control outside the event area or for general law
enforcement in the vicinity of the event.
III.
Criteria for Aooroval of Permit - Atter all reauired elements are completed and
City Departments and impacted neiahborhoods have reviewed and submitted
their comments reaardina an application. the City Manaaer shall do the followina:
. Approve the permit
. approve the permit with conditions
· deny the permit upon conditions as set forth in these auidelines
Special Events Permit Requirements and Guidelines
If the application is approved. the City Manaaer in consultation with the heads of
the affected departments. shall also impose any necessarv restrictions or
conditions as to the time. manner and place to be observed in accordance with
the public safety. environmental and administrative considerations based upon
the application. provided that such considerations shall not include any
consideration of the content of any speech or messaae that may be conveyed by
such event. nor by any considerations concernina the identity or associational
relationships of the applicant. nor to any assumptions or predictions as to the
response that may be aroused in the public by the content of speech or messaae
conveyed by the event.
After the City Manaaer approves the issuance of a permit. the applicant may
obtain such permit bv aareeina to accept the "Terms and Conditions" imposed in
accordance with these auidelines.
If the City Manaaer determines that a permit will be denied or revoked. he will
provide the applicant/permit holder with written notification and reasons for the
denial/revocation of the permit. which shall be consistent with the criteria and
factors listed above and with an applicant's constitutional riahts.
IV. Natural Disaster/Weather - The declaration of an emeraency. threat or a natural
disaster. includina extreme weather or the existence of a national threat. shall be
iust cause for the denial or revocation of a Special Events Permit.
Under extreme weather conditions. includina Iiahtnina storms. the City may
temporarily suspend all operations or cancel an event.
C. STEP 3: External Review Procedure
F.-G. NEIGH80RHOOD ASSOCIATIONS
Events planned in the City of Miami Beach are subject to review and recommendation by
the corresponding neighborhood or business association(s). Applicants will be required
to present their plans to the appropriate neighborhood association. In the case where
there is no legally constituted/recognized association and the expected attendance
exceeds 200, the matter will be referred to the City of Miami Beach Planning Board for
review and recommendation. Recommendations from the respective associations or the
Planning Board stating its position on the proposed event should be submitted to the
Special Events Office at least 30 days prior to the event.
.The City of Miami Beach will only recoanize neiahborhood associations that have filed ..
for and received official neiahborhood status. In order to receive official neiahborhood
status oraanizations must meet the City's criteria. The City's criteria and a list of
recoanized neiahborhood associations can be found on the City's website at
www.miamibeachfl.aov.
The City Manager shall consider recommendations from neighborhood association~ in
determining whether to grant a Special Events Permit or what conditions to impose upon
granting of the permit. Notwithstanding the foregoing, the City of Miami Beach, through
the City Manager or Designee, reserves the right to approve, approve with conditions,
deny and/or revoke any Special Events Permit. Permits may not be transferred,
assigned or sublet, without prior written approval of the City of Miami Beach. The final
decision for authorization of a City of Miami Beach Special Events Permit remains with
the City Manager, or Designee, subject to an appeal as follows.
12
Special Events Permit Requirements and Guidelines
Deleted: The CRy Manager's Office
will identify the appropriate
neighborhood associations for the
review of applications,
In the event of a lack of consensus between the neighborhood association~ or
Planning Board and the City Manager regarding- a dectsion on a permit, the
association~ or Planning Board may appeal the Manager's decision to the Mayor and
City Commission for consideration at their next available meeting. The appeal must
indicate in writing the association's reasons for disagreement with the Manager's
decision in issuing or denying the permit being appealed, including the manner in which
the Manager abused his discretion in the matter, if any. Such appeal also must be
accompanied by a written resolution of a majority of the board of the association, or the
Planning Board,-indicating the decision of the board to file the appeal. The Mayor and
City Commission may affirm, modify or reverse the decision of the City Manager. If the
date scheduled for the proposed event arrives before the next available Commission
meeting, the decision of the Manager will be final. If approval of the proposed event is
delayed such that the event cannot be held on the date(s) and time(s) specified in the
permit application, or if the event is not approved at all, the City of Miami Beach will not
be held liable for any expense(s), losses, or liabilities or other inconveniences incurred
by the applicant as a result of same.
D. STEP 4: Coordination of City Services
Special events often require the supplementing or hiring of City services. The Special
Events Office will review comments received during the intemal and external review
processes and will determine minimum staffing levels, with recommendations from the
relevant Department Directors. The City may also determine that enhanced City services
are required during Major Event Periods in order to mitigate excessive stresses on City
resources. In such instances, costs for enhanced services will be shared equally by and
between all permitted events. The City of Miami Beach assumes no liability arising or
resulting from the determinations of minimum staffing levels or the requirements for any
events.
A list of frequently required services is provided herein.
Fully paid receipts/invoices for required supplemental or City services and equipment
rental must be submitted to the Special Events Office no less than two (2) weeks prior to
an event. Any additional services rendered by the City for the event will be charged to
the applicant and may be deducted from the security deposit. When City personnel are
employed, there will be a four (4) hour minimum charge rendered by the appropriate
Department to compensate each employee engaged by the applicant.
II. ADHERENCE TO REGULATIONS AND OTHER POLICIES
The City of Miami Beach reserves the right to provide services that it believes are
necessary and sufficient to safeguard and ensure the health, safety and welfare for all
participants, visitors, businesses, staff and general citizenry. All arrangements for
services or facilities shall be staffed and paid for at least two (2) weeks prior to the event.
An applicant's budgetary constraints cannot dictate staffing levels required for public
safety .
In addition to compliance with all applicable Federal, State and County regulations, the
applicant shall comply with all City Ordinances. Any other permits as may be required by
the City of Miami Beach, Miami-Dade County, the State of Florida, or the Federal
Government, must be obtained and adhered to. It is the sole responsibility of the
applicant to obtain all permits and comply with all requirements, including but not limited
to those described herein.
The City of Miami Beach, under no circumstances, guarantees, warrants or represents
13 Special Events Permit Requirements and Guidelines
that the issuance of a Special Events Permit by the City exempts the event from
obtaining, or ensure the obtaining of, any permits or .complying with any requirements
which may be required currently or in the future by any Federal, State or local
authorities, including other permits that may be required by the City.
The City Manager has the authority to alter or end an event at any time it is determined
necessary to assure the continued safety, health and welfare of the City's residents and
visitors. Lack of compliance with the City Manager's directives, including, but not limited
to, audio volume and adherence to site plan, shall be sufficient cause to warrant an
event's closing or other remedies provided in the City Code or herein.
Issuance of a required Federal, State, or local permit does not authorize permission to
hold an event. A City of Miami Beach Special Events Permit must be issued and will
constitute authorization from the City to hold the activity.
All pre-payment schedules for City services are due, as indicated, except the City
reserves the right to waive this requirement for events which have an exemplary prompt
payment history with the City established over the course of at least five (5) years.
A. Beach Vehicle Access Policy - Whenever possible. ATVs. all terrain aators and/or aolf
carts should be utilized bv event producers for events takina place on the beach.
Notwithstandina the above. certain events taking place on the beach may require
vehicular access to the beach for the purposes of loadina-in and out of eauipment for the
event. and must be removed from the beach immediatelv thereafter. There is a vehicle
access fee of $150.00, per vehicle, per event. Event producers may purchase a
maximum of ten (10) Vehicle Beach Access Permits per event. A Vehicle Beach Access
Permit will be issued by the Special Events Office and must be displayed on the
windshield of any vehicle on the beach. All such vehicles must be escorted on/off the
beach by either City of Miami Beach Off-Duty Police or Beach Patrol. All vehicles will be
restricted to the location(s) listed on the permit. or sl,lc!:l other l3ersoRFlel eml3loyeg by tile
sl3ecial event I3rOgl,lCer aRg accel3table to tho City. The event producer will be reauired to
provide to the Special Events Office a Manaaement of Transportation (MOn plan for all
vehicular traffic on the beach. The MOT plan must be approved bv the Off-dutv Police
coordinatina officer.
All operatina vehicles on the beach shall follow the procedures listed herein:
o Due care and caution will be utilized at all times while drivina any vehicle on the
beach.
o All vehicles on the beach shall enter and depart the beach at the nearest access
point to the call.
o Prior to enterina the beach area. vehicle headliahts and overhead flashina Iiahts
(if eauipped) or flashers will be turned on.
o Drivers must turn off radios and shall roll down both the passenaer and driver's
side front windows of their vehicle while operatina a vehicle on the beach.
o Maximum speed allowed on the beach is 5 MPH.
o Vehicles. SUVs. and trucks are prohibited from drivina on the soft sand where
hard pack sand exists.
o Vehicles. SUVs. and trucks shall stay west of the aarbaae cans on the hard
pack at all times.
o Do not drive over hills or berms (dunes) or near obiects that may obstruct your
view.
o If yOU stop and exit your vehicle. walk completelv around the vehicle prior to
enterina your vehicle and movina it.
o Traffic cones (oranae. 18" hiah) must be placed at the front and rear of vehicles
14
Special Events Permit Requirements and Guidelines
when parked on the beach.
o Use of a cellular phone or walkie talkies while the' vehicle is in motion is
prohibited.
o Personal vehicles are prohibited on the beach at anytime.
These procedures are to be complied with at all times bv anyone operatina a vehicle on
the Beach. Failure to complv with these procedures may result in the immediate
termination of the event.
1 B. Bookina Policv - Public locations are J:>ogI<ElduOIl13~~l:l!:c:()I'!lEl,_~rl:l1~sElryElclJ~13l:lisL~lJt13 ---{ Deleted: usually
first priority will be given to pre-established, annual events, defined as one which has a
minimum of five (5) consecutive years of existence in the City under the same
ownership. is in aood standina. which includes beina current on all prior debts. and has
paid all contractual obliaations in a time Iv fashion to the City and further has
demonstrated a positive economic impact on the City of Miami Beach.
A special event shall not be booked if it interferes with a previously scheduled activity,
event or repair work scheduled for the proposed site. The City Manager may take into
account simultaneously occurring events in the region or other factors that would impact
the City's capability to host an event before approving an event.
I. Consecutive-Day Clause - In no case shall a permit be issued to an applicant or
venue. for substantiallv similar events. for more than four (4) consecutive days or
five (5) non-consecutive periods of not more than four consecutive days each
durina the course of a calendar Year. A separate Special Events Permit shall be
required for each individual venue of a multi-venue event. Certain public
locations are appropriate for special events, but do not have certificates of use
and occupancy defining their use. Such locations shall not be limited to the five
non-consecutive days per year limitation.
The City Manager will have, at his/her discretion, the ability to approve a Special
Events Permit for events which exceed the consecutive day clause. The City
Manager has at his/her discretion, the authority to amend, modify or temporarily
suspend the permits for such events.
Note: Citywide special events and conventions includina. but not limited to. Art
Basel. Winter Music Conference. and Miami International Boat Show shall not
count aaainst the aforementioned clause.
Ip.
Concession Aareements -:-.. AU .eVElntl:l.. \fJhic:hinc;lucle . rEltaU ..s13IEll:l.. ()r VElndillg .. win.. ~e
required to enter into a written concession agreement with the City of Miami Beach.
Beachfront and non-beachfront events shall provide 15% and 10% respectively of all
gross revenues derived from admissions and the sale of food, beverage and
merchandise. In the case where a producer rents booths for the sale of food, beverage
and merchandise, the gross rate shall be calculated on the rental and/or concession
revenues received by the applicant or the gross revenue generated by the concessions
regardless of whether the applicant derives direct or indirect financial gain from such
revenue. Copies of concession agreements and full disclosure of all principals must be
provided to the Special Events Office two (2) weeks prior to said event.
. .~Ieted: Q
fI. Gertified audit, GORducted BY a Certified PUBIiG ASS9untant. A notarized statement,
certified bva Certified Public Accountant (CPA). of the above referenced revenue along
with payment of the aforementioned percentage, must be provided to the City no later
than thirty days following the event. The Security Deposit on file win not be released
15
Special Events Permit Requirements and Guidelines
until said statement and payment have been submitted to and accepted by the City.
Under the terms of an agreement between the City of Miami Beach and beachfront
concessionaires there exists exclusivity for rental of beach equipment, water and
recreational equipment, food and beverage service on the beachfront East of the coral
rock wall at Pier Park (Biscayne Street to First Street) Ocean Fr-ont Park (Sec9nd t9
Tl:lird Street) and East of the sand dune in Lummus Park (from Fifth Street to Fourteenth
Stf:eet-Lane). Ocean Terrace (73 Street to 75 Street) and North Shore Open Space Park
(79 Street to 87 Street). Additionallv. the City may enter into additional aoreements in the
future with beachfront concessionaires for other beachfront locations seaward of Citv-
owned property and/or seaward of street-ends at public-riahts-of-wav. Any proposed
special event to be held on the beach within the concessionaire's jurisdiction is subject
to review by the concessionaire, wl:lich may ol:looso ts ol'lerate the concessions.
Notification to the concessionaire by the applicant must be in writing at least 60 days
prior to the event. A copy of the applicant's agreement with the concessionaire or a letter
of release from the concessionaire must be submitted to the City Special Events Office
at least thirty (30) days prior to the event.
Up-land Concession Areas - Licenses to operate beachfront concessions for up-land
property owners (areas located behind private property) have been issued, or may be
issued. to certain upland property owners from Government Cut to 87 Terrace ~
8ard 88th Str-oets. A written release from beachfront concessionaires is required for
events proposed behind private property that may interfere with these up-land
concession areas and must be submitted to the Special Events Office at least thirty (30)
days prior to the event.
I 12. LIse of Public ProPf1rty~P~rrTlith()lclElrl>willbe chargedan~t sqlJClrefo()tag~rClt~of ..... (~i!~~;~:::==_::::::=:::]
$.25 per square foot for public property occupied by the event for stages, booths,
displays or areas restricted for exclusive use by the event. The Sauare Footaae Fee will
be calculated in the followina manner:
Enclosed Site: Aaareaatina the sauare footaae of the total fenced area.
Non-enclosed Site: Aoareaatina the sauare footaae of the individual fixtures of the
event (Le. staaes. booths. tents. displav areas. bleachers. etc...)
The Manager may, in his/her discretion, waive this fee for events by not-for-profit
corporations, or a particular event when such waiver is found to be in the best interest of
the City. In the case that the permit holder is operating under a concession agreement
with the City of Miami Beach, the net square footage rate may not be applicable.
Ig.
I
E.Vf1lJt.SiglJage-~pol1s0rship _.~Clnl1~rl>ClI1c1...l>ignClgEl...Clre ..all()\yed\yithinthe_ c1esignat~d
event site only and may be displayed only during the event. Banners must be
immediately removed from the site following the event..
I. Special Event Billboard Signs - Up to five (5) banners or billboard signs with a
maximum size of 4'x8' may be approved for placement in designated public
locations in the City of Miami Beach. These signs are required to have Design
Review approval from the Planning Department. To obtain a permit, an
application is submitted to the Planning Department, no later than 60 days prior
to the event. A Building permit is also required prior to installation.
II.
Street Banners -- Event advertising banners hung across the street are not
,permitted.
16
Special Events Permit Requirements and Guidelines
... C~El~e!!_~:~____
_____J
(D;leted: Inflatable signage is noi--l
lJ?irm.itted.____._.___j
f Deleted: allowed -----------i
.........................-....-......................................... ....................--.....-.............---..-)
III. Lightpost Banners - Lightpost banners are permitted in the City of Miami
Beach when approved by the Planning Department and tRe Mayor SAd City
Commission the City ManaQer. or his/her desiQnee. for special events takinQ
place in the City of Miami Beach. and by the City Commission for special events
held outside of the City of Miami Beach. The application process begins at the
Planning Department for Design Review approval no less than 90 days in
advance of the special event. Approved IiQhtpost banner desian with the banner
locations are then forwarded to the Special Events Office. A $50.00 processina
fee will apply. Lightpost banners on State roads (Le. 5th Street, Collins Avenue,
41st Street, etc.) require an additional permit from the Florida Department of
Transportation.
I .E~
Grandfather Clause
- -. --..--- ........-...
Notwithstandina the reauirements described herein. the City recoQnizes the intrinsic
historical. social. and cultural siQnificance and importance of certain lonastandina special
events held continuously. on an annual basis. within the City. In recoanition of such
traditional 10nastandinQ events. special events in continuous annual operation since
1985 (Miami Beach Festival of the Arts and Art Deco Weekend) are herein deemed
"arandfathered in" solely for purposes of the followinQ items and shall not be subiect to
these conditions:
. Sauare footaQe fee
. Lummus Park user fee
. Street closure siQn-off reauirement
. Concession AQreement and User Fee
. Security Deposit (security deposit will remain at $2.500)
G. Resort Tax
All events that include retail sales of food. beveraaes. alcoholic beveraaes. or wine sold
are reauired to lew a two percent (2%) tax as per Miami Beach City Code Chapter 102.
Article IV. A COpy of the aforementioned section of the City Code and the Special Event
Resort Tax Return forms are available throuah the Special Event Office of the City of
Miami Beach. It is the responsibility of the event producer to collect. complete the form
and remit pavment to the City of Miami Beach.
I. Soonsorshio Reauirements
The followina is a list of publicity and credit requirements for events or programs
receivinQ financial or in-kind support from the City of Miami Beach:
. Prominently display City of Miami Beach 1000 in all promotional marketinQ materials
related to the evenUprogram including. but not limited to. advertisements. brochures.
websites. e-mails. newsletters. banners. posters. event proqrams. and other print
and/or electronic publications.
. Include the followinQ credit line in all print news and press releases and broadcast
media:"This evenUproQram made possible with support from the City of Miami
Beach" and include a Quote from City of Miami Beach Mayor.
. One full pace 4 color ad in prOQram Quide
. Website link to www.miamibeachfI.Qov.
. Events/procrams offerinq travel packaQes will also provide a link for to the followinq
websites:
o www.visitmiamibeach.us
o www.miamiandbeaches.com
. On-staQe siQnaQe in a prime location (if applicable).
. Provide a booth/display area at all events (if applicable).
17 Special Events Permit Requirements and Guidelines
....~~:~........
--~:=~--=]
Ia.
I
. Live announcement(s) durina the event by MC.
. All sponsored events/proarams shall provide a maximum bf four (4) complimentary
tickets for which tickets are available to each of the followina City Officials:
o Mayor and City Commissioners
o City Manaaer
o City Attorney
The followina City Officials shall each receive a maximum of two (2) complimentary
tickets for which tickets are available:
o Assistant City Manaaer
o Special Events Administrator
Any and all remainina tickets shall be donated to disadvantaaed youths. disabled
persons. senior citizens of Miami Beach. and other individuals who do not have the
financial ability to purchase tickets for such events. Distribution of tickets shall be
consistent with the auidelines and procedures approved and adopted by the City
Commission.
The City reserves the riQht to neQotiate additional terms if in-kind and financial
support is in excess of $25.000.
III. ENFORCEMENT AND PENALTIES
Persons engaged in a special event without a permit, or otherwise in violation of a
permit, this section or the Special Events Requirements and Guidelines provided for
herein, shall be subject to enforcement by City police or code compliance officers,
through the issuance of immediate cease and desist orders, the violation of which may
subject the offender to the followina immediate fines: for the first offense a fine of $500:
for the second offense a fine of $1.500: and for the third offense and subseauent
offenses a fine of $3.000 or arrest for violation of Section 12-5 of the City Code. and/or
enforcement as provided for in section 1-14 of this Code, and/or notices of violation
referred to Special Masters, who have authority to issue fines or enforce compliance, as
provided for in Chapter 30 of the City Code. Police or code compliance officers will
coordinate enforcement with the Department of Tourism and Cultural Development
Office ef :'\rts, Culture & EAtertaiAmeAt. As an alternate and supplemental remedy, the
City may enforce these guidelines and requirements by injunctive relief in any court of
competent jurisdiction, and in such circumstance the City shall be entitled to recover its
reasonable attorneys' fees and costs. For repeat offenders, the Manager or designee
may decline to issue permits to such person or entity for one year, or such other period
as the Manager deems appropriate.
IV. CITY OF MIAMI BEACH AGENCIES
Buildina Department
L-Buifding and Electrical Permits - Pursuant to the South Florida Building Code,
the City of Miami Beach Building Department, for all special events involving
temporary construction or the use of temporary electrical power, must issue a
building permit. Examples of temporary construction include, but are not limited
to: freestanding tents, stages, fences, bleachers, and electrical. The applicant
must present a copy of the Building Permit to the City's Special Events Office at
least two (2) weeks prior to the event.
18
Special Events Permit Requirements and Guidelines
lE!,!~d: B
-----)
~Americans with Disabilities Act - All special events must be designed and
operated in a manner to be in Compliance with Chapter 553, Florida Statutes
(The Florida Accessibility Code). The following checklist is provided for guidance
as to how compliance must be achieved:
1. Ensure curb cuts and cross walks are kept free and clear for usaQe, with a
continuous accessible route of 44 inches in width.
2. The Event Producer must ensure that any nearby accessible on- or off-street
parkinq ("handicapped parkinq") is not obstructed by vehicles loadinq/unloadinq
equipment. etc. If such obstructions occur, the Event Producer must see that
such obstructions are removed immediately. Accessible parkinq spaces shall be
connected to the site's continuous accessible route, with no obstructions
between the accessible parkinq spaces and the curb ramps that serve those
spaces.
3. Any and all accessible routes created and/or installed by the Event Producer, or
under the Event Producer's supervision, must have no abrupt chanqe in level in
excess of y.. inch. Where such chanqes in level are present. properly bevel the
chanqe in level at a 1:2 ratio or provide a ramp with a slope not to exceed a 1: 12
ratio. This is necessary to allow passaqe of wheelchairs or strollers and prevent
trippinq or the catchinQ of walkers and canes. Any ramps provided must be in
compliance with all Florida Accessibility Code requirements, includinq. but not
limited to, requirements reqardinq edqe protection, handrails, and surface.
4. Provide a smooth transition between temporary pathways and any ramps,
sidewalks. streets. or parkinq lots. This means no chanqe in level exceedinq y..
inch. Any chanqe exceedinq y.. inch requires bevelinq at a 1:2 ratio or the
installation of a ramp with a slope not to exceed a 1: 12 ratio. Any ramps provided
must be in compliance with all Florida Accessibility Code requirements, includinq,
but not limited to, requirements reQardinq edqe protection, handrails. and
surface.
5. All cashier counters (counters where money transactions occur) must be no
hiqher than 36 inches maximum above finish floor, for a minimum lenqth of 36
inches.
6. Maintain an accessible route for access to merchandise that is both within a
vendor space, as well as merchandise not contained within a vendor space. If
the overflow of merchandise for patron viewinq is placed behind a booth, then
provide adiacent access to the merchandise via a curb ramp, as well as the
placement of a pathway with a stable and firm surface necessary for the use of
wheelchairs and mobility aids.
7. Merchandise for display should be within a line of siqht no hiqher than 48 inches
for persons of short stature or wheelchair users. If merchandise is displayed
hiqher than 48 inches, merchant must provide assistance to disabled customers
in order to reach items.
8. All vendor spaces shall be located on an accessible route that is a minimum of
44 inches wide.
9. If tables and seatinq are provided for the consumption of food, all aisles adiacent
to accessible fixed seatinq shall provide 30 inch by 48 inch clear floor space for
19
Special Events Permit Requirements and Guidelines
wheelchairs. Where there are open positions alona both sides of such aisles, the
aisles shall be not less than 52 inches wide.
10. For wheelchair seatina spaces provided at tables or counters, knee spaces at
least 27 inches hiQh. 30 inches wide. and 19 inches deep shall be provided. The
tops of accessible tables and counters shall be from 28 inches to 34 inches
above the finish floor or around.
11, Where food or drink is served at counters exceedina 34 inches in heiaht for
consumption bv customers seated on stools or standina at the counter, a portion
of the main counter which is 60 inches in lenath minimum shall be provided in
compliance with the requirements of Items #9 and #10 above, or service shall be
available at accessible tables within the same area.
12, Where portable toilets are provided, an accessible route shall be provided to the
toilets. Five percent of the total number of toilets must be accessible. If clusters
of portable toilets are distributed throuahout the site, then each cluster must have
accessible units.
13. If Qeneral assembly seatina or standinQ space is provided for audience members
attendina a public performance at a special event. reserved wheelchair seatina
must be provided. Such seatina must be provided in a location that allows
wheelchair users an unobstructed line of siaht to the staae. If seatina capacity
accommodates areater than 300 persons, then accessible seatina shall be
dispersed throuQhout the venue.
14. All fivers and written promotional materials for the event should be made
accessible to people with disabilities, including those with hearing and visual
impairments. It is recommended that the followinQ statement be included on
promotional materials: "Call [your number followed bv word "voice"] or the Florida
Relav Service (TTY) at 711to request material in accessible format; sian
lanauaae interpreter (5 days in advance). or information on access for persons
with disabilities". Sian lanQuaQe interpretive services must be provided when
properlv requested five days in advance of the event.
15. For performers who are disabled, all staQes, show mobiles and dressinQ areas
must be accessible.
16. All ADA considerations must be identified and detailed on the site plan. The site
plan will be submitted to the Buildina Department Accessibilitv Plan Reviewer for
approval.
I J;!.
I
Code Compliance
L-Field Inspector - The City may require the applicant to hire a Field
Inspector and/or a Code Compliance Officer to serve as an overall on-site
coordinator, whose responsibility will be to ensure that all services are
provided, the event runs smoothly, and that all Federal, State and local
rules, regulations and ordinances are complied with. Special event
producers agree and understand that a Field Inspector and/or a Code
Compliance Officer, which will report to and be under the direction of the City,
may be required in order to ensure compliance as approved bv the City of Miami
Beach, and the conditions imposed with the issuance of a Special Event Permit.
Enforcement of Quidelines includes all activities leadinQ UP to, includina, and
Special Events Permit Requirements and Guidelines
20
L~lete~_~___
---...---..)
..............................................................................._.......J
followina the conclusion of permitted endeavors. Event producer further agrees
and understands that any and all costs associated with'said Field Inspector shall
be borne by the producer and reimbursed to the City prior to refund of security
deposit pursuant to Section A (VII) herein. Producer's responsibility for the costs
associated with said Field Inspector or Code Compliance Officer position(s) shall
be limited to twenty-.seven dC1l113rH$nLI?~Lh_<?_ur'_________________________m___m__
Field Inspector and/or Code Compliance Officer will be required for all events
with expected attendance of 1,000 persons or greater. Field Inspector/Code
Compliance Officer requirement for all other events will be determined on a case
by case basis.
1L--Signs (Flyers) & Hand Bills - The City of Miami Beach regulates the distribution
of flyers, handbills or stickers. Specificallv. distribution of handbills upon
premises of another when reauested not to do so is prohibited as per Code
Section 46-117 and placina or distributina anv handbills on vehicles is prohibited
as per Code Section 46-118. Violations will be issued by Code Compliance for
violations on public property and for handbills placed on automobile windshields
carrying a fine of $50 for each sign (flyer) or handbill and a $23 removal charge
per sign.
!!!.:....-Noise Ordinance - The City of Miami Beach prohibits unreasonable and
disruptive noise that is clearly incompatible with the normal activities of certain
locations at certain times. The Miami-Dade County Noise Ordinance is applicable
and enforceable to both public and private property within the City. The
Ordinance makes it unlawful for any person to make, continue or cause to be
made any loud, excessive or unusual noise. If the excessive noise occurs
between the hours of 11 :OOPM and 7:00AM in such manner to be plainly audible
at a distance of 100 ft from the building, structure or vehicle in which it is located,
this shall be prima facie evidence of a violation of the Ordinance.
If a noise violation occurs, the enforcing Code Compliance Officer will require
that the noise be lowered to an acceptable level. Failure to do so, or a second
confirmed violation within one 24 hour period, will result in the Police Department
being notified. Failure to comply with a request from the Department of Code
Compliance or the Police Department concerning violation of the Ordinance may
result in the immediate revocation of a Special Events Permit and/or arrest.
I ,&.
I
Fire Department
1....-0" Duty Fire & Paramedic Services - Depending upon the type of event and
estimated attendance, off-duty or private fire rescue personnel may be required
at the expense of the applicant. As a general rule, a minimum of one paramedic
for up to 1,000 people and two paramedics for up to 5,000 people, and a rescue
unit for up to 10,000 people, which consists of 2 PCiramedics and a team leader,
are required. Enclosed events and tents over 400 square feet may require off
duty Fire Inspectors depending on the type of event and estimated attendance.
The City of Miami Beach assumes no liability arising or resulting from the
determinations of minimum staffing levels or the requirements for any events.
The final decision for the minimum number of Fire Rescue/Prevention personnel
required will be determined by the Fire Chief or designee.
21
Special Events Permit Requirements and Guidelines
{ Deleted: fIVe
...{ Deleted: 5
o
~Enclosed Events Site Plan And Occupant Load - Site, plans for enclosed
events requiring fencing or tenting must be submitted for review and approval to
the City of Miami Beach Fire Department. Building Department permits cannot be
issued until the Fire Department approves the event site plan. Non-substantial
on-site adjustments to site plans may be made in cOnsultation with and approval
of the City of Miami Beach Fire Marshal, or Ai& designee. The Fire Department
requires a 20 foot emergency vehicle access lane between easternmost portion
of the sand dune and any fencing or tents for all beachside events.
Enclosed events are required to adhere to an occupancy number, as well as
comply with the requirements determined by the City of Miami Beach Fire
Department, once site plan is approved. A walk-through to verify that the actual
setup meets with the approved plan will be conducted prior to the event opening.
Event promoters are responsible for adhering to the determined occupancy
number and any violation of the occupancy number can result in penalties and
lor fines.
~Fireworks Permit - All events, public or private, featuring a fireworks display or
pyrotechnics must obtain a fireworks permit from the City of Miami Beach Fire
Department. A written request for the permit must be submitted to the Fire
Department at least 30 days prior to the event and approved no later than 11
days prior to the event.
Following approval of the permit, the Fire Prevention Bureau will make a site
inspection. A minimum of two (2) fire fighters will be required to be on-site from
the time the fireworks are delivered at the site, until termination of the display and
the removal of all fireworks and debris from the site. Payment for required fire
personnel will be the sole responsibility of the applicant and must be made two
(2) weeks prior to the event.
The firm or individual responsible for setting up and setting off the fireworks must
obtain a Comprehensive General Liability or Fireworks Display Liability Insurance
policy. See insurance section for language and rating requirements.
f':L-Open Pit And Bonfire Permit - Separate permits are required for open pit and
bonfires. Applications for a permit may be obtained from the Fire Department,
and must be approved and paid to the City of Miami Beach at least two (2) weeks
prior to the event. These activities will require hiring off-duty fire personnel.
I ,Q.
Miami Beach Convention Center
22
Events, meetings andlor conventions taking place at the Miami Beach Convention
Center (MBCC) on occasion desire extending their production onto Convention Center
Drive, between Dade Boulevard and 17 Street, and into the City's Preferred Parking Lot.
In such event, the City considers this use an extension of the MBCC premises. As such,
all City requirements including, but not limited to insurance, indemnity agreement, site
plan, security plan, and sanitation plan will be incorporated into the respective event's
agreement with the MBCC and will be coordinated by the MBCC.
The MBCC will complete a special event questionnaire (please refer to attached
Appendix C) and provide the Department of Tourism and Cultural Development a copy
of all required documentation pertaining to the event for the department file. If street
closures are requested, the Department of Tourism and Cultural Development will assist
in coordinating this request, as well as all other items as may be required.
Special Events Permit Requirements and Guidelines
/~:E
E. Ocean Rescue
Dependino upon the location and type of event. estimated attendance, and hours of
operation, off-duty Iifeouards may be required. The Captain of the City's Ocean Rescue
will determine the minimum number of lifeouards.
F. Parking Department
Overall Parking Plan - A comprehensive Parking Plan which identifies where parking is
to be provided for event staff, equipment vehicles, and event participants, as well as the
location and amount of accessible parking spaces must be developed. in writing, and
approved by the City of Miami Beach Parking Director or his designee. Public parking
resources may be supplemented with privately owned parking areas to accomplish this
plan. All fees incurred through use of Parking Department resources, which may
including meter rentals, off-duty enforcement officers or rehtal of lots, must be pre-paid
in full no later than two (2) weeks prior to the event.
. Valet ramping spaces are to be used exclusively for ramping and valet related
operations. All other activities are explicitly prohibited.
. Parking meters shall not be used for advertising or marketing related activities,
unless associated with a Special Event as defined herein.
G. Parks and Recreation Department
L-Facilities and Personnel - Many City of Miami Beach recreation facilities,
amphitheaters, and parks are available for rent durinq non proqrammed hours for
special events, and have specific fees, based upon hours of usage, including
setup and breakdown times. Request for usaoe must be at least one month prior
to the event. Rental payments for such facilities must be made two weeks prior to
the event. Proof of payment must be submitted to the Special Events Office.
Applicable user criteria will be available for park venues through the Parks &
Recreation Department.
Depending upon the venue, nature and scope of the event, the hiring of City of
Miami Beach Parks and Recreation personnel may be required. A City facility
(e.g., a building) used for a special event must be staffed by a City employee.
Depending on usaQe. additional facility staff. ianitorial service and electrical staff
charoes may be applicable. Payment for the staffing is the sole responsibility of
the applicant, and must be received no later than two (2) weeks in advance of the
event.
II.
Pa rk JJs(3r F=(3e!. ...
Park User Fees - A special event impact fee will be imposed for all events takino
place at a City Park includinq, but not limited to. Lummus Park. South Pointe
Park. Collins Park, FlaminQo Park. and North Shore Open Space Park. Lummus
Park includes the area .east()f()c:eanDrhle,the park itself and the beachfront .
east of the park from 5 - 15 street. _ ___Il]jsu~uPJll~m~_nt~IY._LJS_~Lf~.~uwjll__~~ui
calculated at the rate of twenty-five (25%) percent of the total cost of City
services for the event. These funds will be used exclusively for ..e1l~anc:elTl~nt~,!Q,.::-'
the Park..
23
Lincoln Road User Fee
Special Events Permit Requirements and Guidelines
.' Deleted: Lummus Park and
Lincoln Road
----(Deleted: .
A ~I~;d: For ev;n~'''H_'H_''''_' ......---..........-......----.
Deleted: in Lummus Park and the
. beachfront, a Special Events Impact
Fee will be imposed.
Deleted: landscape
. (~i~d: of Lummus
Deleted: Due to the fragility of
underground sprinkler systems in
Lummus Park, Parks Department
personnel will be required to escort
any vehicles in and out of this area.
For events taking place on Lincoln Road, or Lincoln Lane, a Special Events
Impact Fee will be imposed. This supplementary user fee will be calculated at the
rate of twenty-five (25%) percent of the total cost of City services for the event.
These funds will be used to enhance Lincoln Road. Due to the fragile and
pedestrian nature of Lincoln Road, no motor vehicles are allowed between
Washington and Lenox Avenues.
H. Police DeDartment
L-Security Plan and Services - Depending upon the type of special event and
estimated attendance, securitv oersonnel. such as off-duty police oersonnel and
orivate securitv oersonnel, may be required.
The Securitv Plan shall be oreoared by the event oroducer in consultation with
the Office of Soecial Events and the City of Miami Beach Police Deoartment's
Off-dutv Office. The olan shall soecitv the number of off-dutv officers or orivate
securitv Quards. if aoolicable. hired by or exoected to be hired by the Permit
holder. At the ootion of the Permit holder. the entire securitv oersonnel may be
comorised of off-dutv oolice oersonnel.
Cost of off-dutv police personnel is dependent on the number and rank required.
As a general rule, if four or more officers are required, one must be a supervisor
(sergeant or above). Larger contingents of officers may require additional police
supervisors.
Payment for off-duty police services, based on the estimate, is required to be
paid in full no less than two (2) weeks in advance of the event. Payment
adjustments for off-duty police services, based on a final invoice, is required to
be paid in full no more than two (2) weeks after the event. The Chief of Police or
his designee will make the final determination of minimum levels of Police
security.
Any orivate securitv oersonnel contracted for by the Permit holder must be
licensed by the State of Florida. If securitv oersonnel is to be hired. a list of
names and license information must be orovided to the Miami Beach Police
Deoartment no less than two (2) weeks in advance of the event.
The City of Miami Beach Police Department may require additional security or
off-duty police personnel for crowd control, traffic control and general security
during the event. The minimum number of police personnel is dictated by the Off-
duty Police Coordinator and is dependent upon the type of event, date of event,
time of event, location of event, the site plan for the event, the type of
entertainment during the event, whether alcohol is consumed at the event, and
the estimated attendance at the event.
. Overnight & Backstage Security - Applicants may contract, at their own
expense, for off-duty police services or with private security guards for ovemight
and backstage security concerns. On-stage security will be handled by private
security at the applicant's expense.
. Marine Patrol - All water-based special events, or those activities likely to attract
crowds to or near the water, must provide prior written notice to the Miami Beach
Police Marine Patrol and Beach Patrol. Certain events may require orior written
authorization from the United States Coast Guard and may also reauire off-duty
24 Special Events Permit Requirements and Guidelines
services and equipment from either the City of Miami Beach Marine Patrol,
Florida Marine Patrol, or United States Coast Guard, at the expense of the
applicant. In such cases, written authorization is required no later than thirty (30)
days prior to the event.
· Police Escorts for Entertainment - If so requested, the City of Miami Beach
may supply police motorcycles or car escorts for entertainers. This service must
be arranged in advance of the event and must be listed in the proposal for the
event. The cost for this service is determined by the Miami Beach Police
Department and will be at the applicant's expense.
!1.....-Street Closures - Certain streets within the City of Miami Beach may be
temporarily closed to limit or exclude vehicular and/or pedestrian traffic prior to,
during, and after any special event. Depending upon the location, additional
approval may be required from Miami-Dade County or the State of Florida. The
City, in its discretion, may also require applicants to provide "sign-offs" showing
approval from a majority of landlords and/or residents or their group
representatives whose direct vehicular access to buildings will be affected by the
proposed closure. Regardless of the jurisdiction, the Chief of Police and the
Public Works Director must first approve street closures and final authority is
retained by the City Manager. Requests for street closures must be made at least
forty-five (45) days in advance of the event.
In closing a State street (Le., 5 Street, Collins Avenue, 41 Street, Alton Road, 71
Street, and Harding Avenue) prior approval is required by the City of Miami
Beach Chief of Police, Public Works Director and City Manager. The application
must be processed at least 30 days prior to the event. The applicant must then
forward the completed application to the Florida Department of Transportation
(FDOT) to receive its permit. DOT must receive application at least 30 days prior
to the event to be considered for approval.
In order to close a County street (Le., Venetian Causeway/17th Street) the
application will be forwarded to the Dade County Public Works Department by
the Miami Beach Police Department at least 30 days in advance.
!.!!..:..-Barricades & Electronic Signs - Barricades and electronic directional signs
may be required, depending upon the location and/or site plan of the event, to
cordon off the surrounding areas or to close streets to vehicular traffic. The City
of Miami Beach Police Department, along with the Parking Department, will
determine the number and location of barricades.
The rental cost of barricades and electronic directional signs will be incurred
directly by the event producer. Payment is the sole responsibility of the applicant,
as is actual set-up and removal of barricades on the event date(s).
fY.:...-Parade Requirements -The City Code defines "Parade" as any march or
procession consisting of persons, animals, vehicles or any combination thereof,
traveling upon any public way, within the territorial jurisdiction of the City. All
parades must abide by Section 106-346 of the City Code. Pursuant to this Code
Section, a separate permit to hold a parade must be obtained from the Chief of
Police. The permit application must be filed not less than 15 days nor more than
90 days prior to the day on which it is proposed to be held, and simultaneously
copied to the Special Events Office.
25
Special Events Permit Requirements and Guidelines
The Chief of Police may revoke a parade permit at any time he determines the
parade is to be conducted or is being conducted in' violation of the terms of
issuance. Any applicant aggrieved by the Chiefs decision may appeal it to the
City Manager.
L-Demonstrations, Pickets and Free Speech Activities - The First Amendment
of the United States Constitution affords demonstrators Rave the constitutional
right to assemble and speak in a peaceful and orderly manner. Therefore. the
Citv shall not reQuire or issue oermits for such activitv. Demonstrations and
pickets consist of are those activities which are generally performed in public in
support of or against a person or cause or aGti'lity and which may have the
potential for impeding movement along a public right-of- way or other disruption.
Organizers of such events are asked to submit a questionnaire, site plan, and to
notify the City of Miami Beach Police Department Patrol Division Commander of
their intentions, and to provide details of the planned activity in order to insure
&afety the health safetv and welfare for all concerned. If requested by the Special
Events Office, a copy of an approved Police plan should be provided. There may
be instances where the nature of the demonstration and/or the number of
demonstrators or pioketers oarticioants (includina counter-demonstrators) will
require restrictions in order to protect the health, safety and welfare of every
citizen by means of providing crowd control, traffic control and general security to
the public. Such restrictions will be communicated to the individual or Qrouo orior
to the activity. The Soecial Event Permit ReQuirements do not aooly to such
activities. Demonstrations. Pickets and Rallies must abide by Section 106-346 of
the Citv Code.
I. ProDertv Manaaement
Based on the electrical, engineering and/or plumbing impact of a special event on City
property, the applicant may be required to hire City electricians, engineers or plumbers.
J. Public Works DeDartment
Environmental Resource Manaqement
These items listed below are to intended help preserve the health and welfare of
the City of Miami Beach's coastal areas.
Vehicles
. Vehicles allowed to access and remain parked on the beach durinq an event
MUST display a temporary parkinq placard
. All vehicle access to the beach is restricted. Access points MUST be
identified by City staff for each event.
. All vehicles shall require a police or beach patrol escort when crossinq on to
the hard pack (beach) and at all times east of the Erosion Control Line.
. All vehicles should utilize liqhts and flashers when travelinq on the beach
Parking
. Anv vehicle parked on the beach shall be prevented from distributinq fluids on
the qround (sand) by the placement of an absorbent pad under the enqine
compartment - these pads shall be properly disposed off once the vehicle
vacates the beach
26
Special Events Permit Requirements and Guidelines
. All vehicles parked on the beach shall have cones placed at the front and rear
of the vehicle . '
Fuel
. The storaqe of any petroleum product or chemical shall be prohibited unless
prior approval has been issued by the City - storaqe of such material shall be
in accordance with life safety and environmental requlations - storaqe shall
be in appropriate spill proof containers for type of chemical. shall be stored a
siqnificant distance away from any population, storaqe area shall contain
siqnaqe identifyinq the storaqe site and indicatinq which type of chemicals are
beinq stored - required clean UP of any chemicals will be at the expense of
the applicant
. The fuelinq of vehicles on the beach (event site) shall be strictly prohibited
unless qiven a special fuelinq permit where the applicant must act accordinq
to approved standards - fuel must be stored in spill proof containers etc.
Such a permit is only approved by the Environmental Division.
TemDorarv Construction
. A site inspection, by the City, shall be required prior to and after an event to
ensure that the event site and surroundinq area has been restored to a clean
and acceptable condition
. When possible, tents shall be secured with water barrels in place of qround
stakes - where qround stakes are used, the holes shall be filled, compacted
and area raked or qraded to restore to natural conditions
. Any structures requirinq permits from the City of Miami Beach Buildinq
Department or Public Works ROW office shall be required to be reviewed by
the Environmental Resource Manaqement Division for potential
environmental impacts
Live Animals
. The incorporation of animals in any special event shall require adequate
qround cover under caqes - material shall be absorbent in nature and not
permit the transfer of fluids to the qround.
Dune System
. Absolutely no activity is permitted within protected dune area - a minimum of
a 20' setback west of the west end of the dune and 20' east of the east dune
line shall be required.
. Pedestrian traffic to special events shall only use demarcated pathways and
dune crossovers for inqress and eqress to event site.
. Directional siqnaqe must be provided when public access at a dune crossover
is blocked.
Beach ImDacts (other)
. Special Events occurrinq durinq hurricane season shall have an emerqency
evacuation plan that will qo into effect within eiqht (8) hours of a hurricane
warninq and be completed within twenty-four (24) hours - all equipment,
material, staff, staqinq, vehicles and associated appurtenances shall be
removed from event site within the allotted time
27
Special Events Permit Requirements and Guidelines
Right-of-Way Permit- A Right-of-Way permit must be obtained when there is anchoring
to or excavation of any right-of-way or City property. The method of anchoring or location
of any excavation may be denied or altered by the City based on potential hazards to
existing utilities. The cost for said permit will be based upon City ordinances concerning
work on the right-of-ways and may include a cash bond based on estimated potential
damage to City property. Proof of financial ability to cover estimated damages must be
submitted to the Special Events Office. For events occurring on City streets or
sidewalks, an inspector from the Public Works Department will inspect the area in
question prior to the event for any hazards, potholes or damaged fixtures. Any problems
will be repaired or noted. A visual inspection will take place following the event to identify
any damage to City property caused by the event.
Any identified damages in the City right-of-way, on termination of the permit, will have to
be repaired by the event producer within a time specified by Public Works. If the
producer fails to complete these repairs in a timely manner or wishes the City to
complete such restoration work, then costs incurred by the City, including reasonable
overhead expenses, will be deducted from the Security Deposit and the event producer
will be charged for any, such costs not covered by the deposit as per Section A Step 1.
K. Sanitation DeDartment
Special event producers are solely responsible for cleaning the area during and after the
event. Should the applicant choose, the City of Miami Beach will provide personnel for
this function. The cost of the cleanup will be calculated by the City, and will include
dumping fees and equipment rental. Should an alternate cleaning service be contracted,
the applicant shall be responsible for obtaining all necessary dumpsters. All
arrangements and removal of garbage, trash, and other debris are the sole responsibility
of the applicant. A City permit authorizing placement of dumpsters must be obtained
through the Sanitation Department, and submitted to the Special Events Office no less
than two (2) weeks prior to the event. Applicants are required to meet sanitation
standards to assure an adequate number of litter containers are on-site, and must
encourage guests to comply with the City of Miami Beach's anti-litter efforts. Glass
containers and plastic straws are prohibited. Recycling efforts are encouraged.
Applicants shall ensure that the site is returned to its original condition within twenty-four
hours. Failure to clean up after the event will result in a fine, as per Section III herein,
issued to the event producer, as well as additional charges for City Services.
Applicant seeking use of public restroom facilities outside of standard operating hours
may also be required to hire attendants to facilitate public restroom maintenance and
supplies during the event. These services may be contracted through the Sanitation
Division of the Public Works Department. Proof of payment must be submitted to the
Special Events Office at least two (2) weeks prior to the event.
V. OTHER AGENCIES
A. The Miami Beach Visitors and Convention Authority and Cultural Arts
Council
The City of Miami Beach does not directly fund special and cultural events. The Miami
Beach Visitor and Convention Authority (VCA) and the Miami Beach Cultural Arts
Council (CAC) utilize City funds for the purpose of special and cultural event funding.
Approval of an application for funding by either the VCA and/or the CAC shall not
28 Special Events Permit Requirements and Guidelines
constitute either expressed or implied approval for an event permit from the City of
Miami Beach. Should the VCA or CAC fund an event, the 'appropriate logo shall be
incorporated in all event print advertising or promotional materials as per the funding
terms and conditions of the VCA and / or the CAC.
B. Miami-Dade County
· .perl1JitforIf!fTIPo.raryfood$a/e~. .~.. Th.e. .lIJ1iCirni~[)C!cje. (;()u.nty. [)~partmElnt()f .. . ..... { Deleted: .
Business and Professional Regulations, Division of Hotels & Restaurants sets
forth rules and regulations for safe operation of temporary food service
establishments. To obtain the necessary permits, sponsors or applicants must
notify the Department of Business and Professional Regulations no later than
three (3) business days before scheduled events. A License fee for 1-3 day event
is $40.00 per vendor.
. ~eacll CJeaning .~.Applicants.. cjesiring ..LJs~.. ()fthe pub.licbElCich ..lTlust.. arrangElfor. ..... --{ Deleted: .
the cleaning of the beach, prior, as well as after, the event, as necessary.
Beach cleaning may be arranged with the Miami-Dade County Parks Department
or a private sanitation company approved by the Miami-Dade County Parks
Department. Proof that clean-up arrangements have been made must be
submitted in writing to the Special Events Office at least two (2) weeks prior to
the event.
....__......_J
C. State of Florida
. Department of Environmental Protection, Division of Beaches and Shores -
If an event is to be held on the beach, a State Field Permit is also necessary for
all temporary non-portable structures on the beach, east of the Coastal
Construction Control Line. This would include, but not be limited to, the following
types of temporary structures: stages, fences, tents, lighting and sound systems.
A detailed site plan and written narrative description of all installations must be
submitted to the Special Events Office no later than 60 days prior to the event.
As conditions of the State Field Permit. the State also calls for the orotection of
marine turtles durina the marine turtle nestinQ season beQinninQ May 1. and
endinQ October 31 in Miami-Dade Countv. Conditions include: structures to be
constructed and left overniQht. includinQ temoorarv fencinQ, shall have 3 feet of
vertical clearance and shall be located as far landward as oossible: No IiQhtinQ
associated with the event is authorized after 9:00 om without aooroval from the
State of Florida: and oermit holders must hire turtle monitors from sundown to
sunrise. Other conditions. as orescribed by the State may aooly.
Events reQuirinQ exemotions from any of the above marine turtle nestinQ
conditions will need to orovide the City with written aooroval from the State of
Florida Wildlife Commission.
Florida Statutes, Chapter 161, calls for the protection of beach dune systems and
impose fines for damage caused to the natural dune systems along the Beach. It
is the responsibility of the applicant to provide adequate security measures to
ensure protection of the dune area from damage that may be caused by an
event.
29
· pi\f~si()I1_()f .s!.~~~J~~I1~~__-':-__ RElP_~!'!cl_i_l')g _ ()n__1h.e_typ_e__~!'!~t~_~~).!rEl_ ()U~_~__e"e_nt(s), _. . -. {Deleted: .
the Division of State Lands has the right to negotiate a separate use agreement
Special Events Permit Requirements and Guidelines
___________J
with the special event producer and will charge for the use of the land. This fee
may include a contribution to the State Lands Trust Fund, as well as a use fee,
and would require State of Florida Cabinet approval. If applicable, proof of the
Division of State Lands approval shall be submitted to Office of Arts, Culture &
Entertainment before a permit is issued.
. Florida Marine Patrol - Any type of water activity held within the City of Miami
Beach must give notice to the Florida Marine Patrol. Notice must be in the form
of a letter with a copy to the City of Miami Beach provided no less than two (2)
weeks in advance of the event.
· Pivi~i~fI.. ~'- .ltlc.o.h.olic.. J3f}v.e~gf}s... a.n.c1..Tokctc.~.C?.:-:-.J!.Jh~ n~Y~~J.. J~n~.~j!1.g.. . ~Ieted: .
produced by a not-for-profit organization and it desires to sell or serve alcohol,
the organization must apply for a temporary liquor license from the State of
Florida, Division of Alcoholic Beverages and Tobacco under Florida Statute
561.42. In order to obtain the license from the State, a letter of authorization must
be obtained from the City of Miami Beach. Prior to the issuance of this letter the
following must be submitted:
__............._._.................J
*
Certificates of all applicable insurance including, general liability and
liquor liability.
*
A completed Indemnity Agreement.
*
A signed letter on letterhead from the non-profit organization agreeing to
have the temporary liquor license in the organization's name.
. Florida Department of Transportation
Lightpost Banners - Banners proposed to be placed on state road Iightposts
require an additional permit from the Florida Department of Transportation
following Design Review approval from the City's Planning and Zoning
Department and approval from the Miami Beach City Commission. Depending
upon the scope and nature of the event(s), additional State permits may be
required.
D. Federal Government
...~d;.~......__._-_._._._.-I
· EeC!~rtJ.I..ltv.!CJt!C?"ItC!rn.!"i~trctJ!~".. :-...f!\riY ... tyPE!. of..U~lJ~lJCllaiLClc:ti...iJy ..Cl~()"'E!... th~...... l~ )
City of Miami Beach planned in conjunction with a special event which has the
potential to disrupt commercial air traffic must be approved by the Federal
Aviation Administration. Approval will be requested through the City of Miami
Beach Administration on the applicant's behalf.
.
Coast Guard - Any individual or organization planning to hold a regatta or
marine parade which, by nature, circumstances or location, will introduce extra
or unusual hazards to the safety of lives on the navigable waters under the
jurisdiction of the U.S. Coast Guard shall submit an application to the Coast
Guard District Commander having jurisdiction of the area where it is intended to
hold such regatta or marine parade. Examples of conditions which are deemed
to introduce extra or unusual hazards to the safety of life include, but are riot
limited to: an inherently hazardous competition, possible effect on the customary
,prE!~e.ric:e.. .of ..c;o.lTllTle!c:iaJ ...()L ... P le13s.u rEl... ~~Clft ..iri... thE!. .l3rE!a,.. .ariY. ...()l?~t!lJ~ti()!1. ... ()J..
navigable channel which may reasonably be expected to result, and the
Special Events Permit Requirements and Guidelines
..{Deleted: .
...__.______H.....___..___.___....._.__....H
.._..J
30
expected accumulation of spectator crafts.
Where such events are to be held regularly or repeatedly in a single area by an
individual or organization, the Commander or the District Commander may,
subject to conditions set from time to time by him/her, grant a permit for such
series of events for a fixed period of time, not to exceed one (1) year.
The application shall be submitted to the Coast Guard no less than 30 days prior
to the start of the proposed event.
The application shall include the following details:
1) Name and address of sponsoring organization.
2) Name, address, and telephone of person or persons in charge of the
event.
3) Nature and purpose of the event.
4) Information as to general public interest.
5) Estimated number and types of watercraft participating in the event.
6) Estimated number and types of spectator watercraft.
7) Number of boats being furnished by sponsoring organizations to patrol
event.
8) A time schedule and description of events.
9) A section of a chart or scale drawing showing the boundaries of the
event, various water courses or areas to be utilized by participants,
officials, and spectator craft.
'l______
31
Special Events Permit Requirements and Guidelines
---{ Deleted: 'II
_:~~~:_~~:::-=~=~
APPENDIX A
~
-=-
MIAMI BEACH
SPECIAL EVENT PLANNING GUIDE
TOURISM AND CULTURAL DEVELOPMENT
OFFICE OF FILM & EVENT PRODUCTION MANAGEMENT
Linette Nodarse, Special Event Production Assistant
Inodarse@miamibeachfl.oov
Graham Winick. Film and Event Production Manager
owinick@miamibeachfl.oov
32
1700 Convention Center Drive - Miami Beach FL, 33139
Telephone: 305-673-7577 - Fax: 305-673-7063
Special Events Permit Requirements and Guidelines
Welcome to Miami Beach...
Welcome to Miami Beach...
The City of Miami Beach welcomes a wide variety of special events that enrich the community for both visitors and residents. From spectacular
beaches to charming streets and walkways, every site offers unique attributes to complement a proposed event from corporate parties to
concerts, neighborhood markets to weddings. Please note that a Special Event Permit will not be issued for any stand alone vendor, structure, or
promotional activity not directly tied to a Special Event.
By following the Special Event application requirements and guidelines you will join an accomplished group of professionals who have utilized
the sultry and sophisticated selling of Miami Beach as the site of their world class events.
Something you should know...
The Special Events office provides assistance in the coordination of events on public property and other properties requiring special zoning
exemptions (e.g. pool deck and roof top events) by assisting producers with guidelines and permit requirements and serving as liaison with local
and regional city services and neighborhood associations. This Special Events Planning Guide will provide you with vital information on how to
proceed in obtaining a Special Event Permit in the City of Miami Beach, please make sure you read it thoroughly. When filling out the application,
complete each section and check for the Non-applicable or N.A. box under each section. Also note any special instructions when reviewing
each section.
Please be aware, by submitting an application you will be providing full disdosure of your event plans and information that can be obtained by
the general public at any time and lor other agencies. And by signing that application you commit to having read and comply with the Special
Event Guidelines. The Special Event Requirements and Guidelines are available on line at www.miamibeachfl.Qov.
Last but not least be advised that the Special Events Office requires SIXTY (60) DAYS NOTICE prior to the event start date in order to process
an application. Applications are processed on a first come, first serve basis. Exceptions to the following deadlines will be made at City's at
discretion. A Special Events permit is a review and approval process, and submission does not constitute aooroval. Once all items are
submitted, registered, reviewed, and terms of coordination have been met your Special Event Permit will be drafted and sent to the City Manager
for final approval. Any and all expenses incurred by applicant/producers/promoters prior to the issuance of a Special Event Permit shall be at the
sole risk and responsibility of the applicant/producer/promoter, and the City of Miami Beach shall in no way be responsible and liable for same.
What you need to get started...
Please submit the following items to start your permit request. The Special Events office will not accept an incomplete application.
Minimum Requirements:
1. Application
2. $250 Application Fee (non-refundable).
3. Certificate of Insurance (please review insurance requirements).
4. Indemnity Agreement (please submit oriainal document signed and nofarized).
5. Site plan-(CAD preferred)-Please submit a site plan to scale showing exact dimensions of temporary structures in relation to the area
features. For descriptive examples please see the Applicant/Producer Deadlines Guide.
6. Detailed load-in and load-out schedule or schedule of events when load-in or load-out does not apply.
7. Sanitation plan (scope of services) and Parking plans.
The following are important items you should be aware of:
.:. Once you have submitted the minimum requirements, your request will be registered and reviewed. You will then be informed of any
outstanding permit requirements as part of the application process (e.g. permit fee, security deposit, neighborhood review meeting dates,
sign-offs, permits, etc.).
.:. Please note that in order to receive an approved permit, you must submit all outstanding permit requirements. It is the applicant's sole
responsibility to do so in a timely fashion. Please refer to the applicant/producer deadline guide for timelines of requirement submittal.
.:. NEIGHBORHOOD REYIEW: Please be aware that your event requires review from impacted neighborhoods and/or sign-off from affected
business.
.:. SECURITY AND PUBLIC SAFETY: Your event may require hiring City Services such as off-duty Police, Fire Rescue, among other
personneVservices. These departments will determine minimum staffing levels for the event
.:. FEE SCHEDULE: Depending on nature and scope of your event additional fees may apply. Please refer to the fee schedule attached.
We look forward to assisting you produce a successful event in the City Miami Beach. If you have any questions regarding the application
permitting process, we urge you to call the Special Events Office at 305-673-7577.
Special Events Permit Requirements and Guidelines
SPECIAL EVENTS APPLICATION
DATE OF APPLICATION:
TITLE OF EVENT:
EVENT DESCRIPTION (please attached schedule of events):
EVENT DATE(S):
EVENT HOURS:
EVENT LOCATION AND COMPLETE ADDRESS(S):
(Please attach site plan)
SPECIFY LOCATION: 0 Beach West of Dune 0 Beach East of Dune 0 Park 0 Street
o Sidewalk 0 Hotel Pool Deck/Area 0 Other
ESTIMATED ATTENDANCE (PER DAY):
SET UP DATE & HOURS:
BREAKDOWN DATE & HOURS:
EVENT SPONSORS:
LOGISTICAUPRODUCTION COMPANY:
NAME OF PRODUCING/HOST ORGANIZATION:
am/pm to
am/pm
am/pm to
am/pm
o For profit organization
o If you are a non-profit organization (please provide proof of not-for-profit status)
EVENT COORDINATOR:
TITLE:
MAILING ADDRESS:
CITY:
PHONE:
WEB.SITE:
ON SITE CONTACT:
COMPANY:
STATE:
MOBILE:
ZIP:
FAX:
E.MAIL:
MOBILE:
Special Events Permit Requirements and Guidelines
EVENT INFO
1. Please describe the nature and scope of proposed event and the programming involved with it (attachments accepted):_
2. Is this an annual event? DYES D NO (please check one)
3. How many years have you held this event?
4. Please list two previous events you have coordinated along with City Government references with phone numbers:_
5. Is this event open to the public? DYES D NO (please check one)
6. Please state admissionlticket feels):
7. Specify type of event (Check more than one box if applicable):
D Community D ConcerVperfonnance
D Festival D FilminglBroadcast
D Parade D Political
D Religious D Sports/recreational
D Fair/camival
D Fund raiser
D Private party
D Other
8. Applicant's Status:
D Charitable
D Individual
D Other
9. Will the event be filmedP YesD No. (If yes please contact the City's Film Office at 305-673-7070 or log on to www.filmiami.ora
to apply for a permit).
10. Will the event require the renting of a City facility?
which facility:
11. Please list any other venues or event locations in which you will be holding pre or post event parties:
D For profit organization
D Not-for-profit organization -tax exempt no.
If yes,
Events planned in the City of Miami Beach are subject to review and recommendation by the corresponding neighborhood association(s).
Applicants will be required to present their event before the appropriate neighborhood association. Recommendations from the respective
associations or Planning Board stating its position on the proposed event should be submitted to the Special Events Office at least 30 days prior
to the event. Where a neighborhood association does not exist and events with expected attendance exceeding 200 persons per day will require
approval from the Planning Board and/or commercial sign-offs from adjacent properties. Please visit the Special Events section of the City's
website to download a signature survey form. For more information on Neighborhood Associations visit our website at www.miamibeachfl.Qov.
Special Events Permit Requirements and Guidelines
ENTERT AINMENT/AMPLlFIED SOUND
SECTION NOT APPLICABLE: (
Please be advised that the City of Miami Beach does not allow the override or violation of the Miami Dade County Noise Ordinance.
Applicant shall abide by the Miami Dade County Noise Ordinance and City of Miami Beach ARTICLE IY noise section of the City Code.
1. Will the event require music or amplified sound:
2. What type of amplified sound will you be using:
3. Hours of amplified sound: _ am/pm to
4. Sound Check Hours: am/pm to
5. Please list of acts/performers and times of performances:
DYES 0 NO (please check one)
o PA system 0 Amplified Sound/Recorded/DJ 0 Live
am/pm
am/pm
ALCOHOL SERVICE
SECTION NOT APPLICABLE: (
Please be advised that events that are open to the public an feature alcohol will have to have a designated area for alcohol
consumption (e.g. the area must be fenced off, preventing access to minors, and must have security at egress at all times). A site plan
to scale of your alcohol service area is required for City approval. Permittee is responsible for the enforcement of alcohol not leaving
the permitted area. Also note that glass containers are not allowed on the beach. Food and beverages must be dispensed in plastic
containers.
1. Will you be serving alcohol at this event? 0 YES 0 NO (please check one)
If you are selling liquor you are required to obtain a State of Florida Liquor License. Please log on to www.mvflorida.QovBusiness
and Professional Regulation section. Please see below on how about obtaining the license.
2. Describe your sales/distribution plan:
3. Describe how will this be monitored or controlled?
4. If the event is open to a twenty-one and under crowd please describe how you will prevent service to minors?
5. Will you sample alcoholic beverages be sampled? 0 YES
If you are sampling liquor please provide liquor liability on your certificate of insurance.
6. Will non-alcoholic beverages be served? 0 YES 0 NO (please check one)
STEPS FOR OBTAINING LIQUOR LICENSE: Please note an applicant requesting a temporary liquor license must be a non-profit entity.
1. Download application for 3-day liquor permit at: www.state.fl.usJdbpr/abtlcontactlindex.shtml
2. Visit the City of Miami Beach City Planning Department 2nd Floor to obtain sign-off. Miami Beach City Hall, 1700 Convention Center Drive,
Miami Beach, FL 33139.
3. Visit the Florida Department of Revenue (IRS) to obtain sign-off. State of Florida Department of Revenue, 8175 NW 12 Street #119, Miami,
FL 33172, Ph: 305-470-5001.
4. Take the application with $25.00 to State of Florida Department of Business and Professional Regulation. Division of Alcoholic Beverages &
Tobacco, 8685 NW 53rd Street #100, Miami, FL 33166, Ph: 305-470-6787 x2266 (Daisy Tejera).
5. Please note you must provide the City of Miami Beach Special Events office with a copy of the liquor license.
o NO (please check one)
Special Events Permit Requirements and Guidelines
PUBLIC SAFETY: POLICE AND FIRE
You may be required to hire off-duty Police and Fire; please refer to the City contact information for contact numbers. The Police and
Fire Departments determine minimum staffing levels for the event. Please note that it is the applicant's responsibility to secure off-
duty Police and off-duty Fire personnel for the event.
1. Describe your internal security plan:
I 2. Will the event require closing a street (s)?
If yes, which street (s)?
During what dayslhours? am/pm to am/pm.
3. Will the event require a ''Vehicle Beach Access Pass"
If yes, how many?
Vehicle Beach Policy: Vehicles are not allowed on the beach without a Yehicie Beach Access Pass and a Police escort. While on
the beach the Yehicle Beach Access Pass must be displayed on the vehicle at all times. All vehicles must utilize lights and
flashers when traveling on the beach, please inform your vendors of such policy. Any vehicle that is stationed on the beach for
long periods to time must place an absorbent pad under the engine compartment. This will help prevented any leakage on the
sand. These pads shall be properly disposed off once the vehicle vacates the beach. For more detailed information please visit
our website at www.miamibeachfl.aov.
I 4. Will the event include: 0 Pyrotechnics 0 Fire Works 0 Open Fire 0 Gas for cooking (please check all that apply). Please list the
company your working with:
1. Please describe your parking plan for event production (including load-in and load-out) and attendees:
2. Will your event require parking meters rentals? How many? Where?
Please note that meters are
only reserved for production vehicles loading-in or out. Please log on to our website to download a meter rental form
www.miamibeachfl.Qov.
3. Will your event need staging for production vehicles?
Where?
Special Events Permit Requirements and Guidelines
BUILDING DEPARTMENT PERMITS
Please note that you will need to obtain Building Department permit(s) for the following temporary structures, check off the ones that
apply to your event. Please inform your vendors that they must obtain an owners affidavit from the special events office in order to
obtain a permit from the Building Department.
Building Department permits are good for Thirty (30) days and they must be submitted to the Special Events office no later than Two
(2) weeks prior to the event date. Failure to do so may result in non-permitted temporary structures which will not be allowed as part of
your event.
Please note that per the Miami-Dade County ordinance any load.in or load.out activity/operations must cease by 11 :OOpm and resume
the next day at 8:00am.
TEMPORARY STRUCTURES:
Temporary Structure(s)
o Tents
o Electrical-Generator
o Staging
o Fencing
o Pluming-Restrooms
o Bleachers or Chair Risers
o Temporary Structure:
o Other:
Name of Vendor
Size(s)
Qty.
If you are setting a riser two (2) feet or less in height please submit a letter to the Special Events office stating that the riser will only be used for
productions purposes and the public will not be allowed on it. The letter must be on company letter head signed by the applicant.
Please be advised that Turtle Season is extends from May 1 through October 31. Please visit of website at www.miamibeachfl.aov for a
copy of the Special Events Conditions for Marine Turtle Protection.
TEMPORARY OCCUPANT LOAD:
A temporary occupant load is required any time you enclose an area greater than 750 square feet, (e.g. a fenced in site or enclosed tent). A
temporary occupant load is also required when you are exceeding the prescribed load of any given area (e.g. a hotel pool deck or allowable roof
top).
Please supply two (2) sets of scaled drawings showing:
1) Number of entrance/exits
2) Plumbing facilities for the entire site
3) Furniture layout I floor plan
4) Location of temporary structures such as tents, stages, fencing, trusses, towers, bleachers (if applicable).
Building Department Contact Mr. Mahsen Jarahpour, Chief Engineering Inspector, (305) 673-7000 ext. 6770 for more infonnation or lHllail him
at miarahoour<1i!miamibeachfl.Qov.
CONCESSIONS
If your event sells food, beverage, merchandise, tickets or collects booth rentals the applicant/producer may be required enter into a
Concession Agreement with the City of Miami Beach. The Special Events office will determine that at the time of application.
1. Will you sell any of the following? 0 Food 0 Beverage 0 Merchandise 0 Tickets 0 Booth Rental (Please check al that
apply)
2. Are you working with a catering company? If yes who?
3. Describe type and number of vendors you will hire (e.g. food vendors, beverage vendors, and merchandise vendors)?
4. Will local businesses be invited to participate as vendors?
Please be advised, as the event producer you are solely responsible for the compliance of your vendors. Any non.
compliance could lead to cancellation of your permit regardless of what stage of the event you are at.
Special Events Permit Requirements and Guidelines
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SANITATION PLAN
Please be advised that the City will hold your security deposit if additional sanitation services are needed after the conclusion of your
event. Please see fee schedule for more information.
1. Please describe sanitation plan or submit a scope of services for the event (attachments accepted):
I 2. Please list the name of the sanitation company you are working with: If you do
not have a designated sanitation company and you would like utilize the City's Sanitation Services, please contact Domingo
Macias 786-236-2393.
3. Number of trash receptacles?
4. Will your event require a dumpster(s)? 0 YES 0 NO (please check one) How many?
Where?
5. List number of port-o-Iets placed at the event:
List number of disabled:
ECONOMIC IMPACT
1. List methods by which you intend to promote this event:
2. Types of advertising (check all that apply): 0 Billboards 0 Local Radio 0 National Radio 0 Local TV 0
National TV 0 Cable TV 0 Local Newspaper 0 National Newspaper 0 Direct MaiVFlyers 0 Internet
o E-mail Please be
advised that all incurred marketing cost in advance of permit approval is strictly of the producers/promoters own risk.
Producers/promoters may not hold the City of Miami Beach liable for marketing costs if permit is denied.
3. Is the event open to the public?
Please describe the public benefit of the event:
4. What is your general targeted audience?
Please list age group(s)?
5. List any event signage, including light pole banners andlor directional signage:
6. Please list with which Hotels you are working with:
Please list number of rooms for production: and attendees:
Please list numbers of nights for production: and attendees:
7. Expected tourist attendance: Expected local attendance:
8. Please describe collaboration with Miami Beach Economic Industries (nightlife, hotels, restaurants, City):
9. Estimated total budget:
10. Event Beneficiary (ies):
Please sure have filled out the application completely. Please provide as much application as possible, for iterns that do not apply please list
N/A. Please be advised that all Applications are considered new and 'same as last year" is not an appropriate answer. Please note that
applications will be returned, unprocessed, if not filled out completely.
Special Events Permit Requirements and Guidelines
A complete application indudes the required site map to scale. Site maps may be drawn in any siz~ format as 19n9 as the reviewing staff can
clearly understand the placement of all temporary structures/fixtures within the area fealtires. Site maps should be as descriptive as possible,
with boundaries and landmarks drawn to scale, and event amenities located as accurately as possible.
When returning the application, please indude payment for application fee. All payments must be in the fonn of a cashier's check, money order
or corporate check payable to the City of Miami Beach. NO PERSONAL CHECK WILL BE ACCEPTED. If you would like to pay with a credit
card please visit the Special Events office, we will prepare payment for the cashier to process.
Applicant agrees that he/she has thoroughly read the City of Miami Beach's Special Event Application and Guidelines and agrees to faithfully
observe and comply with the condttions, regulations, and provisions prescribed herein and by ordinances of the City of Miami Beach, the Laws of
the State of Florida and the United States of America. Applicants shall ensure that all guests, vendors, concessionaires and exhibitors comply
with the conditions, regulations and provisions prescribed herein and by the ordinances of the City of Miami Beach, the Laws of the State of
Florida and the United States of America.
Signature
Date
Special Events Permit Requirements and Guidelines
INSURANCE REQUIREMENTS
The following is required by City of Miami Beach Risk Management Department:
1. Commercial General Liability limits $1,000,000.
2. The City of Miami Beach must be listed as a CERTIFICATE HOLDER.
o Certificate must show the City of Miami Beach's address:
City of Miami Beach
1700 Convention Center Driye
Miami Beach, FL 33139
3. The City of Miami Beach must be named as an ADDITIONAL INSURED.
o This exact verbiage must be included under the section of Description of
Operations/LocationsNehicles/Specialltems: The City of Miami Beach is included as an additional
insured with respects to event name, dates including event load-In and load-out, location, and
type of activity.
6. Proof of Worker's Compensation (companies that employ more than 3 employees).
o If policy is separate from the certificate of General Liability, applicant must list the City of Miami Beach as
a CERTIFICATE HOLDER.
o If you do not carry workers compensation because you do not employ more then three employees
please provide us with a letter stating so.
6. Liquor Liability: limits $1,000,000 (if alcohol is served).
6. All policies must be issued by companies authorized to do business in Florida with a Best Key rating of B+VI or
better.
If you have any questions, please feel free to contact the City of Miami Beach Risk Management Department at 305-
673-7014.
Special Events Permit Requirements and Guidelines
CITY OF MIAMI BEACH
INDEMNITY AGREEMENT '
This Indemnity Agreement made this
Beach ("City") and
day of
, 20_, by and between the City of Miami
(Name of Entity), whose address
, ("Indemnitor").
WITNESSETH:
1.
City
hereby
permits
Indemnitor
to
use
the
following
described
property
in the City of Miami Beach ("Premises") on the following days(s)
2.
20 , commencing at a.m.lp.m., and at
Use: Indemnitor shall use the premised solely for the purpose of:
a.m.lp.m.
3. Exculpation and Indemnification Clause: Indemnitor agrees that it will indemnify, hold and save the City of
Miami Beach ("City") their officers, agents, contractors and employees whole and harmless and at City's option
defend same, from and against all claims, demands, actions, damages, loss, cost, liabilities, expenses and
judgments of any nature recovered from or asserted against City on account of injury or damage to person or
property to the extent that any such damage or injury may be incident to, arise out of, or be caused, either
proximately or remotely, wholly or in part, by an act. omission, negligence or misconduct on the part of
Indemnitor or any of its agents, servants, employees, contractors, patrons, guests, licensees or invitees or of
any other person entering upon the Premises used hereunder with the express or implied invitation or
permission of Indemnitor, or when any such injury or damage is the result, proximate or remote, of the
violation by Indemnitor or any of its agents, servants, employees, contractors, patrons, guests, licensees or
invitees of any law, ordinance or govemmental order of any kind, or when any such injury or damage may in
any other way arise from or out of the use by Indemnitor, its agents, servants, employees, contractors,
patrons, guests, licensees or invitees of the Premises used hereunder. Indemnitor covenants and agrees that
in case the City shall be made party to any litigation against Indemnitor, or in any litigation commenced by a
party against any party other than Indemnitor relating to this Agreement or to the Premises used hereunder,
then Indemnitor shall and will pay all costs and expenses, including reasonable attorney's fees and court
costs, incurred by or imposed upon City by virtue or any such litigation. These terms of indemnification shall
be effective unless such damage or injury may result from the sole negligence. gross negligence or willful
misconduct of City.
4. Ordinances and Regulations: Indemnitor shall comply with all applicable laws, statutes and ordinances and all
rules and requirements of the City of Miami Beach. Indemnitor shall not admit to the premises a larger number
of persons than the total number designated by the appropriate City Department the number that can safely
and freely move about.
5. Responsibility for Damage: If the used Premises or any portion thereof, or any structure attached thereto, or
any equipment, fixture, or other item contained shall be destroyed, damaged, marred, altered, or physically
changed during the term in any manner whatsoever, then Indemnitor shall be responsible.
Indemnitor is to properly care for all equipment entrusted to Indemnitor during the term of this Agreement and
all such equipment so entrusted which is lost, stolen, or disappeared shall be the sole responsibility of
Indemnitor and Indemnitor shall pay the full replacement cost thereof to City.
6. Insurance: As a condition precedent to being permitted to use the Premises, Indemnitor shall, at its own
expense, comply with all of the following insurance requirements of the City. It is agreed by the parties that the
Indemnitor shall provide proof of the following insurance coverage to the City on or before_. 20_:
(a) Commercial general liability insurance, on an occurrence form, in the amount of One Million
($1,000,000.00) Dollar per occurrence for bodily injury, death, property damage, and personal injury.
The policy must include coverage for contractual liability. If the user's activities involve the sale of
alcohol, then liquor liability in the same amount is also required. These policies must name the City of
Miami Beach as additional insured.
(b) It is understood and agreed that all coverage provided by the Indemnitor are primary to any insurance
or self-insurance program the City has for these Premises and the Indemnitor and their insurance shall
have no right of recovery or subrogation against the City.
Special Events Permit Requirements and Guidelines
(c) All policies must be issued by companies authorized to do bus'iness in the State of Florida and
assigned a rating of B+VI or better, per Best's Key Rating Guide, latest edition.
(d) Alternate coverage to satisfy these requirements is subject to prior approval of the City's Risk
Manager. Additional insurance coverage, as determined by the City's Risk Manager. may be required
for this Agreement.
7. Other Terms and Conditions: The Indemnitor shall provide, at Indemnitor's sole cost and expense, off-duty
City of Miami Beach Police Officers and off-duty City of Miami Beach Miami Beach Firefighters and/or City of
Miami Beach Rescue Service, as required by the City of Miami Beach Police and Fire Departments.
IN WITNESS WHEREOF, the Indemnitor has executed this Agreement this
.20~
day of
INDEMNITOR:
(Print name of Entity/Individual)
BY:
(Signature of Corporate Officer)
(Print name and title of person signing)
ATTEST:
(Signature of Corporate Secretary or Witness)
Please check one of the following:
Corporate Acknowledgement
Partnership Acknowledgement
Individual/Sole Proprietor Acknowledgement
State of
County of
On this the day of , 20 _ ,
before me, the undersigned Notary Public of the State of
, the foregoing instrument was acknowledged by
, of
(Print name and title of corporate officer)
(Print name of corporation and state or place of incorporation)
on behalf of the corporation. WITNESS my hand and official seal.
NOTARY SEAL
(Signature of Notary Public)
(affix here)
NOTARY PUBLIC, STATE OF
(Name of Notary Public: print, stamp, or type as commissioned.)
_ Personally known to me, or _ Produced identification:
(type of identification produced)
_ DID take an oath, or _ DID NOT take an oath.
CORPORATE SEAL
(affix here)
Form Approved
Legal Department
Special Events Permit Requirements and Guidelines
SPECIAL EVENTS PERMIT
IMPORTANT PLANNING INFORMATION FOR APPLlCATS/PRODUCERS
APPLICANT/PRODUCER DEADLINES GUIDE
SIXTY (60) DA YS NOTICE FOR BEACH AND NON.BEACH EVENTS
o Application
o $250 application Fee (non-refundable)
o Draft scaled site plan/narrative
o Indemnity Agreement (submit oriainal signed and notarized - 2 pages)
o Certificate of Insurance must name the City of Miami Beach as the additional insured and a certificate holder, certificate must also
show proof of workers compensation and Uquor Liability if applicable.
o Detailed load~n and load-out schedule or schedule of events if load-in and load-out does not apply.
o Sanitation (scope of services) and Parking plans
THIRTY (30) DA YS
o $250 Permit Fee
o $2,500 Security Deposit by separate check (refundable)
o Final scaled site plan/narrative
o Square Footage Fees
o City Services Fees
SITE PLAN/NARRA TlVE. (CAD preferred)
o For beachfront events a preliminary scaled site plan must be submitted SixtY (50) days prior to the event. A final scaled site plan must
be submitted Thirty (30) days prior to the event.
o The site plan must show scaled dimensions in relation to the area features (e.g. if the event set up is east of the dune it must show
which area of the beach; sand dunes and cross overs; and a 25ft. emergency access lane. If the event set up is west of the dune it
must show which area of the beach; coral rock wall, sand dunes and cross overs; and a 25ft. emergency access lane. If an event takes
place behind a hotel it must show the host hotel; neighboring hotels; sand dunes and cross overs; and a 25ft. emergency access lane).
ADA-The event site plan must show ADA compliance and signage. Please see page 14 for details.
NEIGHBORHOOD REVIEW OR PLANNING BOARD REVIEW
o Thirty (30) days prior to the event. Applicant must receive neighborhood approval at least 30 days before the event. If you
apply within 30 days of your event, you must include written approval from the appropriate neighborhood and/or business
association with your application for it to be considered. Where a neighborhood association does not exist for the location of
your event, approval from the Planning Board is required. Please contact the Special Events Office for neighborhood contact
information or visit our website at www.miamibeachfl.aov.
BUILDING DEPARTMENT PERMITS
o Must be submitted to the Special Events office no later than Two Weeks (2) prior to the event.
Temporary occupancy loads are reviewed and approve by the building department no later than Thirty 13D) days prior to the event.
Applicant must submit two copies of the following items: 1) Number of egress; 2) Plumbing facilities for the entire site; 3) Furniture
layouVfloor plan; 4) Location of temporary structures such as tents, stages, fencing, trusses, towers, bleachers (if applicable).
SANITA TlON DEPARTMENT PERMITS
o Dumpster permits must be submitted to the Special Events office no later than Two Weeks (2) prior to the event.
CONCESSION AGREEMENT
o Applicant must notify the beachfront concessionaire no later than Sixty (50) days prior to the event.
o Copy of beachfront concessionaire release letter must be submitted to the Special Events office no later than Thirty (30) days
prior to the event.
o Concessions Agreement must be signed no later than Two Weeks (2) prior to the event.
o Beach Events: 15% of food, beverage, ticket sales and merchandise + 7% Sales Tax
o Non-Beach Events: 10% of food, beverage, ticket sales and merchandise + 7% Sales Tax
o Concession audit must be submitted to the Special Events office no later than Thirty (30) days after the event.
PLANNING DEPARTMENT. DESIGN REVIEW
o Light pole banners, signs, and billboards require Design Review approval prior to installation.
o A Building Department permit is also required prior to installation.
Please note that it is the sole responsibility of the event producer to turn in all required elements. All Special Events requirements including applicable City
permits should be completed no later then Two 121 Weeks prior to the event. Events that do not submit the requirements on time may not be aDDroved
by the City.
Special Events Permit Requirements and Guidelines
FEE SCHEDULE
Application Fee: $250.00 - 60 days; application deadlines (non-refundable).
Permit Fee: $250.00 - (refundable if event is cancelled or denied).
Security Deposit: $2,500.00 . A refundable security deposit will be required no later than thirty (30) days in advance of the
event. Based on the scope and location of the event, a pre- and post-event site inspection may be conducted by the applicant
and appropriate City personnel to determine existing conditions and evaluate potential damages, if any. Security deoosits will
be refunded within fortv-five (45) davs followina the event if all restrictions are followed and oublic property is left in aood
condition and without damaae. Failure to comoly with restrictions imoosed automatically forfeits the security deoosit.
Vehicle Beach Access Pass: $150.00 per pass/per vehicle/per event.
Concessions Agreement:
o Beach Events: 15% of food, beverage, ticket sales and merchandise.
o Non-Beach Events: 10% of food, beverage, ticket sales and merchandise.
Taxes:
You are required to pay a 7% State sales tax and a 2% Resort Tax (on food and beverage only). Please remit the 2%
Resort Tax payment on a separate check.
Square Footage Fee: $.25 per square foot + 7% Sales Tax (N/A with a Concession Agreement).
Lummus Park User fee: 25% of the total City Services not including administrative fees.
Lincoln Road User fee: 25% of the total City Services not including administrative fees.
Parking Meter Rentals: $10.00 per space or meter/per day + plus administrative fees. Please contact the Parking
Department at 305-673-7505 for more information.
Police Department: For information on off-duty Police services please contact off-duty at
305-673-7823.
Fire Department: For information on off-duty Fire services please contact off-duty Fire at
786-412-1076.
Building Department Permit fees: Please contact the Building Department for fee schedule please call 305-673-7610 or visit
www.miamibeachfl.aov.
o Tent Permit; Fence Permit; Stage Permit; Electrical Permit; Bleachers Permit; Restroom (Port-a-Iets) Pluming Permit;
Pool cover Permit; Temporary Occupant Load
Light Pole Banners
City of Miami Beach Processing Fee. $50.00
For information on Miami Beach Park Rental Fees, please call 305-673-7577.
**. Additional charges may apply.
Special Events Permit Requirements and Guidelines
CITY SERVICES CONTACT LIST
Police Department
Off-duty Office - Sg!. Lisa Newland
Ph: 305-673-7823
Fax: 305-673-7067
Fire Department
Off-duty Fire Office
Tim Dougherty, Fire Special Events Coordinator
Ph: 786-412-1076
Fax: 786-276-2644
Building Department (Building Department Permits)
Ph: 305-673-7610
Fax: 305-535-7513
Temporary Occupant Load contact Mr. Mohsen Jarahpour, Chief Engineering Inspector, (305) 673-7000 ex!. 6770,
miarahpourralmiamibeachfl.Qov.
Code Compliance Division
Janice Pye
Ph: 305-673-7555
Fax: 305-673-7012
Parking Department (Meter Rentals)
Asha Marajh 305-673-7000 x6729
Chuck Adams 305-673-7505 x6863
Sanitation Department (Sanitation Services)
Ph: 305-673-7616
Fax: 305-673-7627
Domingo Macias 786-236-2393 mobile
Tommy Knight 786-236-2454 mobile
Property Management Department (Electrical Services)
Ph: 305-673-76330 (Please call the office to place a work order)
Fax: 305-673-7963
John Gresham, Electrician 786-367-7563 mobile
Beach Patrol
305-673-7714
Parks Department
Ph: 305-673-7730
Fax: 305-673-7725
Public Works Department
Ph: 305-673-7080
Fax: 305-673-7647
Demar Woodson
Planning and Zoning Department (Signage & Historic Preservation)
Ph: 305-673-7550
Fax: 305-673-7559
Special Events Permit Requirements and Guidelines
SPECIAL EVENTS REQUIREMENTS AND GUIDE:L1NES
AMERICANS WITH DISABILITIES ACT
All special events must be designed and operated in a manner to be in Compliance with Chapter 553, Florida Statutes (The Florida Accessibility
Code). The following checklist is provided for guidance as to how compliance must be achieved:
17. Ensure curb cuts and cross walks are kept free and clear for usage, w~h a continuous accessible route of 44 inches in width.
18. The Event Producer must ensure that any nearby accessible on- or off-street parking ("handicapped parking") is not obstructed by
vehicles loading/unloading equipment, etc. If such obstructions occur, the Event Producer must see that such obstructions are
removed immediately. Accessible parking spaces shall be connected to the site's continuous accessible route, with no obstructions
between the accessible parking spaces and the curb ramps that serve those spaces.
19. Any and all accessible routes created and/or installed by the Event Producer, or under the Event Producer's supervision, must have no
abrupt change in level in excess of Y. inch. Where such changes in level are present, properly bevel the change in level at a 1:2 ratio
or provide a ramp with a slope not to exceed a 1: 12 ratio. This is necessary to allow passage of wheelchairs or strollers and prevent
tripping or the catching of walkers and canes. Any ramps provided must be in compliance with all Florida Accessibility Code
requirements, including, but not limited to, requirements regarding edge protection, handrails, and surface.
20. Provide a smooth transition between temporary pathways and any ramps, sidewalks, streets, or parking lots. This means no change in
level exceeding Y. inch. Any change exceeding Y. inch requires beveling at a 1:2 ratio or the installation of a ramp with a slope not to
exceed a 1: 12 ratio. Any ramps provided must be in compliance with all Florida Accessibility Code requirements, including, but not
limited to, requirements regarding edge protection, handrails, and surface.
21. All cashier counters (counters where money transactions occur) must be no higher than 36 inches maximum above finish floor, for a
minimum length of 36 inches.
22. Maintain an accessible route for access to merchandise that is both within a vendor space, as well as merchandise not contained
within a vendor space. If the overflow of merchandise for patron viewing is placed behind a booth, then provide adjacent access to the
merchandise via a curb ramp, as well as the placement of a pathway with a stable and firm surface necessary for the use of
wheelchairs and mobility aids.
23. Merchandise for display should be within a line of sight no higher than 48 inches for persons of short stature or wheelchair users. If
merchandise is displayed higher than 48 inches, merchant must provide assistance to disabled customers in order to reach items.
24. All vendor spaces shall be located on an accessible route that is a minimum of 44 inches wide.
25. If tables and seating are provided for the consumption of food, all aisles adjacent to accessible fixed seating shall provide 30 inch by
48 inch clear floor space for wheelchairs. Where there are open positions along both sides of such aisles, the aisles shall be not less
than 52 inches wide.
26. For wheelchair seating spaces provided at tables or counters, knee spaces at least 27 inches high, 30 inches wide, and 19 inches
deep shall be provided. The tops of accessible tables and counters shall be from 28 inches to 34 inches above the finish floor or
ground.
27. Where food or drink is served at counters exceeding 34 inches in height for consumption by customers seated on stools or standing at
the counter, a portion of the main counter which is 60 inches in length minimum shall be provided in compliance with the requirements
of Items #9 and #10 above, or service shall be available at accessible tables within the same area.
28. Where portable toilets are provided, an accessible route shall be provided to the toilets. Five percent of the total number of toilets must
be accessible. If clusters of portable toilets are distributed throughout the site, then each cluster must have accessible units.
29. If general assembly seating or standing space is provided for audience members attending a public performance at a special event,
reserved wheelchair seating must be provided. Such seating must be provided in a location that allows wheelchair users an
unobstructed line of sight to the stage. If seating capacity accommodates greater than 300 persons, then accessible seating shall be
dispersed throughout the venue.
Special Events Permit Requirements and Guidelines
APPENDIX B
BEACHFRONT CEREMONIES QUESTIONAIRE
TITLE OF EVENT:
EVENT DATE (S):
EVENT LOCATION(S):
EVENT DESCRIPTION:
(Attach Site Plan)
ESTIMATED ATTENDANCE (PER DAY):
EVENT HOURS:
SET UP:
EVENT SPONSORS:
PRODUCING ORGANIZATION/ENTITY:
BREAKDOWN:
CONTACT PERSON:
MAILING ADDRESS:
CITY:
PHONE:
WEB-SITE ADDRESS:
STATE:
ZIP:
PAGER/CELL:
E-MAIL:
FAX:
Please fill out the application completely. A complete application includes the required site map. Site maps may be
drawn in any size format as long as the reviewing staff can clearly understand the placement of all elements and
fixtures within the area.
Please note that only the following Items are allowed to be placed on the beach as part of a beachfront
ceremony: chairs; a runner; an arch and a table.
Per the City's permit guidelines you may choose to hire off-duty police personnel. Please contact the Off-duty Police
office at 305-673-7823 to coordinate this effort.
Applicant has read the City of Miami Beach's Special Event Guidelines and agrees to faithfully observe and comply
with the conditions, regulations, and provisions prescribed herein and by ordinances of the City of Miami Beach. the
Laws of the State of Florida and the United States of America. Applicants shall ensure that all guests. vendors.
concessionaires and exhibitors comply with the conditions, regulations and provisions prescribed herein and by the
ordinances of the City of Miami Beach, the Laws of the State of Florida and the United States of America.
Signature
Date
CITY OF MIAMI BEACH
Tourism and Cultural Development - Office of Film & Event Production Management
1700 Convention Center Drive Miami Beach, Florida 33139
Telephone 305-673-7577 Facsimile 305-673-7063 www.miamibeachfl.gov
Special Events Permit Requirements and Guidelines
APPENDIX C
BEACH FRONT CEREMONIES QUESTIONAIRE
NAME OF GROUP:
BRIEF DESCRIPTION:
DEMO DATE(S):
DEMO LOCATION(S):
ESTIMATED ATTENDANCE.
(Attach Site Plan)
IPER DAY
DEMO HOURS:
SET UP:
BREAKDOWN:
DEMO SPONSORS:
PRODUCING ORGANIZA TION/ENTITY:
CONTACT PERSON:
SIGNATURE:
MAILING ADDRESS:
CITY"
STATE:
ZIP:
PHONE:
FAX:
PAGER:
CELL:
WEB-SITE ADDRESS:
E-MAIL:
CITY OF MIAMI BEACH
Tourism and Cultural Development - Office of Film & Event Production Management
1700 Convention Center Drive Miami Beach, Florida 33139
Telephone 305-673-7577 Facsimile 305-673-7063 www.miamibeachfl.gov
Special Events Permit Requirements and Guidelines
APPENDIX D
CITY OF MIAMI BEACH
Special Events Signature Survey
Special events occurring in the City of Miami Beach require the notice and sign-off from residents
and/or business, beachfront concessionaires and/or up land owners affected by the event. The survey
is used by the Special Event Office in evaluating business/neighborhood support for the proposed
special event. Depending on the nature and scope of the event, please note that additional notification
may be required as determined by the Special Events Office.
ATTACHED YOU WILL FIND A DETAILED NARRATIVE DESCRIBING THE NATURE AND SCOPE
OF THIS EVENT.
Dear business, property owner and/or resident:
The following event,
, produced by
,
(event name)
is being proposed to take place on such date(s):
(company name)
from:
_a.m.l p..m.
Description of Event:
a.m.l p.m. to:
Specific Request (street closure, meter bagging, event behind/affecting property, etc).:
We are applying for all necessary permits and maintain all legally required liability insurance.
Additionally, all personnel required to ensure public safety will be on location. We will abide by all City
special event-permitting rules and any specific guidelines applicable to your neighborhood. We will
make every effort not to disturb you and will treat your neighborhood with the respect it deserves.
Thank you, in advance, for your hospitality and cooperation.
Event Company's contact name and number:
o I APPROVE to the event's request
o I DO NOT APPROVE to the event's request. Reasons (optional):
Special Events Permit Requirements and Guidelines
Signature
Print Name/Business Name
Address
Phone (optional- for verification
purposes)
I, as manager of the above building, have notified all of the tenants and know of no substantial
objection to the proposed special event.
Date
Manager
Address
CITY OF MIAMI BEACH
Tourism and Cultural Development. Office of Film & Event Production Management
1700 Convention Center Drive Miami Beach, Florida 33139
Telephone 305-673-7577 Facsimile 305-673-7063 www.miamibeachfl.gov
Special Events Permit Requirements and Guidelines
APPENDIX E
FEE SCHEDULE
J'.pplieatien Fee
Security Cepesit
$2&0.00
$2,&00.00 minimum
PeFmlt Fee
$2&0.00
Event Class - For Profits Application/Processing Fee Permit Fee Security DeDosit
(Public Property) (non-refundable) (refundable) (refundable)
averaae attendees per dav.
o to 1499 attendees $250.00 $250.00 $2,500.00
1500 and above attendees $250.00 ~500.00 .$5 000.00
Security Deposit: $2,500.00 - A refundable security deposit will be required no later than thirty (30) days in advance of the
event. Based on the scope and location of the event, a pre- and post-event site inspection may be conducted by the applicant
and appropriate City personnel to determine existing conditions and evaluate potential damages, if any. Securitv deoosits will
be refunded within fortv-five (45) davs followina the event if all restrictions are followed and oublic orooertv is left in aood
condition and without damaae. Failure to comolv with restrictions imoosed automaticallv forfeits the securitv deoosit.
Vehicle Beach Access Pass: $150.00 per pass/per vehicle/per event.
Concessions Agreement:
o Beach Events: 15% of food, beverage, ticket sales and merchandise.
o Non-Beach Events: 10% of food, beverage, ticket sales and merchandise.
Taxes:
You are required to pay a 7% State sales tax and a 2% Resort Tax (on food and beverage only). Please remit the 2%
Resort Tax payment on a separate check.
Square Footage Fee: $.25 per square foot + 7% Sales Tax (N/A with a Concession Agreement).
Lummus Park User fee: 25% of the total City Services not including administrative fees.
Lincoln Road User fee: 25% of the total City Services not including administrative fees.
Parking Meter Rentals: $10.00 per space or meter/per day + plus administrative fees. Please contact the Parking
Department at 305-673-7505 for more information.
Police Department: For information on off-dutv Police services please contact off-duty at
305-673-7823.
Fire Department: For information on off-dutv Fire services please contact off-duty Fire at
786-412-1076.
Building Department Permit fees: Please contact the Building Department for fee schedule please call 305-673-7610 or visit
www.miamibeachfl.aov.
o Tent Permit; Fence Permit; Stage Permit; Electrical Permit; Bleachers Permit; Restroom (Port-a-Iets) Pluming Permit;
Pool cover Permit; Temporary Occupant Load
Light Pole Banners
City of Miami Beach Processing Fee - $50.00
For information on Miami Beach Park Rental Fees, please call 305-673-7577.
Special Events Permit Requirements and Guidelines
'l!~~ed: Font: 10 pt, Not Bokl._J
.' ....~ed: Underline _......_...._J
*** Additional charges may apply.
* Nonprofit oraanization, as defined by the City Code, means a corporation that is expressly
on::!anized for nonprofit ourposes, that is in aood standina at the time of the apolication for oermit
pursuant to these Quidelines and that is deemed a tax exempt orQanization under section 501 of
the Internal Revenue Code.
** Pre-established and arandfathered annual events produced for a non-profit will be reQuired to
provide a refundable $2,500.00 security deposit. Pre-established events are defined in Section II
(B) entitled "Bookina Policy" herein.
*** Security deposits may be increased if the event or its producers are not in Qood standinQ with
the City of Miami Beach, which includes beina current on all orior debts, and has paid all
contractual obliQations in a timely fashion to the City and further has demonstrated a positive
economic impact on the City of Miami Beach.
Special Events Permit Requirements and Guidelines
CITY OF MIAMI BEACH
DEPARTMENT OF TOURISM AND CUltURAL DEVELOPMENT
SPECIAL EVENTS OFFICE
IMPORTANT TELEPHONE NUMBERS
CONTACT DIRECTORY
City of Miami Beach 1700 Convention Center Dr. Hamid Doiikhanl
Building Department Miami Beach, FL 33139
(305) 673-7610 ph
(305) 673-7857 fax
City of Miami Beach 1700 Convention Center Dr. James Mazer
Code Compliance Division Miami Beach, FL 33139
(305) 673-7555 ph
(305) 673-7543 fax
City of Miami Beach 2300 Pine Tree Drive Tim Dougherty
Fire Department Miami Beach, FL 33140
Fire Prevention Bureau (786) 276-2620
(786) 276-2644 fax
City of Miami Beach 1130 Washington Avenue Asha Marahj
Parking Department Miami Beach, FL 33139
(305) 673-7505 ph
(305) 673-7853 fax
City of Miami Beach Planning & 1700 Convention Center Dr. Mercy Lamazares
Zoning Department Miami Beach, FL 33139
(305) 673-7550 ph
(305) 673-7559 fax
City of Miami Beach 1100 Washington Avenue Lisa Newland
Police Department (Off-Duty) Miami Beach, FL 33139
(305) 673-7776 ex! 5206
(305) 673-7854 fax
City of Miami Beach 1245 Michigan Avenue Brad Judd
Properly Management Miami Beach, FL 33139
(305) 673-7630 ph
(305) 673-7963 fax
City of Miami Beach 1700 Convention Center Dr. Fred Beckmann
Public Works Department Miami Beach, FL 33139
(305) 673-7620 ph
(305) 673-7647 fax
Dade County Department of Solid 8675 NW. 53 Street, Suite 201 Leo 01 Benigno
Waste Management Miami, Florida 33166
(305) 594-1646 ph
(305) 594-1585 fax
Miami Dade County 7929 Atlantic Way Joe Kelly
Parks Department Miami Beach, FL 33141
Beach Operation (305) 868-7075 ph
(305) 865-4649 fax
State of Florida 7955 NW. 12th Street Ray Thorpe
Department of Business and Room 123
Professional Regulation Miami, FL 33166
Division of Hotels & Restaurants (305) 470-5680 ph
(305) 470-6746 fax
Special Events Permit Requirements and Guidelines
. t Formatt~=-?~....~~:__~_~!____J
Florida State Department of 1000 NW 111 Avenue Jeanni~ Cann .
.
Transportation Miami, FL 33172
(305) 470-5349 ph
(305) 470-5369 fax
Lincoln Road Marketing, Inc. 1700 Convention Center Drive Alexander Meadows
Miami Beach, FI33139
786-348-7900 mobile
21071" Street
North Beach Development Corp. Suite 310 Randall Robinson
Miami Beach, FL 33141
(305) 865-4147 ph
(305) 865-4175 fax
Ocean Drive Improvement Association 760 Ocean Drive AI Feola & Marlo Courtney
Miami Beach, FL 33139
(305) 531-9478 ph
(305) 531-6749 fax
Washington Avenue/Espanola Way Espanola Way Association Andrew Cohen
Association 432 Espanola Way
Miami Beach, 33139
305- 531-5322 ph
305531-5570 fax
305-610-7187 mobile
State of Florida Division of Alcohol, 8685 N.W. 53rd Terrace Daisy Tejera
Beverage & Tobacco Room 100
Miami, FL 33166
(305) 470-6783 ph
(305) 470-5074 fax
htto://www .state. fl. us/d bor/abtlforms/in
dex.shtml
Collins Park Neighborhood Association bresaro@aol.com Ray Breslin
South Pointe Residents Association clo Frank Del Vecchio Frank Del Vecchio
301 Ocean Drive, #604
Miami Beach, FI33139
frankdelvecchio@att.net
Special Events Permit Requirements and Guidelines