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HomeMy WebLinkAbout2005-25937 Reso Inc. RESOLUTION NO. 2005-25937 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LEASE AGREEMENT BY AND BETWEEN THE CITY OF MIAMI BEACH AND MIAMI WORLD THEATER, INC., A NOT- FOR-PROFIT CULTURAL ENTITY, FOR THE USE OF APPROXIMATELY 2690 SQUARE FEET OF OFFICE SPACE IN SUITES 401 AND 403 OF THE CITY-OWNED BUILDING, LOCATED AT 1701 MERIDIAN AVENUE, MIAMI BEACH, FLORIDA, FOR A TERM OF SIX (6) MONTHS, RETROACTIVELY COMMENCING ON JULY 1, 2005, AND ENDING ON DECEMBER 31, 2005 WHEREAS, the City's Tourism and Cultural Development Department was recently approached by festival organizers from Miami World Theater, Inc., a not-for-profit organization, seeking temporary office space during the preparation and launching oftheir upcoming North American edition of the Caracas International Theater Festival; and WHEREAS, the Caracas Festival has been in existence for 30 years and is among the five best theater festivals in the world and considered the most important in South America; and WHEREAS, in 2002, the Caracas Festival won the San Marcos Silver Lion, the top award given by the Fundazione lnternazionale di Venezia, to foreign performing art interpretations and to the highest quality life show; and WHEREAS, the launching of the North American Festival is scheduled to be held on Miami Beach over a two week period, from October 7, 2005, to October 16, 2005, at venues including the Jackie Gleason Theater, Byron/Carlyle Theater, Lummus Park, Collins Park and Lincoln Road; and WHEREAS, the launching of the North American Festival on Miami Beach will also serve to continue to promote the City as a cultural destination similar to Art Basel Miami Beach, and will showcase theater companies from Israel, Brazil, Canada, France, Australia, Slovenia, as well as the United States; and WHEREAS, the City and Miami World Theater have negotiated and agreed to the terms and conditions of a short term (6 month) Lease Agreement, retroactively commencing on July 1,2005 and ending on December 31,2005, with Miami World Theater paying its share of the building's operating expenses, including common area maintenance, real estate taxes, and insurance, for the use of Suites 401 and 403, at the City-owned building located at 1701 Meridian Avenue, Miami Beach, Florida; and WHEREAS, the City has been leasing office space to Florida Dance Association, Inc., Arts and Business Council of Miami, Inc., and Children's Cultural Coalition of Dade County, Inc., respectively under similar terms and conditions; and WHEREAS, in keeping with City's desire to continue to diversify, cultivate and enrich its status as a cultural arts destination, supporting Miami World Theater, and its Festival by providing office space in accordance with the terms of the Lease Agreement, is deemed to be in the City's best interest. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of Miami Beach, Florida, hereby authorize the Mayor and City Clerk to execute a Lease Agreement by and between the City and Miami World Theater, Inc., a not-for-profit cultural entity, for the use of approximately 2690 square feet of office space in Suites 401 and 403 of the City-owned building, located at 1701 Meridian Avenue, Miami Beach, Florida; for a term of six (6) months, retroactively commencing on July 1 ,2005, and ending on December 31,2005. PASSED and ADOPTED this 6th dayof .Tuly ,2005. ATTEST: ~y ftU~ , . CITY CLERK Robert Parcher David Dermer JMG\TH\JD\rd APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION 14.~~-~~-(/5 I~ ~ .. F:\DDHP\$ALL\ASSET\777 -17th Street\MIAMI WORLD THEA TER\MiamiWorldTheater.RES.doc CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution Authorizing The Mayor And City Clerk To Execute A Lease Agreement Between The City And Miami World Theater, Inc., A Not-For-Profit Cultural Entity, For Use Of 2690 Square Feet Of Office Space In The City-Owned 1701 Meridian Avenue Building, For A 6 Month Term, Retroactively Commencing On July 1, 2005, And Ending On December 31, 2005. Issue: I Shall the Mayor and City Commission approve the lease agreement? Item Summa /Recommendation: The Tourism and Cultural Development Department was recently approached by Miami World Theater, Inc. (MWT), a not-for-profit organization, asking for the temporary office space during the preparation and launching of their upcoming North American edition of the Caracas International Theater Festival, in existence for 30 years, and is among the 5 best festivals in the world and considered the most important in South America. The Festival is scheduled to be held from Friday, October 7,2005 to Sunday, October 16, 2005 at the Jackie Gleason and Byron/Carlyle Theaters, Lummus and Collins Parks, and Lincoln Road. The Festival would serve to promote the City as a cultural destination similar to Art Basel Miami Beach, and will showcase theater companies from around the world, as well as the United States, and includes shows for adults and young audiences, with some performances offered for free and open to all residents. The City Administration and MWT negotiated a short term Lease, as summarized below: · Term: 6 months, retroactively commencing on July 1, 2005 and ending on December 31,2005 · Rent: MWT will pay the City a share of the building's operating expenses, which will offset costs incurred by the City, including common area maintenance, real estate taxes, and insurance. · Demised Premises: Use of Suites 401/403 (approximately 2,690 sq.ft. of office space) Provisions of the Lease are similar to those previously approved and currently in place with Florida Dance Association, Children's Cultural Coalition, and Arts and Business Council. Due to the short term nature of the Lease, Sections 82-36 to 82-40 (Shapiro Ordinance) which governs the lease of public property for more than one year, are not applicable. In keeping with City's desire to continue to cultivate and enrich its status as a cultural arts destination, supporting MWT by providing office space would be in the City's best interest. The Administration recommends the a roval of the lease a reement. Advisory Board Recommendation: I N/A Financial Information: Source of Funds: D Finance Dept. City Clerk's Office Legislative Tracking: I Jose Damien AGI!NDAITEM DATE C7/-l- ,.....- 7-(,-05> CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.ci.miami-beach.fl.us m COMMISSION MEMORANDUM To: From: Mayor David Dermer and Members of the~ C'ty ommission Jorge M. Gonzal z ( (! J ~ City Manager 'v~ Date: July 6, 2005 Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A LEASE AGREEMENT BY AND BETWEEN THE CITY OF MIAMI BEACH AND MIAMI WORLD THEATER, INC., A NOT- FOR-PROFIT CULTURAL ENTITY, FOR THE USE OF APPROXIMATELY 2690 SQUARE FEET OF OFFICE SPACE IN SUITES 401 AND 403 OF THE CITY-OWNED BUILDING, LOCATED AT 1701 MERIDIAN AVENUE, MIAMI BEACH, FLORIDA; FOR A TERM OF SIX (6) MONTHS, RETROACTIVELY COMMENCING ON JULY 1, 2005, AND ENDING ON DECEMBER 31, 2005- ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS The Tourism and Cultural Development Department was recently approached by festival organizers from Miami World Theater, Inc. (MWT), a not-for-profit organization, asking for the City's consideration in providing them with temporary office space during the preparation and launching of their upcoming North American edition of the Caracas International Theater Festival (Festival). The Caracas Festival has been in existence for 30 years and is among the five best theater festivals in the world and considered the most important in South America. In 2002 the Caracas International Theater Festival won the San Marcos Silver Lion, the top award given by the Fundazione Internazionale di Venezia, to foreign performing art interpretations and to the highest quality life show. The Festival is scheduled to be held over a two week period from Friday, October 7,2005 to Sunday, October 16, 2005 at venues which include the Jackie Gleason Theater, Byron/Carlyle Theater, Lummus Park, Collins Park and Lincoln Road, and MWT and City staff continue to work to finalize arrangements for same. The Festival will also serve to, and continue to promote the City of Miami Beach as a cultural destination similar to Art Basel Miami Beach. The Festival will showcase theater companies from Israel, Brazil, Canada, France, Australia, Slovenia, as well as the United States, and will include shows for adults and young audiences, with some of the performances offered for free and open to all of our residents. The City Administration has met with representatives of MWT and negotiated and agreed to the terms and conditions of a short term Lease Agreement, as summarized below: · Demised Premises: Use of Suites 401 and 403, totaling approximately 2,690 square feet of office space · Term: six (6) months, retroactively1 commencing on July 1, 2005 and ending on December 31,2005 · Rent: MWT will pay the City a share of the building's operating expenses, which will offset costs incurred by the City, including common area maintenance, real estate taxes, and insurance, which totals $1,500 per month, and equivalent to an annualized per square foot rate of $6.69. Provisions of the Lease Agreement are on par with those lease agreements previously approved by the Mayor and City Commission, and currently in place with other cultural organizations, such as Florida Dance Association, Children's Cultural Coalition, and Arts and Business Council. Collectively these cultural entities pay a rate of $7.43 per square foot annually to offset operating costs. Due to the short term nature (six month term, with no option to renew) of the Lease Agreement, the provisions of Section 82-36 through 82-40 (alkla Shapiro Ordinance) of the City Code (which governs the sale or lease of public property for terms of more than one year) are not applicable. In keeping with City's desire to continue to diversify, cultivate and enrich its status as a cultural arts destination, the Administration deems that supporting MWT, and its Festival, by providing office space in accordance with the terms of the Lease Agreement, would be in the City's best interest. Therefore, the Administration recommends that the Mayor and City Commission, authorize the Mayor and City Clerk to execute the attached Lease Agreement between the City of Miami Beach and Miami World Theater, Inc., for the use of approximately 2,690 square feet of office space in Suites 401 and 403 of the City-owned building, located at 1701 Meridian Avenue, Miami Beach, Florida, for a term of six (6) months, retroactively commencing on July 1,2005, and ending on December 31,2005. JMG\TH\JD\rd F:\DDHP\$ALL\ASSET\777 -17th Street\MIAMI WORLD THEA TER\MiamiWorldTheaterLease.MEM.doc 1 Due to times constraints associated with MWT's festival preparation schedules and operations, a request for access to the Leased Premises prior to formal City Commission action was requested, and may be granted upon execution of the Lease Agreement by MWT.