HomeMy WebLinkAbout2005-25940 Reso RESOLUTION NO. 2005-25940
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE THE ATTACHED
MEMORANDUM OF AGREEMENT (MOA), WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF
AND LANDSCAPE MAINTENANCE SERVICES ON 1-195 (JULIA
TUTTLE CAUSEWAY); FROM THE EAST SIDE OF THE
INTRACOASTAL BRIDGE TO ALTON ROAD AT THE ANNUAL
COST OF $150,000 TO BE PAID TO THE CITY OF MIAMI BEACH
BY THE FLORIDA DEPARTMENT OF TRANSPORTATION; SAID
AGREEMENT COMMENCING RETROACTIVELY ON SEPTEMBER
1, 2005, AND CONCLUDING ON AUGUST 31, 2006, WITH AN
OPTION TO RENEW FOR TWO YEARS, ON A YEAR-TO-YEAR
BASIS.
WHEREAS, in July of 1994, the Mayor and City Commission approved an initial
Memorandum of agreement with the Florida Department of Transportation (FDOT) to
provide for maintenance of landscaping along the Julia Tuttle Causeway; specifically, from
the east side of the intracoastal bridge to Alton Road, to Alton Road; and
WHEREAS, this Agreement has been renewed annually since that time; and
WHEREAS, the FDOT has expressed a desire to enter into a new Memorandum of
Agreement (MOA) for a one year period, commencing retroactively on September 1,2005,
and concluding on August 31,2006; and
WHEREAS, the MOA may be renewed for two additional years, on a year to year
basis, if mutually agreed upon in writing by FDOT and the City; and
WHEREAS, the FDOT has agreed to compensate the City $ 37,500 per quarter, for
a total of $150,000 per year, for the cost of maintaining said landscaping; and
WHEREAS, the City's landscape maintenance contract presently in effect expires
on August 31, 2005; and
WHEREAS, to ensure the Julia Tuttle Causeway landscaping continues to be
maintained at the high standards set by the City, and to receive the annual funding of
$150,000 from the Florida Department of Transportation that is necessary to support these
maintenance standards, Administration recommends that the Mayor and City Commission
approve the attached Memorandum of Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the Mayor and City Clerk to execute the attached
Memorandum of Agreement (MOA), with the Flodda Department of Transportation (FDOT)
for the turf and landscape maintenance services on 1-195 (Julia Tuttle Causeway); from
the east side of the intracoastal bridge to Alton Road, at an annual cost of $150,000, to be
paid to the City by FDOT; said Agreement commencing retroactively on September 1,
2005, and concluding on August 31,2006, with an option to renew for two years, on a year-
to-year basis.
PASSED and ADOPTED this6,,th day of July, 2005.
CITY CLERK
Robert Parcher
Tiv~GENDA~.005~Jul0605\Consent\7-6-05 FDOT Julia Tuttle MOA Agreement_Reso.doc
MAYOR
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~ Glty
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of Miami Beach, Florida authorizing the Mayor
and City Clerk to execute the attached Memorandum Of Agreement (MOA) with the Florida
Department of Transportation for the landscape maintenance services on 1-195 (Julia Tuttle
Causeway) for a period of one year commencing on September 1,2005, with a option of two one
year renewals on a year to year basis. The annual cost of $150,000 to be paid to the City.
Issue:
Shall the City enter into this Memorandum Of Agreement (MOA) with the Florida Department of
Transportation to continue the landscape maintenance of the Julia Turtle Causeway for the
annual compensation of $150,000?
Item Summary/Recommendation:
The City and FDOT have had a MOA for the landscape maintenance services on the Julia Tuttle
Causeway since 1994 and renewed it annually. The current agreement expires on August 31,2005
and the new agreement is for 3 years with an annual renewal required.
The City has utilized the services of a private landscape maintenance company to provide the
required work within the scope of services included in this agreement. The annual compensation
from FDOT pays for the total cost of the agreement with the private contractor and plant material
replacement as well as the time required for supervision of the project.
To ensure the Julia Turtle Causeway landscaping continues to be maintained at the high
standards set by the City of Miami Beach the Administration recommends the approval of the
attached resolution.
idvisory Board Recommendation:
Financial Information:
Finance Dept.
City Clerk's Office Legislative Tracking:
I
n-Offs:
KS
TSAGENDA~005~Jul0605\Consent\7_6_05 FDOT Julia Turtle MOA Summary Cover sheet. DOC
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AGENDA ITEM
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl,gov
COMMISSION MEMORANDUM
To:
From:
Subject:
Mayor David Dermer and Date: July 6, 2005
Members of the City Commission
Gonzalez M~S
Jorge M. ~
City Manager
A RESOLUTION OF THE SION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE ATTACHED MEMORANDUM OF AGREEMENT
(MOA), WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION
(FDOT) FOR THE TURF AND LANDSCAPE MAINTENANCE SERVICES
ON 1-195 (JULIA TUTTLE CAUSEWAY); FROM THE EAST SIDE OF THE
INTRACOASTAL BRIDGE TO ALTON ROAD AT THE ANNUAL COST OF
$150,000 TO BE PAID TO THE CITY OF MIAMI BEACH BY THE FLORIDA
DEPARTMENT OF TRANSPORTATION, SAID AGREEMENT
COMMENCING ON SEPTEMBER 1, 2005, AND CONCLUDING ON
AUGUST 31,2006, WITH AN OPTION TO RENEW FOR TWO YEARS, ON
A YEAR-TO-YEAR BASIS.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
ANALYSIS
In July of 1994, the City Commission approved the initial Memorandum of Agreement
with the Florida Department of Transportation (FDOT) to provide for maintenance of
landscaping along the Julia Tuttle Causeway, specifically from the east end of the
westernmost bridge to Alton road. This agreement has been renewed annually since
that time. The current agreement for the Julia Tuttle Causeway expires on August 31,
2005. The new agreement will be for a 3 year period commencing on September 1,
2005, renewable annually.
For the past several years, the City has utilized the services of a private landscape
maintenance company to provide the required work within the scope of services
included in this agreement. The annual compensation from FDOT of $150,000 pays for
the comprehensive services of the landscape maintenance contractor. The contract
amount has been evaluated and found to be adequate for services specified. In
addition to the funding provided by FDOT the Administration has budgeted $50,000
in the Parks and Recreation Department's 2004/05 fiscal budget for renovations outside
the FDOT scope. These include needed irrigation repairs, site clean-up and selected
plantings. The repair of the irrigation is 90% completed with the remaining restoration to
immediately follow.
City Commission Memorandum
July 6, 2005
FDOT Julia Tuttle MOA Agreement
Page 2
The Parks and Recreation Department assigns a Parks Superintendent responsible to
monitor the work of the contractor on a regular basis to ensure specifications are
complied with and the landscape materials are properly maintained. Any deviations
from the contract are noted in writing to the contractor and followed until resolved.
After the completion of the re-bidding process in August Of 2004, the city entered into a
contract for full service landscape maintenance of the Julia Tuttle Causeway with a new
outside vendor in November of 2004. The established maintenance specifications are
in compliance with both the FDOT Memorandum Of Agreement and the City of Miami
Beach landscape maintenance standards. All associated costs are within the annual
budget of $150,000 for this site program with expenses expected to remain within
budget during the term of this proposed agreement.
To ensure the Julia Turtle Causeway landscaping continues to be maintained at the
high standards set by the City of Miami Beach, and to receive the annual funding of
$150,000 from the Florida Department of Transportation that is necessary to support
these maintenance standards, the Administration recommends the approval of the
attached resolution authorizing the Mayor and City Clerk to execute the 2005/2006
Memorandum of Agreement, which is to commence on September 1, 2005, and
concludes on August 31,2005, with an option for renewal for two years, on a year-to-
year basis.
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