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HomeMy WebLinkAbout2005-25976 Reso RESOLUTION NO. 2005-25976 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE ATTACHED PROFESSIONAL SERVICES AGREEMENT WITH CALVIN, GIORDANO & ASSOCIATES, INC., IN THE AMOUNT OF $1,250,423.00, TO PROVIDE ENGINEERING, URBAN DESIGN, AND LANDSCAPE ARCHITECTURE SERVICES FOR DESIGN, BID AND AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE NORTH SHORE RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENT PROJECT; AND APPROPRIATING SAID AMOUNT FROM THE FOLLOWING AVAILABLE FUNDING SOURCES: $616,343.00 FROM THE 1999 GENERAL OBLIGATION BOND AND $634,080.00 FROM THE 2000 WATER AND SEWER BOND. WHEREAS, on November 2, 1999, the City of Miami Beach voters approved the issuance of an approximately $92 Million General Obligation (GO) Bond for Neighborhood, Park, Beach and Fire Safety Improvements; and WHEREAS, the North Shore Right-of-Way (ROW) Infrastructure Improvements Project is a $7.755 million infrastructure project; and WHEREAS, the project consists of providing streetscape improvements within an allocated budget, following a priority list submitted by area residents to include: comprehensive landscaping and irrigation, traffic calming, sidewalks, street lighting, street resurfacing, swale enhancement, parking layout, and spot drainage improvements; and WHEREAS, the North Shore neighborhood is bounded by 87th Terrace on the north, the Atlantic Ocean on the east, 63rd Street on the south and Indian Creek and Tatum Waterway on the west; and WHEREAS, the neighborhood is highly urbanized and densely populated with multifamily apartments and condominiums; and WHEREAS, the commercial district is located along Collins Avenue and 71 st Street; and WHEREAS, these commercial streets were recently reconstructed; therefore, they are not expected to be included in the scope of this Project; and WHEREAS, after three well attended Community Design Workshops (COW's), on July 30,2003, the City Commission, under Resolution No. 2003-25285, approved the Basis of Design Report (BOOR) and Addendum No.1 for the North Shore Neighborhood; and WHEREAS, the BOOR was prepared by The Corradino Group (TCG); and WHEREAS, the City negotiated extensively with TCG for the remaining design, bid and award, and construction administration services, but was unable to achieve agreement on a reasonable fee; and WHEREAS, because of the failure in reaching agreement after several attempts and the amount of time spent in negotiations, the City decided to abandon the effort with TCG and prepare to issue a new Request for Qualifications (RFQ) for the remaining services on the Project; and WHEREAS, on September 8, 2004, the City Commission authorized the issuance of an RFQ for engineering, urban design, and landscape architecture services needed for the design, bid and award, and construction administration of the North Shore Right-of-Way Streetscape Improvement Project; and WHEREAS, RFQ No. 41-03/04 was issued on September 28, 2004 with an opening date of November 19, 2004; and WHEREAS, a pre-proposal conference to provide information to firms considering submitting a response was held on October 21,2004; and WHEREAS, ten responses were received, and an Evaluation Committee was appointed, via Letter to Commission (LTC) No. 306-2004, met on February 7,2005; and WHEREAS, after the firms' presentations, the Committee members conducted question and answer session, and deliberation; and WHEREAS, the firm of Calvin Giordano & Associates, Inc. (CGA) was deemed to be the first ranked firm based on their experience and qualifications as well as their team; and WHEREAS, CGA possess a vast experience in the planning, design, permitting and construction administration of infrastructure redevelopment projects in South Florida; and WHEREAS, CGA possesses a vast experience in the planning, design, permitting and construction administration of infrastructure redevelopment projects in South Florida. CGA is a full service civil engineering firm providing engineering, planning, surveying, and landscape architecture service; and WHEREAS, CGA has been located in South Florida for over 67 years; and WHEREAS, founded in 1937, the company started as a small two-person surveying firm and by the mid 1970's, services expanded to include civil engineering; and WHEREAS, today with 128 employees, CGA provides an even broader range of services, including current and comprehensive planning, permitting, land development and design, community character inventory analysis, infill development and design, engineering, surveying, landscape architecture, Geographic Information Systems (GIS), transportation engineering, environmental services, data technology, and construction administration and management; and WHEREAS, CGA has focused on municipal engineering and landscape architectural services for public sector clients as well as site designs and permitting for private sector clients; and WHEREAS, CGA's team is comprised of two highly specialized, locally recognized firms: 1) EDM Engineering Solutions; and 2) Tierra, Inc.; and WHEREAS, these firms have been selected to provide their expertise on specific items that have been identified by the City of Miami Beach and/or existing site conditions; and WHEREAS, EDM Engineering Solutions will provide utility coordination and Tierra, Inc. will provide Geotechnical Engineering Services; and WHEREAS, on February 23, 2005, the City Commission approved Resolution No. 2005-25811, authorizing the Administration to enter into negotiations with CGA, the top- ranked firm by the selection committee; and WHEREAS, two negotiation sessions were held and agreement was reached on a required scope of services for the Project to be provided for a fee of $1 ,250,423.00; and WHEREAS, Project funding is available as follows: $616,343.00 is available from the 1999 General Obligation Bond and $634,080.00 is available from the 2000 Water and Sewer Bond. The fee includes direct costs in the amount of $950,491.00, plus an allowance for reimbursables in the amount of $299,932.00; and WHEREAS, the construction administration services, in the amount of $271,841.00, for a twenty-four (24) month construction period are included in the fee, not including extensions for weather-related or Force Majeure delays; and WHEREAS, CGA has agreed to include two months of additional construction administration services at no additional cost to the City if the Project exceeds the Construction Administration timeframe above, as may be amended for the weather-related or Force Majeure delays; and WHEREAS, at the end of the additional two months, if it is required, CGA will provide additional services at a cost of eighty percent (80%) of the monthly cost of Construction Administration services established in the negotiated fee; and WHEREAS, if this is the case, Additional Services will have to be negotiated at that time; and WHEREAS, the total fee is approximately 12% of the estimated Project construction budget, which is within the general range of AlE cost percentages for streetscape projects that the City has been approving recently; and WHEREAS, the General Obligation Bond Oversight Committee, in its meeting on July 11, 2005, reviewed this item and recommended approval; and WHEREAS, the Administration recommends that the Mayor and City Commission approve the attached Agreement and appropriate the required funds. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute the attached Professional Services Agreement with Calvin Giordano & Associates, Inc., in the amount of $1,250,423.00, to provide engineering, urban design, and landscape architecture services for design, bid and award, and construction administration services for the North Shore Right-of-Way Infrastructure Improvement Project; and appropriate said amount from the following available funding sources: $616,343.00 from the 1999 General Obligation Bond and $634,080.00 from the 2000 Water and Sewer Bond. PASSED and ADOPTED this 27thday of July, 2005. ..~~~ CITY CLERK Robert Parcher ATTEST: T:\AGENDA\2005\JuI2705\Regular\North Shore Calvin Giordano Reso.doc APPROVED AS TO FORM & LANGUAGE & FOR ECUTION t-/cr:'aj - Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A resolution approving and authorizing the Mayor and City Clerk to execute a Professional Services Agreement with Calvin, Giordano & Associates, Inc., in the amount of $1,250,423.00, to provide engineering, urban design, and landscape architecture for design, bid and award, and construction administration services for the North Shore Right-of-Way Infrastructure Improvement Project; and appropriating said amount from the following available funding sources: $616,343.00 from the 1999 General Obligation Bond and $634,080.00 from the 2000 Water and Sewer Bond. Issue: Should the City Commission award a professional services agreement to Calvin Giordano & Associates, Inc., in the amount of $1,250,423.00 to provide engineering, urban design, architecture, landscape architecture, and construction administration services necessary to complete the design, and construction of North Shore R-O-W 1m rovements Pro'ect and a ro riate the re uired fundin for this effort? Item Summa IRecommendation: On November 2, 1999, the City of Miami Beach voters approved the issuance of an approximately $92 Million General Obligation (GO) Bond for Neighborhood, Park, Beach and Fire Safety Improvements. The North Shore Right- of-Way (ROW) Infrastructure Improvements Project is a $7.94 million infrastructure project. The project consists of providing streetscape improvements within an allocated budget, following a priority list submitted by area residents to include: comprehensive landscaping and irrigation, traffic calming, sidewalks, street lighting, street resurfacing, swale enhancement, parking layout, and spot drainage improvements. The North Shore neighborhood is bounded by 87th Terrace on the north, the Atlantic Ocean on the east, 63rd Street on the south and Indian Creek and Tatum Waterway on the west. The neighborhood is highly urbanized and densely populated with multifamily apartments and condominiums. The commercial district is located along Collins Avenue and 71 st Street. These commercial streets were recently reconstructed; therefore, they are not expected to be included in the scope of this project. After three well attended Community Design Workshops (COW's), on July 30, 2003, the City Commission, under Resolution No. 2003-25285, approved the Basis of Design Report (BODR) and Addendum No.1 for the North Shore Neighborhood. The BODR was prepared by The Corradino Group (TCG). The City negotiated extensively with TCG for the remaining design, bid and award, and construction administration services, but was unable to achieve agreement on a reasonable fee. Because of the failure in reaching agreement after several attempts and the amount of time spent in negotiations, the City decided to abandon the effort with TCG and prepare to issue a new Request for Qualifications (RFQ) for the remaining services on the project. On September 8,2004, the City Commission authorized the issuance of RFQ No. 41-03/04, which was issued on September 28,2004, with an opening date of November 19, 2004. Ten responses were received, and an Evaluation Committee selected Calvin Giordano & Associates, Inc. (CGA) on February 7, 2005. The total fee is approximately 12% of the estimated proposed construction budget, which is within the general range of AlE cost percentages for streetscape projects that the City has been approving recently. The Administration recommends award of the a reement and a ro riation of the re uired funds. Adviso Board Recommendation: At their July 11, 2005 meeting, the GO Bond Oversight Committee recommended that the Mayor and City Commission award the A reement. Financial Information: Source of Funds: Approved D $616,343.00 $634,080.00 1999 General Obligation Bonds 2000 Water and Sewer Bonds Finance Dept. $1,250,423.00 2-07272005 05\JuI2705\Regular\North Shore Calvin Giordano Summary.doc AGENDA ITEM DATE 1~7H 7-J.7-<JS CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov To: From: COMMISSION MEMORANDUM Mayor David Dermer and ~:eb:ffi ~:~~I:~ com}:;- City Manager 0 Date: July 27,2005 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE ATTACHED PROFESSIONAL SERVICES AGREEMENT WITH CALVIN, GIORDANO & ASSOCIATES, INC., IN THE AMOUNT OF $1,250,423.00, TO PROVIDE ENGINEERING, URBAN DESIGN, AND LANDSCAPE ARCHITECTURE SERVICES FOR DESIGN, BID AND AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE NORTH SHORE RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENT PROJECT; AND APPROPRIATING SAID AMOUNT FROM THE FOLLOWING AVAILABLE FUNDING SOURCES: $616,343.00 FROM THE 1999 GENERAL OBLIGATION BOND AND $634,080.00 FROM THE 2000 WATER AND SEWER BOND. PROJECT FUNDING Subject: Project funding in the amount of $1,250,423.00 is available from the following sources: $616,343.00 from the 1999 General Obligation Bond and $634,080.00 from the 2000 Water and Sewer Bond. ADMINISTRATIVE RECOMMENDATION Adopt the Resolution. ANAL YSIS On November 2, 1999, the City of Miami Beach voters approved the issuance of an approximately $92 Million General Obligation (GO) Bond for Neighborhood, Park, Beach and Fire Safety Improvements. The North Shore Right-of-Way (ROW) Infrastructure Improvements Project is a $7.94 million infrastructure project. The project consists of providing streetscape improvements within an allocated budget, following a priority list submitted by area residents to include: comprehensive landscaping and irrigation, traffic calming, sidewalks, street lighting, street resurfacing, swale enhancement, parking layout, and spot drainage improvements. The North Shore neighborhood is bounded by 87th Terrace on the north, the Atlantic Ocean on the east, 63rd Street on the south and Indian Creek and Tatum Waterway on the west. The neighborhood is highly urbanized and densely populated with multifamily apartments and condominiums. The commercial district Commission Memorandum July 27, 2005 Award of AlE Services to CGA Consulting, Inc. for North Shore Point Right-of-Way Infrastructure Project Page 2 of 3 is located along Collins Avenue and 71st Street. These commercial streets were recently reconstructed; therefore, they are not expected to be included in the scope of this project. After three well attended Community Design Workshops (COW's), on July 30, 2003, the City Commission, under Resolution No. 2003-25285, approved the Basis of Design Report (BOOR) and Addendum No.1 for the North Shore Neighborhood. The BOOR was prepared byThe Corradino Group (TCG). The City negotiated extensively with TCG for the remaining design, bid and award, and construction administration services, but was unable to achieve agreement on a reasonable fee. Because of the failure in reaching agreement after several attempts and the amount of time spent in negotiations, the City decided to abandon the effort with TCG and prepare to issue a new Request for Qualifications (RFQ) for the remaining services on the project. On September 8, 2004, the City Commission authorized the issuance of an RFQ for engineering, urban design, and landscape architecture services needed for the design, bid and award, and construction administration of the North Shore Right-of-Way Streetscape Improvement Project. RFQ No. 41-03/04 was issued on September 28, 2004 with an opening date of November 19, 2004. A pre-proposal conference to provide information to firms considering submitting a response was held on October 21, 2004. Ten responses were received, and an Evaluation Committee was appointed, via Letter to Commission (LTC) No. 306-2004, met on February 7,2005. After the firms' presentations, the Committee members conducted question and answer session, and deliberation. The firm of Calvin Giordano & Associates, Inc. (CGA) was deemed to be the first ranked firm based on their experience and qualifications as well as their team. CGA possess a vast experience in the planning, design, permitting and construction administration of infrastructure redevelopment projects in South Florida. CALVIN GIORDANO & ASSOCIATES, INC. QUALIFICATIONS CGA possesses a vast experience in the planning, design, permitting and construction administration of infrastructure redevelopment projects in South Florida. CGA is a full service civil engineering firm providing engineering, planning, surveying, and landscape architecture service. CGA has been located in South Florida for over sixty-seven (67) years. Founded in 1937, the company started as a small two-person surveying firm and by the mid 1970's, services expanded to include civil engineering. Today with 128 employees, CGA provides an even broader range of services, including current and comprehensive planning, permitting, land development and design, community character inventory analysis, infill development and design, engineering, surveying, landscape architecture, Geographic Information Systems (GIS), transportation engineering, environmental services, data technology, and construction administration and management. CGA has focused on municipal engineering and landscape architectural services for public sector clients as well as site designs and permitting for private sector clients. CGA's team is comprised of two highly specialized, locally recognized firms: 1) EOM Commission Memorandum July 27, 2005 Award of AlE Services to CGA Consulting, Inc. for North Shore Point Right-of-Way Infrastructure Project Page 3 of 3 Engineering Solutions; and 2) Tierra, Inc. These firms have been selected to provide their expertise on specific items that have been identified by the City of Miami Beach and/or existing site conditions. EDM Engineering Solutions will provide utility coordination and Tierra, Inc. will provide Geotechnical Engineering Services. On February 23,2005, the City Commission approved Resolution No. 2005-25811, authorizing the Administration to enter into negotiations with CGA, the top-ranked firm by the selection committee. Two negotiation sessions were held and agreement was reached on a required scope of services (Attachment A) to be provided for a fee of $1,250,423.00 (Attachment B). Project funding is available as follows: $616,343.00 is available from the 1999 General Obligation Bond and $634,080.00 is available from the 2000 Water and Sewer Bond. The fee includes direct costs in the amount of $950,491.00, plus an allowance for reimbursables in the amount of $299,932.00. Construction Administration services, in the amount of $271 ,841.00 for a twenty-four (24) month construction period are included in the fee, not including extensions for weather- related, Force Majeure delays. CGA has agreed to include two months of additional Construction Administration services at no additional cost to the City if the Project exceeds the Construction Administration timeframe above, as may be amended for the weather- related or Force Majeure delays. At the end of the additional two months, if they are required, CGA will provide additional services at a cost of eighty percent (80%) of the monthly cost of Construction Administration services established in the negotiated fee. If this is the case Additional Services will have to be negotiated at that time. The total fee, excluding reimbursables, is approximately 12% of the estimated Project construction budget, which is within the general range of AlE cost percentages for streetscape projects that the City has been approving recently. The General Obligation Bond Oversight Committee, in its meeting on July 11, 2005, reviewed this item and recommended approval. The Administration recommends award of the agreement and appropriation of the required funds. CONCLUSION: The Administration recommends that the Mayor and City Commission adopt the resolution, and approve and authorize the Mayor and City Clerk to execute a Professional Services Agreement with Calvin Giordano & Associates, Inc., in the amount of $1,250,423.00, to provide engineering, urban design, and landscape architecture services for design, bid and award, and construction administration services for the North Shore Right-of-Way Infrastructure Improvement Project; and appropriate said amount from the following available funding sources: $616,343.00 from the 1999 General Obligation Bond and $634,080.00 from the 2000 Water and Sewer Bond. JMG:RCM:TH:JECh:KLM:AR Attachments T:\AGENDA\2005\JuI2705\Regular\North Shore Calvin Giordano Memo,doc