HomeMy WebLinkAbout2005-25974 Reso
RESOLUTION NO. 2005-25974
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR
ACTION PLAN FOR FEDERAL FUNDS FOR FISCAL YEAR 2005/2006,
WHICH INCLUDES THE BUDGETS FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE HOME
INVESTMENT PARTNERSHIPS (HOME) PROGRAM; AUTHORIZING THE
CITY MANAGER TO MAKE MINOR NON-SUBSTANTIVE CHANGES TO
THE ONE-YEAR ACTION PLAN OR RESULTING AGREEMENTS
BEFORE EXECUTION WHICH MAY BE IDENTIFIED DURING THE
FINALIZATION AND/OR REVIEW PROCESS, AND WHICH DO NOT
AFFECT THE PURPOSE, SCOPE, APPROVED BUDGET AND/OR INTENT
OF THE PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
APPLICABLE DOCUMENTS AND SUBMIT THE ONE-YEAR ACTION
PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD); FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AGREEMENTS WITH PROVIDERS OF
ACTIVITIES AS FOLLOWS: TWENTY-FIVE (25) CDBG SUB-RECIPIENT
AGREEMENTS, AND TWO (2) CDBG INTERDEPARTMENTAL
MEMORANDA OF UNDERSTANDING; AND AUTHORIZING THE
APPROPRIATION OF ALL FEDERAL FUNDS WHEN RECEIVED.
WHEREAS, the One Year Action Plan for Federal funds is a requirement underthe
United States Department of Housing and Urban Development (HUD) formula grant
programs which include the Community Development Block Grant (CDBG) program and
the Home Investment Partnerships (HOME) program; and
WHEREAS, the One Year Action Plan for Federal funds for Fiscal Year 2005/06
serves as both a planning document and as an annual application for the formula grant
programs; and
WHEREAS, the City anticipates it will receive a total of $3,241,292 in Federal grants
from HUD for Fiscal Year 2005/06 as follows: $2,002,924 in CDBG funds, and $1,238,368
in HOME funds; and
WHEREAS, a comprehensive planning phase was initiated by the City on February
1, 2005, with the issuance of a Request for Proposals for housing and community
development activities; and
WHEREAS, a public hearing was held on March 15, 2005, with the Community
Development Advisory Committee (CDAC), to obtain citizen input on determining the
priorities and needs for housing and community development; and
WHEREAS, a draft of the One-Year Action Plan for Federal funds for Fiscal Year
2005/06 was made available for a thirty (30) day public review and comment period from
June 20, 2005 to July 20, 2005; and
WHEREAS, on June 1, 2005, the Administration, together with the Community
Development Advisory Committee (CDAC), unanimously approved funding
recommendations for the proposed CDBG-funded activities for the One-Year Action Plan
and for HOME-funded activities, to foster affordable housing as listed in Exhibit 1 of this
Resolution; and
WHEREAS, the One Year Action Plan must be submitted to HUD no later than
August 16, 2005; and
WHEREAS, the City Manager is the HUD designated agent for all the formula
grants, and should thereby be authorized to execute the grant applications, the grant
agreements, and other applicable HUD documents.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission adopt the City's One-Year Action Plan for Federal funds for Fiscal Year
2005/06, which includes the budgets for the Community Development Block Grant (CDBG)
Program and the HOME Investment Partnerships (HOME) Program; authorize the City
Managerto make minor non-substantive changes to the One-Year Action Plan or resulting
Agreements before execution which may be identified during the finalization and/or review
process, and which do not affect the purpose, scope, approved budget and/or intent of the
Plan; authorize the City Manager to execute all applicable documents and submit the One-
Year Action Plan to the U.S. Department of Housing and Urban Development (HUD);
further authorize the Mayor and City Clerk to execute all Agreements with providers of
activities as follows: twenty-five (25) CDBG sub-recipient Agreements, and two (2) CDBG
Interdepartmental Memoranda of Understanding; and autho . e the appropriation of all
federal funds when received. , !
PASSED and ADOPTED this 27th day of July, 2005.
. ATTE~~~.\UwJ' f Wv~
. CITY. CLERK Robert Parcher
F:INEIGIHSG-COIJOIfNICOMMISSION\200S-06\ACTION PlAN RESO 200S-06 7-200S.ooc
APPROVED AS TO
FORM & LANGUAGE
& FOR CUTION
1/"t;oS-
Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution adopting the One-Year Action Plan for Federal Funds for Fiscal Year 2005/06 for the
Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships Program
(HOME) and appropriating funds when received.
Issue:
Should the City of Miami Beach adopt the One-Year Action Plan and submit to the U.S. Department of
Housing and Urban Development (HUD) for approval to receive federal funds; execute the contracts with
providers as outlined in the Plan; and authorize the appropriation of funds when received.
Item Summary/Recommendation:
For FY 05/06, the City expects to receive a total of $3,241,292 in federal grants from HUD as follows:
$2,002,924 in CDBG Program funds and $1,238,368 in HOME funds. In addition, $401,393 in prior year
unspent CDBG funds are being reprogrammed for projects in FY 05/06. Forty-one written proposals were
reviewed by the Administration and CDAC and ranked according to their impact on the Consolidated Plan,
the number of low to moderate-income individuals assisted, soundness of project design and ability to
achieve objectives in a timely manner. As in previous years, the total amounts requested far exceeded the
amount of funds available.
As a HUD requirement to receive HUD funds, the City must submit an annual action plan which outlines its
housing and non-housing community development needs, priorities, and proposed uses of funds for the
ensuing program year, FY 05/06. The City's Action Plan follows the strategies outlined in the Five-Year
Consolidated Plan approved by the City Commission on July 30, 2003.
In preparing the Action Plan, staff worked with the Community Development Advisory Committee (CDAC),
and the community in order to identify community development and housing needs in Miami Beach. The
Action Plan is the culmination of a citizen participation process that included residents, community-based
organizations, CDAC, staff and the Administration.
Adviso Board Recommendation:
On June 1, 2005, the Community Development Advisory Committee met with the City Manager and
unanimousl a roved the 2005/06 One-Year Action Plan.
Financial Information:
Source of
Funds:
~
L:J
Finance Dept.
$3,241,292
Ci Clerk's Office Le islative Trackin
Vivian P. Guzman
R7F
7-27-o~
DATE
CITY OF MIAMI BEACH .
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
m
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Date: July 27,2005
Jorge M. Gonzalez \ ..~
City Manager 0 "., - 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE CITY'S ONE-YEAR
ACTION PLAN FOR FEDERAL FUNDS FOR FISCAL YEAR 2005/2006,
WHICH INCLUDES THE BUDGETS FOR THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE HOME
INVESTMENT PARTNERSHIPS (HOME) PROGRAM; AUTHORIZING THE
CITY MANAGER TO MAKE MINOR NON-SUBSTANTIVE CHANGES TO
THE ONE-YEAR ACTION PLAN OR RESULTING AGREEMENTS
BEFORE EXECUTION WHICH MAY BE IDENTIFIED DURING THE
FINALIZATION AND/OR REVIEW PROCESS, AND WHICH DO NOT
AFFECT THE PURPOSE, SCOPE, APPROVED BUDGET AND/OR INTENT
OF THE PLAN; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL
APPLICABLE DOCUMENTS AND SUBMIT THE ONE-YEAR ACTION
PLAN TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT (HUD); FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AGREEMENTS WITH PROVIDERS OF
ACTIVITIES AS FOLLOWS: TWENTY -FIVE (25) CDBG SUB-RECIPIENT
AGREEMENTS, AND TWO (2) CDBG INTERDEPARTMENTAL
MEMORANDA OF UNDERSTANDING; AND AUTHORIZING THE
APPROPRIATION OF ALL FEDERAL FUNDS WHEN RECEIVED.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach is an entitlement city under the U.S. Department of Housing and
Urban Development (HUD). As an entitlement city, the City receives annual allocations of
federal funding under HUD's grant programs. These grant programs are: the Community
Development Block Grant (CDBG) program and the HOME Investment Partnerships
Program (HOME).
For fiscal year 2005/2006, the City expects to receive a total of $3,241,292 in federal
grants from HUD as follows: $2,002,924 in CDBG program funds and $1,238,368 in
HOME funds. In addition, $401,393 in prior year unspent CDBG funds are being
reprogrammed for projects in fiscal year 2005/2006.
As a requirement to receive HUD funds, the City must submit an annual action plan which
outlines its housing and non-housing community development needs, priorities, and
proposed uses of funds for the ensuing program year (FY 2005/2006). The Action Plan
follows the strategies outlined in the Five-Year Consolidated Plan that was approved by the
City Commission on July 30, 2003.
For 31 years, the City has used CDBG funds to create viable urban neighborhoods for low
and moderate-income residents by providing affordable housing, revitalizing
neighborhoods, and expanding economic opportunities. CDBG funds have also been used
to improve parks, youth centers, playgrounds and neighborhood facilities; to support a
multitude of agencies that provide necessary public services to the community; rehabilitate
and preserve the housing stock; and to create and maintain affordable homeownership
opportunities for low to moderate-income residents of Miami Beach.
In preparing the One-Year Action Plan for FY 2005/2006, the Administration followed all
applicable HUD rules and guidelines. On February 1, 2005, the Administration issued a
Request for Proposals for 2005/2006 funds with a submission deadline of March 2, 2005.
A pre-development public hearing was held on March 15, 2005. On June 1, 2005, the
Administration met with the Community Development Advisory Committee (CDAC) to
discuss and approve funding recommendations for the FY 2005/2006 Action Plan, which
are detailed in Exhibit 1.
A draft of this Plan was made available to the public for a 30-day comment period
commencing June 20,2005 and ending July 20,2005. A public hearing to hear public
comments was held on June 14, 2005. There were only two generic comments regarding
the availability of local housing for affordable housing development as well as the overall
escalating cost of housing and construction/rehabilitation costs associated with affordable
housing development. Exhibit 1 also includes the list of all proposed CDBG activities. Most
of the activities described in the One-Year Action Plan will take place in HUD designated
community development target areas. These target areas contain census tract/block
groups that display evidence of a greater than 51 % of households with incomes at or below
80% of the median income and continue to be a priority for allocation of resources. The
northern and southern portions of the City also contain the largest number of the multi-
family structures that require rehabilitation and have the highest concentrations of income-
eligible families.
The City received 41 proposals for the CDBG program totaling $4,944,159 and the total
entitlement amount available including recaptured funds is $2,404,317 ($2,002,924
entitlement plus $401,393 prior years unspent funds) not including anticipated program
income. As in previous years, the total amounts requested far exceeded the amount of
funds available. After deducting $525,550 (20%), which includes 20% of the upcoming
entitlement year ($400,585), and 20% of the actual program income of the prior entitlement
year ($124,965) for necessary administrative and operational expenses to implement and
monitor the CDBG program, there was $1 ,878,767 available for eligible CDBG activities, a
difference of $3,065,392 between funds available and grant requests. The CDBG
entitlement amount of $2,002,924 for FY 2005/06, is a decrease from the previous year
allocation of $2,118,000 and is a 5.4% decrease. Due to previous reductions in the
amount of CDBG entitlement funds received by the City of Miami Beach, the staffing levels
were reduced from 10 full-time positions to 7 full-time positions during the current 2004/05
fiscal year. If at the end of the Fiscal Year there are unspent administration funds, that
amount will be added to the next funding year hard cost money to be distributed in the next
year RFP process. Since the administration funds are part of the hard cost allocation, the
amount of funds set aside for Public Services (a maximum of 15% of entitlement funding)
is not affected by the amount of the funds set aside for Administration.
Each year, CDAC and the Administration must make the very difficult decision regarding
which agencies to fund and at what funding levels to award. There is a tremendous
amount of need in the community and very worthwhile proposals but there is a finite
amount of funds available to address every need and program. The consensus
recommendations are consistent with the priority needs areas as identified by the
Commission, the community and the Consolidated Plan. The main priorities include those
activities assisting youth, AIDS/HIV, homelessness, affordable housing, and the elderly.
Agencies that have been awarded funding in the 2005/06 Action Plan are strong
performers with proven track records of success and results which was taken into
consideration during the proposal review process.
Written proposals are reviewed by the Administration and CDAC and ranked according to
their impact on the Consolidated Plan, the number of low to moderate-income individuals
assisted, soundness of project design and ability to achieve objectives in a timely manner,
adequacy of organizational staffing, and leveraging of other non-CDBG resources. All
responsive agencies make presentations of their proposals before the Administration and
CDAC. This allows CDAC and staff to obtain additional information about the
organizations and provides a forum to ask questions about their abilities to undertake and
complete their activities. All of this information is analyzed and utilized to make consensus
funding recommendations of CDAC and the Administration which are incorporated into FY
2005/2006 Action Plan, which are detailed in Exhibit 1.
Geographic Distribution of FY 2005-2006 CDBG
Funds
South
Citywide
.J1'{
bUR
.
Middle
32% North Beach Activities
20% South Beach Activities
3% Middle Beach Activities
45% Citywide Activities
The graph bellows illustrates the breakdown of FY 2005/06 CDBG funding to eligible
categories of recipient types that will receive funding during the program year:
Categories of
2005/06 CDBG
Funds
Youth
Health/HIV-AIDS
Adm inistration
Homeless
Affordable Housing
Code Enforcement
Section 108 Loan
21.72% Youth
4.33% Health/HIV-AIDS
11.54% Elderly
0.62% Homeless
0.20% General
19.76% Affordable Housing
16.84% Section 108 Loan
3.33% Code Enforcement
21.66% Administration
The Administration has been working with HUD to restructure the Section 108 Loan
Principal repayment schedule in order to reduce the annual amount of CDBG funds that
are currently being used to repay the $ 4 million loan. Additionally, the City is exploring the
possibility of using another funding source to pay down the loan. This will allow more of the
annual CDBG entitlement funding to be distributed to the various organizations that are
providing various housing and community development services and activities to our low to
moderate-income citizens. The current repayment schedule is as follows:
Year Principal Principal Paid Remaining
Payment to Date Principal to be
Amount Paid
2001 $ 305,000 $ 305,000
2002 $ 320,000 $ 320,000
2003 $ 340,000 $ 340,000
2004 $ 360,000 $ 360,000
2005 $ 380,000 $ 380,000
2006 $ 405,000 $ 405,000
2007 $ 430,000 $ 430,000
2008 $ 455,000 $ 455,000
2009 $ 490,000 $ 490,000
2010 $ 515,000 $ 515,000
Total $4,000,000 $1,705,000 $ 2,295,000
If the Section 108 Loan restructure is pursued and approved by HUD, the proposed
repayment schedule would be as follows:
Year Principal
Payment
Amount
2001 $ 305,000
2002 $ 320,000
2003 $ 340,000
2004 $ 360,000
2005 $ 380,000
2006 $ 230,000
2007 $ 230,000
2008 $ 230,000
2009 $ 230,000
2010 $ 230,000
2011 $ 230,000
2012 $ 230,000
2013 $ 230,000
2014 $ 230,000
2015 $ 225,000
Total $ 4,000,000
Under the HUD 108 Loan restructure scenario, the term of the loan would be extended an
additional 5 years and reduces the average annual repayment amount by approximately
50%. If approved, the revised Section 108 Loan Principal amount will be reduced in FY
2005/06 from $405,000 to $230,000, resulting in $175,000 of additional CDBG funds that
will become available. At that time, alternate "bricks and mortar" projects will be identified
to receive these reprogrammed funds and the One-Year Action Plan for FY 2005/06 will be
amended accordingly. Any recaptured funds from restructuring the Section 108 Loan can
not be used for public services.
Approval of a restructured loan can not be achieved until after the date that the City must
certify its one year action plan to HUD. In the event repayment or fund recapture can be
accomplished, subsequent Commission review and action will be requested.
Approval of the One-Year Action Plan is required by the City Commission in order to meet
the August 16, 2005 submission deadline to HUD. Per HUD guidelines, the City Manager
is the designated agent for all formula grants, and executes the grant applications, grant
agreements and other applicable HUD documents. The Housing and Community
Development Division coordinates the planning, preparation, submission, fiscal and
program compliance of the Action Plan.
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
attached resolution adopting the City's One-Year Action Plan for Federal Funds for Fiscal
Year 2005/2006.
JMG/RCMNPGfTU/jfq
T:\AGENOA\2005\JuI2705\RegulaMction Plan Memo 2005-2006.doc
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CITY OF MIAMI BEACH
ONE-YEAR ACTION PLAN
FOR FEDERAL FUNDS
FISCAL YEAR 2005-2006
NEIGHBORHOOD SERVICES DEPARTMENT
HOUSING AND COMMUNITY DEVELOPMENT DIVISION
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FL 33139
(305) 673-7260 PHONE (305) 673-7772 (FAX)
www.miamibeachfl.Qov
m
City of Miami Beach
City Commission
David Dermer, Mayor
Luis R. Garcia, Jr., Vice-Mayor
Matti Herrera-Bower, Commissioner
Simon Cruz, Commissioner
Saul Gross, Commissioner
Richard Steinberg, Commissioner
Jose Smith, Commissioner
City Administration
Jorge M. Gonzalez, City Manager
Hilda M. Fernandez, Assistant City Manager
Timothy Hemstreet, Assistant City Manager
Robert C. Middaugh, Assistant City Manager
Community Development Advisory Committee
Lazaro Martinez, Chair
Sol Genet, First Vice-Chair
Alexander Annunziato, Second Vice-Chair
Jeff Bechdel
Charles Burkett
Grant Gussin
Lilliam Janata
Alan Lips
Juan Torres
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
Neighborhood Services Department
Vivian Guzman, Director
Jimmy Mcmillion, Special Projects Coordinator
Randi MacBride, Administrative Aide 1
Housing and Community Development Division
Thomas Urriola, Director
Edward J. Barberio, Housing Specialist
Bertha Fortunato, Account Clerk II
Dionne Ireland, Clerk Typist
John Quade, Community Development Specialist
Mercedes Rovirosa, Community Development Technician
{D
Neighborhood Services Department Vision Statement
We will be responsive to the needs of the neighborhoods by providing the
Highest quality of service and ensuring customer satisfaction.
City of Miami Beach Mission Statement
We are committed to providing excellent public service and safety to all
who live, work, and play in our vibrant, tropical, historic community.
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
TABLE OF CONTENTS
TABLE OF CONTENTS
EXECUTIVE SUMMARY
I. ONE-YEAR ACTION PLAN FOR FISCAL YEAR 2005/2006
A. FORM ApPLICATION (SF 424 FORMS) AND IMPLEMENTING
RESOLUTION
B. AVAILABLE RESOURCES
C. ACTIVITIES TO BE UNDERTAKEN
Community Development Block Grant (CDBG) Program
Activities
HOME Investment Partnerships (HOME) Program Activities
D. PRIORITY NEEDS ADDRESSED
E. GEOGRAPHIC DISTRIBUTION OF FUNDS
F. HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES
G. OTHER ACTIONS
H. MONITORING
II. APPENDICES
FY 2005-2006 Listing of Proposed Projects
Geographic Distribution of Projects for 2005-2006
Citizen Participation Process
CDBG/HOME FY 2005-2006 Funding Ledger
Guidelines for the Recapture of HOME Funds, Leverage/Match
Federal Certifications
Appendix to Certifications
Copies of Advertisements
Appendix 1
Appendix 2
Appendix 3
Appendix 4
Appendix 5
Appendix 6
Appendix 6A
Appendix 7
City Commission Approval
July 27. 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
EXECUTIVE SUMMARY
The City of Miami Beach is a recipient of federal entitlement grants funds from the U.S.
Department of Housing and Urban Development (HUD). In 2003, the City adopted the
Five-Year Consolidated Plan which furthers the statutory goals of four programs:
Community Development Block Grant (CDBG) Program, Emergency Shelter Grants
(ESG) Program, HOME Investment Partnerships (HOME) Program, and Housing
Opportunities for People with AIDS (HOPWA) Program.
Last year, during the fiscal year 2004/05 program year, the American Dream
Downpayment Initiative (ADDI) was introduced. ADDI funds are part of the HOME
program and are being provided as additional funds for first time homebuyers with
down payment assisistance. No new ADDI funds were allocated to the City of Miami
Beach for the Fiscal Year 2005/06. At the conclusion of the 2003/04 program year, due
to changes in population and funding formulas, the City no longer receives funding from
HUD under the Emergency Shelter Grants (ESG) Program. These funds were used to
provide emergency shelter assistance to the homeless of Miami Beach. The City has
had to seek out alternate funds and resources to maintain the level of service and
referrals which had been funded with ESG funds.
One of the requirements of the Consolidated Plan is the preparation of subsequent
annual action plans that outlines the housing and community development programs to
be funded with HUD entitlement funds over a five year period (through September 30,
2008). The annual One Year Action Plan for Fiscal Year 2005/2006 is designed to guide
housing, homeless and community development goals and strategies within the
community through September 30, 2006. Citizens, public agencies, and other interested
parties are provided opportunities to participate in every aspect of the consolidated
planning process, including reviewing program accomplishments.
The One-Year Action Plan Fiscal Year 2005/2006 describes the allocations of federal
funding to meet the three general priorities identified in the Five-Year Consolidated Plan.
These priorities are: public services, affordable housing and neighborhood
improvements. As an entitlement jurisdiction, the City of Miami Beach has been notified
by HUD that it will receive the following federal funds for fiscal year 2005-2006:
$ 2,002,924
$ 1,238,368
Entitlement Funds
Entitlement Funds
Community Development Block Grant Program
HOME Investment Partnerships Program
(;Ity (;ommlsslon Approval
July 27, 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
This One-Year Action Plan includes recommendations for funding for activities and
programs under the CDBG and HOME programs. The following are the budgets for
each one of these programs:
CDBG BUDGET FOR FY 2005/2006
Revenue
Projected CDBG Allocation for FY 2005/2006
Reprogrammed Prior Year Funds
Projected Program Income
Total Revenue
$ 2,002,924
401,393
250.000
$2,654,317
Expenditures
Housing Activities
Public Services
Other Activities (capital improvements, economic development, etc)
Repayment of Section 108 Loan
Program Income Retained by Subgrantees (estimate)
Program Administration
Total Expenditures
HOME BUDGET FOR FY 2005/2006
Revenue
Projected HOME Allocation for FY 2005/2006
Program Income for FY 2004/2005
Total Revenue
470,000
394,163
609,604
405,000
250,000
525.550
2,654,317
Expenditures
HOME Projects
CHDO Set-Aside
CHDO Operating
Program Administration
Total Expenditures
$ 1,238,368
225.500
$ 1,463,868
$ 478,113
800,000
61,918
$ 123.837
$1,463,868
AVAILABLE RESOURCES
Federal Resources (Federal funds expected to be available during fiscal year
2005/2006 to address the needs and specific objectives identified in the Consolidated
Plan.)
Community Development Block Grant (CDBG) Program
HOME Investment Partnerships (HOME) Program
Reprogrammed Prior Year CDBG Funds
CDBG Program Income (Estimate)
HOME Program Income (Estimate)
Total Federal Resources
$
2,002,924
1,238,368
401,393
250,000
225.500
$4,118,185
(;Ity (;ommlsslon Approval
July 27. 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
Other Resources (Funds from private and non-Federal public sources reasonably
expected to be available during fiscal year 2005/2006 to address the needs identified in
the Consolidated Plan. Federal funds will leverage these additional resources.)
State Housing Initiatives Partnership (SHIP) Program
Miami-Dade Surtax Funds
Total Other Resources
$
420,020
500,000
$920,000
Available Resources by Type
Federal
City Commission Approval
July 27,2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
ACTIVITIES TO BE UNDERTAKEN
During fiscal year 2005/2006, the City of Miami Beach will undertake the following
activities to address priority needs that were identified in the 5-Year Consolidated Plan.
Details of the specific projects can be found in Appendix 1. The maps in Appendix 2 can
be used to ascertain the locations of the projects.
. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) - This list of activities includes
entitlement funds of $2,002,924, reprogrammed funds of $401,393 and estimated
program income of $250,000.
. Boys and Girls Clubs of Miami - Miami Beach Juvenile Program - $45,000 - To
provide a "no charge" after-school program to 300 youth ranging in ages from 5 to
16. The programs include components such as homework assistance, educational
field trips, athletic field trips, sports, league activities, and recreational activities both
indoor and outdoor.
. City of Miami Beach Capital Improvement Office - Normandy Isle Park and
Pool - $150,000 - To provide funds for the construction of the Normandy Isle Park
and Pool facility that will serve low to moderate-income residents in the North Beach
area.
. City of Miami Beach Code Compliance Division - North Beach District $80,000 -
To provide two full time Code Compliance Officers to assist in the implementation of
the North Beach Economic Development Strategic Plan and the North Beach
Neighborhood Revitalization Strategy.
. City of Miami Beach - Housing and Community Development Division -
Planned Repayment of Section 108 Principal- $405,000 - To repay the principal
balance of a HUD Section 108 loan in the amount of $4,000,000. The loan was
acquired to implement a comprehensive streetscape improvement program in the
North Beach area, including Normandy Isle; and to complete construction of the
North Shore Youth Center as part of a neighborhood revitalization strategy for North
Beach.
. City of Miami Beach Community Development Division - CDBG Administration
- $525,550 - To continue to provide the necessary funding to manage, oversee,
coordinate, monitor, audit and evaluate the CDBG program and sub-recipients in
accordance with federal regulations. Funding includes activities to ensure
compliance with federal fair housing/EEO requirements, environmental review, fiscal
management, citizen participation, public information and planning and management
activities.
· Food for Life Network, Inc. - Home-Delivered Food Program - $26,000 - To
provide weekly, home-delivered prepared meals and home-delivered groceries to
approximately 40 income-eligible homebound persons with HIV/AIDS in Miami
Beach.
Glty Gommlsslon Approval
July 27. 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
. HIV Education Law Project (HELP) - AIDS/Family Law Project - $15,000 - To
provide free legal assistance to 125 low and moderate-income clients with HIV/AIDS
in matters of public benefits, discrimination, wills/trusts, family law and landlord-
tenant disputes.
. Housing Opportunities Project for Excellence, Inc. (H.O.P.E., Inc.) - Fair
Housing Education Program - $7,500 - To provide a Fair Housing Education
Program. This activity will be funded through a line item in the CDBG Administration
budget and will be supplemented with a $7,500 set-aside of HOME Program
Administration funds.
. Jewish Community Services - Homeless Outreach, Prevention and
Employment - $15,000 - To provide employment and job training services to
promote client and family self-sufficiency for 96 low to moderate income, situational
and economically homeless individuals, homeless persons in families with children,
and those in danger of becoming homeless.
. Jewish Community Services - Miami Beach Senior Center Adult Day Care
Services - $15,000 - To provide an aide to supervise day care services to 50 frail
elderly in a structured supportive setting with daily activities, nutritionally balanced
meals and therapies that provide or prolong the need for institutionalization.
. Jewish Community Services - Senior Center Improvements - $57,700 - To
provide facility improvements to the Miami Beach Senior Center which serves low to
moderate income senior citizens.
. Jewish Community Services - Senior Meals on Wheels Program- $25,000 - To
partially fund drivers to deliver meals to 85 homebound elderly participants residing
in eligible target areas, and to fund a shopper to purchase necessary items for frail
elders unable to shop for themselves.
. Little Havana Activities and Nutrition Centers of Dade County, Inc. - Miami
Beach Elderly Meals Program - $50,000 - To provide nutritionally balanced meals
daily to 130 Miami Beach elderly clients in a familiar surrounding where they can
have access to other services provided by Little Havana Activities and Nutrition
Centers of Dade County.
. Little Havana Activities and Nutrition Centers of Dade County, Inc. - Rainbow
Intergenerational Child Care - $50,000 - To provide affordable preschool day care
for 40 Miami Beach children who are income-eligible. Miami Beach senior citizens
serve as the day care workers at the day care facility.
. Little Havana Activities and Nutrition Centers of Dade County, Inc. - Facility
Rehabilitation of Rainbow Intergenerational Child Care - $242,166 - To provide
rehabilitation activities at the preschool day care facility that serves predominantly
low to moderate-income families in the South Beach area.
(;Ity (,;QmmlSSlon Approval
July 27,2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
. Miami Beach Adult and Adult Community Education Center - After School
Super Stars Program - $20,000 - To provide after school and summer school
tutoring and extracurricular mentoring services to 170 elementary school children,
thus providing low and moderate income parents an educational alternative for day
care during the after school day hours.
. Miami Beach Community Development Corporation - Housing Counseling -
$40,000 - To provide housing counseling to participants in the HOME-funded
homebuyer assistance program.
. Miami Beach Community Development Corporation - Multi-Family Housing
Program - $125,000 -To provide operational funds to acquire, rehabilitate and
manage 3 rental buildings targeted for a combined total of 76 housing units for
income-eligible persons.
. Miami Beach Community Development Corporation - Owner Occupied Home
Repair Program - $75,000 - To provide funds to 17 low and moderate income Miami
Beach homeowners for the rehabilitation and/or correction of code violations in order
to maintain housing that is safe, decent and sanitary.
· Miami Beach Community Development Corporation - Scattered Site Home
Buyer Assistance Program-Acquisition/Disposition - $160,000 - To provide
scattered site home ownership opportunities to 18 eligible first-time homebuyers in
Miami Beach. The activity is expected to generate an additional $250,000 in program
income.
· Miami Beach Community Development Corporation - Tenants Service
Coordinator - $20,000 - To fund a coordinator that brings together existing program
services for approximately 200 low and very low income elderly and special needs
tenants.
· Miami Beach Community Development Corporation - Villa Maria Tenant
Relocation Program - $50,000 - This program will allow for the relocation of 30
current elderly low to moderate-income tenants from the Villa Maria Apartment
Building while the building is renovated and brought up to decent, safe, and sanitary
housing conditions. Tenants will return to the building after the renovations are
completed.
· Miami Beach Community Health Center - Beverly Press Satellite Center -
$35,000 - To offer a full range of preventive, diagnostic and treatment services to
12,000 persons of all ages, races, ethnicity and genders at the North Beach satellite.
· Miami Beach Community Health Center - Dr. Sol Lichter Hi-Tides School
Based Health Center - $10,163 - To provide comprehensive health care services to
1,100 children at Miami Beach Senior High, including risk reduction and education.
· Montessori Academy at St. John's - School Scholarships Program - $15,000 -
To provide reduced-fee child care scholarships to 5 children of income-eligible
families.
(;Ity (;ommlsslon Approval
July 27, 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
. R.A.I.N. Parents, Inc. - Family Network Services: Emergency Housing
Assistance - $40,000 - To provide vouchers for emergency food, medical, child
care, and housing assistance, for approximately 150 low to moderate-income
individuals and families with children residing in Miami Beach who have received
eviction notices or who are already homeless, with peer counseling for assisting
parents in making positive life changes towards self-sufficiency.
. Shelbourne House Inc. - Shelbourne House - $18,000 - To provide 42 project
based housing units with supportive services in a secure and healthy environment to
individuals living with HIV/AIDS who choose to live independently.
. UNIDAD of Miami Beach - Coral Rock House - $79,738 - To provide funding for
the emergency renovations of the facility, including structural work, ventilation,
flooring, handicapped ramp, and new irrigation.
. UNIDAD of Miami Beach, Inc. - Project Link - $15,000 - To provide information
and referral services, employment activities and bilingual assistance to
approximately 4,000 income-eligible Miami Beach residents at the Miami Beach
Hispanic Community Center.
PRIOR YEARS' CDBG ACTIVITIES - This list of activities includes prior year CDBG funded
activities to be carried over and included in the activities for fiscal year 2005/06.
. City of Miami CIP Office - Normandy Isle Park and Pool- $438,848 - To
conclude final construction of the Normandy Isle Park and Pool facilities that will
serve low to moderate-income residents in the North Beach area. This project is
underway and should be completed by the end of 2005.
. City of Miami CIP Office - $40,000 - Marseille Drive Street Improvements - To
provide architectural services for the completion of the Marseille Drive Street
improvements project in the North Beach area.
· City of Miami Beach Fire Department - Construction of Fire Station Number 4 -
$601,221 - To provide funds for the construction of the new facility for Fire Station
Number 4 that will serve low to moderate-income residents in the North Beach area.
This project is underway and should be completed in 2006.
. Jewish Community Services - Senior Center Improvements - $47,920 - To
provide facility improvements to the Miami Beach Senior Center which serves low to
moderate income senior citizens. This project is scheduled to commence in July
2005 and be completed by October 2005.
. Log Cabin Training Center - Facility Improvements - $174,832 - For facility
improvements and ADA accessible ramps and restrooms for the training center
which provides life skills and job training for developmentally disabled adults. A
master plan has been completed and the architect for the project was commissioned
to design construction plans for various ADA improvements. The project is expected
to be completed by June 2006.
(;Ity (;ommlsslon Approval
July 27, 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
. Miami Beach Community Health Center - Acquisition and Expansion of
Stanley Myers Center Site - $217,862 - To provide acquisition funds for the Miami
Beach Community Health Center, located at 710-720 Alton Road to provide for
expansion of its facilities, which will allow for additional medical, dental, and
nonresidential mental health services for an increased number of patients. The
acquisition of the space for the new center building is expected to be completed by
the end of 2005.
. UNlOAD of Miami Beach - Senior Center - $300,000 - To provide funding for the
acquisition of a facility to be rehabilitated and operated by UNlOAD of Miami Beach
as a senior center to provide a broad array of services to serve the low- and
moderate income elderly population.
(;Ity (;ommlSSlon Approval
July 27,2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
II. HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM - This list of activities includes
entitlement funds of $1,238,368 and recaptured funds of $225,500.
. City of Miami Beach - HOME Program Administration - $123,837 - For
management, oversight, coordination, monitoring, evaluation, staff and overhead,
public information, fair housing education activities, indirect costs and planning
activities. This line item includes $7,500 set-aside for Housing Opportunities Project
for Excellence, Inc. (H.O.P.E., Inc.) for a Fair Housing Education Program, which is
matched by an equal amount of CDSG funds.
. Community Housing Development Organization (CHDO) Project Set-Aside -
MBCDC - $800,000 - Acquisition and/or rehabilitation, multi-unit residential. To
provide rental and/or homeownership opportunities.
. Community Housing Development Organization (CHDO) Expenses (5%) -
MBCDC - $61,918 - Funds to pay salaries, wages, and other employee
compensation and benefits, rent, utilities, employee education, travel, training,
communication costs, taxes, insurance, equipment, materials, and supplies.
. HOME Projects - $478,113 - To provide funding for rehabilitation initiatives to
upgrade the housing stock in the City of Miami Beach. May also include acquisition
activities.
HOME Funds By Activity
CHOO Expenses
HOME Program Administration
HOME Projects
_ HOME Projects III CHDO Projects _ CHDO Expenses _ HOME Program Administration
CItY CommiSSion Approval
July 27, 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
PRIORITY NEEDS ADDRESSED
This description of activities estimates the number and type of families that will benefit from the
proposed activities, the specific local objectives and priority needs that will be addressed by the
activities using formula grant funds and program income that the City expects to receive during
the program year. It also includes proposed accomplishments, and a target date for completion
of the activities. This information is also included in Appendix 1, as prescribed by HUD.
Non-Housing Activities:
· Child Care Services
· Code Compliance
· Economic Development
· Employment Training
· General Public Services
· Health Services
· Public Facilities and Improvements
· Repayment of Section 108 Loan Principal
· Senior Programs and Senior Services
· Services to Persons with Disabilities
· Youth Programs
Housing Activities:
· Acquisition and Disposition
· Fair Housing Activities
· Multifamily Housing Rehabilitation
· Owner-Occupied Rehabilitation
· Direct Homeownership Assistance
· Relocation Assistance
Homeless Activities:
· Emergency ShelterfTransitional Housing
· Homeless Prevention
· Outreach
(,;Ity (,;ommlSSlon Approval
July 27, 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
Geographic Distribution
Most of the activities described in the One-Year Action Plan will take place in HUD
designated community development target areas. These target areas contain census
tract/block groups that display evidence of a greater than 51 % of households with incomes
at or below 80% of the median income and continue to be a priority for allocation of
resources. The northern and southern portions of the City also contain the largest number
of the multi-family structures that require rehabilitation and have the highest concentrations
of income-eligible families.
North Beach
CDBG funds are directed to the northern target areas, as follows:
$ 80,000
$ 405,000
$ 150,000
$ 35,000
$ 15,000
$ 79.738
$764,738
South Beach
City of Miami Beach - Code Compliance North Beach District
City of Miami Beach - Repayment of Section 108 Loan
City of Miami Beach - Normandy Isle Park & Pool
Miami Beach Community Health Center - Beverly Press Satellite Center
UNIDAD of Miami Beach Inc. - Project Link
UNIDAD of Miami Beach Inc. - Coral Rock House Facility Improvements
Total CDBG funds for northern target areas
CDBG funds are directed to the southern target areas, as follows:
$ 45,000 Boys and Girls Club - Miami Beach Juvenile Programs
$ 57,700 Jewish Community Services - Miami Beach Senior Center Improvements
$ 50,000 Little Havana Activities and Nutrition Centers -Elderly Meals Program
$ 242,166 Little Havana Activities and Nutrition Centers - Rainbow Childcare Facility
Improvements
Little Havana Activities and Nutrition Centers - Rainbow Child Care
Miami Beach Adult & Community Center - Miami Beach Afterschool Program
Miami Beach Community Health Center - Hi-Tides School Based Health
Total CDBG funds for southern target areas
$
$
$
50,000
20,000
10,163
$475,029
Middle Beach
CDBG funds are directed to the middle beach area, as follows:
$ 50,000 Miami Beach Community Development Corp. - Villa Maria Apt. Relocation
$ 15.000 Montessori Academy at St. John's - Child Care Scholarships
$ 65,000 Total CDBG funds for middle beach area
City-Wide
CDBG funds are considered to have citywide benefits/beneficiaries:
$ 525,550 City of Miami Beach - Administration, including fair housing education
$ 26,000 Food for Life Network - Home Delivered Food Program
$ 15,000 HELP - HIV, Education and Law Project
$ 15,000 Jewish Community Services - Homeless Outreach Prevention & Employment
$ 15,000 Jewish Community Services - Miami Beach Senior Center
$ 25,000 Jewish Community Services - Senior Meals on Wheels Program
(;Ity (;ommlsslon Approval
July 27,2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
$ 20,000
$ 40,000
$ 160,000
$ 75,000
$ 125,000
$ 18,000
$ 40,000
$1,099,550
Miami Beach Community Development Corp. - Tenant Service Coordinator
Miami Beach Community Development Corp. - Housing Counseling
Miami Beach Community Development Corporation - Scattered Site Home
Buyers Assistance Program Acq./Disposition
Miami Beach Community Development Corp. - Owner Occupied Rehab
Miami Beach Community Development Corp. - Multi-Family Rehab Program
Shelbourne House, Inc. - Shelbourne House
RAIN Parents, Inc. - Family Services Network
Total Citywide Distribution of CDBG Funds
With regard to the HOME Investment Partnerships Program, the funds are considered to
have a citywide benefit:
$ 123,837 HOME Planning, Administration and Monitoring
$ 800,000 CHDO Project Set-aside - Miami Beach Community Development Corp.
$ 61,198 CHDO Operating Expenses (5%)
$ 478.113 HOME Projects
$ 1,463,148 Total Distribution of HOME funds
City Commission Approval
July 27,2005
Geographic Distribution of FY 2005-2006 Funds
South
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES
The City of Miami Beach will use non-federal funds to undertake activities during fiscal
year 2005/2006 to:
. Address the emergency shelter and transitional housing needs of homeless
individuals and families (including sub-populations);
. Prevent low-income individuals and families with children (especially those with
incomes below 30 percent of median) from becoming homeless;
. Help homeless persons make the transition to permanent housing and
independent living; and
. Address the special needs of persons who are not homeless.
Homeless
The City's Office of Homeless Coordination intends to implement the following
activities to address the needs of homeless individuals and families, to prevent low-
income individuals and families with children from becoming homeless, and to help
homeless persons make the transition to permanent housing and independent living.
. Emergency ShelterlTransitional Shelter Needs - The City will provide CDBG
funds to Jewish Community Services to provide employment and job training
services to situational and economically homeless individuals, homeless persons
in families with children, and those in danger of becoming homeless. The
program will also provide case management and referrals, bus passes, bus
tokens, food vouchers and voice mail, as well as work clothes and equipment.
· Homeless Prevention - The City will provide CDBG funds to RAIN Parents, Inc.
to provide emergency assistance to individuals, families with children, and elderly
persons who are currently housed, but threatened with homelessness.
(;Ity (;ommlSSlon Approval
July 27, 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
Other Special Needs
The City intends to implement activities to address the needs of persons who are not
homeless but require supportive housing. This includes the elderly, frail elderly,
persons with disabilities, persons with alcohol or other drug addiction, persons with
HIV/AIDS and their families, public housing residents and any other categories the
City may specify as eligible.
. The Miami Beach Community Development Corporation (MBCDC) acquired an
apartment building named Aimee II located on 532 Michigan Avenue. This
property will be completely renovated by the end of 2005. This building will
provide eighteen (18) rental units for income-eligible elderly persons. The City
provided $943,900 in HOME Program funds for this project. Earlier this year,
MBCDC completed the apartment building named Aimee I, located on 530
Michigan Avenue. This building now provides nine (9) rental units for income-
eligible elderly persons. The City provided $333,000 in HOME Program funds for
this project.
. The Miami Beach Community Development Corporation has acquired and is in
the process of rehabilitating an apartment building known as the Villa Maria
Apartments located at 2800 Collins Avenue. This building will provide thirty-four
(34) rental units for income-eligible elderly persons. The City provided
$1,600,000 in HOME Program funds for this project, which is expected to be
completed in 2007.
. The Miami Beach Community Development Corporation has acquired and is in
the process of rehabilitating an apartment building known as the Westchester
Apartments located at 516 15th Street. This building will provide twenty-four (24)
rental units for income-eligible elderly persons. The City provided $1,305,691 in
HOME Program funds for this project, which is expected to be completed in
2007.
· Carrfour Supportive Housing acquired an apartment building known as Sunsouth
Place located at 530 Meridian Avenue. This building will provide fifty-five (55)
single room occupancy units for formerly homeless persons. The City provided
$309,469 in HOME Program funds for this project, which is expected to be
completed in 2006.
· The City will provide CDBG funds to Jewish Community Services to fund an aide
to supervise day care services to frail elderly senior citizens in a structured
supportive setting. The City will also provide CDBG funds to Jewish Community
Services to deliver meals to homebound elderly participants residing in eligible
target areas and a shopper to purchase necessary items for frail elders unable to
shop for themselves.
City COmmiSSion Approval
July 27, 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
. The City will provide CDBG funds to Little Havana Activities and Nutrition
Centers of Dade County, Inc. to provide nutritionally balanced meals to Miami
Beach elderly clients at two congregate meal sites.
. The City will provide CDBG funds to Food for Life Network to provide weekly
home-delivered meals and groceries to income-eligible homebound persons in
Miami Beach with HIV/AIDS.
. The City will provide CDBG funds to The Shelbourne Apartment Building to
provide supportive services in a secure and healthy environment to individuals
living with AIDS who choose to live independently.
. Help Law Project - The HIV Education Law Project (HELP) will provide free legal
assistance to approximately 500 clients with HIV/AIDS in matters of public
benefits, discrimination, wills/trusts and family law.
. The City will provide CDBG funds to Miami Beach Community Development
Corporation to fund a coordinator that brings together existing program services
for mostly low and very low income elderly and special needs tenants.
OTHER ACTIONS
During fiscal year 2005/2006, the City plans to undertake certain other actions to
address obstacles to meeting community needs.
General
In 1999, the City applied for and was approved for a $4,000,000 Section 108 loan
and a $1,000,000 Economic Development Initiative grant to assist in financing
economic development activities and neighborhood improvements that will
complement the revitalization efforts of the local business communities within the
City. The loan and grant are being used to implement three separate
streetscape improvement projects and assist with the completion of the North
Shore Youth Center in the northern target area of Miami Beach. The North Shore
Youth Center was completed in 2004. The Marseille Drive Streetscape Project
was completed in 2005.
Underserved Needs
The City of Miami Beach has many needs, many of which are underserved, as
evidenced by the consistently large number of funding requests for public
services activities. The City will continue to take an active role leveraging
resources in support of its non-profit partners and other organizations.
Foster and Maintain Affordable Housing
The City will continue to work with housing providers to expand the supply of
affordable housing. The City will continue to fund a number of programs to
(,;Ity (,;ommlsslon Approval
July 27,2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
provide home-ownership opportunities and expand the number of high quality
rental units housing available for its low-income senior citizens, working families
and special needs populations.
Remove Barriers to Affordable Housing
The City will continue its state-mandated regulatory reduction self-examination
program during the 2005/2006 program year to ensure that the City's regulations
do not act as a barrier to affordable housing.
Lead-Based Paint
The Miami-Dade County Social Services Department cooperates with the Florida
Department of Health, Division of Children's Medical Services, to identify children
with elevated levels of lead in their blood. The City will require monitoring of any
children living in assisted housing who are identified with Environmental
Intervention Blood Lead Level. City employees are familiar with the new
regulation for lead-based paint. The City is now complying with the requirements
of the regulation, which went into effect on October 15, 1999, and will assure that
all the housing projects will comply with the new lead-based paint requirement,
as published in 24 CFR 35.
Reduce Poverty
The City will fund job placement services for homeless or near homeless
individuals through Jewish Community Services. In addition to these job creation
projects, this annual plan contains other activities to ease the burden of poverty,
and to provide families and individuals with essential services, which afford them
opportunities for improving their specific situations.
Develop Institutional Structure
The City will continue to provide technical assistance and training to its non-profit
housing and social services providers to develop and enhance the City's
collective delivery systems.
Coordination
The City of Miami Beach Housing and Community Development Division within
the Neighborhood Services Department is charged with carrying out the Five
Year (2003-2007) Consolidated Plan and the One-Year Action Plan. The
Division is the main source of disseminating information to other agencies and
entities in administering and carrying out the goals of the Consolidated Plan.
Foster Public Housing Improvements and Resident Initiatives
Senior citizen housing in the City is in good condition and because residents are
elderly, the Housing Authority of the City of Miami Beach plans no major resident
initiatives.
City Commission Approval
July 27,2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
Public Housing Comprehensive Grant Program
The Housing Authority of the City of Miami Beach is an autonomous agency,
which does not have sufficient units to participate in the Comprehensive Grant
program.
City CommiSSion Approval
July 27, 2005
City of Miami Beach
One-Year Action Plan for Federal Funds
Fiscal Year 2005-2006
MONITORING
Monitoring of the various activities described in the One-Year Action Plan is a
continuous and ongoing process. To ensure that planning will continuously reflect the
successes and lessons learned from previous activities, the City monitors the
effectiveness of its programs and initiatives, and prepares reports for submission to the
U.S. Department of Housing and Urban Development as required by the program
regulations.
The City enters into binding subrecipient contract agreements with organizations
receiving federal funds. These agreements provide a basis for enforcing the goals and
objectives of the Action Plan, the federal rules and regulations, and the time frame to
achieve the stated accomplishments. The agreements contain remedies in the event of a
breach of the provisions by the subrecipient parties.
The overriding goal of monitoring is to ensure that services are provided as prescribed in
the subrecipient contract, and to identify deficiencies and remedial actions. The
emphasis is on prevention, detection and correction of problems. Toward this end, all
monthly and quarterly reports submitted by the subrecipients are thoroughly examined to
ensure compliance. Furthermore, on-site technical assistance visits and monitoring
visits are performed throughout the program year.
Communication is the key to a good working relationship with the subrecipient agencies.
Monitoring is an ongoing process involving continuous subrecipient communication and
evaluation. The staff of the Housing and Community Development Division is
experienced in subrecipient monitoring criteria and techniques.
City CommiSSion Approval
July 27, 2005
GUIDELINES FOR THE RECAPTURE OF HOME FUNDS
The City shall require each home buyer assisted under the HOME Program to execute a
mortgage, which is recorded in the public records. The Mortgage shall be recorded as a
lien against the property to ensure that when the property is sold, transferred, or ceases
to serve as a primary residence, the homebuyer shall return to the City the full HOME
subsidy that enabled the home buyer to buy the dwelling unit. If the net proceeds from
such sale (after deducting the owner's investment and closing costs) are less than the
full amount of the HOME subsidy, the City shall recapture the entire balance of whatever
net proceeds are available for use in other eligible HOME activities. This option will
allow the homebuyer to capture market return and provides incentive for the homebuyer
to utilize equity to make repairs and property improvements. The occupancy of units will
be monitored for the required affordability period based upon the amount of direct HOME
subsidy provided to the homebuyer.
LEVERAGE/MATCH
Match requirements for the HOME Investment Partnerships Program will be met with
SHIP dollars and other eligible sources of match.
FINAL - July 27, 2004
Appendix 5
JAN 28 (FRI)
JAN 25 (TUE)
JAN 27 (THU)
FEB 1 (TUE)
FEB 22 (TUE)
2005 PLANNING PHASE SCHEDULE, YR 31
Request for Proposals (RFP) notification letter sent to individuals/agencies on
mailing list
Community Development Advisory Committee (CDAC) meeting - 6:00 p.rn.
(meeting cancelled for lack of a quorum)
Advertisement regarding Community Development Block Grant (CDBG) RFP
(English/Spanish)
CDBG RFP available
CDAC meeting - 6:00 p.m.
MAR 13 (SUN)
MAR 2 (WED) Proposals due - 5:00 p.rn. deadline
Advertisement of Pre-Development Public Hearing on March 15 (English/ Spanish)
MAR 15 (TUE) Public Hearing for Pre-Development of One-Year Action Plan and CDAC
meeting - 6:00 p.m. (CDAC meeting cancelled for lack ofa quorum)
MAR 28-APRIL 3
(MON-SUN)
APRIL 1 (FRI)
Community Development Week
Community Development Week main event - Acquisition of the Villa Maria Apartment
Building
APR 13 (WED) CDAC meeting - Proposal Presentations - 9:00 a.rn.-5:00 p.rn.
JUNE 1 (WED)
MAY 24 (TUE) CDAC meeting - Proposal Deliberation - 6:00 - 9:00 p.m.
JUNE 12 (SUN)
JUNE 14 (TUE)
JUNE 19 (SUN)
JUNE 20 (MaN)
IDLY 20 (WED)
IDLY 27 (WED)
AUG 16 (MON)
CDAC Meeting with the City Manager to finalize funding recommendation - 6:00-9:00
p.m.
Advertisement of Public Hearing on June 14 (English/Spanish)
Public Hearing on development of the One-Year Action Plan
Advertisement of the 30-Day Comment Period begins on the Draft of the
One-Year Action Plan (English/Spanish)
30-Day Comment Period begins on the Draft of the One-Year Action Plan
30-day comment period ends on the Draft of the One-Year-Action Plan
One-Year Action Plan sent to City Commission for approval
Deadline for One-Year Action Plan to be submitted to HUD
SEPT
AUG 22 (MON) CDBG awarded funds notification letter sent to subrecipients
Annual Environmental Review - for preceding fiscal year of upcoming
funded activities
FINAL - July 27, 2004
Appendix 5
SEPT Rental housing property standards inspection
SEPT 30 (FRI) Semi-Annual Labor Standards Enforcement Report Summary - due within
10 days after September 30; Section 3 Summary Report due
SEPT 30 (FRI)- HUD form 2516 - Grantee Contract and Subcontract Activity Report!
OCT 10 (MaN) MBE Report is submitted to HUD - due within 10 days after September 30
OCT 1 (SA T)FY 2005/2006, Program Year 31 begins
OCT 18 (TUE) CDAC meeting - 6:00 p.m.
DEC 29 (WED) Deadline for Consolidated Annual Performance and Evaluation Report (CAPER) to be
submitted to HUD and HOME match report due
FINAL - July 27, 2004 Appendix 5
I
Distribution Formula
-- i
~~-~-~
Source/Expense
Entitlement Allocation 2,002,924
Recaptured Funds -
Fein berg Child Care 91
CMB Homeless Assistance 24,342
---~--
CMB Administration 60,000 ---
--~---
I NBDC 100,000
-~~-~ 100,000
2002 Homeless RFP
-- Recaptured Multifamily (Tropicana) 116,960 401,393
Actual PI 2003/04 624,827 Total: 2,404,317
Administration (Entitlement) 400,585 -
Administration (PI) 124,965 525,550
Public Services 394,163
Section 108 405,000
Code Compliance I 80,000
1,404,713
,
Hard Cost 999,604
Total Total: 2,404,317
-
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