HomeMy WebLinkAbout2005-25973 Reso
RESOLUTION NO. 2005-25973
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE THE ATTACHED
PROFESSIONAL SERVICES AGREEMENT WITH EAC CONSULTING,
INC., IN THE AMOUNT OF $1,186,807.00, TO PROVIDE ENGINEERING,
URBAN DESIGN, AND LANDSCAPE ARCHITECTURE SERVICES FOR
DESIGN, BID AND AWARD, AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE BISCAYNE POINT RIGHT-OF-WAY
INFRASTRUCTURE IMPROVEMENT PROJECT; AND APPROPRIATING
SAID AMOUNT FROM THE FOLLOWING AVAILABLE FUNDING
SOURCES: $665,403.00 FROM THE 1999 GENERAL OBLIGATION BOND
FUNDS; $309,011.00 FROM THE 2000 STORMWATER BONDS; AND
$212,393.00 FROM THE 2000 WATER AND SEWER BONDS.
WHEREAS, on November 2, 1999, the City of Miami Beach voters approved the
issuance of an approximately $92 Million General Obligation (GO) Bond for Neighborhood,
Park, Beach and Fire Safety Improvements; and
WHEREAS, the Biscayne Point Project will be implemented using the Capital
Improvement Projects (CIP) Office's standard Planned Progress Initiative model for Right-
of-Way (ROW) Neighborhood Infrastructure Improvement projects and will be funded by
GO, Water and Stormwater Bond funds; and
WHEREAS, the purpose of the Planned Progress Initiative model is to facilitate
community involvement and information as well as to coordinate construction Citywide; and
WHEREAS, the Biscayne Point Right of Way (ROW) Infrastructure Improvement
Project (the Project) is a $7.82 million infrastructure project which includes restoration and
enhancement of streetscapes and infrastructure, consistent with existing available master
plans, qualified decisions of applicable City Departments and community preferences; and
WHEREAS, the proposed Project will include stormwater management and potable
water distribution system upgrades, streetscape work with restoration and enhancement of
the neighborhood's hardscape, landscape, streetscape irrigation and lighting, as practicable
within specified budget parameters; and
WHEREAS, at this point, sanitary sewer upgrades are not anticipated as part of the
Project; and
WHEREAS, at this time additional funding for the stormwater scope of approximately
$1.8 million needs to be identified and allocated to the Project before the Project enters into
the bidding phase, to complete the $7.82 million Project; and
WHEREAS, previously, the City has retained a consultant, the Corradino Group
(TCG), to perform a variety of forensic and community planning tasks culminating in the
creation of the Biscayne Point Basis of Design Report (BODR), which was approved by the
City of Miami Beach Commission on October 15, 2003; and
WHEREAS, this BODR serves as the definitive Master Plan for the proposed Project
ROW improvements to be designed, bid, awarded and constructed; and
WHEREAS, negotiations with TCG to undertake design, bid and award construction
administration services were unsuccessful; and
WHEREAS, in recognition of the need to move forward with the Project, on
September 8, 2004, the City Commission authorized the issuance of a Request for
Qualifications (RFQ) for engineering, urban design, and landscape architecture services
needed for the design, bid and award, and construction administration of the Project; and
WHEREAS, RFQ No. 42-03/04 was issued on November 9, 2004, with an opening
date of December 17, 2004; and
WHEREAS, a pre-proposal conference to provide information to firms considering
submitting a response was held on December 3, 2004; and
WHEREAS, eight responses were received, and an Evaluation Committee was
appointed and met on February 11, 2005; and
WHEREAS, after the firms' presentations, the Committee members conducted a
question and answer session, and deliberation; and
WHEREAS, the firm of EAC Consulting, Inc. (EAC) was deemed to be the first
ranked firm based on its experience and qualifications as well as its team; and
WHEREAS, EAC possess vast experience in the planning, design, permitting and
construction administration of infrastructure redevelopment projects in South Florida; and
WHEREAS, EAC's team is comprised of several highly specialized, locally
recognized firms: 1) Savino Miller Design Studio, (which will provide urban design and
streetscape improvements); 2) Hillers Electrical, (which will provide electrical design
services); 3) F.R. Aleman & Associates, (which will provide traffic studies and survey and
mapping subsurface utility exploration); 4) GEOSOL, Inc., (which will provide Geotechnical
services as needed); and 5) E. Sciences, (which will provide environmental services); and
WHEREAS, EAC's team has nineteen (19) years of professional experience in South
Florida, where all team members have worked together before on successful project
completions; and
WHEREAS, on March 16, 2005, the City Commission approved Resolution No.
2005-25836, authorizing the Administration to enter into negotiations with EAC, the top-
ranked firm by the evaluation committee; and
WHEREAS, two negotiation sessions were held and agreement reached on a
required scope of services for the Project, to be provided for a fee of $1,186,807.00; and
WHEREAS, Project funding, is available as follows: $665,403.00 is available from the
1999 General Obligation Bond; $309,011.00 is available from the 2000 Stormwater Bonds;
and $212,393.00 is available from the 2000 Water and Sewer Bonds; and
WHEREAS, the fee includes direct costs in the amount of $958,877.00, plus an
allowance for reimbursables in the amount of $227,930.00; and
WHEREAS, construction administration services, in the amountof$167,377.00, for
a twenty (20) month construction period are included in the fee, not including extensions for
weather-related or Force Majeure delays; and
WHEREAS, EAC has agreed to include two months of additional construction
administration services at no additional cost to the City if the Project exceeds the
construction administration timeframe above, as may be amended for weather-related or
Force Majeure delays; and
WHEREAS, at the end of the additional two months, if it is required, EAC will provide
additional services at a cost of eighty percent (80%) of the monthly cost of Construction
Administration services established in the negotiated fee; and
WHEREAS, if this is the case, Additional Services will have to be negotiated at that
time; and
WHEREAS, the total fee, excluding reimbursables, is approximately 15% of the
current available Project construction budget, but it represents approximately 12% of the
proposed construction budget once the additional stormwaterfunding is identified, which is
within the general range of AlE cost percentages for streetscape projects that the City has
been approving recently; and
WHEREAS, the General Obligation Bond Oversight Committee, in its meeting on
July 11, 2005, reviewed this proposal and recommended approval; and
WHEREAS, the Administration recommends that the Major and City Commission
approved the attached Agreement and appropriate the required funds.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute the
attached Professional Services Agreement with EAC Consulting, Inc., in the amount of
$1 ,186,807.00, to~rc)vide engineering, urban design, and landscape architecture services
for design, bid and award, and construction administration services for the Biscayne Point
Right-of-Way Infrastructure Improvement Project; and appropriate said amount from the
following available funding sources: $665,403.00 from the 1999 General Obligation Bonds;
$309,011.00 from the 2000 Stormwater Bonds; and $212,393.00 from the 2000 Water and
Sewer Bonds.
PASSED and ADOPTED this 27thday of July, 2005.
.;,
ATTEST:
\,' ...
~r f (M,~
CITY CLERK
Robert Parcher
T:\AGENDA\2005\JuI2705\Regular\Biscayne Point AEC Reso.doc
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR ECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A resolution approving and authorizing the Mayor and City Clerk to execute a Professional Service
Agreement with EAC Consulting, Inc., in the amount of $1,186,807.00, to provide engineering, urban design,
and landscape architecture services for design, bid and award, and construction administration services for
the Biscayne Point Right-of-Way Infrastructure Improvement Project; and appropriating said amount from the
following available funding sources: $665,403.00 from the 1999 General Obligation Bonds; $309,011.00 from
the 2000 Stormwater Bonds; and $212,393.00 from the 2000 Water and Sewer Bonds.
Issue:
Should the City Commission award a professional services agreement to EAC Consulting, Inc.in the
amount of $1 ,186,807.00 to provide engineering, urban design, architecture, landscape architecture, and
construction administration services necessary to complete the design, and construction of Biscayne Point
R-O-W 1m rovements Pro'ect and a ro riate the re uired fundin for this effort?
Item Summa IRecommendation:
The Biscayne Point Right of Way (ROW) Infrastructure Improvement Project is a $7.82 million infrastructure project
which includes restoration and enhancement of streetscapes and infrastructure, consistent with existing available
master plans, qualified decisions of applicable City Departments and community preferences. The proposed project
will include stormwater management and potable water distribution system upgrades, streetscape work with
restoration and enhancement of the neighborhood's hardscape, landscape, streetscape irrigation and lighting, as
practicable within specified budget parameters. At this point, sanitary sewer upgrades are not anticipated as part of
the Project. At this time additional funding for the stormwater scope of approximately $1.8 million needs to be
identified and allocated to the Project before the Project enters into the bidding phase, to complete the $7.82 million
Project.
Previously, another Consultant performed a variety of forensic and community planning tasks culminating in the
creation of the Biscayne Point Basis of Design Report (BOOR), which was approved by the City of Miami Beach
Commission on October 15, 2003. This BOOR serves as the definitive Master Plan for the proposed ROW
improvements to be designed, bid, awarded and constructed. Negotiations with the consultant to undertake design,
bid and award construction administration services were unsuccessful. Accordingly, a new Requestfor Qualifications
(RFQ) was issued to perform these services.
On September 8, 2004, the City Commission authorized the issuance of RFQ No. 42-03/04, which was issued on
November 9,2004 with an opening date of December 17, 2004. Eight responses were received, and an Evaluation
Committee selected EAC on February 11, 2005.
The total fee is approximately 15% of the current available Project construction budget, but it represents
approximately 12% of the proposed construction budget once the additional stormwaterfunding is identified, which is
within the general range of AlE cost percentages for streetscape projects that the City has been approving recently.
The Administration recommends award of the a reement and a ro riation of the re uired funds.
Adviso Board Recommendation:
At their July 11, 2005 meeting, the GO Bond Oversight Committee recommended that the Mayor and City
Commission award the A reement.
Financial Information:
Finance Dept.
$665,403.00
$309,011.00
$212,393.00
Source of
Funds:
1999 General Obligation Bonds
2000 Stormwater Bonds
2000 Water and Sewer Bonds
D
$1,186,807.00
Ci Clerk's Office Le islative Trackin :
M. Alexandra Rolandelli, Senior Capital Projects Coordinator
W - 272005
5\JuI2705\Regular\Biscayne Point EAC Summary.doc
AGENDA ITEM
DATE
R7E
7- :J.7~:5
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: July 27,2005
Members of the City Commission
Jorge M. Gonzalez \ ~
City Manager 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH EAC CONSULTING, INC., IN THE AMOUNT OF
$1,186,807.00, TO PROVIDE ENGINEERING, URBAN DESIGN, AND
LANDSCAPE ARCHITECTURE SERVICES FOR DESIGN, BID AND
AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE
BISCAYNE POINT RIGHT-OF-WAY INFRASTRUCTURE IMPROVEMENT
PROJECT; AND APPROPRIATING SAID AMOUNT FROM THE
FOLLOWING AVAILABLE FUNDING SOURCES: $665,403.00 FROM THE
1999 GENERAL OBLIGATION BOND FUNDS; $309,011.00 FROM THE
2000 STORMWATER BONDS; AND $212,393.00 FROM THE 2000 WATER
AND SEWER BONDS.
PROJECT FUNDING
Project funding in the amount of $1,186,807.00 is available from the following sources:
$665,403.00 from the General Obligation Bond; $309,011.00 from the 2000 Stormwater
Bonds; and $212,393.00 from the 2000 Water and Sewer Bonds.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On November 2, 1999, the City of Miami Beach voters approved the issuance of an
approximately $92 Million General Obligation (GO) Bond for Neighborhood, Park, Beach
and Fire Safety Improvements. The Biscayne Point Right of Way (ROW) Infrastructure
Improvement Project (the Project) is a $7.82 million infrastructure project which includes
restoration and enhancement of streetscapes and infrastructure, consistent with existing
available master plans, qualified decisions of applicable City Departments and community
preferences. The proposed Project will include stormwater management and potable water
distribution system upgrades, streetscape work with restoration and enhancement of the
neighborhood's hardscape, landscape, streetscape irrigation and lighting, as practicable
within specified budget parameters. At this point, sanitary sewer upgrades are not
anticipated as part of the Project. At this time additional funding for the stormwater scope
of approximately $1.8 million needs to be identified and allocated to the Project before the
Commission Memorandum
July 27, 2005
Award of AlE Services to EAC Consulting, Inc. for Biscayne Point Right-of-Way Infrastructure Project
Page 2 of 3
Project enters into the bidding phase, to complete the $7.82 million Project. The AlE firm
will design the entire scope with the assumption the additional funding will be identified.
Previously, the City had retained a consultant, The Corradino Group (TCG), to perform a
variety of forensic and community planning tasks culminating in the creation of the
Biscayne Point Basis of Design Report (BODR), which was approved by the City of Miami
Beach Commission on October 15, 2003. This BODR serves as the definitive Master Plan
for the proposed Project ROW improvements to be designed, bid, awarded and
constructed. Negotiations with TCG to undertake design, bid and award construction
administration services were unsuccessful.
In recognition of the need to move forward with the Project, on September 8, 2004, the City
Commission authorized the issuance of a Request for Qualifications (RFQ) for engineering,
urban design, and landscape architecture services needed for the design, bid and award,
and construction administration of the Project.
RFQ No. 42-03/04 was issued on November 9, 2004, with an opening date of December
17, 2004. A pre-proposal conference to provide information to firms considering submitting
a response was held on December 3, 2004. Eight responses were received, and an
Evaluation Committee was appointed and met on February 11, 2005.
After the firms' presentations, the Committee members conducted a question and answer
session, and deliberation.
The firm of EAC Consulting, Inc. (EAC) was deemed to be the first ranked firm based on its
experience and qualifications as well as its team. EAC possess a vast experience in the
planning, design, permitting and construction administration of infrastructure
redevelopment projects in South Florida.
EAC CONSULTING, INC. QUALIFICATIONS
EAC's team is comprised of several highly specialized, locally recognized firms: 1) Savino
Miller Design Studio, which will provide urban design and streetscape improvements; 2)
Hillers Electrical, which will provide electrical design services; 3) F.R. Aleman & Associates,
which will provide traffic studies and survey and mapping subsurface utility exploration; 4)
GEOSOL, Inc., which will provide Geotechnical services as needed; and 5) E. Sciences,
which will provide environmental services. EAC's Team has nineteen (19) years of
professional experience in South Florida, where all team members have worked together
before on successful project completions.
On March 16, 2005, the City Commission approved Resolution No. 2005-25836,
authorized the Administration to enter into negotiations with EAC, the top-ranked firm by
the selection committee.
Two negotiation sessions were held and agreement reached on a required scope of
services (Attachment A) to be provided for a fee of $1,186,807.00 (Attachment B). Project
Commission Memorandum
July 27,2005
Award of AlE Services to EAC Consulting, Inc. for Biscayne Point Right-of-Way Infrastructure Project
Page 3 of 3
funding in the amount of $665,403.00 is available from the 1999 General Obligation Bond;
$309,011.00 is available from the 2000 Stormwater Bonds; and $212,393.00 is available
from the 2000 Water and Sewer Bonds. The fee includes direct costs in the amount of
$958,877.00, plus an allowance for reimbursables in the amount of $227,930.00.
Construction Administration services, in the amount of$167,377.00 for a twenty (20) month
construction period are included in the fee, not including extensions for the weather-
related, Force Majeure delays. EAC has agreed to include two months of additional
Construction Administration services at no additional cost to the City if the Project exceeds
the construction administration timeframe above, as may be amended for weather-related
or Force Majeure delays. At the end of the additional two months, if they are required,
EAC will provide additional services at a cost of eighty percent (80%) of the monthly cost of
Construction Administration services established in the negotiated fee. If this is the case,
Additional Services will have to be negotiated at that time.
The total fee, excluding reimbursables, is approximately 15% of the current available
Project construction budget of $6.02 million, but it represents approximately 12% of the
proposed construction budget of $7.82 million, once the additional stormwater funding is
identified, which is within the general range of AlE cost percentages for streetscape
projects that the City has been approving recently. The AlE firm will design the entire
scope with the assumption the additional funding will be identified.
The General Obligation Bond Oversight Committee, in its meeting on July 11, 2005,
reviewed this proposal and recommended approval. The Administration recommends
award of the agreement and appropriation of the required funds.
CONCLUSION:
The Administration recommends that the Mayor and City Commission adopt the resolution,
approve and authorize the Mayor and City Clerk to execute the attached Professional
Services Agreement with EAC Consulting, Inc., in the amount of $1 ,186,807.00, to provide
engineering, urban design, and landscape architecture for design, bid and award, and
construction administration services for the Biscayne Point Right-of-Way Infrastructure
Improvement Project; and appropriate said amount from the following available funding
sources: $665,403.00 from the 1999 General Obligation Bonds; $309,011.00 from the
2000 Stormwater Bonds; and $212,393.00 from the 2000 Water and Sewer Bonds.
JMG:RCM:TH:JECh:KLM:AR
Attachments
T:\AGENDA\2005\JuI2705\Regular\Biscayne Point EAC Memo.doc