HomeMy WebLinkAboutReynolds Smith & Hills Amend 6
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AMENDMENT NO.6
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
REYNOLDS, SMITH AND HILLS, INC,
DATED SEPTEMBER 5,2001
FOR THE PROVISION OF PROFESSIONAL SERVICES
FOR ADDITIONAL SERVICES ASSOCIATED WITH STORMWATER DESIGN IN AN
AMOUNT NOT-TO-EXCEED $42,000.00 FOR
NEIGHBORHOOD NO.5 - LA GORCE PROJECT.
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Tb,is Amendment No. 6 to the Agreement made and entered this l>( day of
fb-73iU/1-fUt ' 2005, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as
CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and Reynolds, Smith and Hills, Inc. (RS&H), having its offices at 6161 Blue
Lagoon Drive, Suite 200, Miami Florida, 33126 (hereinafter referred to as Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) NO.1 0-0001, the Mayor
and City Commission adopted Resolution No. 2001-24551, on September 5, 2001,
approving and authorizing the Mayor and City Clerk to execute an Agreement with
Reynolds, Smith and Hills, Inc, for Professional Services for the La Gorce Streetscape
Right-of-Way Neighborhood Project (the Project); and
WHEREAS, the Agreement provides for the detailed planning services for various
streetscape / landscape / utility improvements within the La Gorce neighborhood; and
WHEREAS, the Agreement was executed for a not-to-exceed amount of
$185,291.00; and
WHEREAS, the planning effort for the La Gorce neighborhood has been
completed and detail design activities are underway; and
WHEREAS, on May 29, 2002" the Mayor and City Commission adopted
Resolution No. 2002-24857, approving additional design services as Amendment NO.1 to
the Agreement, for planning, design, permitting, bidding / award and construction
administrative services for the Cherokee Avenue Sea wall improvements within the La
Gorce neighborhood for a not-to-exceed amount of $45,000:00; and
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WHEREAS, on January 8, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25096, approving additional design services as Amendment No.2 to
the Agreement, for design, permitting, bidding / award and construction administrative
services for various streetscape /Iandscape / utility improvements within the La Gorce
neighborhood and includes Cherokee Avenue seawall rehabilitation/replacement for a
not-to-exceed amount of $333,932.00; and
WHEREAS, on October 15, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25362, approving additional design services as Amendment No.3
to the Agreement, for design, permitting, bidding / award services for the relocation of
existing utility improvements currently located along rear easements of approximately 153
properties, for an amount of $35,999.00; and
WHEREAS, on June 21 , 2004, Amendment No.4 to the Agreement was executed,
to perform percolation tests and collect additional survey data, to proceed with the design
of stormwater improvements within the La Gorce neighborhood, for a not-to-exceed
amount of $8,709.00; and
WHEREAS, on November 18, 2004, Amendment No. 5 to the Agreement was
executed, to include the development of sketches for alternative traffic flow improvement
within the La Gorce Park area, for a not-to-exceed amount of $3,604.00; and
WHEREAS, on February 23, 2005, the City Commission adopted Resolution No.
2005-25813 authorizing the execution of Amendment No.6 to the Agreement, to include
a Scope of Work which consists of additional design services for stormwater
improvements for the La Gorce neighborhood, for a not-to-exceed amount of $42,000;
and
WHEREAS, this proposal has been evaluated by Hazen & Sawyer, the City's
Program Manager, and the CIP Office.
NOW. THEREFORE. the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and
valuable consideration, the respect and adequacy are hereby acknowledged, do agree as
follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment NO.6.
2. MODIFICATIONS
The Agreement is amended as defined in Schedule "A-6", attached herein.
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3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No.6.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.6 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
B
ATTEST:
City Clerk
ATTEST:
SMITH AND
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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21zk:r
Date
SCHEDULE "A-51'
SCOPE OF SERVICES
Schedule "A" entitled, "Scope of Services", is amended as follows:
TASK 5 - ADDITIONAL SERVICES, after the language added for Amendment No.3,
please insert the following:
Task 5.2 - Additional Stormwater Desiqn Services:
The original design concept for the La Gorce neighborhood assumed a gravity based
stormwater disposal system via two new outfalls. However, as a result of final
topographic survey findings, the Consultant determined that incorporation of two
existing outfalls were required to provide requisite disposal capacity. In addition, ten
(10) additional gravity disposal wells were required to properly dispose of the first 1-inch
of stormwater runoff to meet regulatory agency mandated treatment requirements.
Also, although the Lakeview area of the La Gorce neighborhood east of Cherokee
Avenue is not considered a priority drainage basin, during the Community Design
Review Planning process, the City's Public Works Department requested that all
roadway corridors in the Lakeview area, regardless If they were within a priority basin or
not, be repaved to assist with stormwater conveyance. To this end, the Consultant was
required to develop ten additional paving, grading and drainage contract drawings to
address these improvements. This work was not originally contemplated by the base
scope of services.
TIME OF COMPLETION
Design revisions contemplated by this Amendment are to be included with the 90%
design completion stage document submittal currently scheduled for August 5,
2005. Notice to Proceed for this work was issued on March 17, 2005, as the City
Commission approved the work via Resolution No. 2005-25813 on February 23,
2005.
PAYMENT AND COMPENSATION
The method for calculating the fees for the aforementioned proposed engineering
services (Task 5.2 is established in Exhibit "A' attached, based on estimated labor
plus direct costs. The total fee proposed for this Scope of Work shall be on a not-
to-exceed basis in the amount of $42,000.00. Invoicing will be monthly and based
on hourly rates as defined in the current agreement between RS&H and the City of
Miami Beach. The approved fee is considered to be all inclusive towards producing
100% construction documents and obtaining a permitable stormwater design from
the various governmental authorities that have jurisdiction over the project.
A detailed scope is defined in Schedule "A-6" above.
CONSULTANT's request for additional services is attached for reference purposes.
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Compensation:
. Original Agreement amount $185,291.00.
. Amendment No.1 Null and Void.
. Amendment No. 2 (Design services for the La Gorce Neighborhood. Includes
Cherokee Avenue Seawall Rehabilitation/replacement) amount $333,932.00
. Amendment No.3 (Relocation of existing utility improvements) amount $35,999.00.
. Amendment No.4 (Percolation tests and additional survey data) amount $8,709.00.
. Amendment No. 5 (Development of sketches for alternative traffic flow
improvements) amount $3,604.00.
. Amendment No. 6 (Additional design for stormwater improvements) amount
J42,OOO.OO.
. Revised Agreement amount J609.535.00.
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Architectural, Engineering, Planning and Environmental Services
,
REYNOLDS, SMITH AND HILLS, INC.
6161 Blue Lagoon Drive, Suite 200
Miami, Florida 33126
Tel: 786..388.0234 Fax: 786,.388.,8108
February 1, 2005
Mr. Suresh Mistry, PE
Engineering Coordinator
Hazen and Sawyer, PA
975 Arthur Godfrey Road, Suite 211
Miami Beach, Florida 33140
RE: Request for' Additional Design Fees (Rev. -1)
Neighborhood No. 5: La Gorce - ROW Infrastrudure Improvement Program
RS8lH Project No.: 1112137000
...
Dear Mr" Mistry:
As per the negotiation meeting held on January 12, 2005, this letter is to submit a revised request for additional
design fees for services performed outside the current scope of work for the subject project. The services consist
of additional design associated with the proposed paving and grading plans, and Improvements to the stormwater
system. The total fee requested for the additional services is $42,000, as shown on the attached Fee Schedule
Summary Sheet, The following Is a desaiption of the additional services:
Revise Umits of Paving and Grading
During the Community Design Review Planning process, the City agreed to repave all roadways in the La Gorce
Neighborhood to assist with stormwater conveyance.. Under the current scope of work, milling and resurfacing of
the roadways was limited to North Bay Road (from Alton Road to 63rd Street) and 51st Street (from Alton Road to
La Gorce Drive). In order to comply with the City's directive to repave all roadways, various design sheets had to
be added or modified. The work includes defining the limits of milling and resurfacing, providing typical pavement
design sections, a uniform radII at every Intersection, new asphalt driveway aprons where none currently exists,
and extending existing sidewalks to the edge of pavement to meet ADA requirements, The breakdown of the effort
associated with the additional paving and grading design services is shown on the attached Fee Schedule
Summary Sheet. The following sheets are affected by the requirement to repave all roadways: 2A, 3A, 3B, 4A, 4B,
SA, 5B, 7A, 7B, 8B,9A, lOB, 11A, 11B, 14A, and 14B.
stonnwater System Improvements
The attached letter from our subconsultant, RJ Behar & Company provides a comprehensive description of the
additional services provided to comply with the criteria established in the Oty's Stormwater Master Plan. In
addition, RS&H expanded a substantial amount of effort to coordinate the services and implement the changes in
the design documents. The breakdown of the effort associated with the additional stormwater system design
services is shown on the attached Fee Schedule Summary Sheet.
X:\p\Miami Beach\LA GORCE MB\Admln\Memos\La Gorce SW PG&D Add Deslgn 020105 doc
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MI". Suresh Mistry
Page 2
February 1, 2005
As always, if you have any questions or require additional information, please do not hesitate to contact me
at your earliest convenience.
Sincerely,
REYNOLDS, SMITH AND HILLS, INC.
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Stanley Fardin, PE
Project Manager
Cc: Jeff Easley I RS&H
Sam Gonzalez I RS&H
Richard Bolt I RJ Behar
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Januaty 31, 2005
Mr.. Stanley Fardin, P.E.
Reynolds, Smith and Hills, Inc,
6161 Blue Lagoon Dr, Suite 200
Miami, Florida 33126
Subject: La Go.'ce Neighborhood Pr'oject
Stormwater Design - Additional Services Fee Request (Revision -1)
Dear Stanley: i ~ t
'. 'I
We respectfully submit this revised Request for Additioli~ SeIvices fOI the above refe1enced
project in the amount of $17,941.00. Dming the course of advancing the project to the 60%
submittal stage, we perfoImed a number of additional sezvices beyond the scope of the original
contract. These additional se1vices are as follows;
1. Revise ConceDt to Include Existinf! OutfalJs & Add New OutfaUs
The original design concept in the planning phase (BODR) for the La Gorce
neighbOIhood assumed a gzavity based stOJmwater disposal system via two new outfaIls,
one each, in stormwate1 Basins 103 & 117/118, Howeve1, as a result of final topogzaphic
SUIvey findings and modeling the system with this data, it was deteIDUned that the
zequjred size for the two proposed new outfalls would be extremely large and result in .
various conmuctability issues., In ordet. to reduce the required siies, the two new outfaIls
were integzated along the tWo existing outfaIls iilto the pIoposed system layout. This
combination is required to provide the necessary disposal capacity in ordez to meet the
City's Stormwater Master Plan (SWMP) crite1ia.
2. Additional Gr'avitv Injection Wells & French Drains
An additional 10 gravity injection wells are required fOJ Basin 103 in order to meet the
regulatory agencies cziteria for water quality treatment, The oIiginal design concept in the
planning phase (BODR) included 7 gravity wells. However, as a result of final
topogzaphic SU1vey findings and modeling the syStem with this data, it waS determined
that 17 gzavity wells will be required for the basin to comply with the minimum water
quality criteIia from the Dep8.1tment ofEnvllonmental ResoUI'ce Management.
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The estimated length of French Drains in Basins 1117 and 118 used dming the planning
phase (BODR) was based on an assumed peI'cola~oh late of the soil in the ar'ea because
actual data was not available. Therefore, a Ieasonable assumption was made using a
pe1'colation rate ii-om a test performed on the near'by FDOI Alton Road project. Upon
review of the actual pe1colation tests pe1fOlmed within Basin 117 and 118, we reaIized
the actual percolation Iates were less favoIable than originally anticipated, This resulted
in the water quality calculation requiring 2,300 LF of French Drains and 4 gzavity
injection wells instead oft ,200 LF of French Dzains originally estimated with the
assumed percolation rate,
Attached please find ow. fee Iequest fOI the additional wOIk effOlt outlined helem. If you have
any questions please do not hesitate to contact me at (954) 680-7771
Sincerely,
R.J. BEHAR & COMPANY, INC.
Juan Vazquez, P.E.
Vice President
Cc: File 01026, B. Behar, R Bolt
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