HomeMy WebLinkAboutReynolds Smith & Hill Amend 9
~oor-;J..~ g/~
AMENDMENT NO.9
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
REYNOLDS, SMITH AND HILLS, INC,
DATED MAY 16, 2001
FOR THE PROVISION OF PROFESSIONAL SERVICES
FOR ADDITIONAL SERVICES ASSOCIATED WITH STORMWATER DESIGN IN AN
AMOUNT NOT -TO-EXCEED $65,000.00 FOR
NEIGHBORHOOD NO.7 - NAUTILUS PROJECT.
This Amendment No. 9 to the Agreement made and entered this Ol.jlJ) day of
ftAb/Ul/ffL1_, 2005, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as
CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and Reynolds, Smith and Hills, Inc. (RS&H), having its offices at 6161 Blue
Lagoon Drive, Suite 200, Miami Florida, 33126 (hereinafter referred to as Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No.7 -00/01, the Mayor
and City Commission adopted Resolution No. 2001-24389, on May 16, 2001, approving
and authorizing the Mayor and City Clerk to execute an Agreement with Reynolds, Smith
and Hills, Inc, for Professional Services for the Nautilus Streetscape Right-of-Way
Neighborhood Project (the Project); and
WHEREAS, the Agreement provides for the detailed planning and design services
for various streetscape / landscape / utility improvements within the Nautilus
neighborhood; and
WHEREAS, the Agreement was executed for a not-to-exceed amount of
$744,071.00; and
WHEREAS, the planning effort for the Nautilus neighborhood has been completed
and detail design activities are underway; and
WHEREAS, on December 19, 2001, the Mayor and City Commission adopted
Resolution No. 2001-24682, approving additional planning services as Amendment No.1
to the Agreement, for AlE services associated with additional planning for the project
related to the Orchard Park area within the Nautilus Neighborhood, for an amount of
Page 1 0(6
MB: 4007 Amendment No.9 07.01.05
$51,523.00; and
WHEREAS, on November 25,2003, the Mayor and City Commission adopted
Resolution No. 2003-25394, approving additional design services as Amendment NO.2 to
the Agreement, for the development of rear easement, water service relocation drawings
(Sketches) for 193 properties in the Nautilus Neighborhood, for an amount of $51,240.00.
Note that Amendment No. 2 includes a credit of $2,734.00 for the deletion of
approximately 3,015 Linear Feet of watermains identified for replacement from the
original scope of services, which the Public Works Department subsequently determined
did not require replacement; and
WHEREAS, on November 4,2003, Amendment NO.3 to the Agreement was
executed, for additional design services associated with complying with the Public Works
Department revised lighting design criteria of 0.6 foot-candle (reduced from an already
designed 1.0 foot-candle standard), for an amount of $8,167.00; and
WHEREAS, on January 16, 2004, Amendment No. 4 to the Agreement was
executed, for design and construction administration services associated with the design
and construction administration of 1 ,400 feet of 8-inch ductile iron watermain along 42nd
Street between Prairie Avenue and Pine Tree Drive, identified by the Public Works
Department for replacement after the original scope of the project was developed, for an
amount of $14,966.00; and
WHEREAS, on November 5,2004, Amendment NO.5 to the Agreement was
executed, for the development of rear easement, water service relocation drawings
(Sketches) for 39 additional properties within the Nautilus Neighborhood, that were
identified for replacement by the Public Works Department after the original project scope
was developed, for an amount of $1 0,761.00. Note that this Amendment included a credit
of $2,499.00 for the preparation of 18 water service relocation sketches that were
previously authorized under Amendment No.2, but subsequently determined not to be
required.
WHEREAS, on December 6, 2004, Amendment No. 6 to the Agreement was
executed, for additional engineering services to design, permit, bid, award and
construction administration services for landscaping improvements associated with
proposed stormwater easements at the Miami Heart Institute, for an amount of
$23,500.00; and
WHEREAS, on January 12, 2005, Amendment No. 7 to the Agreement was
executed, to collect additional survey data required to proceed with the design of
stormwater improvements in the Nautilus Neighborhood, for an amount of $11,518.00;
and
Page 20f6
MB: 4007 Amendment No.9 07.01.05
WHEREAS, Amendment No.8 to the Agreement is yet to be executed; and
WHEREAS, on February 23, 2005, the City Commission adopted Resolution No.
2005-25812 authorizing the execution of Amendment No.9 to the Agreement, consisting
of additional design services for stormwater improvements for the Nautilus neighborhood,
for an amount of $65,000.00; and
WHEREAS, this proposal has been evaluated by Hazen & Sawyer, the City's
Program Manager, and the CIP Office.
NOW. THEREFORE. the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and
valuable consideration, the respect and adequacy are hereby acknowledged, do agree as
follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No.9.
2. MODIFICATIONS
The Agreement is amended as defined in Schedule "A-9", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No.9.
Page 3 of6
MB: 4007 Amendment No.9 07.01.05
IN WITNESS WHEREOF, the parties hereto have caused this Amendment NO.9 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST:
;/1'''0 fcu~
~~~
ATTEST:
CONSULTANT:
REYNOLDS, SMITH AND
HillS, INC
~e.~~=
ITLE:~ ~~
Y'f\~la...~'. t.. ~\~ '-
Print Name
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
~Pf ~~~
I Attorney \r Date
Page 4 of6
MB: 4007 Amendment No.9 07.01.05
SCHEDULE "A-9"
SCOPE OF SERVICES
Schedule "A" entitled, "Scope of Services", is amended as follows:
TASK 5 - ADDITIONAL SERVICES, after the language added for Amendment No.2,
please insert the following:
Task 5.2 - Additional Stormwater Desiqn Services:
The original design concept for the Nautilus neighborhood assumed a gravity based
stormwater disposal system via four new outfalls. However, as a result of final
topographic survey findings, the CONSULTANT determined that two additional outfalls,
along with the integration of two existing outfalls into the proposed system layout, were
required to provide requisite disposal capacity. As available corridors for the routing of
the two new additional outfalls were limited because of existing improvements in the
neighborhood, the CONSULTANT was also required to coordinate its efforts with the
Miami Heart Institute (MHI), to facilitate the execution of easements with MHI for two
proposed stormwater outfalls. In addition, it was determined that the Nautilus
neighborhood had a "low lying area" that would require the design of two pump stations
and ancillary injection wells. This work was also not originally contemplated by the base
scope of services. Based on these criteria, the City and Consultant agreed that
$65,000.00 represented a fair and reasonable fee adjustment for the level of effort
required to develop an additional 15 contract drawings, as well as facilitate the MHI
easements.
TIME OF COMPLETION
Design revisions contemplated by this Amendment are to be included with the 60%
design completion stage document submittal currently scheduled for June 20,
2005. Notice to Proceed for this work was issued on March 17, 2005, as the City
Commission approved the work via Resolution No. 2005-25812 on February 23,
2005.
PAYMENT AND COMPENSATION
The method for calculating the fees for the aforementioned proposed engineering
services (Task 5.2 is established in Exhibit "A' attached, based on estimated labor
plus direct costs. The total fee proposed for this Scope of Work shall be on a not-
to-exceed basis in the amount of $65,000.00. Invoicing will be monthly and based
on hourly rates as defined in the current agreement between RS&H and the City of
Miami Beach. The approved fee is considered to be all inclusive towards producing
100% construction documents and obtaining a permitable stormwater design from
the various governmental authorities that have jurisdiction over the project.
A detailed scope is defined in Schedule "A-9" above.
Page 5 of6
MB: 4007 Amendment No.9 07.01.05
CONSULTANT's request for additional services is attached for reference purposes.
Compensation:
. Original Agreement amount $744,071.00.
. Amendment NO.1 (Planning services for Orchard Park) amount $51,523.00.
. Amendment No.2 (Development of water service relocation sketches for 193
properties)) amount $51,240.00
. Amendment No.3 (Redesign associated with complying with the City's revised
Lighting criteria) amount $8,167.00.
. Amendment No.4 (Design services associated with 1400 feet of Ductile Iron
watermain) amount $14,966.00.
. Amendment No. 5 (Development of water service relocation sketches for 48
properties) amount $10,761.00.
. Amendment No.6 (Design services for landscaping improvements associated with
the proposed stormwater improvements at the Miami Heart Institute) amount
$23,500.00.
. Amendment No.7 (Collection of additional survey data) amount $11,518.00.
· Amendment No. 8 (design services associated with 4600 feet of ductile iron
watermain and the development of water service relocation sketches for 48
properties ). To be executed.
· Amendment NO.9 (design services associated with Stormwater improvements)
amount J65.000.00.
. Revised Agreement amount J980.746.00.
Page 60f6
MB: 4007 Amendment No.9 07.01.05
--- 'AI
t:~~; b~+-
BS'Il
Architectural, Engineering, Planning and Environmental Services
REYNOLDS, SMITH AND HILLS, INC.
6161 Blue Lagoon Drive, Suite 200
Miami, Florida 33126
Tel: 786..388.0234 Fax: 786.388,8108
February I, 2005
Mr. Suresh Mistry, PE
Engineering Coordinator
Hazen and Sawyer, PC
975 Arthur Godfrey Road, Suite 211
Miami Beach, Florida 33140
RE: Request for Additional Design Fees (Rev. - 2)
Neighborhood No.7: Nautilus - ROW Infrastructure Improvement Program
RS&H Project No.: 11120537000
Dear Mr. Mistry:
As per the negotiation meeting held on January 12, 2005, this letter is to submit a revised request for
additional fees related to the design of stormwater improvements for the Nautilus Neighborhood" The services
consist of additional work performed outside the scope of work in order to meet the design criteria
established in the City's Stormwater Master Plan and the construction budget. This request also includes the
fee proposal for the design of the pump stations required in Basin 92 and Basin 97. The attached letter from
our subconsultant, RJ Behar, provides a comprehensive description of the additional services provided and
the scope of work associated with the design of the pump stations. The total fee requested for the additional
services is $65,000, as shown on the attached Fee Schedule Summary Sheet.
As always, we are available to meet with you and the City to review this request at your earliest convenience.
If you have any questions or require additional information, please do not hesitate to contact me.
Sincerely,
REYNOLDS, SMITH AND HILLS, INC.
"S.l- _I.". +~~
Stanley Fardin, PE
Project Manager
Cc: Jeff Easley I RS&H
Sam Gonzalez / RS&H
Richard Bolt / RJ Behar
X:\p\Miami Beach \ NAUTILUS MB\Admin \Memos\Nautilus SW Add Design 020105 doc
~
"
e.
N
8~
o
~~
i~ggg
~
g g gg gggogg
gggggogg
ogggggo
ig ~ i ~gg
000000
00 0 0 000
CIO~
"'lll
s
..
00000000
0000000
00
o
I-.
<D
rj
000000
00000000
0000000
00 0 0 000
1Il~
J
...
'"
..
00
"'
000000
00000000
0000000
00 0 0 000
...
000000 00000000 0000000 00 0 o 000 <DO . '"
~
..
o~ ! <'<
000000 00000000 0000000 00 0 o 000 '" ~
!!l
.... Ia
5~ u
!~ i '"
<D! ~ '"
i!i!~z 000000 00000000 0000000 00 0 o 000 ci
Q C.lI ..
8~i~
;~i~
li1iz~ ;0
=~ijl 000000 00000000 0000000 00 0 o 000 "'~ Ii; ""
l:J 0 ~'" '"
filo E :.;;
:~ 0
~ 0
'" c
.( :;:
000000 00000000 0000000 00 0 0 000 00 0 lCi
~
~'"
'"
~
~
w
'"
110'"
..~~
"'c~ 1Il~ i5
'" ~lJl ~
Cl ilD
Z'" z~~ Q!2 u:
;:w
i:li2 ~~ "'w an:
cii: ~~ -~
o..lJl 'r ~
~z~ ~li.i -'~ j!!
i~1 <;;1
",Qo w- iii!5
,,>'"
~!;c~ lS~ -'c
Clii:O a:u '" <:3?5
~~d ~<<l ~o~-o
"'IDI- I~ g:L~a:
fflo@ ~...I~~li! z
9"" lIn.~~o~
a:!!!~ OlD I
n.u.o.. li.iQ! mli!l-ijl~!5
",<01-. ~'" ..-N('I)"'lfU')
.q.vv lri~ <<iwcOqjui ~
'" ...
i
January 31, 2005
Mr. Stanley Fardin, P.E
Reynolds, Smith and Hills, Inc
6161 Blue Lagoon Dr.., Suite 200
Miami, FIOlida 33126
Subject: Nautilus Neighborhood Project
Stonmvater' Design - Additional Services Fee Request (Revision - 2)
Deal Stanley:
',1
We respectfully submit this revised Request for Additional Services for the above referenced
project in the amount of $60,000.00., As discussed at the negotiation meeting held on Janumy 12,
2005, additional services me required beyond the scope of the Oliginal contI act to comply with
the City's criteria for flood level and water quality pIOtection services. In addition, it is necessmy
to design 2 stOlmwater pumping stations and pressmized injection wells in order for the
proposed stOImwater system to meet criteria established in the City's StOlmwater Master Plan
based on actual site conditions. The additional services included in this request are as follow:
1. Revise ConceDt to Include Existine Outfalls & Add New Outfalls
The original design concept in the planning phase (BODR) for the Nautilus neighbOIhood
assumed a gravity based stormwater disposal system via three new outfalls, one new
outfall in each of the three stormwater basins (Basins 92, 97 & 99). However, as a result
of final topographic smvey findings and modeling the system with this data, the
extl'emely lmge size of the required outfalls would have resulted in vmious
constructability issues. In order to reduce the required sizes, the three new outfaIls were
integrated along the three existing outfa1ls into :the proposed system layout. 1bis
combination is required to provide the necessmy disposal capacity in order to meet the
City's StOlmwater Master Plan (SWMP) criteria
2. Coordination fol' Easements for' Two ProDOsed Outfalls
As available conidors for the !Outing of the two of the three proposed new outfalls were
limited because of existing improvements in the neighborhood, we were required to
coordinate our effOlts with the Miami Hemt Institute (Mill), to facilitate the execution of
easements for the two plOposed stormwater outfaIls The outfall for Basin 99 will be
located on the west side of the pmking area adjacent to the Alton Road Bridge at W. 48th
Street. The other outfall, for Basin 97, will be }o<mted at the south side of the MHI
between the pmking stIuctU1e and the W, 47th Street Bridge,
3. PurnD Station. Plans and Calculations (Basins 92 and 97)
Dming the COUlse of our design development and modeling effOIts, it was deteImined
that the Nautilus neighbolhood has "low lying meas" in two of the pliOIity basins (Basin
92 & 97) that will requiIe two pump stations and pressmized injection wells, combined
with the originally planned gravity wells.. The "low lying al'eas" were discovered upon
review of the completed topographic sUlvey fOl the neighb01hood, The gravity system
OIiginally proposed could not eliminate the significant level of flooding in those areas
due to the lack of available driving head, The two pump stations (one per basin) are
necessary in order to meet the City's SWMP criteria fot allowable flooding and required
quality treatment The design of the pump stations and pressutized injection wells
(including calculations and plans) and revision of the system layout to incorporate the
pump stations and pressutized injection wells was not included in Out' base scope of
services We estimate that the pump station plans and pressutized injection wells will
require an additional 15 plan sheets as shown in Attachment A
Attached please find a breakdown of our fee request for the additional work effott outlined
above,
We respectfully request that RS&H pursue this request for additional funds. If you have any
questions please do not hesitate to contact me at (954) 680-7771
Sincerely,
R.J. BEHAR & COMPANY, INC.
Juan Vazquez, P"E.
Vice President
Cc: File 01026, B. Behar, R Bolt
F:\#O I022\Contract File\RSH.Nautilus.addl-service-requcst-l.3 I -05 doc
(I)
::)
...I .
....ull)
...Z....
::)1-11&.1
<urW
Z.;J::C
....""(1)
< ..... Z
,O::C~
...ZQ....
ZQZII)
WO<W
. Q
S:O:C~
::c::c...::>
uO!:....1I)
~g~~
< ::c (I)" Z
~QO
.......I~
WO!:i
ZZQ
W)OQ
lUW<
LL.O!:
lU
I
<
In
o
-
.-4
o
-
N
I ' I ' Iii III1I ! I
IIIII i II' III
I I~I I~ ~I I I I~I~I z
I 1;1 I~ I~I I I I~ 'fl II:ia.~
II~ I~I ,~ 'II ~ ~
(.) :c J: J: J:
I ~I ~ ~ I ~ ~I
~, illi , ~M!
II..IIN'IIJ IIINI 'N 'N ,.....
I . I' I' I .
.1- ..1., T--
I '
I~i
jQ
'....
~I
(/')
a.
~
~ i I
~ I :
u.
II~ ~.
.... (/')
'W w
I_~
10
....
-'~
I
II I
(/')
z
o
i= (/')
:5 w
:) ....
(.) 0
....J Z
<( (/') o<:l
(.) (.) (/')
~ ~ ~
....J ~ W
~ ~ 0'
I~ ~ ~
0::- a.
Z ::J
cE ~' 0
....J ....J w
o 0 w,
,~I' II~I,' Ilil'~
I~
In
Ii.i
11.1
:I:
In
o
o
<
~
<
:I:
Ilol
lD
ii!
(/')
Z
:5
a.
o<:l
Z (/')
o Z '
~ ~ I~
I :) I~
I~I ~ ~
I~I '~II!I
I~, I~I I~I
....J Z
<( ::s
I!II~
!rl
~~ ~
~!1 ~
...... III
ci!i! Iii III
ZaiUZ
l:l8~i~
;c~~
:1:1:;"
~:E:E~
mws:....
=!!1"c
"'::s1llj5
io e
!m ~
.c
I ': ~I~ I : ' III I i I ~I~ I!: III!:: i II! j
o '00 0 O!~fii 0 0 010~'0~:0'0 0 0 0 , io'o 0 ~ 0 oio: ! 0 a ~ iJoio ~
~ ~~ ~!l~~l~l,"i":" ","!T! 1".[ r:"ll-- ~i :"'i~
,r: : , ! I ,
o 00 iooloooo ,Otio'o'oooo riOOOOOO! I 010: 0 0000: '
) ; i I I I 1 I : 1_1
101'0
"'~
,
00
001010'000 J
! I l
00 0 0-1 0:;00'0: ' 0000:'_.'0'
, i
00 0 00
I
00:0000
!
i .l I
! I I
0,0;0'010 C 0
,
000000'0
I
00000001
,
I
.
i!
00 0 00
000000
000000010. I
0000000
00 0 00
000000
00000000
I
_ooot
0000000
00 0 00
00 ata 0 0
00000000
00 0 00 OOOlor~' ___
!!;! ~'"
~ gg
ffi ~~
~ !2!2
~ ~ ~~
o o:!::!:
!z :I: ZZ
~ ~ ~1il
~ ~ /Il~
~ 5 ~~J
~ fij ;:j;:j, 00
DO::!!::!! z
z ~::!! 0
~ t oS g
0) ~ 5 15
~ ~oo ~ 0 5
8ll< ~ I- ~ W
r: 2j':?! ~'!l< -1 0::
,~~~'"' o!tl I !ii' ~
mlZ,~'gj .~ ~ ~~~ ~ i
~~o:::!: l(0:; ~
~ l:!~~iij
u; 50
W WlL
o 0::0
~ ~'!!l
~I Z i
:;
"
8 ~l:!
""It: ~ ~ ~ ~ ~l<<! ~ ~
,... T"" T"" CQ <'! -r
I !,;
00000000
0000000
r---
00
Cl
z
Iii
W
::i
15
;;;
~(/)
z
~ i:
z W
~ ~
::> 0:: <II
S< I- W
lS z !.!
z ~ ii:
!,?::> III
~, '~8 I ,~:
g ~.~~ 'r ~
l:l!z!!;!~
!<i8idw
~5
Cl~
::i!g
~~
aiZ
~8
.-NfO>VlOCOr-..
(II)(")('ljC"S{'l'jpj~
'"
1-1-1-
lrl<!)~
~ooco
i! "-to::i!g; g:
:::~ ~
- ,
i
DUO
.,...",(")~.o<Dr--.c:c
NNNNNN(\j~
'"
I,
! I I
,
00 ooiooo
, ,
i
00 0 jooolo
i 1 i
,
,
0,0: 0
0000
I
I
00 0 0000
, ,I I
00
0100010'
010
o 0000
Ii
, ;
u:
e;. W
..J
::>
o
W
:J:
o
(/)
0::
g
Z
-<
I-
00
o
o
z
o
i=
<.)
::>
0::
~!'3 I
OZoo
~~~
ffi~5
Cla.
o
is
~
'-'
u:
a:
:5
'-'
!z
w
:.
::>
g
o
I-
~
I-
DI-
~~
<I-
z
o
:I~g~
0::
fi?
en
I-
00
W
::>
W 0::
~ ~If~ I:I~ ~ ~
~I~I~
~!m!~
,
i I I
I _
l~~~?
J
1
OJoo
;
;
T ,
OO~
_. . J
I
000
! I
I
~gf~
I
III ~;:I
.,,,,, ~
-~'"
000
I-
::>
I
~
5
o
~~
~:;!
8~~
-<g~
069'"
(/)1:;'"
-'oel
~~<
'1m I- ..: ..
;:j",'
00'"
I~ 51 ~ ~
1"'1=..:'"'
l:;i~ It ~
ili~5
,d~~
rn ~ ~I <
wo~~
QI-i!5~
If!t ~ ~
!lI:ooo
,~ 8~~
~w~t;
8~g~
ccr:::t,)~
~~I~
UJ l()!lO/.o
i I
ltlil18
..,.'"
"'I'"
I
;1
-
'"
'"
!
, I
. I
,
! I
! r-..
.,
~
,
i 0
!
'"
...
.,;
'"
o
...
'"
06
...
....
! I
...
., '"
~ cj
l~
~
'"
'"
c:i
..
:;
'"
,,;
~
'"
.
o .,;
\2
5'
~
u:
z-
oo wI 0 ~
~~ ~
~~ 3~ III
w!!:2 <j:: ~
ll!'''' gJ ~ ::> i!l
I~iil ;i~ "'=
o 0;:, D::w
~~~~~ -51111,:
1Xl8..J;;;:lrl~~WO::
:E"'~~I-W -
It~~@~ ~
mn::l-0c)~_ ......:r:
"C "lIt"! 'o:"!
<OCO(O<OfO
'"
. !
III
~
..
~
..
z
..
i
~
~
ill
;