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HomeMy WebLinkAbout2005-25978 Reso RESOLUTION NO. 2005-25978 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE BASIS OF DESIGN REPORT (BODR) FOR THE SOUTH POINTE PARK IMPROVEMENTS (THE PROJECT); AUTHORIZING THE ADMINISTRATION TO EXERCISE THE OPTION, AS STATED IN SECTION 6 OF THE SETTLEMENT AGREEMENT BETWEEN THE CITY AND THE RELATED GROUP FOR THE ALASKA PARCEL, DATED JULY 28,2004, TO DESIGN AND CONSTRUCT THE PARK PROJECT; AND APPROPRIATING FUNDS, IN THE AMOUNT OF $14,130,000, FROM THE SOUTH POINTE REDEVELOPMENT AGENCY FOR THE COMPLETION OF THE DESIGN AND CONSTRUCTION OF THE PROJECT, $5,000,000 OF WHICH WILL BE REFUNDED BY MIAMI-DADE COUNTY GENERAL OBLIGATION BOND FUNDS WHEN MADE AVAILABLE. WHEREAS, in 1996, the City adopted a Parks Bond Master Plan that included major improvements to South Pointe Park (the Park); and WHEREAS, in 1997, the Mayor and City Commission approved a Resolution authorizing the City to enter into an agreement with Bermello and Ajamil (B&A) for the design of improvements to the Park (the B&A Agreement); and WHEREAS, the City Commission authorized the issuance of (a new) RFQ NO. 16- 02/03 for architecture and engineering services for the design of Park improvements; and WHEREAS, at approximately the same time, the City's options for settling the long standing land use litigation related to the Alaska Parcel expanded to include the possible addition of approximately two acres to the Park; and WHEREAS, on July 28, 2004, the City reached a settlement on the long standing Alaska Parcel land use litigation and as part of the settlement agreement, the developer is obligated to perform the improvements to the Park, at cost, without overhead, if the City notifies the developer of its concept plan by July 28, 2005; and WHEREAS, if the notification timeline is not met, the City would need to bid and build the Park according to its standard procedures; and WHEREAS, construction by the developer at its cost represents a projected substantial cost and time savings to the City; and WHEREAS, on September 8, 2004, the City Commission authorized the issuance of RFQ No. 39-03/04 which included a revised scope of services which addressed the land being added and related issues; and WHEREAS, on January 12, 2005, the City Commission authorized the execution of a Professional Services Agreement with Hargreaves Associates, Inc. (Hargreaves) limited to the planning of South Pointe Park improvements (the Project); and Agenda Item~ Date 7-27-00" WHEREAS, the Notice to Proceed was issued on January 18, 2005 and the Project planning process has followed the standard Park improvement project sequence, from project kickoff meeting to Community Design Workshops (COW); and WHEREAS, because the South Pointe Park Project was originally funded in part by General Obligation Bond Funds, the Administration presented the draft Basis of Design Report (BOOR) to the General Obligation Bond Oversight Committee for its support on July 11, 2005, and they recommended approval; and WHEREAS, the Project has a recommended construction budget of approximately $10.2 million for the improvements in the BOOR; and WHEREAS, the Project is located within the South Pointe Redevelopment Area (RDA), so the funding can be provided from South Pointe RDA Tax Increment Funds (TIF); and WHEREAS, the Administration recommends approval of the BOOR for the South Pointe Park Project; and WHEREAS, the Administration recommends approval for the City to exercise the option of negotiating with TRG for the completion of design, construction documents, and construction of the Project at cost without overhead fees as stated in the Alaska Parcel Settlement Agreement; and WHEREAS, the Administration recommends approval of an appropriation, in the amount of $14,130,000, for the design and construction of the Project; and WHEREAS, by approving the BOOR and the appropriation, the Administration will be able to proceed with the design development, construction documents, bidding and award, and construction phases of the Project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and officially adopt the Basis of Design Report for the South Pointe Park Improvements; authorize the Administration to exercise the option, as stated in Section 6 of the Settlement Agreement between the City and The Related Group for the Alaska Parcel, dated July 28, 2004, to design and construct the Project; and appropriate funds, in the amount of$14, 130,000, from the South Pointe Redevelopment Agency for the completion of the design and construction of the Project, $5,000,000 of which will be refunded by Miami-Dade County General Obligation Bond Funds when made available. PASSED and ADOPTED this 27th day of ,2005. ATTEST: ~ ~ APPROVEOASTO 1 V. _ n FORM & lANGUAGE \Il4.. 0 ctA.d'J..--- & FOR EXECUTION CITY CLERK A 1/ ~ Robert Parcher ''(;If , 7-l..-S".--o T:\AGENDA\2005\JuI2705\Regul"d.C::nl'th Pn' 5-ROnRrAc;n tin; City . Date David Dermer CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY lQ Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and officially adopting the Basis of Design Report (BODR) for the South Pointe Park improvements; authorizing the exercise of the option in Section 6 of the Alaska Parcel Settlement Agreement; and appropriating funds in the amount of $14,130,000 from the redevelo ment A enc to com letel fund the Pro'ect. Issue: Shall the City Commission adopt the Resolution which includes the following? . Approval and adoption of the BODR. . Approval to enter into Agreement with the Related Group for design and construction of the Park. . Approval of the approach recommended for the dog park installations and design. . Appropriation of the total funding for the project in the amount of $14,130,000. . A roval of future additional fundin for the ier estimated at $1,500,000. Item Summary/Recommendation: In 1996, the City adopted a Parks Bond Master Plan that included improvements to South Pointe Park. In 1997, the City entered into an Agreement with Bermello and Ajamil (B&A) for the design improvements to South Pointe Park. In 2002, B&A and the City mutually agreed to remove this scope of work from the agreement with B&A. On July 28, 2004, the City reached a settlement on the Alaska Parcel land use litigation. As part of the Settlement Agreement, the developer is obligated to perform the improvements in the Park, at cost, without overhead, if the City notifies the developer of its concept plan by July 28, 2005. The City would be responsible for reimbursing the developer's cost. If the notification timeline is not met, then the City would need to bid and build the Park according to its standard procedures. Construction by the developer at its cost represents a projected substantial cost and time savings to the City. On January 12, 2005, the City Commission authorized the execution of an Agreement between the City and Hargreaves. Hargreaves' Scope of Services is limited to the Planning Phase of the project. Based on the consensus achieved from community meetings and additional feedback from City staff, Hargreaves submitted for approval the BODR for the South Pointe Park's improvements. The proposed improvements include: redesigned park entrance, pavilion building with a small concession area, restroom facility, pedestrian walkways, playground, dog integrated park area without a fenced enclosure, extensive landscaping, irrigation, and site lighting. Although the improvements to the existing pier at South Pointe Park are not included as part of the current park funding or scope, the consultant was asked to review its condition and to provide an opinion as to its integration to the overall park design. Hargreaves' design recommendation is included in the BODR. Should the City Commission decide to incorporate the pier improvements to the South Pointe Park project, the additional project scope, estimated at $1,500,000, would be eligible to be funded from the South Pointe RDA TIF Funds. The Administration recommends the approval and adoption of the BODR as presented, the approval to exercise the option in the Alaska Parcel Settlement Agreement to have the developer complete the design and construction of the Project; and the appropriation of $14,130,000 from the Redevelopment Agency to completely fund the Project, $5,000,000 of which would be refunded when Miami-Dade County General Obliqation Bond Funds become available. Adviso Board Recommendation: This item was recommended for approval by the General Obligation Bond Oversight Committee at their Jul 11, 2005 meetin . Financial Information: Source of Funds: I I Finance Dept. AGENDA ITEM DATE R7J 7-z' 7-0~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov To: From: Subject: COMMISSION MEMORANDUM Mayor David Dermer and Date: July 27, 2005 Members of the City Commission Jorge M. Gonzalez \tV''-~ City Manager () () A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE BASIS OF DESIGN REPORT (BODR) FOR THE SOUTH POINTE PARK IMPROVEMENTS (THE PROJECT); AUTHORIZING THE ADMINISTRATION TO EXERCISE THE OPTION STATED IN SECTION 6 OF THE SETTLEMENT AGREEMENT FOR THE ALASKA PARCEL WITH THE RELATED GROUP, TO DESIGN AND CONSTRUCT THE PARK PROJECT; AND TO APPROPRIATE FUNDS, IN THE AMOUNT OF $14,130,000, FROM THE SOUTH POINTE REDEVELOPMENT AGENCY FOR THE COMPLETION OF THE DESIGN AND CONSTRUCTION OF THE PROJECT, $5,000,000 OF WHICH WILL BE REFUNDED BY MIAMI-DADE COUNTY GENERAL OBLIGATION BOND FUNDS WHEN MADE AVAILABLE. ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FUNDING: Although originally funded in part by City General Obligation Bond funds, the South Pointe Park project is currently budgeted to be completely funded from South Pointe RDA Tax Increment Financing (TIF) Funds and Miami-Dade County General Obligation Bond Funds when made available. The following is a breakdown of the Project funds. RDA $7,130,000 County GO Bond (to be refunded to RDA when made available) $5,000,000 RDA (City GO Bond reprogrammed to Flamingo Park Project) $2.000.000 Total $14,130,000 Continuum Settlement (to be determined) and any Cost savings Pursuant to settlement with The Related Group (to be determined) may reduce the RDA funding component. RDA Estimated funding for Pier Renovation $1,500,000 ANAL YSIS: Neighborhood South Pointe Park, located within the South Pointe Redevelopment Area (RDA) and South Pointe Neighborhood, is bordered by multi-family high density developments to the North and West, the Atlantic Ocean to the East, and Government Cut to the South. City Commission Memorandum July 27, 2005 South Pointe Park Basis of Design Report (BODR) Page 2 of 5 Project Description The passive regional park lies at the Southern tip of Miami Beach. Anticipated Park improvements consist of the following: . Redesigned park entrance . New pavilion building, including a small concession area . New restroom facility . Pedestrian walkways . Playground . A dog integrated park area . Extensive Landscaping . Irrigation . Site lighting BACKGROUND: On June 19, 1996, the City adopted a Parks Bond Master Plan that included major improvements to South Pointe Park. On July 16, 1997, the Mayor and City Commission approved a Resolution authorizing the City to enter into an Agreement with Bermello and Ajamil (B&A) for the design of improvements to South Pointe Park. Because a minimal degree of planning of the park improvements was completed by 2002, B&A and the City agreed to remove this scope of work from the agreement with B&A and the City Commission authorized the issuance of a new Request for Qualifications (RFQ) for architecture and engineering services for the design of the park improvements. Responses to the RFQ were received in 2003, and an Evaluation Committee was appointed to short-list the top ranked firms. At approximately the same time, the City's options for settling the long standing land use litigation related to the Alaska Parcel expanded to include the addition of approximately two acres of land to the South Pointe Park. Exercising this option, the City substantially affected the scope of services for the project outlined in the RFQ. Therefore, the RFQ for architect and engineering services for the park was terminated by the City Commission on February 25, 2004. On July 28,2004, the City reached a settlement on the Alaska Parcel land use litigation. As part of the Settlement Agreement (Attached), the developer is obligated to perform the improvements in the Park, at cost, without overhead, if the City notifies the developer of its concept plan by the latter of either July 28, 2005 or two months after a Building permit is issued for the Apogee project. The City would be responsible for reimbursing the developer's cost. If the notification timeline is not met, then the City would need to bid and build the Park according to its standard procedures. Construction by the developer at its cost represents a projected substantial cost and time savings to the City. On September 8, 2004, the City Commission authorized the issuance of RFQ No. 39-03/04 which included a revised scope of architect and engineering services for the park improvements. Six responses were received. An Evaluation Committee was appointed by City Commission Memorandum July 27, 2005 South Pointe Park Basis of Design Report (BOOR) Page 3 of 5 the City Manager to short-list the top ranked firms. Hargreaves Associates, Inc. (Hargreaves) was the top ranked firm. On January 12, 2005, the City Commission authorized the execution of an Agreement between the City of Miami Beach and Hargreaves for the planning of South Pointe Park Improvements. Hargreaves' Scope of Services is limited to the Planning Phase of the project. The Consultant's Notice to Proceed was issued on January 18, 2005. Project planning process has followed the standard park improvement project sequence, from project Kickoff meeting to Community Design Workshops (COW). COW No.1 was held on April 7, 2005, where residents were generally supportive of the plans presented. There was a general consensus that the design approach was on track with the community's needs, but the attendees expressed the desire to have the following items further addressed prior to the second COW: . Park entrance at Washington Avenue and Ocean Drive . Dunes appearance I programming . Parking configuration within the park . Planting buffer from parking within the park . Cut-walk at Smith & Wollensky restaurant . Art I Lighting experience . Bay Inlet Input from COW No.1 was analyzed and plans were modified, as appropriate, and presented at a second COW (June 2, 2005). Residents' feedback showed support for the Recommended Plan presented by Hargreaves. The residents were generally supportive of the plan presented and felt that the design needed some minor fine-tuning. The following were some of the issues discussed: . Possibility of additional park funding . Possibility to decrease parking . Possibility to accommodate dogs in the park without having a fenced enclosure . Possibility of reconfigured outdoor seating for Smith & Wollensky restaurant Based on the consensus achieved from the aforementioned meetings and additional feedback from City staff, the draft BOOR for the South Pointe Park improvements was completed and submitted by Hargreaves on June 27, 2005. The draft BOOR was distributed to the relevant City departments for their review and comment. Comments from the relevant City departments have been reviewed and final BOOR has been prepared and submitted by Hargreaves. Because the South Pointe Park project was originally funded in part by General Obligation Bond Funds, the Administration presented draft BOOR to the General Obligation Bond Oversight Committee for their support on July 11, 2005. The Park design was well received City Commission Memorandum July 27,2005 South Pointe Park Basis of Design Report (BODR) Page 4 of 5 by the General Obligation Bond Oversight Committee and the draft BOOR was recommended for approval. The South Pointe Park project has a current construction budget of approximately $8.8 Million. The recommended scope for improvements in the BOOR is currently valued at $10.2 Million, a $1.4 Million difference. The project is located within the South Pointe Redevelopment Area (ROA), so the additional funding can be provided from South Pointe ROA Tax Increment Funds (TIF) if the BOOR is adopted as recommended. The settlement Agreement for the Alaska Parcel between the City of Miami Beach and The Related Group (TRG) provides the City exercises the option of negotiating with TRG for the completion of design, construction documents, and construction of the Project at cost without overhead fees provided the Administration completes and obtains approval by the Mayor and City Commission of the BOOR within the latter of either twelve months of the date of the Agreement which is dated July 28, 2004 or two months after the issuance of a Building permit for the Apogee project. In addition to the approval of the BOOR, the Administration seeks authorization from the Mayor and City Commission to enter into negotiations with TRG for the completion of the design and the construction of the Project as stipulated in the Agreement. Based on recent conversations between the parties, it is the intent of the Administration to enter in to negotiations that will retain involvement by Hargreaves in the continuing development of the park design while allowing the commissioning of a local architect to work with Hargreaves and TRG to complete the construction documents. TRG will then retain a contractor and provide the City with a Guaranteed Maximum Price which will contain no overhead fees as stipulated in the Agreement. The City will maintain oversight of the Project throughout. Finally, the City seeks authorization to appropriate the necessary funding, in the amount of $14,130,000, to complete the design, pricing and construction of the Project. The appropriation will fund the consultant services, the construction, the soft costs related to the City such as the CIP management fees, a Project contingency, and an estimated amount for fixtures, furniture and equipment (FF&E). The following is a breakdown of the project costs. BOOR Budgeted Improvements BOOR Proposed Improvements to be funded Consultants Services IT installations FF&E CIP Management fees Contingency AIPP Total $8,800,000 $1,400,000 $1,500,000 $ 50,000 $ 50,000 $ 700,000 $1,477,000 $ 153,000 $14,130,000 Miami Beach Redevelopment Agency Memorandum July 27,2005 South Pointe Park Basis of Design Report (BOOR) Page 5 of 5 Although the improvements to the existing pier at South Pointe Park are not included as part of the current park funding or scope, the Consultant was asked to review its condition and to provide an opinion as to its integration to the overall park design. Hargreaves' design recommendation is included in the BOOR. Should the City Commission decide to incorporate the pier improvements to the South Pointe Park project, the additional project scope, with an estimated construction value of $1 ,500,000, would be eligible to be funded from the South Pointe ROA TIF Funds in the future but would not be part of the Agreement between the City and TRG. CONCLUSION: The Administration recommends approval of the South Pointe Park Basis of Design Report (BOOR) as submitted. By approving the BOOR, the City will officially end the planning process for this project and adopt the design concept. The Administration also recommends approval for the City to exercise the option of negotiating with TRG for the completion of design, construction documents, and construction of the Project at cost without overhead fees as stated in the Alaska Parcel Settlement Agreement. The Administration also recommends approval to complete the design and renovation of the South Pointe Pier in the future as a separate Project. The Administration finally recommends approval of an appropriation, in the amountof$14, 130,000, for the design and construction of the Park project. The Administration will be able to proceed with the design development, construction documents, bidding and award, and construction phases ofthe Project with these approvals. Attachments T:\AGENDA\2005\JuI2705\Regular\RDA South Pointe Park-07272005-BODRMemo,doc ALL SUPPORTING DOCUMENTS ARE INCLUDED WITH THE REDEVELOPMENT AGENCY (RDA) ITEM