The URL can be used to link to this page

Home My WebLink About2005-25954 Reso RESOLUTION NO. 2005-25954 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO. 5 IN THE AMOUNT OF $53,795.25, TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND URS CORPORATION-SOUTHERN FOR PROGRAM MANAGEMENT SERVICES, DATED JUNE 27, 2001; SAID AMENDMENT PROVIDING FOR ADDITIONAL PROGRAM MANAGEMENT SERVICES. WHEREAS, on June 27, 2001, the City Commission adopted Resolution No. 2001-24499, approving an agreement with URS Corporation-Southern (Consultant) for Program Management Services, to Manage Construction Projects for Facilities and Parks (the Agreement); and WHEREAS, since 2001, Consultant has been performing these services for a variety of City parks and facilities projects, including the Scott Rakow Youth Center, the Miami Beach Golf Course, the Regional Library and others; and WHEREAS, over the past few months, the Capital Improvement Projects (CIP) Office has experienced several vacancies in staffing the department; and WHEREAS, the CIP Office project manager for several projects that fell under the Agreement resigned from the City; and WHEREAS, due to this staffing issue, on July 1, 2005, the CIP Office amended the Consultant's Agreement to provide additional services on projects falling under the Agreement for approximately two months, said amendment in the amount of $24,589.34; and WHEREAS, these additional services began in June 2005 and will expire at the end of July 2005; and WHEREAS, the vacancies in the CIP Office are being addressed through on-going recruitment efforts; however, there are still a few projects that fall under the Agreement that need to be closed out; and WHEREAS, these include the Scott Rakow Youth Center (Phase I), the Miami Beach Golf Course clubhouse and maintenance yard, and the Regional Library; and WHEREAS, while all of these facilities have received Temporary Certificates of Occupancy (TCO's), allowing for general use, the projects still have items that need to be closed out with the respective contractors; and WHEREAS, the CIP Office has requested a proposal from Consultant for additional services to provide project management staffing for the CIP Office; and WHEREAS, the Consultant proposed an additional sixteen (16) weeks of project manager staffing, for a total of $53,795.25; and WHEREAS, this would provide the CIP Office with a senior project manager, effective August 1, 2005 through the middle of November 2005; and WHEREAS, after careful consideration, the CIP Office believes that this time will be sufficient enough to complete the recruitment of additional staff, and have the aforementioned projects closed out; and WHEREAS, sufficient funds exist in the CIP Office operational budget to fund this Amendment to the Agreement; and WHEREAS, accordingly the Administration recommends the approval of an Amendment No. 5 in the amount of $53,795.25, to the Agreement, for program management services to provide project manager staffing. NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve Amendment No. 5 in the Amount Of $53,795.25, to the Agreement between the City of Miami Beach and URS Corporation-Southern for Program Management Services, dated June 27, 2001; said Amendment providing for additional Program Management Services. PASSED AND ADOPTED this 27th day A~C PGlA-~ CITY CLERK Robert Parcher David Dermer '-- APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~-i~~ft _. CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving An Amendment In The Amount Of $53,795.25 To The Agreement Between The City Of Miami Beach And URS Corporation-Southern For Proqram ManaQement Services. Issue: Shall the City Commission Approve An Amendment In The Amount Of $53,795.25 To The Agreement Between The City Of Miami Beach And URS Corporation-Southern For Program Management Services? Item Summa IRecommendation: On June 27, 2001, the City Commission adopted Resolution 2001-24499, entering into a professional services agreement with URS Corporation-Southern (URS) for Program Management Services, to manage construction projects for Facilities and Parks. Over the past few months, the CIP Office has experienced several vacancies in staffing the department. The CIP Office project manager for several projects that fell under the URS agreement resigned from the City. Due to this staffing issue, the CIP Office amended URS' agreement to provide additional services on projects falling under the Program Management agreement for approximately two months. These additional services will expire at the end of July 2005. The vacancies in the CIP Office are being addressed through on-going recruitment efforts. However, there are still a few projects that fall under that URS agreement that need to be closed out. These include the Scott Rakow Youth Center project (Phase I), the Miami Beach Golf Course Clubhouse and Maintenance Yard, and the Regional Library project. While all of these facilities have received Temporary Certificates of Occupancy (TCOs), allowing for general use, the projects still have items that need to be closed out with the contractor. The CIP Office has requested a proposal from URS for additional services to provide Project Manager staffing for the CIP Office. URS proposed an additional 16 weeks of Project Manager staffing for a total of $53,795.25. Effective August 1, 2005, this would provide the CIP Office with one URS Senior Project Manager through the middle of November 2005. The Administration recommends the approval of an amendment in the amount of $53,795.25 to the Agreement between the City of Miami Beach and URS Corporation-Southern for Program Management Services, to rovide Pro'ect Mana er staffin Board Recommendation: Financial Information: Source of Funds: ved I I Finance Dept. $53,795.25 Ci Clerk's Office Le islative Trackin Kristin McKew, Acting Assistant Director AGENDA ITEM DATE 7A- ;..7-OS- CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM From: Mayor David Dermer and Date: July 27, 2005 Members of the City Commission Jorge M. Gonzalez \ ~ City Manager I A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AN AMENDMENT IN THE AMOUNT OF $53,795.25 TO THE AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND URS CORPORATION-SOUTHERN FOR PROGRAM MANAGEMENT SERVICES. To: Subject: ADMINISTRATION RECOMMENDATION: Adopt the Resolution. FUNDING: Funds are available from the Capital Improvement Projects (CIP) Office operating budget. ANALYSIS: On June 27, 2001, the City Commission adopted Resolution 2001-24499, entering into a professional services agreement with URS Corporation-Southern (URS) for Program Management Services, to manage construction projects for Facilities and Parks. Since 2001, URS has been performing these services for a variety of Parks and Facilities projects, including the Scott Rakow Youth Center project, the Miami Beach Golf Course project, the Regional Library project and others. Over the past few months, the CI P Office has experienced several vacancies in staffing the department. The CIP Office project manager for several projects that fell under the URS agreement resigned from the City. Due to this staffing issue, the CIP Office amended URS' agreement to provide additional services on projects falling under the Program Management agreement for approximately two months. These additional services will expire at the end of July 2005. The vacancies in the CIP Office are being addressed through on-going recruitment efforts. However, there are still a few projects that fall under that URS agreement that need to be closed out. These include the Scott Rakow Youth Center project (Phase I), the Miami Beach Golf Course Clubhouse and Maintenance Yard, and the Regional Library project. While all of these facilities have received Temporary Certificates of Occupancy (TCOs), allowing for general use, the projects still have items that need to be closed out with the contractor. City Commission Memorandum July 27, 2005 URS Additional Services Page 2 of 2 The CIP Office has requested a proposal from URS for additional services to provide Project Manager staffing for the CIP Office. URS proposed an additional 16 weeks of Project Manager staffing for a total of $53,795.25 (Exhibit 1). Effective August 1, 2005, this would provide the CIP Office with one URS Senior Project Manager through the middle of November 2005. After careful consideration, the CIP Office believes that this time will be sufficient enough to complete the recruitment of additional staff, and have the projects mentioned above closed out. Sufficient funds exist in the CIP Office operational budget to fund this amendment. RECOMMENDATION: The Administration recommends the approval of an amendment in the amount of $53,795.25 to the Agreement between the City of Miami Beach and URS Corporation- Southern for Program Management Services, to provide Project Manager staffing. JMGrrH/JEC/klm T:\AGENDA\2005\JuI2705\Consent\URS Additional Services.doc Gy. k,; 91-1:- , ~ --- URS RECEiVED 7rr,S JUN 3 \ ~~ \ \: '0 .. .;,. ;.;: '... ;..CH elT'!" Ur ill"" \. U'-"\llH (""~;'_. t1:~11'-:"iT~ -' ",1 ,~';; ~.:.::.t_l vH. PH\tJ,jic~_~ i~; June 30, 2005 Jorge E. Chartrand Acting Director Capital Improvement Projects Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Re: Program Management Services Request Additional Project Manager (16 Wks) Dear Mr. Chartrand: As discussed, URS Corporation is pleased to provide the City of Miami Beach an Additional Services Fee proposal for a Senior Project Manager to assist with Planning, Design and Construction Management Services as outlined bellow: v 1) Senior Project Manager, Grace Escalante 2) 16 weeks at 32 hours per week (512 hrs at $105.07/hr.). Subtotal $53,795.25 Total Fee $53,795.25 We appreciate the opportunity to provide this proposal to the City of Miami Beach. If you have any questions, or require additional clarifications, feel free to contact me at the phone numbers provided below. Assistant Program Director URS Corporation 7650 Corporate Center Drive, Suite 401 Miami, Florida 33126 Tel: 305.884.8900 Fax: 305.884.2665 Cell: 786.229.7398 Direct: 305.514.2472 P:IPM. CM\Miami Beach Parks & RecIProposals\6.30.0S Project Manager Add Serv_Rev2.docP:IPM. CM\Miarni Beach Parks & RecIProposals\6-30-0S Project Manager Add Serv _ Rev2.doc