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HomeMy WebLinkAboutScope of Services EXHIBIT "A" SCOPE OF SERVICES FOR THE COASTAL COMMUNITIES TRANSPORTATION MASTER PLAN INTRODUCTION / BACKGROUND: The City of Miami Beach, in a joint effort with its neighboring coastal communities in northeastern Miami-Dade County (City of Aventura, City of Sunny Isles Beach, Town of Bal Harbour Village, Town of Bay Harbor Islands, Town of Surfside, and City of North Bay Village) is interested in the development of a transportation master plan that assesses the current traffic and transportation issues on the barrier islands. The goal of this plan is to produce short, mid, and long term multi-modal solutions to transportation issues, on a sub-regional basis. In the late 1990's the Miami Beach Municipal Mobility Plan (MMP) was developed to mitigate issues within Miami Beach boundaries. Most ofthe 44 projects recommended in this plan have already been implemented, or are undergoing different stages of implementation. To truly provide a higher level of planning, the Mobility Plan must be expanded to examine transportation in coastal Miami-Dade County, in a more coordinated and regional manner. It is recognized that the immediately affected communities do not exist in a vacuum. What is done in one will have far reaching impacts, not only on each city's immediate neighbors, but on mainland Miami-Dade County. It is for this reason that a highly coordinated effort between the cities, Florida Department of Transportation (FDOT), the Metropolitan Planning Organization (MPO), Miami-Dade County and the South Florida Regional Planning Council is needed. This effort strives to set an example as a targeted sub-regional attempt at transportation planning which is multi-modal in nature. Hard data derived from traffic counts will be analyzed, and projections made on future traffic loads will be created to establish a baseline for the comparison of alternatives. Issues arrived through accepted methodologies will be supported by an extensive public involvement process. The study will portray existing conditions as well as project future conditions, and will provide a clear picture of the origin and destination of traffic affecting the coastal communities. It will make recommendations which will focus coordinated improvements, as well as promote the viability of alternate routes for commuters traveling from the northern barrier islands to the Downtown Miami area. It will involve local decision makers in the process. The coastal communities understand that the barrier islands are physically constrained. As demands on the transportation infrastructure increase, and capacity to manage traffic becomes further limited, the cross point between growth vs. available capacity is a parameter which must be derived when determining adequate sustainability through the region. Further, the socio-economic scenario, primarily as a function of traffic and related sustainable infrastructure, warrants a clear understanding to determine the most feasible and viable transportation strategy. This initial assessment would assist as a benchmark to derive further initiatives to address these issues. STUDY OBJECTIVES: · Study the existing and future sub-regional transportation network through extensive data collection, analysis, and public involvement. · Examine County and local land use, Comprehensive Development Master Plan (CDMP) policies and growth projections as a basis for determining need. · Develop a multi-modal list of projects, designed to address identified needs and deficiencies. · Quantify the cost of these projects, relative to their planning, design and construction. " Prioritize the list of projects into an Implementable 10-year Coastal Communities Transportation Master Plan. · Achieve community consensus, and approval by each governing body involved. · Enhance regional mobility, in a coordinated manner. SERVICES METHODOLOGY: This effort strives to set an example as a targeted sub-regional multi-modal transportation plan. The study will portray existing conditions and project conditions in the future, and will provide a clear picture of the origin and destination of traffic affecting the coastal communities. In addition realistic growth projections will be developed in concert with the MPG, utilizing the future land use maps and build-out scenarios of each city. It will make recommendations that will focus on coordinated transportation improvements. It will involve local decision makers and their respective communities in the process Task 1: Public involvement Engaging the public and incorporating public input is a multi-level process that takes place consistently throughout the duration of the plan development. The goal shall be community consensus, with approval from each of the governing bodies involved. The following are key aspects to this task. . Formation of a Technical Steering Committee Identification and involvement of key stakeholders Community Workshops Agency Meetings . . . Task 2: Data Collection and Analysis Prior to actual new data collection, all previous reports will be reviewed and to every extent possible incorporated into the data collection and analysis process. Further, planning work will be coordinated with currently ongoing studies and proj ects that will have direct and indirect impacts on the relevance and effectiveness of the Master Plans recommendations. New traffic counts will be taken along each key transportation route. Data will be projected so that future impacts can be examined. It will be important to understand where current traffic is coming from and where it is going and understand obstacles to mobility that are encouraging commuter traffic along the barrier island instead of along North- South inland transportation corridors. The following sub tasks will be performed: · Examination of Previous and Ongoing Work · Examination of Concurrency Methodologies Utilized by Participating Municipality · Examine County and local CDMP policies · Analyze the County's population and employment projections for 2015 and 2030 · Traffic counts on both sides of the intracoastal at each causeway · Truck Counts across the causeways · Signal Timing · Origin/Destination Survey · Sub-area recommendations for calibration of the travel demand model " Analysis: A three level analysis will be provided, showing existing conditions, and projected conditions ten and 25 years in the future. In addition three potential land use scenarios should be projected. These will represent light, medium and heavy future development. Programs should be: Synchro, SimTraffic, FSUTMS Analysis. Task 3: Needs Assessment The 2015 and 2030 model runs mentioned in Task 2 will help identify and prioritize a list of multi-modal transportation needs and initiatives that will help enhance regional mobility. Identified needs will be organized into five categories. From this assessment a list of potential proiects will be developed: . Alternative Mode Projects Proj ects Promoting Alternate Routes to Downtown Miami Sustainable Community Projects Corridor Enhancement Projects; and Capacity Projects (if any) . . " . Task 4: Development of Potential Projects/Operational Modifications Each potential project will be conceptually developed. These potential projects may be in either the coastal communities or on the mainland. This will entail the development of a project sheet for each potential project that provides: · Description of the project · Location · Cost Estimate (including Planning, Design, and Construction) · Phasing Two additional model runs will be prepared in order to examine the results and impacts of the potential projects. The runs will include all of the projects recommended by 2015 and all of the projects recommended by 2030. The performance of each alternative described above will be documented. Task 5: Vision Plan The first section of this plan, the data and analysis is an effort to provide a snapshot of future transportation issues and trends which will impact the study area. The Master Plan should establish a vision for transportation and make recommendations for meeting the identified needs. These needs should be met, as a subsequent effort by each participating municipality, with the development of their individual project sections into an Implementation Plan. END PRODUCTS: · Public Involvement Plan (PIP) · Assessment of Existing and Future Conditions Technical Memorandum " Project Bank · Draft Vision Plan and Executive Summary · Final Vision Plan · Final Executive Summary PARTICIPATING CITIES AND AGENCIES: Aventura, Sunny Isles Beach, Bal Harbour Village, Bay Harbor Islands, Surfside, North Bay Village, Miami Beach, Metropolitan Planning Organization, Miami- Dade Transit, Florida Department of Transportation-District Six, South Florida Regional Planning Council, Florida Department of Community Affairs. EXHIBIT "B" PROJECT SCHEDULE BY MAJOR TASKS Task Description Consultant Award Process Task 1: Public Involvement Task 2: Data Collection and Analysis Task 3: Needs Assessment Task 4: Pro'ects Develo ment Task 5: Vision Plan Months from Notice-to-Proceed 4 5 6 7 8 9 10 11 12 13 14 The contract period extends fourteen (14) months from the execution ofthe contract. This project schedule provides approximately five (5) months for the City of Miami Beach to complete the consultant selection, negotiation and contract award process. , , , . EXHIBIT" C" PROJECT BUDGET BY MAJOR TASKS MPO Grant Local Match Total Project Task Description Task Budget Task Budget Task Budget Task 1: Public Involvement $ 24,337.31 $ 35,662.69 $ 60,000.00 Task 2: Data Collection and Analysis $ 46,646.51 $ 68,353.49 $ 115,000.00 Task 3: Needs Assessment $ 10,140.55 $ 14,859.45 $ 25,000.00 Task 4: Projects Development $ 18,252.98 $ 26,747.02 $ 45,000.00 Task 5: Vision Plan $ 12,168.65 $ 17,831.35 $ 30,000.00 I TOTALS 1$ 111,546.00 I $ 163,454.00 I $ 275,000.00 I Invoices shall reflect the percentage completed for each task shown under the MPO Grant column, in an amount not to exceed $111,546.