Amendment No. 8 AMENDMENT NO. 8
TO THE PROFESSIONAL LANDSCAPE ARCHITECTURAL
AND ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
REYNOLDS, SMITH AND HILLS, INC,
DATED SEPTEMBER 5, 2001
FOR THE PROVISION OF PROFESSIONAL SERVICES
TO DESIGN VARIOUS STREETSCAPE IMPROVEMENTS AND A TRAFFIC STUDY
IN AN AMOUNT NOT-TO-EXCEED $22,829 FOR
NEIGHBORHOOD NO. 5 - LA GORCE PROJECT.
T/~Amendment No. 8 to the Agreement made and entered this .~tb~ day of
~cc~'[~ ,2005, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as
CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and Reynolds, Smith and Hills, Inc. (RS&H), having its offices at 6161 Blue
Lagoon Drive, Suite 200, Miami Florida, 33126 (hereinafter referred to as Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 10-0001, the Mayor
and City Commission adopted Resolution No. 2001-24551, on September 5, 2001,
approving and authorizing the Mayor and City Clerk to execute an Agreement with
Reynolds, Smith and Hills, Inc, for Professional Services for the La Gorce Streetscape
Right-of-Way Neighborhood Project (the Project); and
WHEREAS, the Agreement provides for the detailed planning services for various
streetscape /landscape / utility improvements within the La Gorce neighborhood; and
WHEREAS, the Agreement was executed for a not-to-exceed amount of
$185,291; and
WHEREAS, the planning effort for the La Gorce neighborhood has been
completed and detail design activities are underway; and
WHEREAS, on May 29, 2002,, the Mayor and City Commission adopted
Resolution No. 2002-24857, approving additional design services as Amendment No. 1 to
the Agreement, for planning, design, permitting, bidding / award and construction
administrative services for the Cherokee Avenue Sea wall improvements within the La
Gorce neighborhood for a not-to-exceed amount of $45,000:00; and
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WHEREAS, on January 8, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25096, approving additional design services as Amendment No. 2 to
the Agreement, for design, permitting, bidding / award and construction administrative
services for various streetscape / landscape / utility improvements within the La Gorce
neighborhood and includes Cherokee Avenue Seawall rehabilitation/replacement for a
not-to-exceed amount of $333,932.00; and
WHEREAS, on October 15, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25362, approving additional design services as Amendment No. 3
to the Agreement, for design, permitting, bidding / award services for the relocation of
existing utility improvements currently located along rear easements of approximately 153
properties, for an amount of $35,999; and
WHEREAS, on June 21,2004, Amendment No. 4 to the Agreement was executed,
to perform percolation tests and collect additional survey data, to proceed with the design
of stormwater improvements within the La Gorce neighborhood, for a not-to-exceed
amount of $8,709.00; and
WHEREAS, on November 18, 2004, Amendment No. 5 to the Agreement was
executed, to include the development of sketches for alternative traffic flow improvement
within the La Gorce Park area, for a not-to-exceed amount of $3,604.00; and
WHEREAS, on February 23, 2005, the City Commission adopted Resolution No.
2005-25813 authorizing the execution of Amendment No. 6 to the Agreement, to include
a Scope of Work which consists of additional design services for stormwater
improvements for the La Gorce neighborhood, for a not-to-exceed amount of $42,000.00;
and
WHEREAS, Amendment No. 7 to the Agreement is to be executed, to include the
verification of additional underground utilities to avoid conflicts in 90 boring sites, for a
not-to-exceed amount of $22,150.00; and
WHEREAS, Amendment No. 8 to the Agreement is to include design of various
streetscape improvements and a traffic study in the La Gorce Neighborhood, for a not-to-
exceed amount of $22,829.00; and
WHEREAS, this proposal has been evaluated by Hazen & Sawyer, the City's
Program Manager, and the CIP Office.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and
valuable consideration, the respect and adequacy are hereby acknowledged, do agree as
follows:
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ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 8.
MODIFICATIONS
The Agreement is amended as defined in Schedule "A-8", attached herein.
OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 8.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 8 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST:
City Clerk
ATTEST'
CITY OF MIAMI BEACH
/ /" J~f',~le E. ~artrand
l/ A~tingDirector, ClPOffice
CONSI=I1_TANT:
REYNOLDS, SMITH AND
nt Name Print Name
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
-'-Cit~ttorne~'~ Date
SCHEDULE "A-8"
SCOPE OF SERVICES
La Gorce Park Area
A series of meetings were held with community representatives on July 29, 2002,
between September and December 2002, January 6, 2005, February 24, 2005 and
March 21,2005, where consensus was reached with residents of La Gorce Park / La
Gorce Island with respect to various streetscape improvements within the La Gorce
Park area as noted in Exhibit A. Consultant is to design permitable streetscape
modifications in the areas as noted in Attachment B.
The La Gorce Park area is characterized by a group of streets, Alton Road extension,
La Gorce Drive extension, Pine Tree Drive Extension, North Bay Road, and Pine
Tree Drive Circle. The northern boundary is the entrance to La Gorce Island, eastern
boundary is Alton Road extension, western boundary is Pine Tree Drive, and
southern boundary is West 63rd Street, The proposed La Gorce Park area
streetscape improvements are as shown in Attachment B. The streetscape
modifications included reconfiguration of the geometry of the intersections and
pavement narrowing at three (3) locations as shown in Attachment B. The
CONSULTANT shall prepare design documents in this area as agreed to by
residents as "Beautification" improvements. The City does not anticipate that a traffic
study will be required.
In the event that Miami-Dade Public Works Department Traffic Engineering Division
(MD-PWDTED) requests that a traffic study be prepared for the proposed La Gorce
Park area improvements, the CONSULTANT shall prepare and forward a letter to the
City with its recommendations as to whether or not it agrees with MD-PWDTED's
position on a traffic study and the reasoning behind this opinion. Based on the
CONSULTANT's letter, the City may choose to revisit the issue with the County
independently.
Note that a separate Notice to Proceed is required for the preparation of a traffic
study and analysis. Even though it is included in the scope of this Amendment, it is
not the City's intent to proceed with this study until all other means are exhausted.
Intersection of 51st Street and Cherokee Avenue
In accordance with Amendment No.2, the CONSULTANT performed a traffic study
along West 51st Street to justify stop signs at the intersection of West 51st Street and
Cherokee Avenue. The traffic study confirmed that stop signs could not be supported
at this intersection. At CDRM No.1 on September 13, 2004, residents voiced
concerns with respect to perceived speeding problems along West 51st Street.
Alternative traffic calming measures were discussed and consensus was reached
with residents to implement a "beautification" traffic circle at this intersection, subject
to MD-PWDTED approval.
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The CONSULTANT has opined that a traffic study will need to be performed in
support of the proposed traffic circle.
The CONSULTANT shall design one (1) traffic circle at the intersection of W. 51st
Street and Cherokee Avenue as per the schematic illustration shown in Attachment
A.
In this effort, the CONSULTANT shall utilize the existing traffic study completed in
accordance with Amendment No.2 to obtain MD-PWDTED conceptual acceptance of
the "beautification" circle.
In the event that MD-PWDTED requests that a traffic study be prepared for the
proposed traffic circle, the CONSULTANT shall prepare and forward a letter to the
City with its recommendations as to whether or not it agrees with MD-PWDTED's
position on a traffic study and the reasoning behind this opinion. Based on the
CONSULTANT's letter, the City may choose to revisit the issue with the County
independently.
Note that a separate Notice to Proceed is required for the preparation of a traffic
study and analysis. Even though it is included in the scope of this Amendment, it is
not the City's intent to proceed with this study until all other means are exhausted.
Consultant's request for additional services is defined in Exhibit "A", dated April 11,
2005, and is attached herein for reference purposes.
Compensation:
· Original Agreement amount $185,291.00.
· Amendment No. 1 Null and Void.
· Amendment No. 2 (Design services for the La Gorce Neighborhood and includes
Cherokee Avenue seawall rehabilitation/replacement) amount $333,932.00
· Amendment No. 3 (Relocation of existing utility improvements) amount $35,999.00.
· Amendment No. 4 (Percolation tests and additional survey data) amount $8,709.00.
· Amendment No. 5 (Development of sketches for alternative traffic flow
improvements) amount $3,604.00.
· Amendment No. 6 (Additional design for stormwater improvements) amount
$42,000.00.
· Amendment No. 7 (Verification of Additional Underground Utilities) amount
$22,150.00.
· Amendment No. 8 (Design of various streetscape improvements and traffic study)
amount ~22,829.00
· Revised Agreement amount $654,514.00.
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Architectural, Engineering, PlannIng ,;nd Environmental ~ervi~ee
REYNOLDS~ SMI'rH AND HILLS~ INC.
6161 Blue Lagoon Drive, Suite 200
Miami, Rodda 33126
Tel: 786.388.0234 Fax: 786.388.8108
April 11, 2005
Mr. Suresh Mistry, PE
Engineering Coordinator
Hazen and Sawyer, PC
975 Arthur Godfrey Road, Suite 211
Miami Beach, Rodda 33140
RECEI D
~r~ s~ P.o.
~ ]~-J~, ~o~
RE: Additional Design Services for Streetscape Zm
Neighborhood No.: 5 La Go ........ P _rovements and Traffic Stu
RS&H Project No.: 11 ,~,= - ~uw ~nrrastructure l;mproveme ,dy (Rev. - 4)
12137000 nt Program
Dear Mr. Mist~:
As per our meeUng on April 7, 2005, we are m-submitting this request for addiUonal services associated with
the design of vadous streetscape improvements and traffic study in the La Gorce Neighborhood. The fee
associated with this request is $22,829, as shown in the attached Summary Sheet. The services to be
provided are as follows:
c~ Design of one (1) traffic island at the intersection of W. 51st Street and Cherokee Avenue as per the
schematic shown in Attachment A. Reconfiguration of the landscaping scheme and geometry of the
intersection.
~ Design of modifications to the following interseclJons in the La Gorce Park area: Pine Tree Drive Orcle
and Pine Tree Ddve; Alton Road and La Gorce Drive; Alton Road and Pine Tree Drive. A schematic of
the proposed modifications is shown in Attachment B. Reconflguration of the geometry of the
intersections.
c~ Additional traffic study and analysis as required by the Miami-Dade Public Works Department (MD-
PWD) Traffic Engineering Divisions to support the Proposed modifications.
~ Coordinate proposed improvements with the HD-PWD Traffic Engineering Division, including
attendance at up to two (2) meetings.
Revise Opinion of Probable Construction Cost to include the proposed modifications.
The additional design services to be provided are based on the following assumptions:
c~ The landscaping scheme and geometry for the remainder of the W. 51~ Street corridor will remain as
currently shown in the plans.
c~ The landscaping scheme for the La Gorce Park area will remain as currently shown in the plans.
c~ Additional landscape design for the La Gorce Park area, for the modified intersect/ohs described
above, is not included in the fee.
~ The design of lighting and/or irrigation elements is not included in the fee.
~ Permit costs, where required, are not included in the fee.
X: \p\ Miami Beach\LA GO~E MS\Aclmin \Memos\La Gorce Traffic Study Fee 040805.doc
Mr.'Suresh Mistry
Page 2
April 11, 2005
Meetings with the neighborhood homeowners associations, Program Manager and City
representatives are not included in the fee.
Review meetings with the Program Manager and/or City rePresentatives are not included in the fee.
Meetings with the city Commission or other C~ Departments are not included in the fee.
Additional data gathering and analysis of such, if required by the MD-FWD, are not included in the
fee.
The services to be provided under this amendment are limited to the Preparation of the traffic study and the
development of the design modifications as described above. The implementation of the proposed
modifications is, as previously discussed, subject to review and approval by the MD-FWD.
If you have any questions or require additional information, please do not hesitate to contact me at your
earliest convenience.
Sincerely,
REYNOLDS, SMITH AND HILLS, INC.
Stanley Fardin, PE
ProJect Manager
Barry Miller/SI~IDS
Jeff Easley / RS&H
Sam Gonzalez/RS&H
INlnston Harris/RS&H
335 00'00+0~, '¥.LS
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Attachment - C
Additional Design Services for Traffic Study
Neighborhood No.: 5 La Gorce - ROW Xnfrastructure Xmprovement Program
RS&H Project No.: 1112137000
The purpose of this traffic study is to evaluate the impact of various proposed roadway improvements
in the La Gorce neighborhood, located in the City of Miami Beach Florida. The study will
specifically address traffic impacts along North Bay Road, Pine Tree Drive, La Gorce Drive, Pine
Tree Drive Circle (in the La Gorce Park area) and the intersection of West $1 Street and Cherokee
Avenue.
Scope og Services
Task A -Tuming Movement Count_s: Manual turning movement counts will be conducted to
establish traffic flow patterns in the study network. Turning movement counts will be conducted on
typical weekdays during the AM, PM peak periods (2-hrs. each period). Turning movement counts
will be collected at the following intersections:
1. West 63r~ Street and Pine Tree Drive
2. West 63rd Street and La Gorce Drive
3. Pine Tree Drive, La Gorce Drive and North Bay Road
4. Pine Tree Drive and Pine Tree Drive Circle
5. West 51 Street and Cherokee Avenue
Task B - Automatic Machine Count.~: Automatic traffic counts will be conducted to establish daily
traffic flow patterns for the network. Automatic machine counts will be collected on typical
weekdays for a continuous 72-hour period. The machine counts shall be collected at the following
locations:
1. North Bay Road north of West 63rd Street
2. Pine Tree Drive north of West 63rd Street
3. La Gorce Drive north of West 63rd Street
4. 51 ~ Street and Cherokee Avenue (all approaches)
Task C - Evaluation of Proposed Road Improvements: An evaluation will be conducted for the
proposed roadway improvement schemes (see Attachments A and B). The evaluation will assess the
expected impact on traffic flow patterns, safety, and intersection operations.
Task D - Documentation: Recommendations will be developed based on findings from the study.
The data collection, findings and recommendations will be documented in a technical memorandum
format and submitted to the City of Miami Beach Public Work Department and the Miami-Dade
Public Works Department for review and authorization.
Schedule
It is estimated that the Traffic Study will be completed within five (5) weeks from receipt of
authorization to proceed.
Based upon the recommendations of the Traffic Study, the permitting phase will be completed
approximately sixteen (16) weeks from receipt of authorization to proceed.
X:~,PLMiarai Beach~LA GORCE MB',Admin~McmosU~a Gorce Traffic Study Scope 032905.doc i
13284 SW 120m Street, Miami, FL 33186
TEL: (305) 233-3997. FAX: (305) 233-7720
April 11, 2005
Winston G. Harris, PE, PTOE
Reynolds, Smith and Hills, Inc.
6161 Blue Lagoon Drive, Suite 200
Miami, Florida 33126
RE: La Gorce Traffic Counts
Dear Winston:
Crossroads Engineering Data, Inc. is pleased to present this proposal for data collection services
relating to the above referenced project. Our firm proposes to perform the following tasks:
TASK 1
Perform 4-hour Turning Movement Counts (AM and PM peak) on a typical weekday at the following
intersections:
West ~3~ Street and Pine Tree Drive
West 63rd Street and La Gorce Drive
· Pine Tree Drive, La Gorce Drive and North Bay Road
· Pine Tree Drive and Pine Tree Drive Circle
· West 51a Street and Cherokee Avenue
TASK 2
Perform 72-hour Volume Counts at the following locations:
· North Bay Road North of West 63~ Street
· Pine Tree Drive North of West 63r~ Street
· La Gorce Drive North of West EGrd Street
TASK ,3
Perform 72-hour Bi-Directional Approach Count at the following Intersection
· 51 ~ Street and Cherokee Avenue
PROJECT COST
Description Quantity Unit Price Total
Task 1 5 $386.35 $1,931.75
Task 2 3 $271.31 813.93
Task 3 1 $567.20 567.20
Total Project Cost $ 3.312.88
WORK NOT SPECIF!_L::_n
Work not specified in the above proposal items will not be performed without your prior knowledge
and approval. When additional services are performed, they will be billed per the fee schedule
specified above.
April 11, 2005
Reynolds, Smith and Hills
Page 2
ADDITIONAL EXPENSE~
Unless otherwise specified, the above service fees do include travel, printing, reproduction, and
postage.
ASSIGNMENT
It should be expressly understood that this proposal is for the use of the executing CONSULTANT
and their designees.
ACCEPTANC~
This proposal and fee schedule is based upon the acceptance within thirty (30) days from the date of
preparation. If not accepted within that time period, we reserve the right to reevaluate the terms and
conditions contained herein.
If the proposed work and fees contained herein are agreeable with you, please sign and date this
contract in the area provided below and return same to this office. Should you have any questions
regarding the above, please do not hesitate to call.
Sincerely,
Crossroads Engineering Data, Inc.
Mada Shaw for
George Galan, P.E.
President
Winston G. Harris, PE, PTOE
Reynolds, Smith and Hills, Inc.
Date