95-21684 Reso
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RESOLUTION NO.
95-21684
A RESOLUTION OP THB MAYOR AND CITY
COMMISSION OP THB CITY OP KIAMI
BEACH, PLORIDA REPEALING RESOLUTION
NO.88-19321 WHICH APPROVED
REQUIREMENTS FOR SPECIAL EVENTS HELD
ON KIAMI BEACH AND ADOPTING NEW
REQUIREMENTS POR SPECIAL AND
CULTURAL EVENTS, ATTACHED AS EXHIBIT
"A".
WHEREAS, the city of Miami Beach has become the location of
choice for an ever-increasing number of activities and special
events on public and private property; and
WHEREAS, it is necessary to provide an orderly arrangement for
the use of public facilities and public resources; and
WHEREAS, it is necessary to protect the public health, safety
and welfare from potential problems associated with special events;
and
WHEREAS, it is necessary to ensure that activities and special
events do not adversely impact the quality of life of residents of
the city and the ability of businesses to carryon their normal
activities; and
WHEREAS, it is necessary to adopt new regulations set forth in
Exhibit "A" pertaining to special and cultural events in order to
accomplish this purpose. I
NOW, THEREFORE, BE IT RESOLVED BY THE KAYOR AND CITY
COMMISSION OP THE CITY OP MIAMI BEACH, PLORIDA that the Mayor and
city Comnission hereby adopt the Requirements for special and
Cultural Events attached hereto as Exhibit "A".
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PASSED and ADOPTED this 26th
ATTEST:
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SWS:scf:6.0disk9\s-events.res
(Resoluiton No. 95-21684)
FORM APPROVtD
LEGAL DEPT.
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By J L?>
Date ,-L /-'\ ["
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CITY OF MIAMI BEACH
TO THOSE INTERESTED IN HOLDING A SPECIAL AND OR CULTURAL EVENT:
The Mayor of the City of Miami Beach, Commissioners, and
Administration welcome a wide variety of special and cultural
events to the City of Miami Beach. Special events benefit everyone
involved by the positive promotional exposure received on a local,
national and international level.
Miami Beach enj oys the reputation of having one of the most
pristine beaches in the world. The City stretches from Government
Cut at the southernmost tip of Miami Beach to 87th Street, where it
encompasses the areas known as South, Middle and North Beach.
All special and cultural events should be compatible to the
neighborhoods, complimenting the ambiance and aesthetics of the
area. The Special and Cultural Events Requirements Package has
been established to help guide applicants through the process of
obtaining a special and cultural event permit, as well as to
minimize disruption to the surrounding environment. The applicant,
may be asked to present their proposed plans to neighborhood
associations, who will be encouraged to comment on the proposal.
The City Manager will consider their comments prior to granting a
permit. Applicants must submit the completed application, along
with twenty additional copies, and a non-refundable $75.00
application fee to
CITY OF MIAMI BEACH SPECIAL AND CULTURAL EVENTS OFFICE
SUSAN BETH WINN, CITY LIAISON
1700 CONVENTION CENTER DRIVE, 1ST FLOOR
MIAMI BEACH, FLORIDA 33139
TELEPHONE: (305) 673-7575 FAX: (305) 673-7063
The Special and Cultural Events City Liaison will then review the
entire requirement package with you to ensure a successful event.
Thank you for considering Miami Beach as the location of choice.
We look forward to the prospect of working together with you in the
near future.
Sincerely,
Jose Garcia-Pedrosa
City Manager
Susan Beth Winn
Special and Cultural Events City Liaison
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CITY OF MIAMI BEACH
REQUIREMENTS FOR SPECIAL AND CULTURAL EVENTS
I. SPECIAL AND CULTURAL EVENTS APPLICATION
The Special and Cultural Events Application/Permit form must
be completed and submitted 90 days in advance for beach events
and 60 days in advance for non-beach events, to the Special
and Cultural Events Liaison Office in the Public Information
Office, 1700 Convention Center Drive, Miami Beach, Florida,
33139. Please furnish 20 copies along with original. City
departments must review applications and sign off on
applicable line. The City Manager will act upon an application
for a permit within seven days after all Special and Cultural
Event Requirements applicable to your event have been
fulfilled, which may include, proper documentation, for.ms,
fees, advance payment/deposit for services, etc.,have been
received and approved.
. A $75.00 non-refundable application fee, is required 90 days prior to
the event for beach side event (s) (to allow for the appropriate Federal,
State, and local permits to be obtained), and/or 60 days prior to the
event for non-beachside event(s).
. $225.00 permit fee, is required 30 days prior to the event(s)
. $1,500.00 Security Deposit, 20 days prior to the event(s).
. An Indemnity Agreement/hold harmless must be received 30 days prior to
the event(s) .
. Certificate(s) of Insurance must be received no less than 30 days prior
to the event(s).
II. NEIGHBORHOOD IMPACT AND BOOKING POLICY
Events planned in the City of Miami Beach are subject to the
Booking Policy which extends additional consideration to the
affected surrounding neighborhood and proposed events. These
include, but are not limited to, South Pointe Advisory Board, South
Beach Marketing Council, Lincoln Road Task Force, Washington Avenue
Association, Miami Beach Development Association, Forty-First
Street Association, North Beach Development Corporation, Miami
Beach Chamber of Commerce, Miami Beach Latin Chamber of Commerce,
Ocean/Washington Alliance, and Espanola Way,. In addition to the
event adhering to the Booking Policy for the venue where the event
is proposed, a letter from the associations stating their position
on the proposed event should be submitted to the City's Special and
Cultural Events Office at least 45 days prior to the event or event
will be considered for approval without the Association's letter.
The City Manager will consider any recommendations from these
associations in making the decision whether to grant the events
permit or what conditions to impose upon granting of the permit.
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the Special and Cultural Events Liaison will collect written
reports from all applicable departments within the city which will
include, but will not be limited to, specific requirements, the
applicant may need and if any permits or additional requirements
are necessary, etc.. In no case shall an event(s) take place for
more than ten (10) consecutive days or twenty (20) non-consecutive
days during the course of a calendar year. Some event(s) may be
additionally limited by the Booking Policy of that venue.
There are many identified venues in the city where events are
held. They include but are not limited to: South Pointe Park,
Ocean Drive, Lincoln Road, 10th Street Auditorium, Washington
Avenue, Espanola Way, Flamingo Park, Abel Holtz Stadium, Convention
Center Preferred Lot, Scott Rakow Youth Center, Arthur Godfrey Road
and Seventy First Street, Twenty First Street Community Center,
Twenty First Street Beach, Lummus Park, Seventy Third Street
Bandshell, Ocean Terrace, including all other parks and
recreational facilities such as Muss Park, Stillwater Park, South
Shore Community Center and Park, etc... Each venue has user
criteria established in accordance with the standards set in part
by the neighborhoods in conjunction with the City Administration.
User guidelines for each venue are available from the Special and
Cultural Events Office located in City Hall.
Elements of the Booking policy for all venues may include but are
not limited to the following:
Hours of Operation
Type of Entertainment
Beverages, alcoholic or non-alcoholic
Coordination of parking, inclusive of traffic pattern/flow
Food Sale(s)
Fireworks
Street closure(s)
Number of events allowed in venue
The City of Miami Beach reserves the right for final approval,
denial and/or revocation of any event{s) per.mit. Per.mits may not
be transferred, assigned or sublet, without written approval of the
City of Miami Beach. A Special and Cultural Events per.mit is
necessary whether the event is held on private or public property.
The final decision for issuance of a City of Miami Beach Special
and Cultural Events Per.mit remains with the City Manager.
FUNDING FOR EVENTS/VISITORS AND CONVENTION AUTHORITY
The City of Miami Beach does not directly fund special and or
cultural events. The City contributes funds to the Miami Beach
Visitor and Convention Authority (VCA) through a special tax for
the purpose of special and or cultural event funding. Applications
for funding are available through the Dade County Cultural Affairs
Council. A funding application to the VCA does not constitute
notice to the City of Miami Beach. However, should the VCA fund a
City authorized event, the City logo shall be incorporated in all
print advertising, if the city so chooses. This will be determined
by the PIO Coordinator. There are other available funding entities
that one can apply for grant funding/award(s), some of them are,
Dade County Cultural Affairs Council, TDC Tourist Development
Council, etc..
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ALL FUNDING GRANT ENTITIES
Irrespective of the grant funding entity there will be a maximum
number of events allowed in each given venue per year. Additional
events will not be permitted during a twelve (12) month period, if
the number of events have reached their designated limit. (This
rule of thumb is applicable to VCA and all other grant awards) .
III. COMPLIANCE
Events must comply with all Municipal, State, and Federal laws
at all times. The City of Miami Beach under no circumstances
guarantees, warrants or represents that the initial issuance
of a special and or cultural events permit by the City exempts
the event from any permits which may be required currently or
in the future by any Federal, State or local agencies.
IV. PERMITS
Various City, County, State and Federal permits are required
for Special and Cultural Events. In all cases, it is the sole
responsibility of the applicant to obtain, comply and adhere
to all required permits, which may include the following:
FEDERAL
A. Any type of unusual air activity above the City of Miami
Beach planned in conjunction with a special and or
cultural events must be approved by the Federal Aviation
Administration. Approval will be requested through the
City of Miami Beach Administration on the applicants
behalf.
STATE OF FLORIDA
A. Division of Beaches and Shores -- If the event(s) is to
be held on the beach, State permits are necessary for all
non-portable structures on the beach. This would include,
but not be limited to, the following types of structures:
stages, fences, tents, lighting and sound systems.
Division of Beaches and Shores permits are required for
events that are constructed west of the erosion control
line. The State charges a permit fee which is a minimum
of $220 and is required to be paid by the applicant. A
final site plan for beachside event(s) must be
accompanied with the actual check made payable to:
DEPARTMENT OF NATURAL RESOURCES -STATE OF FLORIDA and
submitted 75, but no less than 60 days prior to the event
to the Special and Cultural Events City Liaison. The
City will use reasonable efforts to assist the promoter
in obtaining the permit, which will be issued in the
City's name.
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B. Division of State Lands Should -any of' the' abo:v~
structures be located east of the erosion control line,
approval must be obtained from the Department of Natural
Resources, Division of State Lands. If possible, the
event (s) will be approved under the City of Miami Beach's
Management Agreement with the State of Florida. However,
depending on the type and nature of the event(s), the
Division of State Lands has the right to negotiate a
separate use agreement with the promoter and will charge
for the use of the land. This fee could include a
contribution to the State Lands Trust Fund as well as use
fee, and would require State of Florida Cabinet approval.
C. Water Activitv -- Any type of water activity held within
the City of Miami Beach must have approval of the Florida
Marine Patrol and the United States Coast Guard. Approval
must be in the form of a letter to the City of Miami
Beach, from the appropriate agencies.
D. Division of Alcoholic Beveraqes and Tobacco If
alcoholic beverages are to be sold or served at the
event, a license from the State of Florida, Division of
Alcoholic Beverages and Tobacco must be obtained and
submitted with your Special and Cultural Events
Application. In order to obtain the permit from the
State, a letter of authorization must be obtained from
the City of Miami Beach. Prior to the issuance of this
letter by the Special and Cultural Events Office for the
City Manager's signature, you must submit the following:
All applicable insurance including, but not limited to,
liquor liability, completed Indemnity Agreement, and a
letter on letterhead from the group or individuals of the
organization agreeing to have the temporary liquor
license in the organization's name. The letter must name
the officers, provide proof of their corporate status and
willingness to apply the license against their allotted
three permits per year. Issuance is obtained from their
Licensing Office.
E. Depending upon the scope and nature of the event (s) ,
additional state permits may be required. Permits may
include, but not be limited to, those required for
amusement rides, fairs and expositions, etc...
DADE COUNTY
A. permi t for Temporarv Food Sales - - Applicants must comply
with the following requirements when serving food at a
special and or cultural event(s): State of Florida
Department of Health and Rehabilitative Services "Permit
of Temporary Food Salesi"Chapter 14B of the Metro-Dade
County Code; Chapter 10 D 13.029 of the Florida
Administrative Code, and Chapter 381, Florida State
Statues, which set forth rules and regulations for safe
operation of temporary food service establishments. To
obtain necessary permits, event sponsors must meet all
requirements and pay all fees in the Temporary Food Sales
Office at least 20 days prior to the event.
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B. Beach Cleaninq - - Applicants wishing to use the 'public;::
beach must arrange with Dade County Parks Department for
the cleaning of the beach prior to if necessary as well
as post event. A cost estimate will be provided by Metro-
Dade County, and they may require a deposit fee. Proof
that clean-up arrangements have been made 45 days and/or
verbal agreement arranged with Dade County and the
Special and Cultural Events Office must be
submitted/clarified to the City of Miami Beach prior to
the event date(s).
CITY OF MIAMI BEACH
A. Special and Cultural Events Permit -- A City of Miami
Beach Special and Cultural Events Permit is required for
all special and cultural events. No refunds will be made
after permit is issued. Payment does not constitute
permission to hold the event.
B. Non-Commercial Free-Speech Activi ties - - The fees and
insurance requirements will be waived upon proof by the
applicant of the inability to pay. However, all City of
Miami Beach Special and Cultural Events requirements must
be fulfilled and all permits still must be obtained,
regardless of the free-speech nature of the activity.
C. Parade Requirement -- Miami Beach City Code 39.7 defines
"Parade" as any march or procession consisting of
persons, animals, vehicles or any combination thereof,
traveling upon any public way, within the territorial
jurisdiction of the City. Pursuant to this Code Section,
a permit to conduct a parade must be obtained from the
Chief of Police. The permit application must be filed no
less than 15 days nor more than 90 days before the date
of the parade simultaneously copied to the Special and
Cultural Events Office.
Any applicant aggrieved by the Chief's decision may
appeal to the City Manager. The Chief may revoke a parade
permit if it is determined the parade is being conducted
in violation of the terms of issuance. A copy of the
application for parade permits must be provided to the
Special and Cultural Events City Liaison Office.
D. Demonstrations and Pickets -- Demonstrations and Pickets
are those activities which are generally considered
political in nature and which may have the potential for
disruption. Organizers of such events are asked to
notify the City of Miami Beach Police Department Patrol
Division Commander of their intentions, and to provide
details of the planned demonstration in order to insure
safety of all concerned. Restrictions similar to the
parade permit application apply. A copy of the
application permit must be provided to the Special and
Cultural Events City Liaison Office.
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E. Noise Ordinance - - The City of Miami Beach prohibits
unreasonable and disruptive noise, that is clearly
incompatible with the normal activities of certain
locations at certain times. The Noise Ordinance shall be
applicable to both private/public property.
Noise Permit -- When applicant seeks to hold an event and
has met all of the City's requirements for obtaining said
permit and the event cannot be performed or held in a
manner to comply with the Noise Ordinance, applicant may
apply to obtain a Special and Cultural Events Noise-
Per.mit must be obtained 45 days and no less than 30 days
prior to the event. The City Manager or his designee
may issue a temporary permit to allow noise prohibited by
the Noise Ordinance when produced by temporary use or
activity which does not endanger the health, safety or
welfare of the neighborhood. The permit may include, but
not be limited to, any reasonable conditions necessary to
minimize any adverse effect upon the community, i.e.,
reduction in volume of sound systems and may even result
in possible termination. These conditions will be
determined and decided by the City Manager or his
designee. Permits may be issued for a period of time not
to exceed three (3) days. No more than three (3)
temporary permits per twelve (12) month period.
A fee in the amount of $250.00 per day must be paid 30
days and no less than 20 days prior to the event. It
will be charged/assessed to obtain a City of Miami Beach
Special and Cultural Events Noise Permit 30 days and no
less than 20 days prior to the event. The City of Miami
Beach ordinances imposes civil fines for violations of
this ordinance.
F. Buildinq and Electrical Permits -- Pursuant to the South
Florida Building Code, a building permit and/or an
electrical permit must be issued by the City of Miami
Beach Building Services Department for all special and
cuI tural events involving temporary construction or using
temporary electrical power 30 days prior to the event.
Fees for the permits are dependent upon the type and
location of the event. Prior to the permit being issued
the site must be inspected by the City of Miami Beach.
Evidence of the permit or inspection must be presented by
the applicant to the City's Special and Cultural Events
Office.
G. Fireworks Permit -- Events featuring a public fireworks
display must obtain a fireworks permit from the City of
Miami Beach Fire Department. A written request for the
permit must be submitted to the Fire Department, and
should be submitted no later than 30 days prior to the
event.
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Once the application is approved, a site inspection will'
be made by the Fire Prevention Bureau. A minimum of two
(2) fire fighters will be required to be on-site from the
time the fireworks are delivered at the site until
termination of the display and the removal of all
fireworks and debris from the site. Police officers may
be required, depending upon site security. Pavment for
fire fiqhters and police officers is the sole
responsibility of the event applicant and must be made 15
to 7 days prior to event.
H. Open Pit and Bonfire Permit Special permits are
required for open pit and bonfires. Applications for
permit may be obtained at the Fire Department and paid to
the City of Miami Beach thirty (30) days prior to the
event. These activities require the hiring of fire
personnel.
I. Awninqs, Canopies, Tents and Siqns - - Special permits are
required for placement of awnings, canopies, tents and
signs. Applications for such permits must be obtained
from the City of Miami Beach Building Services
Department.
Advertisinq Siqnaqe -- Up to five (5) signs located in
the City of Miami Beach may be permitted. To obtain
signs, applicant applies through the Planning and Zoning
Department, then it is referred back to the Special and
Cultural Events Office for the City Manager's approval.
Street Banners - - Banners hung across the street are
strongly discouraged. Authorization from the Department
of Transportation (DOT) and the City of Miami Beach is
required. When permitted a $500.00 fee made payable to
the City of Miami Beach will be imposed per banner. The
PIO Coordinator must approve and sign off on all
advertising, design and content.
Liqhtpost Banners - - Lightpost banners
promoting events held in the City of
PIO Coordinator must approve and
advertising, design and content.
are permitted when
Miami Beach. The
sign off on all
J. Rides, Amusements -- The City of Miami Beach does not
allow for profit carnivals, rides or carnival related
amusements. Under strict requirements some non profit
carnivals and rides are permitted in applicable venues.
K. Public Works -- A Public Works permit must be obtained
when there is anchoring to or excavation of any city
property. The method of anchoring or location of any
excavation may be changed or denied by the City based on
hazards posed to existing utilities. The cost for said
permit will be based upon City Ordinances concerning work
on right of way and also may include a cash bond based on
estimated damage to city property. Proof of arrangements
must be submitted to the Special and Cultural Events City
Liaison Office.
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A per.mit obtained separately for any or all of the per.mits
herein: such as fireworks, open pit or bon-fire per.mit(s),
etc. . does not authorize per.mission to hold an event. A
Special and Cultural Events per.mit must be issued and will
constitute authorization from the City to hold the activity.
Any and all other per.mits as may be required by the City of
Miami Beach, Dade County, State of Florida or Federal
Government, must be adhered to. It is the sole responsibility
of the Applicant to comply/adhere and obtain all per.mi ts
required, including but not limited to, those stated herein.
STREET CLOSURES
A. Most streets wi thin the City of Miami Beach can be
temporarily closed to limit or exclude vehicular and/or
pedestrian traffic prior to, during and after any Special
and/or Cultural Event(s). Depending upon the location,
additional approval may be required from Metro-Dade
County or the State of Florida. Reqardless of the
iurisdiction. street closures must first be approved by
the Chief of Police and City Manaqer. Followinq approval.
a City permit may be obtained from the Public Works
Department. 45 days and no less than 30 days prior to the
event.
B. For closing a State street (i.e., Collins Avenue, 41st
Street, Alton Road and Harding Avenue) prior approval is
required by the City of Miami Beach Chief of Police and
City Manager. The application must be processed 21 days
and no less than 15 days prior to the event. Then the
completed application must be forwarded to the Florida
Department of Transportation to receive their permit. DOT
must receive application no less than 15 days prior to
the event to be considered for approval.
C. For closing a County street (i. e., Venetian Causeway /1 7th
Street) the application must be forwarded to the Dade
County Public Works Department.
V. GENERAL REQUIREMENTS FOR INSURANCE
A. The City of Miami Beach must be named as an additional
insured on all insurance certificates, issued for the
event(s) .
B. All insurance policies must be issued by companies
authorized to do business in the State of Florida and
must have a rating of B+VI or better in the current
edition of Best's Key Rating Guide.
C. The City of Miami Beach hold harmless/indemnity agreement
must be executed by the applicant and the insurance
company should be made aware of this agreement.
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D. Compliance of insurance requirements must be in the form
of an original Certificate of Insurance and should be
received 45 days and no later than 30 days prior to the
event.
E. The Certificate of Insurance should be submitted to the
Special and Cultural Events City Liaison, 45 days prior
to the event. The certificate of insurance must state
the time, date, place and name of the covered event(s),
including set-up and break-down day (s), date (s), and
time(s) .
F. The Certificate of Insurance will be approved by the
City's Risk Manager. Once approved, the certificate will
be kept on file in the Risk Management Division.
G. The City of Miami Beach reserves the absolute right to
amend these requirements as necessary to protect the
interests of the City. This could result in an increased
amount and type of coverage required, depending upon the
scope and nature of the event.
COMMERCIAL GENERAL LIABILITY
Commercial General Liability Insurance, on an occurrence form,
must be obtained in the amount of at least One Million Dollars
($1,000,000) per occurrence for bodily injury, death, property
damage, and personal injury. The policy must include coverage
for contractual liability. If the user's activities involve
the sale of alcohol, liquor liability is also required (see
liquor liability for additional information). The original
policy in the for.m of a Certificate of Insurance and all other
hereafter must name the City of Miami Beach as an additional
named insured for the time, date, name and location of the
event{s} including set up and strike times, dates, and days.
WORKER'S COMPENSATION AND EMPLOYERS' LIABILITY
Proof of Workers' Compensation and Employers' Liability in the
form of a certificate of insurance shall be submitted. All
other State regulations apply.
LIQUOR LIABILITY
If alcoholic beverages are to be sold or served at the event,
liquor liability insurance must be obtained in the amount of
at least Five Hundred Thousand ($500,000) by the group or
individuals selling or serving the alcoholic beverage. The
group or individuals must provide proof of coverage in the
form of a certificate of insurance which must be submitted to
the City. The sale of alcoholic beverages must be in
compliance with the Liquor Control Regulations of the Miami
Beach Zoning Ordinance.
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CONSTRUCTION CONTRACTOR INSURANCE
If the event requires the construction of a stage or any other
type of structure, the contractor shall provide proof of
insurance in the amount of at least One Million Dollars
($1,000,000) .
FIREWORKS DISPLAY INSURANCE
A. If the event includes a fireworks display and/or show,
comprehensive general liability or fireworks display
liability insurance must be obtained by the firm or
individual responsible for the fireworks.
B. The policy (s) shall be obtained in the amount of One
Million Dollars ($1,000,000) with combined single limit
coverage.
C. The City of Miami Beach must be named as an additional
insured.
D. A Certificate of Insurance must be submitted, reviewed
and approved by the City's Risk Manager prior to final
approval of the event.
VI. INDEMNITY AGREEMENTS
An Indemnity Agreement must be executed and notarized as an
original and the company seal must be affixed to the document,
then submitted with all other applicable documents required to
the Special and Cultural Events City Liaison Office, at least
30 days prior to the event.
VII. SITE PLANS
A. A preliminary site plan for beachside events shall be
submitted 90 days prior to the event to allow for
Federal, State and Local permits to be obtained. A final
site plan for beachside events must be drawn to scale and
received 75-60 days prior to the event.
A preliminary site plan for non-beachside events must be
received 60 days prior to the event. The final site plan
for non-beachside events should be submitted 45 days and
no less than 30 days prior to the event.
B. A site plan drawn to scale must portray a detailed site
of the event including, but not limited to, the location
of concession booths, portable toilets, dumpsters,
public, emergency and handicapped access, location of
stage/entertainment, requirements and placement for
electricity and water and closing of streets. Once site
plan is submitted to the State it cannot be changed or
altered. Deletions may be made but no additions.
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VIII. CITY SERVICES REQUIRED
Special and Cultural Events often require the hiring of City
of Miami Beach employees. Determination of whether they are
required and the numbers needed will be determined by the City
of Miami Beach Administration.
Receipts for city services and equipment rental must be
submitted to the Special and Cultural Events City Liaison 15
to 7 days prior to an event. Any additional services rendered
passed the agreed time of the event will be charged to the
applicant. Police, Fire and Beach Patrol are paid directly to
the individual who rendered services. All other checks are
made payable directly to the City of Miami Beach.
BEACH PATROL
Depending upon the type of event, estimated attendance and
hours of operation, in addition to events being held directly
on the beach, additional lifeguards may be required depending
upon the estimated attendance and the hours of the event. The
number of additional lifeguards will be determined by the
Chief of the City's Beach Patrol.
THE FINAL DECISION FOR BEACH PATROL PERSONNEL WILL BE
DETERMINED BY THE DIRECTOR OF BEACH PATROL OR HIS DESIGNEE IN
COOPERATION WITH THE SPECIAL AND CULTURAL EVENTS CITY LIAISON.
FIRE DEPARTMENT
Depending upon the type of event and estimated attendance,
Fire Rescue personnel may be required. The cost of fire
personnel is dependent upon the type of apparatus needed for
the event. A rescue unit will require two fire fighters
(paramedic and/or EMT) and a team leader. A fire engine or
ladder company is staffed by minimum of three fire fighters,
supervised by either a Lieutenant and or Captain. If four or
more fire fighters are needed for a proposed event, an officer
should be present.
THE FINAL DECISION FOR THE NUMBER OF FIRE RESCUE/PREVENTION
PERSONNEL REQUIRED WILL BE DETERMINED BY THE FIRE CHIEF OR HIS
DESIGNEE IN COOPERATION WITH THE SPECIAL AND CULTURAL EVENTS
CITY LIAISON.
POLICE DEPARTMENT
Depending upon the type of event and estimated attendance,
Police personnel may be required.
In determining the number of police officers necessary for a
particular event, some of the factors include but not limited
to: Type of event, date, day and time, location, number of
participants, anticipated parking and traffic problems and
overall scope of the event.
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A. Overnight Security -- The City of Miami Beach may not
provide police officers for overnight security for the
event site. The Applicant is expected to hire security
guards for this function.
B. Back Stage Security -- The City of Miami Beach will not
provide police officers for back stage security at a
concert. The Applicant must arrange for this function.
If desired by the Applicant, the City will provide police
officers at back stage entrances.
Applicants may contract with private security guards when
applicable, i.e., on-stage security, overnight security,
etc. .
C. Police Escorts for Entertainment -- The City of Miami
Beach will supply police motorcycles or car escorts for
entertainers, if so desired. This must be arranged in
advance of the event and should be listed in the proposal
for the event.
D. Crowd Control -- The City of Miami Beach will require
police personnel for crowd control, traffic control and
general security during the event. The number of police
personnel is dependent upon the type of the event, the
site plan for the event, the type of entertainment during
the event and the estimated attendance of the event. The
number of police personnel required will be determined by
the Chief of Police or his designee.
E. Cost of police personnel is dependent on the number and
rank required. As a general rule, for four or more
officers a sergeant is required and for eight or more
officers a lieutenant and/or captain is required. The
cost of the police personnel is listed on the attached
fee schedule.
THE FINAL DETERMINATION OF POLICE SECURITY WILL BE
DECIDED BY THE CHIEF OF POLICE OR HIS DESIGNEE IN
COOPERATION WITH THE SPECIAL AND CULTURAL EVENTS CITY
LIAISON.
The City of Miami Beach and/or any of their departments will
not provide services that they feel are not sufficient to safe
guard and ensure the health, safety and welfare for all
participants, visitors, businesses, staff and general
citizenry. All arrangements for services or other, shall be
staffed no less than two weeks prior to the event. The only
change that would be applicable thereafter, for example, would
be a change in entertainment. If a major entertainer were to
make a guest appearance, etc., and it had not been known
and/or confirmed prior to the two week period, provisions for
additional security would have to be made. Budgetary
restraints cannot dictate the number of police, fire, beach
patrol, etc.
13
.
OVERALL ON-SITE COORDINATOR
"
Depending upon the scope and nature of an event, the City may
require the applicant to hire a City employee to an Overall
On-Site Coordinator, whose responsibility will be to ensure
that all services are provided, the event runs smoothly, that
all State, Federal and Municipal rules, regulations and
ordinances are maintained and not violated.
This employee will act as the City Manager's designee and will
have the authority for on and off-site decision regarding
event(s). The fee, which is the sole responsibility of the
applicant, will be made payable directly to the City of Miami
Beach. Determination of whether an Overall On-Site
Coordinator is required shall be made by the Administration.
RECREATION, CULTURE AND PARKS DEPARTMENT
Depending upon the venue, nature and scope of the event, City
of Miami Beach Parks and Recreation employees may be required.
A City facility used for a special and cultural event must be
staffed by a city employee. Payment for the staffing is the
sole responsibility of the applicant.
Most City of Miami Beach buildings, facilities, amphitheaters,
and parks are available for rent for Special and Cultural
Events, and have specific fees, depending upon hours of usage,
including set-up and breakdown. Rental payments for such
facilities must be made 20 days prior to the event. Proof of
payment must be submitted to the Special and Cultural Events
Office. Applicable user criteria will be available for various
venues through the Special and Cultural Events Office.
ON-SITE PERSONNEL
Any City facility, venue, park, etc., required to be available
for applicant's event must be staffed by City of Miami Beach
personnel. Payment for the staff, which is the sole
responsibility of the applicant, must be paid directly to
the City of Miami Beach, and received no less than 15 working
days prior to the event.
PROPERTY MANAGEMENT AND BEST MAINTENANCE SERVICE
Depending upon the venue, nature and scope of the event, the
City of Miami Beach, Property Management employees may need to
be hired. Based on the electrical, engineering and plumbing
needs of the event and the availability of the chosen venue
you may be required and/or need to hire a city electrician,
engineer or plumber.
Best Maintenance Service provides cleaning prior to and after
an event for public restrooms. Attendants may be hired to
facilitate restroom maintenance and supplies during an event.
These services may be contracted through Property Management
Department. Proof of payment must be submitted to the Special
and Cultural Events Office.
14
J".
There is a four hour minimum for all Ci tv of Miami' Bea.en
personnel.
BEACH CONCESSIONS/PENROD BROTHERS, INC.
Under the terms of an agreement between the City of Miami
Beach and Penrod Brothers, Inc., there exists exclusivity for
rental of beach, water and recreational equipment, food and
beverage service at Pier Park, Ocean Front Park and Lummus
Park (from 1st to 15th Street on Ocean Drive). Any proposed
special and cultural event to be held on the beach within this
concessionaires jurisdiction are subj ect to review by Penrod's
which may choose to operate the concessions. Notification by
the "applicant" must be in writing 75 days but no less than 60
days prior to the event. A copy of the promoter's agreement
with Penrod's or a letter of release from the company (on
Penrod's stationary), must be submitted to the City Special
and Cultural Events Office 60 days but no less than 45 days
prior to the event.
ALL OTHER EVENT CONCESSIONAIRES
All other event concessionaires for Special and/or Cultural
Events must pay the City of Miami Beach a minimum of twenty
percent (20%) of the gross revenues accrued throughout their
event. The event may be subject to auditing by the City of
Miami Beach.
METERED PARKING
Bagging of meters is required when closing off a street, or to
reserve parking that has existing meters. This service is
provided through the City's Parking Department. Meters are
bagged prior to the event noting the time and duration they
will be unavailable for public use.
Costs for meters are dependent upon location, per hour and/or
per day fee(s). Arrangement and payment for the bagging of the
meters is the sole responsibility of the applicant. Payment in
the form of a cashier's check, certified bank check or cash
are accepted. Proof of payment must be submitted prior to the
event to the Special and Cultural Events office.
BARRICADES & ELECTRONIC SIGNAGE
Barricades and electronic signage may be required, depending
upon the site plan of the event, to cordon off the surrounding
areas of the event and to close streets to vehicular traffic.
The number and location of barricades will be determined by
the City of Miami Beach Police Department.
The rental cost of the barricades and electronic signage will
be included in the estimated cost for City Services and will
be ordered by the Police Department for the event. Payment is
the sole responsibility of the applicant, as is actual set-up
and breakdown of barricades on the event date(s).
15
SANITATION
Event sponsors will be responsible for cleaning the area
during and after the event. Should the applicant choose, the
City of Miami Beach will provide personnel for this function.
The cost of the clean-up will be calculated by the City, and
will include dumping fees and equipment rental. Should an
alternate cleaning service be contracted, the applicant shall
be responsible for obtaining all necessary dumpsters, and
shall ensure that the site is returned to its original
condition. Failure to clean up after the event is over will
result in a fine issued to the promoter.
DUMPSTERS AND DUMPING
All arrangements (i.e., ordering, delivery, pick-up, dumping,
payment) for dumpsters is the sole responsibility of the
applicant. Proof confirming arrangements have been made must
be submitted prior to the event to the Special and Cultural
Events office. A City permit authorizing placement of said
dumpsters must be obtained through the Code Compliance
Division, and submitted to the Special and or Cultural Events
Office prior to the event.
LITTER
Promoters and organizers of events are required to assure an
adequate number of litter containers are on-site, and must
encourage guests to comply with the City of Miami Beach's
Anti-Litter efforts.
Glass containers and plastic straws are prohibited at special
and or cultural events.
PORTABLE TOILETS
Portable toilets may be required for an event, depending upon
the estimated attendance and availability of public
facilities. If necessary, the number required will be
determined by the Special and Cultural Events City Liaison.
The acquisition of, and payment for, portable toilets shall be
the sole responsibility of the applicant. Confirmation for the
required toilets must be submitted to the City prior to the
event. Portable toilets are required to be staffed and
serviced to assure cleanliness and adequate number of supplies
at the applicant's expense.
A $30 per toilet inspection fee is required and must be paid
to the City of Miami Beach Building Department.
16
.'
IX. ADDITIONAL REQUIREMENTS
A special and cultural event shall not interfere with
previously scheduled activities or repair work at a site. It
should also not interfere with any other event.
A City of Miami Beach events permit is required for any
organized event which takes place on public and/or on private
property when the normal usage is altered (i.e., a private
parking lot used for anything other than to park vehicles, a
different use is applied to a public road limiting public
access. )
A. Depending upon the scope and nature of the proposed
event, the City, at its discretion, may require a
security bond, letter of credit, or a cashier's check
made payable to the City of Miami Beach in such an amount
as shall be determined by the City.
B. The cost of repairing or replacing property damaged as a
result of a permitted event will be charged to and paid
for by the applicant, sponsor and/or promoter of said
event.
C. In addition to compliance with all other Federal, State
and Municipal regulations, "Applicant" shall comply with
all City ordinances including, but not limited to, the
Noise Ordinance, Ordinance prohibiting animals and
diapered primates in City beaches and parks, Public
Nuisance Ordinance, etc...
D. The City Manager or his designee has the right to expel
any person or persons violating any established rules,
regulations, and ordinances of the City of Miami Beach.
The Manager or his designee also has the authority to
alter or end an event at any time it is determined
necessary to assure the continued safety, health and
welfare of the community's residents and guests. Lack of
compliance to the City Manager or his designees request,
including, but not limited to, sound is reason enough to
constitute the events closing.
17
PUBLIC RELATIONS
Promoters will be required to submit facts about the event for
inclusion in community calendars and announcements.
At the direction of the City, the PIO Coordinator must approve
and sign off on all advertising relative to the event. It will
be his/her determination whether the advertising shall state
in cooperation with the City of Miami Beach. All on-site
signs shall be in conformance with the temporary sign
regulations of the City's Zoning Ordinance.
PARKING ON THE BEACH
Events taking place on the Beach may request to have vehicles
park on the beach. There is a fee of $100.00 per car per day.
A parking permit will be issued at the Parking Department.
(THIS IS FOR FILMING ONLYI)
AMERICAN DISABILITY ACT
Compliance with Section 553, Florida Statutes (The Florida
Accessibility Code) include, but are not limited to,
accessible handicapped, parking, ramps, portable toilets, etc.
The event (s) must indemnify the City for any ADA-related
claims arising from that event.
CMB OUTSTANDING BALANCES
Any outstanding balance owed to the City of Miami Beach, an
employee, Departmental or Facility charge/expense, damage,
repair or replacement cost(s), et.al., will be cause for non-
acceptance of any application in the future. Such
applications will not be recognized or acknowledged until all
accounts payable are cleared, paid in full, and completely
rectified. This includes, but is not limited to, the
following involvement as it applies whether the party was the
applicant, a direct or co-sponsor, a title or cooperative
organization, coordinator, consultant, performed promotional
and/or sponsorship support, (direct or indirect participation
in, or represented, during funding grant(s)
application/process), acted as the local facilitator for the
permitting process and/or was the conduit on behalf of.. .for
fulfilling applicable, special and cultural events
requirements, for the event.
18
.'
AUDITING
Beachfront events are subject to Sub-Paragraph (2) (d) of the
State Beach Management Agreement No 7-0006 (reassigned as No.
3595) between the Florida Department of Natural Resources and
the City of Miami Beach, which requires that the City remit to
the State twenty five per cent (25%) of all monies collected
from private concessionaires or other private concerns for the
use of State property. The City currently has individual
agreements with beachfront concessionaires, who make monthly
payments to the City of Miami Beach. These concessionaires
are subject to audit by the City's Internal Audit Division.
Applicant must comply, with all Special and Cultural Events
Requirements, including but not limited to, those herein.
Should there be any questions concerning the above, please contact
CITY OF MIAMI BEACH, CITY HALL
SPECIAL AND CULTURAL EVENTS OFFICE
SUSAN BETH WINN, CITY LIAISON
1700 CONVENTION CENTER DRIVE, 1ST FLOOR
MIAMI BEACH, FLORIDA 33139
TELEPHONE: (305) 673-7575
FAX: (305) 673-7063
19
REQUIREMENTS FOR SPECIAL AND CULTURAL EVENTS
CHECKLIST
Required?
Y N
Special and Cultural Events Application
Compliance with Insurance Requirements
Notarized Indemnity Agreement
Site Plan (to scale)
Permits: State
Dept. of Transportation
Division of Beaches and Shores
Division of State Lands
Div. of Alcohol Beverages & Tobacco
Other
Dade County
Temporary Food Sales
Beach Cleaning
Miami Beach
Special and Cultural Events Permit
Building & Electrical Permit
Fireworks Application/Approval $45.00
Open Pit/Bonfire Appl./Aprv. $45.00
Awnings, Canopies, Tents, Signs, Banners
Rides, Amusements (Bdlg. Dept. Inspection)
Public Works
Rental Facilities/Parks
Insurance Requirements and Coverage
CMB Listed as addt. insured
Policy issued by B+VI rated firm
Indemnity/Hold Harmless Agreement
Commercial ($lMM)-General Liability
Worker's Compo & Emp. Liability
Liquor Liability ($500,000)
Const. Contractor
Fireworks Company Insurance
Other
City Services Requirements:
Beach Patrol
Fire Department
Police Department
Rec., Culture
Parks
Property Management
Best Maintenance Clean-up
Electrician/Engineer/Plumber
Sanitation
Metered Parking
Other Requirements
Penrod's Release
Barricades
Portable Toilets
Dumpsters
On-Site Personnel
Overall-Coordinator
Street Closure
Miscellaneous
Community Group (Specify)
U.S. Coast Guard
Marine Patrol
FAA
ADA Compliance
Other (Specify)
Fee Charges:
$ 75.00 CMB Application Fee
$ 225.00 CMB Permit Fee
$ 220.00 State Permit: Check made payable
to the: Dept. of Natural Resources - Beachside only
$1,500.00 CMB Security/Clean-up Deposit
$ 250.00 CMB Noise Ordinance Permit @ day ________
$ 500.00 CMB Street Banner Permit (each)
$ 50.00 Five (5) Advertising Signs
$ _____CMB Fire Surcharge(s)___CMB Police
20
Done
u
o
INFORMATION NEEDED TO BE SUBMITTED TO THE SPECIAL AND CULTURAL
EVENTS OFFICE BEFORE EVENT TAKES PLACE.
DEADLINE:
90 DAYS PRIOR TO THE EVENT
FOR BEACH SIDE EVENT(S) ONLY .
75-60 DAYS PRIOR TO THE EVENT .
60 DAYS PRIOR TO THE EVENT
60-45 DAYS PRIOR TO THE EVENT .
45-30 DAYS PRIOR TO THE EVENT .
.
ITEM:
If event is held on the beach,
all documents should be
submitted at least 90 days
prior to event to allow for
Federal, State and Local
permits to be obtained, along
wi th 20 copies along wi th a
non-refundable $75.00
application fee.
.
Preliminary Site Plan.
Applicant needs to contact in
writing a letter to Penrods
regarding their event
and concession.
.
Final site plan to scale for
events held on the beach.
.
State Permit - Fee $220.00
(Events held on the Beach) .
.
Completed Special and Cultural
Events Application, including a
preliminary site-plan (for non-
beachside event(s)) and $75
non-refundable application fee
should be received along with
20 completed, additional
copies.
Penrods needs to write the City
of Miami Beach a letter of
release or a copy of their
agreement with applicant.
A Letter from the Neighborhood
Association (s) must be given to
the City of Miami Beach Special
and Cultural Events Office,
stating their position on the
proposed event.
Proof of Beach
arrangements.
Cleaning
21
,
"
o
DEADLINE:
ITEM:
45-30 DAYS PRIOR TO THE EVENT .
City services must be
contracted by City Liaison with
a minimum of 45-30 days in
advance.
.
A final site plan for non-beach
events shall be submitted 45
days but no less than thirty
days prior to the event.
30 DAYS PRIOR TO THE EVENT
.
$225 City of Miami
special and cul tural
permit fee.
Beach
event
. Fireworks Permit application
and $45.00 fee (Fire Prevention
Personnel and Police Officers)
. All other permits (Building,
Zoning)
. A hold harmless/Indemnity
Agreement. (Insurance Company
should be made aware of this
agreement) .
. Provide Insurance Certificate
Comprehensive and General
Liability for $1,000,000 naming
City of Miami Beach as an
additional insured for the
time, date, place and name of
event, from set up to break
down. Additional Insurance
Coverage for other and all
applicable insurance coverage
(fireworks, stage, etc..) are
also due.
. Division of Alcoholic Beverages
and Tobacco - (Application can
be received from the Special
and Cultural Events Office) and
a letter from the City of Miami
Beach must accompany
application to the ABT Office,
that states, proper insurance
has been issued, etc., This
must be obtained and submitted
with the their application.
22
o
DEADLINE:
21 DAYS PRIOR TO THE EVENT
20 DAYS PRIOR TO THE EVENT
15 DAYS PRIOR TO THE EVENT .
15-7 DAYS PRIOR TO THE EVENT .
Revised: 5/2/95
ITEM:
.
Application for street closure,
must be in receipt by the
Department of Transportation to
enable them up to two weeks
prior to event date, to issue
permit for street closure(s).
.
$1,500.00 SECURITY DEPOSIT MADE
PAYABLE TO THE CITY OF MIAMI
BEACH.
. Temporary Food Sales Permit.
. Rental Payments for Facilities:
AUditorium/Amphitheater/Parks
Anyon-site personnel/staffing
for a City of Miami Beach
facility, park, building, etc.,
and any overall on-site
coordination personnel must be
paid no less than fifteen
working days prior to the event
and these cost(s) are made
payable directly to the City of
Miami Beach.
All other City Service(s) and
personnel being utilized for
said event - such as Police,
Fire Rescue, Sanitation,
inclusive of any and all
machinery and equipment
rental(s), must be paid, on or
prior to this time line.
23
. ,
DEPARTMENTS TO BE NOTIFIED OF ALL UPCOMING SPECIAL AND CULTURAL
EVENTS:
1. POLICE - CHIEF OF POLICE
2. POLICE OFFICE
3. RCP DIRECTOR
4. CODE COMPLIANCE
5. PUBLIC WORKS
6. LEGAL DEPT.
7. PURCHASING
8. BUILDING DEPT.
9. PLANNING/ZONING
10. RISK MANAGEMENT
11. FIRE CHIEF OFFICE
12. FIRE OFFICE
13. METERED PARKING
14. SANITATION
15. CITY MANAGER'S OFFICE
16. BEACH PATROL
17. PROPERTY MANAGEMENT
18. PARKS DEPARTMENT
19. PUBLIC INFORMATION OFFICE
20. MAYOR/COMMISSIONERS
ASSOCIATIONS/ORGANIZATIONS TO BE NOTIFIED OF SPECIAL AND CULTURAL
EVENTS WHENEVER APPLICABLE:
1. METRO-DADE COUNTY BEACH OPERATIONS: ATTN: MR. JIM HOOVER
2. OCEAN/WASHINGTON ALLIANCE
3. LINCOLN ROAD PARTNERSHIP
4. SOUTH POINTE BOARD
5. MIAMI BEACH DEVELOPMENT CORP.
6. NORTH BEACH DEVELOPMENT CORP.
7. MDPL (ART DECO)
8. WASHINGTON AVENUE ASSOCIATION
9. ESPANOLA WAY
10. 41 STREET/MIDDLE BEACH CORP.
11. PENRODS
12. SOUTH PT. SEAFOOD
13. NICKS
14. JOE STONE CRABS
15. VCA
16. MIAMI BEACH CHAMBER OF COMMERCE
17. MIAMI BEACH LATIN CHAMBER OF COMMERCE
18. MIAMI BEACH CONVENTION CENTER
19. THEATER OF PERFORMING ARTS
20. OTHER
Revised: 5/2/95
24
D IRE C TOR Y
City of Miami Beach Building Services Department
1680 Michigan Avenue, 7th Floor
Miami Beach, Florida 33139
(305) 673 -7610
Tents, Canopies, Awninas, Sians
Anv Temporarv Structure(s)
City of Miami Beach Code Compliance Division
1680 Michigan Avenue, 7th Floor
Miami Beach, FL 33139
(305-673-7555)
Portalet(s) Placement Approval
City of Miami Beach Fire Department
Fire Prevention Bureau
2300 Pinetree Drive, Miami Beach, Florida, 33140
Fireworks Permit
Open Pit and Bonfire Permit
City of Miami Beach Meter Parking Department
1674 Meridian Avenue, 3rd Floor
Miami Beach, Florida, 33139
(305) 673-7828
Baaaina of Meters
City of Miami Beach Planning and Zoning Department
1700 Convention Center Drive, 2nd Floor
Miami Beach, Florida, 33139
(305) 673-7550
Application Process for Sianaae
City of Miami Beach Property Management
1245 Michigan Avenue
Miami Beach, Florida 33139
(305) 673-7630
City Electrian/Citv Plumber
City of Miami Beach Public Works Department
1700 Convention Center Drive, 4th Floor
Miami Beach, Florida 33139
(305) 673-7620
Water Meter Hook-Ups
Excavation and ancborina to public property
Street Liabts
Dade County Cultural Affairs Council
111 N.W. 1st Street, Suite #625
Miami, Florida 33128
(305) 375-2131
Administrators for VCA and otber various arants
Department of Health and Rehabilitative Services
7955 NW 12th Street, Room 123
Miami, Florida
Permit for Temporarv Food Sales
25
continued. . .
ro
CfTYo-~ e.&AC:M
APPROVED
CITY MANAGER'S SIGNA7'DRE
/
DENI.!m
DATE
-
(Original plus 20 copies of the COIIIpleted application must be submitted along with a
$75 application fee)
NAME OF EVENT:
LOCATION' OF EVENT:
DATE OF EVENT:
DAY(S) OF WEEX;
ORGANl:ZATJ:ON/ADDRHSS:
CnT OF HUJD: BEACH
SPBC:tAL AND CULT'DRAL BV'BN'rs APPL:tCATION
BOURs 01' BVI:Ift:
SET UP:
STJU:J::B :
CONTAC'l' PERSON'/ADImEss:
PHONE: (DAY) (
) :
(EVE.) (
) :
BEBPBR:
BlUBF DESCRIPTION' OF BVBNT (COMPLETE PROSPBC'l'DS MOST BE A"1'TACB:BD 'WI'1'H Sc:&IDm.TIC):
FAX:_
TYPE OF ACTIVITY /BNTBR'mIHMERT:
=
ESTIMATED AT'l'BNDANCE:
SPONSORS :
IRS TAX EXEMPT CERTIFICATE HO.:
VCA:
. (If Applicable)
0'l'BBR :
GRANTs APPLIED FOR:
SPONSORED ORGANIZATION (S)
I have read the attached requirements, aDd agree to abide by them,
Signature of Applicant
Title
Date
FEEs :
.................................................................................
(To Be Callpletecl By Sped.al BveDts C1t:y Uuaon)
$ 75 Application_ Received By Date MCRI _
$225 Pe%1llit Received By - Date MCRI
(Payment in and of itself does iiOt"COnstitute approval of"'"iVeiit)
DISTRmtJTION' :
Police .
Off-Duty Police______
Rec/Cult/Parks
Code COIlIpliance
Public Works ------
City Atty.
PIn/Zoning
Purchasing
0'1'BERS: ODA Lin.Rd. SPAB MBDC RBDC
WAA Esp.Way 41 St. Penrods S.PT. seafood-= Nic:ks_
Joes Stone Crabs =:T'Other - / _ / /
....................................................................................
Fire
Off Il!1ty Fire
Rec.Supt.
Parking
Sanitation
City Manager
Legal Dept.
Beach Patrcl
Prop. Men.
Parks Supt.
P.I.O.
AOf
Risk Mgt.
Mayor/CoaIaission
S'1'.REP:T CLOSURES (If Required)
FINAL DISPOSITION'
os MBPD DOT
STATE PERMIT - DNR LIQ. LTR./LIC. ASSN. LTR(S).
....................................................................*****...........
FOR 0l"FICll: USE OJILY:
DATE APPLICATION
AND FEE RECEIVED ($75.00) DATE:_SIGNATCRE
PERMIT FEE ($225.00) DATE:_/SIGHATCRE:
MeR#
/MCRI
'VOUCauut
vou~
c.nT or Ja.Ua JUrJlC:Ir, .c.nT BU.L
SJlBCUL AJIIZ) CDL:rDJlAL Bv.B'NrS OFFICE
SUSAN .BB2'H fIDlN, crrr LrArSON
~100 COJ\lV~.lON c:JrJft'D DJUlIZ, ~S'l' JI'LOOJ2
xr.ua B&\al, JPl.OR.m.\ 3U31 .
~:(3D5J 613-1515
PAr:(3D5J 673-1063
n'r R E CT 0 R Y
, .
Florida State Department of Transportation
1000 NW 111 Avenue
Miami, Florida
(305) 470-5349
Street Closures
Banners on State Roads
Metro Dade County Parks Department
Beach Operation
7929 Atlantic Way
Miami Beach, Florida 33141
Beach Cleanincr
Penrod Brothers Inc.
One Ocean Drive
Miami Beach, Florida 33139
(305) 538-1111
Concessionaire Acrreement
Special and Cultural Events Liaison Office
Public Information Office, 1st Floor
1700 Convention Center Drive, Miami Beach, Florida, 33139
(305) 673-7575
Special and Cultural Events Application
Noise Permit
Conduit for all City Personnel
Street Banners
Licrhtpost Banners
Sicrnacre Content Approval
Facilitation for All Services and Permits, i.e.,
Special and Cultural Events Reauirements Packacre
State of Florida Division of Alcohol, Beverage and Tobacco
8685 N.W. 53rd Terrace, Room 100
Miami, Florida, 33166.
(305) 470-6783
Temporarv Liauor License
VCA Office
555 - 17th Street
Miami Beach, Florida 33139
(305) 673-7050
Grant Application
Revised: 5/2/95
26
TABLE OF CONTENTS
" '
INTRODUCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
I.
SPECIAL & CULTURAL EVENTS APPLICATION........
2
II.
NEIGHBORHOOD IMPACT AND BOOKING POLICy.......
2-3
FUNDING FOR EVENTS
VISITORS & CONVENTION AUTHORITy............. 3
ALL FUNDING GRANT ENTITIES................... 4
III.
COMPLIANCE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
4
IV. PERMITS
FEDERAL, STATE AND COUNTy.................... 4-6
CITY OF MIAMI BEACH.......................... 6 - 9
V.
GENERAL REQUIREMENTS FOR INSURANCE...........
9-11
VI.
INDEM!lITY AGREEMENT. . . . . . . . . . . . . . . . . . . . . . . . . .
11
VII.
SITE PLAN (S) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11
VIII.
CITY SERVICES REQUIRED.......................
11-17
IX.
ADDITIONAL REQUIREMENTS......................
17-18
SPECIAL & CULTURAL EVENTS CHECKLIST.......... 19
SPECIAL & CULTURAL EVENTS TIMELINE...........
20-22
NOTIFICATIONS
CITY OF MIAMI BEACH DEPARTMENTS, NEIGHBORHOOD
ASSOCIATIONS AND OTHER ORGANIZATIONS.........
23
DIRECTORY. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
24-25
ATTACHMENTS:
. SPECIAL AND CULTURAL EVENTS APPLICATION
. INDEM!lITY AGREEMENT(S)
Corporate
Individual
Partnership
BOOKING POLICIES:
. SOUTH POINTE NEIGHBORHOOD
. OCEAN DRIVE NEIGHBORHOOD
. WASHINGTON AVENUE NEIGHBORHOOD
. ESPANOLA AVENUE NEIGHBORHOOD
. LINCOLN ROAD NEIGHBORHOOD
. FORTY FIRST STREET NEIGHBORHOOD
. NORTH BEACH NEIGHBORHOOD
27
IN WITNESS WHEREOF, the Indemnitor has executed this A~reement
this
day of
19
INDEMNITOR:
(print name of individual/sole proprietorship)
WITNESS:
BY:
(signature of individual/principal)
(signature of witness)
(print name sf person signing)
GENERAL ACKNOWLEDGEMENT - INDIVIDUAL/SOLE PROPRIETOR
State of
County of
On this the day of , 19
before me, the undersigned Notary Public of the State of
, personally appeared
, and whose name
(print name of individual who appeared before Notary Public)
is subscribed to the within instrument, and he/she acknowledge that
he/she executed it. WITNESS my hand and official seal.
NOTARY SEAL
(affix here)
(signature of Notary Public)
NOTARY PUBLIC, STATE OF
(name of Notary Public: print, stamp, or type as commissioned.)
Personally known to me, or
Produced identification:
(type of identification produced)
DID take an oath, or
DID NOT take an oath.
Form Approved
Legal Department
By:
(Use this signature page if the Indemnitor is an
Individual or Sole Proprietor)
IN WITNESS WHEREOF, the Indemnitor has executed this Agreement
this
day of
19
INDEMNITOR:
(print name of corporation)
BY:
(signature of Corporate Officer)
CORPORATE SEAL
(affix here)
(print name and title of person signing)
ATTEST:
(signature of Corporate Secretary)
CORPORATE ACKNOWLEDGEMENT
State of
County of
On this the day of , 19
before me, the undersigned Notary Public of the State of
, the foregoing instrument was acknowledged by
(print name and title of corporate officer)
, of
(print name of corporat1on and state or place of 1ncorporat1on)
on behalf of the corporation. WITNESS my hand and official seal.
NOTARY SEAL
(affix here)
(signature of Notary Public)
NOTARY PUBLIC, STATE OF
(name of Notary Public: prine. stamp, or type as commissioned.l
Personally known to me, or
Produced identification:
(type of identification produced)
DID take an oath, or
DID NOT take an' oath.
Form Approved
Legal Department
By:
(Use this signature page if the Indemnitor is a Corporation)
... !'
'.
, .
IN WITNESS WHEREOF, the Indemnitor has executed this Agreement
this
day of
, 19
INDEMNITOR:
(print name of partnership)
WITNESS:
BY:
(signature of partner)
(signature of witness)
(print name af partner signing)
PARTNERSHIP AClCNOWLEDGEMENT
State of
On this the
before me,
, 19
the State
day of
undersigned Notary Public of
the
of
County of
, the foregoing instrument was acknowledged by
, partner on behalf of
'print _ of acla:lowledging parcnerl
(print name of parcnerahip)
a partnership. WZ'1'NBSS my hand lUld official ...1.
NOTARY SEAL
(affix herel
'signature of Notary PublicI
NOTARY PUBLIC, STATE OF
,- of Notary Public: print, stamp, or type .a cOIIIIIiaaionea.1
Personally known to me, or
Produced identification:
(type of identification produced I
DID take an oath, or
DID NOT take an oath.
Form Approved
Legal Department
By:
(Use this signature page if the Indemnitor is a Partnership)
.
. \...
'. .. .
.
. .
..
.'
CITY OF
MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE' MIAMI BEACH FLORIDA33139
COMMISSION MEMORANDUM NO. t.e. 3 2 ~ q 5
TO:
Mayor Seymour Gelber and
Members of the City Commission
DATE:
July 26, 1995
FROM:
~'
,.t1... ;
J-.'
:/ P
l
A RESOLUTION APPROVING THE CITY OF MIAMI BEACH SPECIAL
& CULTURAL EVENTS REQUIREMENT PACKAGE AND BOOKING
POLICY
Jose Garcia-Pedrosa
City Manager
SUBJECT:
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the Mayor and City Commission adopt the resolution
approving the updated Special and Cultural Events Requirement Package and the Booking Policy
for neighborhood venues.
BACKGROUND:
In 1988 the City Commission approved a set of requirements for promoters wishing to hold events
in the City. Fees were set at $150.00 for event permit and $50.00 for the application processing.
Since then, City, State and Federal Departments/Agencies have changed, modified and/or added
stipulations and requirements. In addition, the nature and scope of special and cultural events have
increased in complexity and duration. The revised Special and Cultural Events Requirement
Package reflects those changes. New fees have been set at $225.00 for a Special and Cultural Event
permit and $75.00 for the application/processing fee.
The City of Miami Beach Special and Cultural Events Office in conjunction with the Neighborhood
Association(s) has established a "Booking Policy" accompanied by user criteria for their specific
venues. Depending upon their choice location, promoters wishing to hold an. event, will be asked
to comply with the applicable "Booking Policy and User Criteria." If the proposed event conflicts
with the Neighborhood Booking Policy, and promoters are unable to alter or modify their event, they
will be asked to seek a more compatible venue in the City. The Booking Policy document
complements the requirement package, but it is a separate document.
This revised City of Miami Beach Special and Cultural Events Requirement Package, and the
Neighborhood Booking Policies have been reviewed by the Community Affairs Committee on July
19, 1995. Their recommendations have been incorporated.
CONCLUSION:
The Administration recommends that the Mayor and City Commission adopt the resolution
approving the City of Miami Beach Special and Cultural Events Requirement Package, and the
Neighborhood Booking Policies.
AGENDA ITEM
~~1-L
7-d..~~'9~
DATE