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HomeMy WebLinkAbout2005-25913 Reso RESOLUTION NO.---2005-2S911 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE BASIS OF DESIGN REPORT (BOOR) FOR THE MULTI-PURPOSE MUNICIPAL PARKING FACILITY (MPMPF). WHEREAS, on September 10, 2003, the Mayor and City Commission approved Resolution No, 2003-25332, authorizing the execution of a Development Agreement between the City of Miami Beach and the New World Symphony (NWS) for the development of a portion of the surface parking lot, bounded by 17th Street to the north; North Lincoln Lane to the south; Washington Avenue to the east; and Pennsylvania Avenue to the west, for construction of an approximately 50,000 square foot educational, performance and internet broadcast facility with an exterior screen ("Soundspace"), and an approximately 320-space (+/-) public parking garage facility (the Project); and WHEREAS, in approving the execution of the Development Agreement, the City Commission also directed the Administration to proceed with developing a new Multi-purpose Municipal Parking Facility (MPMPF) on the site of the current surface lot behind City Hall; and WHEREAS, throughout the negotiations with the NWS, the Administration has also consistently stated that replacement parking must be built before displacement of the 17tn Street surface parking lots that are to be utilized by NWS as part of its Development Site; and WHEREAS, the MPMPF must be built and completed, or an alternate acceptable replacement parking location must be identified, prior to NWS's commencement of Project construction; and, WHEREAS, on September 10, 2003, the City Commission also authorized the issuance of a Request for Qualifications (RFQ) for Architectural, Engineering, Design, and Construction Administration Services needed to Plan, Design, and Construct the MPMPF on the current site of the City Hall surface parking lot; and WHEREAS, on April 14, 2004, the City Commission approved Resolution No, 2004-25543, authorizing the execution of an agreement with Perkins and Will, Inc" in the amount of $1,200,788, for the provision of planning, architecture, landscape architecture, and engineering services required to design and construct the MPMPF; and WHEREAS, at the time of the award, the City chose to define the scope of the MPMPF based on a MPMPF with 480 parking spaces, 20,000 square feet of office/retail space, a pedestrian bridge to City Hall, and required site improvements and utility extensions with an approximate construction cost of $9,085,250; and WHEREAS, also included in the scope was the planning of Meridian Avenue improvements, which will be implemented as part of the MPMPF; and WHEREAS, on February 10, 2005, a Community Design Workshop (COW) was held to discuss option for the MPMPF with the Community; and WHEREAS, on March 28, 2005 a draft Basis of Design Report (BOOR) was issued and reviewed by the Administration; and WHEREAS, the recommended plan for the MPMPF in the draft BOOR was for a 4-story office building (23,798 square feet of office/retail space), with 6- deck parking garage (575 parking spaces), with enhanced landscaping, at an estimated construction cost of $11,848,467, and improvements for the Meridian Avenue Streetscape, with an estimated construction cost of $1 ,476,931; and WHEREAS, comments by City staff were received back, with the major comment being that additional office space was needed in the MPMPF, which could be incorporated by adding an additional floor and a bay at the south end of the building on three floors, which would add approximately 14,800 square feet to the office building, resulting in a total square footage of 38,600 square feet of office/retail space; and WHEREAS, the additional 14,800 square feet of office space would allow relocation of City departments as the need arises; and WHEREAS, as this may be one of the last opportunities to procure additional office space at a low cost per square foot, the Administration believes it is financially prudent to include the additional floor of office space at this time; and WHEREAS, overall, the estimated construction cost for the planned MPMPF, with a 5-story office building (38,600 square feet of office/retail space) with 6-deck parking garage (560 parking spaces) with enhanced landscaping, is approximately $13,8 million; and WHEREAS, the current schedule calls for substantial completion of the MPMPF by May 2008 and final completion by July 2008; and WHEREAS, in order to further consider the proposed improvements to the Meridian Avenue Streetscape, the City Commission has referred only that part of the BOOR to the Neighborhood/Community Affairs Committee; and WHEREAS, by approving the BOOR for the MPMPF, the City will officially end the planning process for this project and the design concept, and the Administration will be able to proceed with the design development, construction documents, bidding and award and construction phases of the project. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approves and officially adopts the Basis of Design Report (BOOR) for the Multi-Purpose Municipal Parking Facility (MPMPF). PASSED and ADOPTED this 18th day 0 AV~ST:.y !~ ~~K Robert Parcher David Dermer APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~ 8~D) City A Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m Condensed Title: A Resolution Approving And Officially Adopting The Basis Of Design Report (BODR) For The Multi-Purpose Municipal Parking Facility (MPMPF), Issue: Shall the Mayor and City Commission approve and officially adopt the Basis Design Report (BODR) for the Multi-Purpose Municipal Parking Facility (MPMPF)? Item Summary/Recommendation: On September 10, 2003, the Mayor and City Commission approved Resolution No, 2003-25332 authorizing the execution of a Development Agreement between the City of Miami Beach and the New World Symphony (NWS) for the development of a portion of the 1 th Street surface parking lot for construction of an approximately 50,000 square foot educational, performance and internet broadcast facility with an exterior screen ("Soundspace"), and an approximately 320-space (+/-) public parking garage facility. In approving the execution of the Agreement, the Commission also directed that the Administration should proceed with developing a new Multi-purpose Municipal Parking Facility (MPMPF) on the site of the current City Hall surface lot. Throughout the negotiations with the NWS, the Administration has consistently stated that replacement parking must be built before displacement of either 17th Street surface parking lot. The MPMPF must be built and completed, or an alternate acceptable replacement parking location must be identified, prior to NWS's commencement of project construction, On April 14, 2004, the City Commission approved Resolution No, 2004-25543 authorizing the execution of an agreement with Perkins and Will, Inc, for the provision of Planning, Architecture, Landscape Architecture, and Engineering Services required to design and construct the MPMPF project. At the time of the award, the City chose to define the scope of the project based on a project with 480 parking spaces, 20,000 square feet of office/retail space, a pedestrian bridge to City Hall, and required site improvements and utility extensions with an approximate construction cost of $9,085,250, Also included in the scope is the planning of Meridian Avenue improvements, which will be implemented as part of the project. A "Visioning" Session with the City departments was held to establish a list of desired design components to be included in the facility. Three design options were presented at a Community Design Workshop (CDW) on February 10,2005, The consensus among the Community was for a facility that maximized the number of parking spaces and provided enhanced hardscape and landscape. A draft BODR was issued and reviewed by the City departments. The major comment provided by the Administration was that additional office space was needed, which could be incorporated by adding an additional floor to the office building. The additional office space would allow relocation of the City departments as the need arises, This last change was recommended after considering the financial advantages of incorporating the additional space into the new MPMPF versus looking for alternate space, Office space, whether purchased or newly constructed in an independent building, has an average cost over $200 per square foot. By including additional office space in the MPMPF, the average cost to construct the office space is approximately $115 per square foot. An additional level of parking for public use only can also be added and funded by City Center RDA funds (estimated at approximately $1,7 million, including soft costs), The estimated construction cost for this facility is approximately $13,8 million, The Administration recommends the approval and adoption of the Basis of Design Report with the additional parking level and additional office space, Advisory Board Recommendation: I N/A Financial Information: Source of Funds: Finance Dept. Ci Clerk's Office Le islative Trackin Diana Trettin, Senior Capital Projects Coordinator AGENDA ITEM ~ DATE 5'-\&'-OS CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM From: Mayor David Dermer and Members of the;]1CitYi com~iss'on Jorge M. Gonzalez ~ City Manager Date: May 18, 2005 To: Subject: A RESOLUTION OF THE MA VOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALL V ADOPTING THE BASIS OF DESIGN REPORT (BODR) FOR THE MULTI-PURPOSE MUNICIPAL PARKING FACILITY (MPMPF). ADMINISTRATION RECOMMENDATION: Adopt the Resolution, BACKGROUND: On September 10, 2003, the Mayor and City Commission approved Resolution No, 2003- 25332 authorizing the execution of a Development Agreement between the City of Miami Beach and the New World Symphony (NWS) for the development of a portion of the surface parking lot, bounded by 1ih Street to the north, North Lincoln Lane to the south, Washington Avenue to the east and Pennsylvania Avenue to the west, for construction of an approximately 50,000 square foot educational, performance and internet broadcast facility with an exterior screen ("Soundspace"), and an approximately 320-space (+/-) public parking garage facility, In approving the execution of the Agreement, the Commission also directed that the Administration should proceed with developing a new Multi-purpose Municipal Parking Facility (MPMPF) on the site of the current City Hall surface lot. Throughout the negotiations with the NWS, the Administration has consistently stated that replacement parking must be built before displacement of either 1 ih Street surface parking lot. The MPMPF must be built and completed, or an alternate acceptable replacement parking location must be identified, prior to NWS's commencement of project construction, On September 10, 2003, the City Commission also authorized the issuance of a Request for Qualifications (RFQ) for Architectural, Engineering, Design, and Construction Administration Services needed to Plan, Design, and Construct the MPMPF on the current site of the City Hall Surface Parking Lot. On April 14, 2004, the City Commission approved Resolution No. 2004-25543 authorizing the execution of an agreement with Perkins and Will, Inc" in the amount of $1,200,788, for the provision of Planning, Architecture, Landscape Architecture, and Engineering Services required to design and construct the M PM PF project. At the time of the award, the City chose to define the scope of the project based on a project with 480 parking spaces, 20,000 square feet of office/retail space, a pedestrian bridge to City Hall, and required site improvements and utility extensions with an City Commission Memorandum May 18, 2005 Multi-Purpose Municipal Parking Facility (MPMPF) Basis of Design Report (BOOR) Page 2 of 4 approximate construction cost of $9,085,250, Also included in the scope was the planning of Meridian Avenue improvements, which will be implemented as part of the project. It should be noted that the design and construction of the Meridian Avenue Streetscape improvements are currently unfunded, Only the planning portion of this project is funded, On December 17, 2004, a "Visioning" Session with the City departments was held to establish a list of desired design components, Three (3) planning concepts for the MPMPF were developed: 1, A 4-story office building with 23,798 total square feet of office/retail space with a 5- deck parking garage accommodating 471 parking spaces. Approximate construction cost was $9,138,734, This was the only option within budget. 2, A 4-story office building with 23,798 total square feet of office/retail space with a 6- deck parking garage accommodating 575 parking spaces, Approximate construction cost was $10,918,904, 3, The same as Option 2 but with additional hardscape and landscape elements, Approximate construction cost was $12,298,070, Additionally, three planning concepts for the Meridian Avenue Streetscape work were developed: A. Maximized traffic flow removing the parallel parking on the West side. Approximate construction cost was $1,488,713, B, Controlled traffic flow and increased safety for vehicles at the 18th Street and Meridian Avenue intersection; a dedicated right turn lane on Meridian Avenue heading north for vehicles entering the MPMPF, Approximate construction cost was $1,670,692, C, Controlled traffic flow and increased safety for vehicles at the 18th Street and Meridian Avenue intersection; a dedicated right turn lane on Meridian Avenue heading north for vehicles entering the MPMPF and a bike lane on the East side of Meridian Avenue. Approximate construction cost was $1,434,332, On February 10, 2005, a Community Design Workshop (COW) was held to discuss the options outlined above with the Community. Consensus among the attendees was reached, For the MPMPF, the Community expressed its desire to have Option 2, with enhanced landscaping (such as screening walls on the East and South walls) and signage, This option was later estimated to cost $11,848,467 for construction, The Community also came to consensus on having Meridian Avenue be four (4) lanes, two (2) lanes in each direction, from 1 ih Street to 19th Street, the street just south of the Holocaust Memorial and Botanical Garden Center, while maintaining the majority of on- street parking on the West side of Meridian Avenue between 1 ih Street and 18th Street, and on the East side between 18th Street and 19th Street. This may preclude a bike path on the East side of the street due to space and Code constraints in the relationship between parking and the bike path traffic, but staff will evaluate that further as the project City Commission Memorandum May 18, 2005 Multi-Purpose Municipal Parking Facility (MPMPF) Basis of Design Report (BOOR) Page 3 of 4 proceeds into design. In addition, linear planters were included for medium size trees and bump-outs for larger canopy trees, The approximate construction cost for this option was later estimated to be $1,476,931. On March 28, 2005 a draft Basis of Design Report (BODR) was issued and reviewed by the Administration, The recommended plan for the MPMPF in the draft BODR was for a 4-story office building (23,798 square feet of officelretail space) with 6-deck parking garage (575 parking spaces) with enhanced landscaping, The estimated construction costs for this plan was $11,848,467 (the additional parking deck was unfunded), The draft BODR also included the Meridian Avenue Streetscape plan for which consensus was obtained at the CDW, Comments by City staff were received back, with the major comment being that additional office space was needed in the MPMPF, which could be incorporated by adding an additional floor and a bay at the south end of the building on three floors, which would add approximately 14,800 square feet to the office building, resulting in a total square footage of 38,600 square feet of office/retail space, The additional 14,800 square feet of office space would allow relocation of City departments as the need arises, For example, as the space needs of the Building Department increase, the Planning Department may have to be relocated, The Planning Department currently occupies 5,847 square feet of space in City Hall. Similarly, the occupants of the 555 1ih Street building (Tourism and Cultural Development Department and Code Enforcement Division of the Neighborhood Services Department) could be relocated into the office building to allow for enhanced public access and parking close to their operations, These departments/divisions currently occupy 9,479 square feet of space in the 5551 ih Street building. Funding for this additional office space would have to come from the same Parking fund sources that are already programmed for the planned MPMPF, The additional construction cost to add this additional office space is approximately $1,7 million, Currently, the average cost per square foot to either purchase, or construct, an independent office building, is over $200 per square foot. By including additional office space with the planned MPMPF, the average cost per square foot for the office space is lowered to approximately $115 per square foot. As this may be one of the last opportunities to procure additional office space at such a low cost per square foot, the Administration believes it is financially prudent to include the additional floor of office space at this time, With regard to the additional parking deck that was unfunded in the draft BODR, as long as the additional parking deck is reserved for non-Administration uses (Le" it is not reserved for City vehicles) and is public parking, City Center Redevelopment Agency (RDA) Tax Increment Financing (TIF) Funds can be used to pay for both the soft and construction costs for the additional parking deck, The estimated construction impact for the additional parking deck is $1,3 million, Additional funding in the amount of $400,000 will be needed for contingency, Art in Public Places, and other related soft costs, such as additional services for design and construction administration services and CIP Office project City Commission Memorandum May 18, 2005 Multi-Purpose Municipal Parking Facility (MPMPF) Basis of Design Report (BODR) Page 4 of 4 management fees, for a total of approximately $1,7 million from City Center ROA TIF Funds, Overall, the estimated construction cost for the planned MPMPF, with a 5-story office building (38,600 square feet of office/retail space) with 6-deck parking garage (560 parking spaces) with enhanced landscaping, is approximately $13,8 million, This is approximately $4,7 million more than originally anticipated when the planning phase first began, not including the additional soft costs that are anticipated with the additional office space and parking deck discussed above, Approximately $1.3 million of the construction costs, and $400,000 in related soft costs, can be funded by the City Center ROA for the additional parking deck, The remaining $4,7 million in funding to completely fund the parking garage, office space and related soft costs will need to be identified, but will most likely come from the same Parking Funding sources already programmed for the project (Parking Operating Fund and Parking Impact Fees), The current schedule calls for substantial completion of the MPMPF by May 2008 and final completion by July 2008, CONCLUSION: The Administration recommends approval of the Multi-Purpose Municipal Parking Facility (MPMPF) Basis of Design Report (BOOR) as submitted, with 5-story office building (38,600 square feet of office/retail space) with 6-deck parking garage (560 parking spaces) with enhanced landscaping, and the planned Meridian Avenue Streetscape improvements as outlined above, By approving the BOOR, the City will officially end the planning process for this project and the design concept. The Administration will be able to proceed with the design development, construction documents, bidding and award and construction phases of the project. T:\AGENDA\2005\May1805\Regular\MPMPF BODR Memo.doc THE BASIS OF DESIGN REPORT (BODR) FOR THIS ITEM WILL BE DISTRIBUTED TO THE MAYOR AND CITY COMMISSION UNDER A SEPARATE COVER, AND A COpy WILL BE AVAILABLE IN THE CITY CLERK'S OFFICE.