LTC 215-2005 Organizational Enhancements
CITY OF MIAMI BEACH
Office of the City Manager
Letter to Commission No. 215-2005
m
From:
Mayor David Dermer and
Members of the City Commission
JorgeM.Gonzalez '\.' . ~
City Manager (j ~ 0
ORGANIZATIONAL ENHANCEMENTS
Date: August 15, 2005
To:
Subject:
The purpose of this Letter to Commission (LTC) is to advise you of recent modifications and
enhancements that I have made within the Administration. These changes will become
effective today, Monday, August 15, 2005.
As you know, one of my priorities since I became your City Manager five years ago has been
the organizational development of the Administration and the continuous refinement of the
organizational structure as appropriate to ensure that we continue to achieve our mission of
providing excellent public service and safety to all who live, work and play in our vibrant,
tropical, historic community.
Five years ago, I started to enhance and build capability and capacity within the organization.
Five key strategic priorities were identified (Capital Improvement Projects, Neighborhood
Services / Quality of Life, Strategic Planning / Economic Development, Organizational
Development, and e-Government. I believe that in these five years, the organization has come
a long way and the City as a whole is now in a better position to deliver high quality services to
our community and continue toward our vision of becoming a City that is: cleaner and safer;
more beautiful, vibrant and a mature stable residential community; an urban and historic
environment; a cultural, entertainment and tourism capital; an international center for innovation
in culture, recreation and business; and with a well improved infrastructure.
Now, through various efforts, including the City Commission retreats, the community surveys,
and the FY 2005/06 Budget process, more expansive strategic priorities, identified as Key
Intended Outcomes (KIOs), which incorporate the original five identified five years ago and
connect directly to our vision, will be our focus. While I will continue to have a formal reporting
structure, our work and collective goals will be organized around the identified strategic
outcomes. My Assistant City Managers and other senior staff will work together as a team to
play a key role in providing leadership around these strategic priorities and key intended
outcomes (KIOs).
Attached is an updated functional/reporting organizational chart that outlines the reporting
relationships and enhanced organizational structure. This new structure continues to group
departments and divisions with similar functions and services together and is designed to further
facilitate teamwork within the organization in a manner that will continue to expedite our ability
to meet the many diverse needs of the entire community. Below is a summary of each of the
assignments and primary areas of responsibility for the Assistant City Managers.
1
Hilda M. Fernandez
Given her extensive experience and background in communications and public/citizen outreach,
Assistant City Manager Hilda Fernandez will playa key role in this area. In addition, Hilda will
take the lead with the City's federal, state and local legislative affairs and intergovernmental
relations efforts. Hilda will oversee and be the lead for the following:
. Neighborhood Services Department, which includes the Code Compliance, Housing and
Community Development, Community Outreach and Community Services divisions.
. Tourism and Cultural Development Department, which includes the areas of Culture,
Entertainment and Tourism, including working with the Cultural Arts Council (CAC), the
Visitor and Convention Authority (VCA) , the Bass Museum, SMG, the Convention
Center, the Jackie Gleason Theater of Performing Arts, and the Greater Miami
Convention and Visitors Bureau (GMCVB).
. Office of the City Clerk.
. Office of Communications, which includes media and public relations, internal and
external communications, marketing, MBTV (Channel 77) and corporate sponsorships.
This is an expanded effort pursuant to what our residents indicated in the surveys and
has been included in the FY 2005/06 Proposed Operating Budget.
Tim Hemstreet
Based on his experience in overseeing the capital construction and economic and commercial
development areas of the City, Assistant City Manager Tim Hemstreet will continue to oversee
these areas. In addition, Tim will play a lead role and be responsible for all development
agreements and joint venture projects. Tim will oversee and be the lead for the following:
. Capital Improvement Projects (CIP) Office
. Building Department
. Planning Department
. Economic Development Division
. RDA
Robert C. Middauah
Given his leadership in the area of governmental operating departments, Assistant City
Manager Robert Middaugh will continue to oversee the City's operational departments. In
addition, Bob will play a key role in coordinating the City's emergency management and
preparedness efforts. Bob will oversee and be the lead for the following:
. Public Works Department, which includes the operational areas (Water and Sewer,
Streets and Street Light Maintenance) Sanitation, Property Management, Transportation
Management, and Environmental Resources Management
. Parks and Recreation Department
. Parking Department
. Fleet Management Division
. Asset Management Division
2
Police Chief Don De Lucca, Fire Chief Floyd Jordan, Chief Financial Officer Patricia Walker,
Director of Budget and Performance Improvement Kathie Brooks, and Chief of Staff Ramiro
Inguanzo will all continue to report directly to me.
I believe that this new way of doing business will allow the organization to stay focused on what
is important - our mission, vision and values; adjust to our changing environment and be able to
address issues more efficiently. This way we can all fully embrace the talents of the entire City
team.
I hope that you find this information helpful in knowing functionally and structurally how the
Administration is organized and operates. As the organization continues to grow and evolve,
future appropriate enhancements will be made to the organizational structure.
Should you have any questions or need additional information, please feel free to contact me.
JMG/ri
Attachment
F:\cmgr\$ALL\L TC05\Organizational Enhancments L TC.doc
Electronic Copy: Management Team
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