HomeMy WebLinkAbout2005-25986 Reso
RESOLUTION NO. 2005-25986
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A
CONTRACT, IN THE TOTAL AMOUNT OF $48,321.88, TO
MASTER MECHANICAL SERVICES, INC., TO PROVIDE FOR
AIR CONDITIONING REPLACEMENT AND INTERIOR DUCT
SYSTEM REPLACEMENT SERVICES AT FIRE STATION NO.1.
WHEREAS, because the existing air conditioning system and duct work system
at the Fire Station No. 1 facility is well beyond the rated life of the system and failing,
Fire Station No. 1 air conditioning needs were identified and included as part of the
development of the funding for inclusion in the Fiscal Year (FY) 04/05 Capital Renewal
and Replacement Projects budget; and
WHEREAS, the Mayor and City Commission, at the April 20, 2005 City
Commission meeting, adopted Resolution No. 2005-25857, which authorized the
Property Management Director to serve as the Certified General Contractor for the
Fiscal Year 04/05 Capital Renewal and Replacement Projects, which included the air
conditioning equipment replacement and partial interior duct system replacement at the
Fire Station No. 1 facility; and
WHEREAS, the Property Management Director exercised the authority given to
him by the City Manager and City Commission, and had plans and specifications
prepared to address the scope of work that was necessary to obtain price quotes from
contractors that specialized in air conditioning and duct work replacement; and
WHEREAS, after the plans and specifications were completed, Request for
Quotations No. VA-QT 01 M-005 was developed, and four (4) mechanical contractors
were contacted to provide quotes for the project, which resulted in three (3) responsive
quotes; and
WHEREAS, after reviewing the quotes, the Property Management Director
determined that Master Mechanical Services, Inc., provided the lowest responsive
responsible quote for the project; and
WHEREAS, a contract was issued to Master Mechanical Services, Inc., in the
total amount of $48,321.88, for the air conditioning equipment replacement and partial
interior duct system replacement at the Fire Station No. 1 facility; and
WHEREAS, as required by Resolution No.2005-25857, the Administration
hereby requests that the Mayor and City Commission ratify the aforestated contract,
which is deemed necessary to complete the work on the air conditioning equipment
replacement and partial interior duct system replacement at the Fire Station No. 1
facility.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify a contract, in the total amount of $48,321.88, to Master
Mechanical Services, Inc., to provide for air conditioning equipment replacement and
partial interior duct system replacement at the Fire Station NO.1 facility.
A7~k fCM.~
/
2005.
PASSED and ADOPTED THIS 8th
day of
CITY CLERK
Robert Parcher
MAYOR
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
fliI:!I
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
Ratification of a contract to Master Mechanical Services, Inc., in the total amount of $48,321.88, for air
conditioning and duct work replacement at Fire Station NO.1.
Issue:
Shall the City Commission Ratify a contract to Master Mechanical Services, Inc., in the total amount of
$48,321.88, for air conditioning and duct work replacement at Fire Station NO.1?
Item Summary/Recommendation:
In accordance with Resolution No. 2005-25857 adopted by the City Commission on April 20th, 2005 the
Property Management Director, is providing General Contracting services including bidding, the award of
contracts for work, and change orders for the air conditioning and duct work replacement at Fire Station
NO.1. Under the provisions of the Resolution, contracts and purchases exceeding $25,000 must be
brought back to the City Commission for Ratification. After plans and specifications were prepared to meet
the needs of the Project, four vendors were contacted to provide quotes for the work resulting in three
responsive bids. After reviewing the bids and references, the Property Management Director determined
that Master Mechanical Services, Inc., was the lowest responsive responsible bidder for the scope of work
required and issued a contract that was reviewed by the Legal Department and executed by the Mayor and
City Clerk for the execution of the work.
The Administration recommends that the Mayor and City Commission ratify a contract to Master
Mechanical Services, Inc., in the total amount of $48,321.88, for air conditioning and duct work
replacement at Fire Station NO.1.
Advisory Board Recommendation:
I N/A
Financial Information:
Amount to be expended:
Finance Dept.
Source of
Funds:
D
Ci Clerk's Office Le islative Trackin :
Brad A. Judd, Property Management Director
AGENDA ITEM
DATE
C7G-
9'-J'-O~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl,gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and Date: September 8, 2005
Members of the City Commission
Jorge M. Gonzalez ~~/
City Manager 0
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A
CONTRACT IN THE TOTAL AMOUNT OF $48,321.88, TO MASTER
MECHANICAL SERVICES, INC., TO PROVIDE FOR AIR CONDITIONING
REPLACEMENT AND INTERIOR DUCT SYSTEM REPLACEMENT
SERVICES AT FIRE STATION NO.1.
To:
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
As part of the development of the funding needs necessary for inclusion in the FY 04/05
Capital Renewal and Replacement projects budget, the air conditioning system a Fire
Station No. 1 was identified and included in the funded projects list. The existing air
conditioning system and duct work at the Fire Station No.1 were both well beyond the rated
life of the systems and were failing.
The Mayor and City Commission, at the April 20, 2005 Commission meeting, adopted
Resolution No. 2005-25857, which authorized the Property Management Director to serve
as the Certified General Contractor for all of the FY 04/05 Capital Renewal and
Replacement projects. The Property Management Director exercised the authority given to
him by the City Manager and City Commission, and developed scope of work specifications
for the project and prepared a Request for Quotations #V A-QT01 M-005 that was required to
provide a method to obtain competitive bids for the work.
Four certified HV AC contractors were contacted to provide quotes for the air conditioning
and duct replacement work. Of the four (4) firms that received bid packages, three (3)
submitted quotes for the project.
After reviewing the quotes, and after checking background references, licensing, and
insurance requirements, the Property Management Director determined that Master
Mechanical Services, Inc., was the lowest responsive responsible bidder on the project.
After review by the Legal Department and execution by the Mayor and City Clerk, a contract
was issued to Master Mechanical Services, Inc., in the total amount of $48,321.88, to provide
for air conditioning and duct work replacement services at Fire Station No.1.
The Administration recommends that the Mayor and Members of the City Commission of The
City of Miami Beach ratify the Property Management Director's contract to Master Mechanical
Services, Inc., in the total amount of $48,321.88, to provide for air conditioning and duct work
replacement services at Fire Station NO.1.
JMG/RCM/FB/BAJ
T:\A GENOA \2005\SepOB05\Consent\ratify HVAC Fire 1 Memo 1.doc
T:\AGENDA\2005\SEPT0805\CONSENT\Bobcat Memo.doc
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