HomeMy WebLinkAbout2005-25989 ResoRESOLUTION NO. 2005-25989
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, RATIFYING A
CONTRACT, IN THE TOTAL AMOUNT OF $41,504, TO
JOHNSON CONTROLS, INC., TO PROVIDE FOR AIR
CONDITIONING EQUIPMENT REPLACEMENT SERVICES AT
THE PUBLIC WORKS YARD FACILITY.
WHEREAS, because the existing air conditioning equipment at the Public
Works Yard facility is well beyond the rated life of the system and failing, the facility air
conditioning needs were identified and included as part of the development of the
funding for inclusion in the Fiscal Year (EY) 04/05 Capital Renewal and Replacement
Projects budget; and
WHEREAS, the Mayor and City Commission, at the April 20, 2005 City
Commission meeting, adopted Resolution No. 2005-25857, which authorized the
Property Management Director to serve as the Certified General Contractor for the
Fiscal Year 04/05 Capital Renewal and Replacement Projects, which included the air
conditioning equipment replacement at the Public Works Yard facility; and
WHEREAS, the Property Management Director exercised the authority given to
him by the City Manager and City Commission, and had plans and specifications
prepared to address the scope of work that was necessary to obtain price quotes from
contractors that specialized in air conditioning equipment replacement; and
WHEREAS, after the plans and specifications were completed, Request for
Quotations No. VA-QT02M-005 was developed, and four (4) mechanical contractors
were contacted to provide quotes for the project, which resulted in three (3) responsive
quotes; and
WHEREAS, after reviewing the quotes, the Property Management Director
determined that Johnson Controls, Inc., provided the lowest responsive responsible
quote for the project; and
WHEREAS, a contract was issued to Johnson Controls Inc., in the total amount
of $41,504, for air conditioning equipment replacement services at the Public Works
Yard facility; and
WHEREAS, as required by Resolution No.2005-25857, the Administration
hereby requests that the Mayor and City Commission ratify the aforestated contract,
which is deemed necessary to complete the work on the air conditioning equipment
replacement at the Public Works Yard facility.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby ratify a contract, in the total amount of $41,504, to Johnson
Controls, Inc., to provide for air conditioning equipment replacement at the Public Works
Yard facility.
PASSED and ADOPTED THIS
ATTEST:
CITY CLERK
Robert Parcher
2005.
MAYOR
David Dermer
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
Ratification of a contract to Johnson Controls, Inc., in the total amount of $41,504, for air conditioning and
duct work replacement at the Public Works Yard facility.
Issue:
Shall the City Commission Ratify a contract to Johnson Controls, Inc., in the total amount of $41,504, for air
conditioning equipment replacement at the Public Works Yard facility?
Item Summary/Recommendation:
In accordance with Resolution No. 2005-25857 adopted by the City Commission on April 20, 2005 the
Property Management Director is providing General Contracting services including bidding, the award of
contracts for work, and change orders for the air conditioning equipment replacement at the Public Works
Yard facility. Under the provisions of the Resolution, contracts and purchases exceeding $25,000 must be
brought back to the City Commission for Ratification. After plans and specifications were prepared to meet
the needs of the Project, four vendors were contacted to provide quotes for the work resulting in three
responsive bids. After reviewing the bids and references, the Property Management Director determined
that Johnson Controls, Inc. was the lowest responsive responsible bidder for the scope of work required
and issued a contract that was reviewed by the Legal Department and executed by the Mayor and City
Clerk for the execution of the work.
The Administration recommends that the Mayor and City Commission ratify a contract to Johnson Controls,
Inc., in the total amount of $41,504, for air conditioning equipment replacement at the Public Works Yard
facility.
Advisory Board Recommendation:
N/A
Financial Information:
Amount to be expended:
Source of
Funds: :'i ::::.:~:~' ~ ': ~ $41,504 Cf 125.6334.069358
Finance' Dept.
i ~ ~[~i:i::$41,504
City Clerk's Office Legislative Tracking:
IBrad A. Judd, Property Management Director
n-Offs:
AGENDA ITEM
DATE
CITY OF MIAMI' BEACH
CiTY HALL 1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http ://ci.miami-beach. fi.us
COMMISSION MEMORANDUM
DATE: September 8, 2005
TO:
FROM:
SUBJECT:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez , ~ ~f'
City Manager '
A RESOLUTION OF THE MAYOR AND MEMBERS OF THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,
RATIFYING A CONTRACT, IN THE TOTAL AMOUNT OF $41,504, TO
JOHNSON CONTROLS, INC., TO PROVIDE FOR AIR
CONDITIONING EQUIPMENT REPLACEMENT SERVICES AT THE
PUBLIC WORKS YARD FACILITY.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
ANALYSIS
As part of the development of the funding needs necessary for inclusion in the FY
04/05 Capital Renewal and Replacement projects budget, the air conditioning
equipment replacement for the Public Works Yard facility was identified and included
in the funded projects list. The existing air conditioning equipment at the facility is well
beyond the rated life of the systems and are failing.
The Mayor and City Commission, at the April 20, 2005 Commission meeting, adopted
Resolution No. 2005-25857 which authorized the Property Management Director to
serve as the Certified General Contractor for all of the FY 04/05 Capital Renewal and
Replacement projects. The Property Management Director exercised the authority
given to him by the City Manager and City Commission and developed scope of work
specifications for the project and prepared a Request for Quotations #VA-QT02M-005
that was required to provide a method to obtain competitive bids for the work.
Four certified HVAC contractors were contacted to provide quotes for the air
conditioning equipment replacement work. Of the four (4) firms that received bid
packages, three (3) submitted quotes for the project.
After reviewing the quotes and checking background references, licensing, and
insurance requirements, the Property Management Director determined that Johnson
Controls, Inc. was the lowest responsive responsible bidder on the project. After
review by the Legal Department and execution by the Mayor and City Clerk, a contract
was issued to Johnson Controls, Inc., in the total amount of $41,504, to provide for air
conditioning equipment replacement services at the Public Works Yard facility.
The Administration recommends that the Mayor and Members of the City Commission
of The City of Miami Beach ratify the Property Management Director's contract to
Johnson Controls, Inc., in the total amount of $41,504, to provide for air conditioning
equipment replacement services at the Public Works Yard facility.
JMG/RCM/FB/BAJ
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