HomeMy WebLinkAbout2005-26011 Reso
RESOLUTION NO. 2005-26011
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE MIAMI BEACH CULTURAL
ARTS COUNCIL'S FISCAL YEAR 2005/2006 BUDGET IN THE AMOUNT OF
$1,263,157.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the
Mayor and City Commission on March 5,1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the
visual and performing arts in the City of Miami Beach for the enjoyment, education, cultural
enrichment and benefit of the residents of, and visitors to, Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan
on June 3, 1998, identifying the following program areas for the CAC: cultural arts grants;
marketing; facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal
year shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,263,157, budget allocation for
Fiscal Year 2005/2006 to continue implementation of its programs.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the Miami Beach Cultural Arts Council's Fiscal Year 2005/2006
budget, in the amount of $1,263,157.
PASSED AND ADOPTED THIS
, 2005
ATTEST:
Uwl. p~
CITY CLERK
Robert Parcher
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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City Attorney Dm.
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
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Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, adopting the
Miami Beach Cultural Arts Council's Fiscal Year 2005/2006 budget, in the amount of $1 ,263,157.
Issue:
Shall the City adopt the Miami Beach Cultural Arts Council's Fiscal Year 2005/2006 budget in the
amount of $1 ,263, 157?
Item Summa JRecommendation:
The Cultural Arts Council (CAC) 2005-2006 Budget is allocated as follows:
Cultural Arts Grant Programs - The CAC's annual grant program represents 49% of
their annual budget which equals $613,810. This includes a $50,000 matching grant to
the VCA for Cultural Tourism grants that support cultural events with documented
tourism benefits. A companion item is included in today's agenda that provides
additional information on the grants process and the recommended awards.
Marketing -Utilized to promote the City of Miami Beach as the region's preeminent cultural
destination and help market the programs of the City's 47 constituent arts groups. This
represents 13% of their budget, which equals $166,200.
Endowment - The CAC's will contribute towards the City's Cultural Endowment with a
contribution of $100,000 or 8% of their annual budget.
Administration - Administrative and operating expenses represent 24% of the CAC's annual
budget or $301,865. The administrative budget includes an allocation of $75,000 for a curriculum-
based arts education program, in partnership with Miami-Dade County Public Schools.
Facilities Carry Forward - The CAC's annual budget also includes $81,282 or 6% carry forward
from last fiscal year. These funds were utilized as matching grant funds for the Colony Theater
renovations.
It is recommended that the Ci Commission ado t the bud et as indicated.
8, 2005.
Financial Information:
Source of Amount Account Approved
Funds: 1 $1,263,157 140.6080
~ Cultural Arts Council Fund
2
Total
Finance Dept.
City Clerk's Office Legislative Tracking:
I
AGENDA ITEM
R76-
r-JI-~
DATE
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and Date: September 21, 2005
Members of the City Commission
Jorge M. Gonza,ezd ,v-'~
City Manager 0
A RESOLUTION F THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE MIAMI BEACH CULTURAL ARTS
COUNCil'S FISCAL YEAR 200512006 BUDGET IN THE AMOUNT OF $1,263,157.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
From:
Subject:
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2005/2006.
ANAL YSIS
The Cultural Arts Council's (CAC) mission is to develop, coordinate, and promote the visual and
performing arts in Miami Beach for the enjoyment, education, cultural enrichment, and benefit of
residents and visitors. In 1997, the nine-member volunteer board conducted town meetings with arts
groups to evaluate their needs. It then developed a cultural arts master plan identifying programs to
assist local arts groups: grants, marketing, facilities, revenue development, and advocacy/planning.
The Mayor and City Commission adopted the master plan on June 3, 1998. Since that time the City
has awarded approximately $4.5 million in cultural arts grants, supporting thousands of
performances, exhibits, and other cultural activities in Miami Beach. The CAC continually evaluates
its programs and effectiveness based on comments from its constituent arts groups, advisers,
grants panelists, community groups, elected officials, City administrators, and others. The positive
economic impact of the City's cultural efforts is evident throughout the community as is its effect on
our quality of life.
Quality of Life Revenue
In fiscal year 04/05, the City Commission authorized equally allocating 50% of the 1 % Resort Tax to
North Beach, Middle Beach, and South Beach, and Tourism & Cultural Development for Cultural
Affairs This commitment of funding for arts and culture provided a new permanent funding source
that sustains cultural programming long term.
Cultural Arts Grants
The City Administration is recommending grants to 47 not-for-profit organizations for cultural events
in Miami Beach between October 1, 2005 and September 30, 2006. The CAe's annual budget for
grants is $613,810 or 49%. This includes a $50,000 matching grant to the VCA for Cultural Tourism
grants that support cultural events with documented tourism benefits. The grant .wards range from
$5,000 to $29,575. A total of $995,000 was requested by 52 grant applicants this year.
Five (5) organizations were not recommended for funding. One (1) of the five (5) organizations, FlU
School of Music, was not eligible for review as they failed to attend the mandatory panel review
meeting, which automatically disqualifies an applicant. The four (4) remaining unfunded
organizations did not achieve the minimum score, 80, from the review panel to be eligible to receive a
grant award. The CAC's funding recommendations, approved on July 8, 2005, included no funding
for these organizations. Notwithstanding, one (1) organization has expressed concerns with the panel
process and subsequent CAC recommendation. Should the additional four (4) organizations be
funded, the total allocation would be $647,410, an 8% increase. A companion item is included in
. today's agenda that provides additional information on the grants process and the recommended
awards.
Marketing
This year, the CAC has recommended $166,200, 13% of its annual budget, to be utilized to promote
the City of Miami Beach worldwide as the region's preeminent cultural destination. Last year's
efforts resulted in a new marketing initiative, developed by the CAC's Marketing and
Communications Task Force to better promote the arts in our community and marketed the
programs of the City's 47 constituent arts groups. The CAC will use these funds to continue this
marketing initiative for fiscal year 05/06.
Endowment
From 1998 through 2001 the City contributed $200,000 towards the CAC's endowment, 130A> of its
annual budget. In fiscal years 2001/2002 and 2002/2003, due to a decrease in funding sources, the
City contributed $160,000, 15% of the CAC's annual budget. Due to significant decreases in resort
tax revenue and interest income, the City did not contribute to the CAC's endowment for 2003/2004.
In fiscal year 2004/2005, the CAC contributed $100,000. This year the CAC will contribute $100,000
towards the endowment, 8% of its annual budget, which brings the endowment total up to
$1,120,000.
Administration
The CAC's annual budget also includes $301,865 or 24% to be utilized for administrative and
operating expenses. This includes salaries and benefits for two full-time employees, professional
services, operating accounts supporting the CAC's programs, capital, and City internal service
charges.
The CAC budget includes an allocation of $75,000 from their Administration budget for the
implementation of a curriculum-based arts education program in the City of Miami Beach Schools.
The City of Miami Beach will partner with the Miami-Dade County Schools' Division of Life Skills
Program to implement this program. The program is designed to increase arts and cultural activities
for Beach artists, youth and their families at City facilities and within the City schools. The Division of
Life Skills will hire a dedicated staff person and contribute its arts experience and expertise to the
successful development and implementation of this program. An established evaluative process
and constant feedback will assist the Cultural Affairs Program in monitoring the quality and success
of the program. In March 2005, via Resolution #2005-25853, the City Commission authorized the
execution of an Interlocal Agreement with Miami Dade County Public Schools' Division of Life Skills
for a cultural arts education program in FY 04/05. Miami Dade County Public Schools' Division of
Life Skills was unable to execute the Interlocal Agreement before the summer recess and both staff
and the CAC have reconfirmed their desire and commitment to jointly support a curriculum based
cultural education program. An Interlocal Agreement will be presented to the Commission for
approval at a future meeting.
Carry forward
The CAC's annual budget also includes $81,282 or 6% facilities carry forward from last fiscal year.
These funds were utilized as matching grant funds for the Colony Theater renovations.
CONCLUSION
The Mayor and City Commission should adopt the Miami Beach Cultural Arts Council's Fiscal Year
2005/2006 budget in the amount of $1 ,263,157.
JMG/HF/MAS/GF/RB
T:\AGENOA\2005\Sep2105\Regular\CAC Budget Memo and Resolution 0506.doc
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