HomeMy WebLinkAbout2005-26012 Reso
RESOLUTION NO. 2005-26012
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S
RECOMMENDATION, AND APPROVING THE CULTURAL ARTS
COUNCIL'S FUNDING RECOMMENDATIONS, AND AWARDING $613,810
IN SAID GRANTS, FOR FISCAL YEAR 2005/2006, AS IDENTIFIED IN THE
ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE SAID GRANT AGREEMENTS, AND MAKE
THE AWARD OF SAID GRANT MONIES SUBJECT TO AND CONTINGENT
UPON THE APPROVAL OF THE CULTURAL ARTS COUNCIL'S BUDGET
FOR FISCAL YEAR 2005/2006.
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was created to develop,
coordinate, and promote the performing and visual arts of the City if Miami Beach for the
enjoyment, education, cultural enrichment, and benefit of the residents of and visitors to
the City; and
WHEREAS, from March 15 to July 5, 2005, the CAC conducted ITS application and
review process for its Fiscal Year 2005/2006 Cultural Arts Grant Programs; and
WHEREAS, the City's Cultural Affairs staff selected 33 volunteer grants panelists,
reflecting the community's diversity, to evaluate 52 applications, requesting a total of
$995,000; and
WHEREAS, the CAC, at its regular meeting on JulyS, 2005, reviewed the
recommendations of the grants panels and unanimously supported the recommended
Cultural Arts awards for Fiscal Year 2005/2006; all as more specifically identified in Exhibit
"A", attached hereto.
WHEREAS, the City Manager has reviewed the recommendations and concurs with
same.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission accept the City Manager's recommendations and hereby approves
the award of $613,S1 0 in CAC grants for Fiscal Year 2005/2006, as identified in the
attached Exhibit "A"; and further authorize the Mayor and City Clerk to execute said
Grant Agreements, making the award of said grants subject to and contingent upon
the approva.1 of the CAC's budget for Fiscal Ye 9015/2006.
!
PASSEDAND,ADOPTED THIS
21st
September
,2005
~Ptu~
CITY CLERK
Robert Parcher
W"I5'
- Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
lQ
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing
the City Manager to approve the Cultural Arts Council's funding recommendations and awarding
$613,810 in said grants, for Fiscal Year 2005/2006, as identified in the attached Exhibit "A"; and
further authorizing the Mayor and City Clerk to execute said grant agreements, and make the
award of said grant monies subject to and contingent upon the approval of the Cultural Arts
Council's budget for the Fiscal Year 2005/2006.
Issue:
Shall the City approve and accept the grant award recommendations and award $613,810 said
Cultural Arts Grants for Fiscal Year 2005/2006?
Item Summary/Recommendation:
From March 15 through to July 5, 2005, the CAC conducted an application and review process
for its Fiscal Year 2005/2006 Cultural Arts Grant Programs. This process included 33 volunteer
grants panelists who reflected the community's diversity, to evaluate 52 applications, requesting a
total of $995,000. The grant panels' recommendations were presented to the CAC at their July 8
meeting, where the CAC unanimously supported them.
As you can see from the attached Exhbit "A", five organizations were not recommended for
funding. One (1) of the five (5) organizations, FlU School of Music, was not eligible for review
as they failed to attend the mandatory panel review meeting, which automatically disqualifies
an applicant. The four (4) remaining unfunded organizations did not achieve the minimum
score, 80, from the review panel to be eligible to receive a grant award. The CAC's funding
recommendations, approved on July 8, 2005, included no funding for these organizations.
Notwithstanding, one (1) organization has expressed concerns with the panel process and
subsequent CAC recommendation. The Administration has reviewed the matter andprovided
suggested allocations, as reflected in the attached memorandum, should the City Commission
choose to fund those four (4) organizations.
Adopt the resolution and approve, accept, and award the Fiscal Year 2005/2006 Cultural Arts
Council grant recommendations in the amount of $613,810.
Adviso Board Recommendation:
The Cultural Arts Council reviewed the grant panel recommendations at their July 8 meeting and
su orts the recommended awards as reflected in the second column of Exhibit "A".
Financial Information:
Source of Amount Account Approved
Funds: 1 $613,810 140.6080.000349
~ Cultural Arts Council Fund
2
Total
Finance Dept.
City Clerk's Office Legislative Tracking:
I
Si
'':{7 H
DATE 9-;}J-o~
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
To:
Mayor David Dermer and
Members of the City Commission
Date: September 21,2005
From:
Jorge M. Gonzalez a:. "~
City Manager
A RESOLUTION 0 / HE ~ AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO
APPROVE THE CULTURAL ARTS COUNCIL'S FUNDING
RECOMMENDATIONS, AND AWARDING $613,810 IN SAID GRANTS,
FOR FISCAL YEAR 2005/2006, AS IDENTIFIED IN THE ATTACHED
EXHIBIT "A"; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE SAID GRANT AGREEMENTS, AND MAKE THE
AWARD OF SAID GRANT MONIES SUBJECT TO AND CONTINGENT
UPON THE APPROVAL OF THE CULTURAL ARTS COUNCIL'S BUDGET
FOR THE FISCAL YEAR 2005/2006.
Subject:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2005/2006.
ANAL YSIS
The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural Arts
Council to support the visual and performing arts in Miami Beach. The cultural arts grants program,
a central component of the Council's master plan, provides funding to not-for-profits arts
organizations through a competitive application and review process. This funding annually results in
hundreds of performances, exhibits, and other cultural events throughout the City of Miami Beach.
In 1998, a competitive process was established to review grant applications and assess the cultural
community's needs. The grant categories and their objectives are listed below.
Cultural Anchors - Provides grants to the major preeminent art institutions physically based in the
City of Miami Beach, whose primary mission is year-round artistic and cultural programming that
contributes significantly to the cultural life of the City of Miami Beach. Organizations must have
minimum organizational budget levels of $750,000. Grants may be used towards operational
expenses in association with the annual cultural programming described in the application. The
seven groups are ArtCenter/South Florida, Bass Museum of Art, Jewish Museum of Florida, Miami
City Ballet, Miami Design Preservation League, New World Symphony, and Wolfsonian-FIU.
Artistic Disciplines - Dance, Film, Music, and Theater
Provides grants to arts and cultural organizations whose primary mission is to create and present
productions in one of the following artistic disciplines; Dance, Film, Music or Theater. Organizations
receiving an Artistic Discipline Grant are chosen based on demonstrated artistic talent and potential
and the vision for the proposed project, in relation to their overall artistic goals.
Arts and Cultural Education - Provides grants to cultural organizations whose primary mission is to
provide support for rich and challenging arts learning opportunities for children and adults in City of
Miami Beach schools and neighborhoods. Grants may be used for programs, workshops,
lectures/demonstrations, and other projects designed to increase skills and awareness of the arts.
Cultural Presenters - Provides grants to organizations whose primary mission is to produce and
present cultural and artistic productions.
Cultural Tourism (CAC & VCA funding split) - Provides grants to support major cultural arts
performances, festivals, and events which attract a significant number of tourists to the City of Miami
Beach.
The grants programs are divided into two application periods and all CAC grant applications,
guidelines, and instructions were offered in English and Spanish. Applications were made available
through the Department of Tourism and Cultural Development and electronically on both the City of
Miami Beach's (www.miamibeachfl.gov) and the Cultural Affairs Program's (www.mbculture.ora)
websites. Additionally, the grant programs were publicized in English and Spanish media and via
electronic mail.
Between March 28 through April 13 (Cycle I) and May 16 through June 2 (Cycle II), Cultural Affairs
staff met individually with all applicants to determine eligibility, program category, and offer guidance
regarding application preparation. Final grant applications for the two program cycles were due on
April 14 and June 6 respectively. The application process yielded 52 viable applications for cultural
programming in 2005/2006, with requests totaling $995,000 inclusive of the VCA/CAC joint Cultural
Tourism Program.
The CAC grants funding was allocated for each program as follows:
Cultural Anchors
Dance
Film
Music
Theater
Arts & Cultural Education
Cultural Presenters
Cultural Tourism
$184,150.00
$ 56,908.52
$ 26,017.70
$ 83,196.44
$ 32,522.34
$101,600.00
$ 79,415.00
$ 50.000.00 rvCA/CAC split $100,000)
Total CAC funds:
$613.810.00
In April 2004, Cultural Affairs staff developed eight grant program panels with 33 volunteer panelists
(Exhibit B) comprised of CAC members, citizens and professionals in the various artistic disciplines.
Cultural Affairs staff led grant panel orientation meetings for all program panelists. CAC members
co-chaired the panels, which convened at public meetings in City Hall between May 10 and July 5.
The grants panels reviewed applications in alphabetical order. Applicants were allowed to address
specific questions from the panelists. The applications were scored using evaluation forms based
on criteria listed in the application, then averaged. The applications were ranked and the panels
made their funding recommendations. The CAC adopted the panel recommendations at their July
8,2005 meeting.
As you can see from the attached Exhibit "A", five organizations were not recommended for funding.
One (1) of the five (5) organizations, FlU School of Music, was not eligible for review as they failed
to attend the mandatory panel review meeting, which automatically disqualifies an applicant. The
four (4) remaining unfunded organizations did not achieve the minimum score, 80, from the review
panel to be eligible to receive a grant award. The CAC's funding recommendations, approved on
July 8, 2005, included no funding for these organizations. Notwithstanding, one (1) organization has
expressed concerns with the panel process and subsequent CAC recommendation.
The Administration has reviewed the matter. Should the City Commission choose to fund those four
(4) organizations, the following allocation levels would be suggested:
. Holocaust Memorial
. Miami Beach Hispanic Community Center
. Community Concert Association
. Fotomission
Total:
$8,400
$8,400
$8,400
$8.400
$33,600
Note: This amount is comparable to the amount allocated to two (2) of the four (4) organizations
that applied and received grant funds in fiscal year 2004/2005.
An available source of funding, should the Commission choose to fund these four (4) organizations,
would be unspent fiscal year 2004/2005 grant funds that have been recaptured, as follows:
. Creative Arts Enterprises
. Gold Coast Theater
. Black Door Dance
. StOry Theater
Total:
$8,000 (non-compliant first check not cashed)
$7,000 (non-compliant first check not cashed)
$7,000 (did not complete project - refunding first half)
$12.600 (declined arant - oraanization out of business)
$34,600
Note: This allocation would reduce the fund balance for the CAC for the 2005/2006 fiscal year.
The CAC also allocated a matching grant of $50,000 to the VCA/CAC Cultural Tourism Program.
Similar to the CAC grants panel process, the VCA and CAC jointly convened a Cultural Tourism
Panel on June 13 to review and recommend funding for this category. The VCA and the CAC each
contribute $50,000 for a total category funding of $1 00,000. The Cultural Tourism Program awards
totaled $100,000. Inclusive of the VCA grant of $50,000, the total cultural grants funding awarded is
$663,81 o. Total CAC grants funding of $613,81 0, represents a 2.50t'o increase over FY 04/05 grant
funds. Should the additional four (4) organizations be funded, the total allocation would be
$647,410, an 80/0 increase.
CONCLUSION
The Mayor and City Commission should adopt the CAC's recommendation as detailed in the third
column of Exhibit II A".
JMG/HF/MAS/GF/RB
T:\AGENDA\2005\Sep2105\Regular\CAC Grants Memo and Resolution 0506.doc
Fiscal Year 2005/2006 Recommended Cultural Grants
Exhibit "A"
Re uested
Recommended Award Score
Pro ect Title
Dance
1
2
3
4
5
6
Clarita Filoueiras Flamenco Puro $ 5,000 $ 5,000.00 83.25 Flamenco-The Rose of Cordoba
Dance Now! Ensemble $ 10,000 $ 6,809.13 86.50 The Dance Now! Ensemble Miami Beach Performance Season
Freddick Bratcher Dance Comoanv $ 10,000 $ 6,429.33 83.50 Season Concert Series
Miami Contemporary Dance Company $ 20,000 $ 13,216.04 87.75 New Wor1\s 2006
Mid-Eastem Dance Exchanae $ 20,000 $ 12,537.85 83.25 2005-2006 Performance and Wor1\shoo Series
Momentum Dance Company $ 20,000 $ 12,916.18 85.75 Miami Beach Season 2005-2006
Total 85,000 56,908.52
12,694.41
6,607.24
6,716.14
Total 26,017.79
Music
1
2
3
4
5
6
7
8
Florida Grand Ooera $ 20,000 $ 14,865.80 85.00 .Bringing Ooera to the Beach!.
FlU School of Music $ 20,000 $ 0.00 Music Concert at the Colony Theater
Miami Childrens Chorus $ 20,000 $ 14,875.99 86.00 .Join in the Sinaing!.
Miami Symphony Orchestra $ 20,000 $ 14,906.55 89.00 Annual Shows (HollY Follies, Winter Party and Spring Concerts)
Miami Gav Men's Chorus $ 10,000 $ 7,845.43 83.00 The 2006 Miami Intemational Piano Festival- Discoverv Series
Patrons of Exceptional Artists $ 20,000 $ 14,977.85 96.00 Miami Symphony Series at the Lincoln Theatre
South Beach Chamber Ensemble $ 10,000 $ 7,848.83 83.33 .Music in Beautiful Spaces.
South Florida Comooser's Alliance $ 10,000 $ 7,875.99 86.00 SFCA Proiects 2005-2006
Total $
130,000 $
83,196.44
Theater
1
2
3
4
Fantasy Theater F actorv $ 20,000 $ 12,683.10 91.00 Fantasy Theatre hits the Beach in 2005-2006
Gold Coast Theater $ 10,000 $ 6,382.43 81.00 2005/2006 Season of Miami Beach Programs
Teatro en Miami $ 10,000 $ 6,739.74 85.50 .Theatre is Fun & Educationar
The Playground Theatre for Young Audiences $ 10,000 $ 6,716.97 85.25 .Elder's Theatre'
Total $
60,000
32,522.24
21 Grantees for cycle I
198,645.00
Cycle II
Arts & Cultural Education
1
2
3
4
5
6
7
8
9
Arts for Learning/Miami $ 20,000 $ 18,950 94.00 GET smART
Center for Emerging Art $ 10,000 $ 8,600 80.33 Avant Garden: An African-American Slave Garden
Center for Folk and CommunitY Art $ 10,000 $ 8,600 87.67 Telling Stories Through Visuals Workshops and Exhibition
Education Fund, The $ 20,000 $ 18,950 97.00 Nex Gan Film Proiect
Greater Miami Youth-SYmohonv $ 10,000 $ 8,600 87.67 GMYS Beach Outreach
Holocaust Memorial $ 20,000 $ 79.00 Winter Lecture, Film Series, Concert
Maximum Dance Ballet Gammonet Company $ 20,000 $ 18,950 91.00 Carnival of the Animals
Miami Beach Garden Conservancy $ 20,000 $ 18,950 93.00 Cultivating Arts in the Garden
Miami Beach Hispanic CommunitY Center $ 10,000 $ 76.50 .Nuestra Herencia Hisoana. Literarv and Theatre Series
$
140,000 $
101,600
Cultural Presenters
1
2
3
4
5
6
7
8
Arts at St. John's $ 10,000 $ 8,000 84.75 2005-2006 Season - Community Soaces
Concert Association of Florida $ 20,000 $ 12,415 87.66 2005-2006 Season at the Jackie Gleason Theater
CommunitY Concert Association $ 10,000 $ 69.50 05/06 Season of Theatre on Miami Beach
Florida Dance Association $ 20,000 $ 15,000 92.50 28th Annual Florida Dance Festival
Fotomission $ 10,000 $ 62.75 Miami's Cultural Expressions
Mami Dade College Dept. of Cultural Affairs $ 20,000 $ 20,000 95.25 Cultura del Lobo Performance Series
Rhythm Foundation $ 10,000 $ 9,000 86.50 TransAtlantic Festival 2006
Tiaertail Productions $ 20,000 $ 15,000 90.25 Tiaertail Events Miami Beach
120,000 $ 79,415
Cultural Anchors
1
2
3
4
5
6
7
ArtCenter/South Florida $ 35,000 $ 25,000 84.33 2005-2006 Exhibitions and Programming
Bass Museum of Art $ 35,000 $ 25,000 86.00 2005-2006 Exhibitions and Programmina
Jewish Museum of Florida $ 35,000 $ 29,575 89.67 2005-2006 Exhibitions and Educational Programmina
Miami City Ballet $ 50,000 $ 25,000 87.33 2005-2006 Season
Miami Desian Preservation Leaaue $ 35,000 $ 25,000 80.33 2005-2006 annual proarammina
New World Symphony $ 50,000 $ 29,575 97.00 2005-2006 Season
Wolfsonian - FlU $ 50,000 $ 25,000 95.67 2005-2006 Exhibitions and Programming
.Cultural Tourism NCA & CAC each fund 50,000\
Inffinito Art & Cultural Foundation $ 20,000 $ 15,000 N/A 10th Annual Brazilian Film Festival
Miami Dade Colleae Foundation $ 20,000 $ 20,000 N/A 2006 Miami Intemational Film Festival
Miami Gay & Lesbian Film Festival $ 20,000 $ 20,000 N/A 8th Annual Miami Gay & Lesbian Film Festival
Miami Hisoanic Ballet $ 20,000 $ 15,000 N/A XI International Ballet Festival of Miami
Miami Liaht Proiect $ 20,000 $ 15,000 N/A 4'" Annual Miami Proiect Hip-Hop 2006 - M/PH 2006
Miami Wor1d Theater $ 20,000 $ 7,500 N/A Miami Wor1d Theater Festival
North Beach DevelOilment Corooration $ 20,000 $ 7,500 N/A MiMo Month 2006
$
290,000 $
184,150
140,000
100,000
31 Grantees for cycle II
415,165
Total less $50,000 from VCA
Total Awarded Inclusive of VCA Funds
613,810
663,810
Total less $50,000 from VCA
Total $
995,000
Agenda Item R'7 H
Date -1--2 I-OS-
CAe Grants Memo 0506_ Exhibit A.xls