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HomeMy WebLinkAboutMemo from County Mngr Burgess '---~- Memorandum ;;iD . Date: September 8, 2005 Subject: Honorable Chairman ~ez . Agenda Item No. 8(J) (1) (0) and Members, Board of ommissioners George M. Burgess '. ~~ County Manager (1 Interlocal Agreement with the City of Miami Beach for the Operation of Expanded Public Transportation Services In and Around South Beach . To: From: RECOMMENDATION It is recommended that the Board approve an Interlocal Agreement (the Agreement) between Miami-Dade County, through Miami-Dade Transit (MDT), and the City of Miami Beach (the City) for the operation of expanded public transportation services in and around South Beach (to be called "The South Beach Local"). BACKGROUND The Electrowave Shuttle Service, operated by the City of Miami Beach, has been in service continuously since 1998 providing public transportation for City residents and visitors. The Electrowave operates along Washington Avenue and 17th Street, an area where the mobility of residents and visitors is impacted by traffic congestion and the lack of parking facilities in South Beach. The Electrowave was designed as an alternative form of public transit service on the eastern side of South Beach, allowing for connectivity with Metrobus routes for passengers who wished to travel to other parts of Miami-Dade County and/or north into Broward County. MDT was approached by the City to outline a scope of services and plans for a possible MDT operation of the Electrowave. Following a review of c.,~rrent services and plans for improvement of routes in the area, an agreement was reached tona'(e MDT operate this service through an enhancement of the existing Route W, which currently operates on a one way loop running counterclockwise (primarily along Washington Avenue ~nd West Avenue through 17th Street on the north and Alton Road and South Pointe Drive on the south). This enhanced Route W, to be renamed ''The South Beach Local", will make the existing Route W service bi-directional and will absorb the route currently traveled by the Electrowave. This lnterlocal Agreement is the first step in the reorganization of the transportation service in the City of Miami Beach. Miami-Dade County Code Section 29-124 specifically authorizes municipalities receiving Surtax funds to enter into contracts with Miami-Dade County for the County to apply Surtax proceeds on a County project that enhances traffic mobility within that city and immediately adjacent areas. "The South Beach Local" will provide for a more efficient transit network for South Beach which will result in simplified service and higher ridership. This enhanced circulator will reduce duplication of existing service and will provide much more frequent service in a heavily trafficked area of the County, meeting the needs of South Beach residents and visitors much more effectively than the bus service improvements currently contemplated for this area in the People's Transportation Plan (PTP). Key provisions of the Agreement include: . The County shall provide "The South Beach Local" service within the southern portion of the City of Miami Beach at the locations and according to routes as contained in Exhibit 8 and schedules contained in Exhibit C. "The South Beach Local" will operate seven (7) days ~. Honorable Chairman Joe A. Martinez . and Members, Board of County Commissioners Page 2 a week, including holidays. The service will operate on weekdays and Saturdays between the hours of 8 a.m. to 1 a.m. and on Sundays and holidays from 10 a.m. to 1 a.m (keeping the same hours of operation as both the Route Wand the Electrowave). The County will provide sufficient resources, including, but not limited to, buses and drivers to maintain this level of service. . The County agrees to allow the City to purchase minibuses from the County's future bus procurement contract, for a price not to exceed $1,629,445 available in Federal Transit Administration (FT A) Section 5309/Miami Beach funds, pending FT A approval for the use of such funds. These funds had been granted to the City for the purchase of electric buses; MDT will be seeking a grant change of scope permitting the application of these funds towards minibuses from the County's future bus procurement contract. The title to these buses would be transferred to the County and these buses would be utilized for the provision of service for "The South Beach Local." In the event that this agreement is terminated prior to the expiration of the useful life of the vehicles as specified in Federal regulations, City purchased vehicles transferred to the County as part of this Agreement will revert back to the City. This funding is sufficient to cover the purchase of approximately 4 vehicles to be added to the existing W fleet and to be combined with vehicles from planned PTP improvements to the Routes A and M. The improvements scheduled for the Routes A and M in 2006 and 2007 would be duplicative of the service offered by "The South Beach Local". The 7 vehicles that would have been required for planned Route A and M improvements would be more effectively utilized on "The South Beach Local" service and will therefore be redirected to the new route. . The City shall pay to the County a portion of the operating cost of "The South Beach Local" service based upon their current level of operational costs with the Electrowave. The City's share for the operating cost for Fiscal Year 2005-06 will be $1,217,900. In subsequent fiscal years, the annual increases will be the lesser of the South Florida Transportation Cost of Living Index or three (3) percent. This figure was calculated based on the level of service requested and a sustainable maintenance of effort by the City in combination with consideration of the County's planned levels of expenditure for the current Route Wand future South Beach area PTP improvements on the Routes A and M. . The fare on "The South Beach Localll shall be $0.25 (as was the case on the Electrowave). Any changes to the regular fare of $0.25 shall be solely within the discretion of the City of Miami Beach. MDT passes, and identification entitling patrons to MDT service such as Golden or Patriot Passports shall be honored on "The South Beach Localll. Information about "The South Beach Local" will be incorporated into MDT maps and materials. Currently MDT operates three similar circulator routes with $0.25 fares: the Coconut Grove Circulator, Sweetwater Circulator, and the Brickell Key Shuttle. MDT created the $0.25 circulator fare for short circulator routes to serve passengers taking shorter trips. Although the current Route W has been charging patrons the regular base fare of $1.50, institution of a $0.25 fare for "The South Beach Local" is not expected to generate significant losses for MDT. This is due to the fact that the majority of Route W passengers board with the Golden Passport. Even if the daily revenue for existing Route W patrons were to decline by 500/0, the monthly revenue loss would be about $1 ,900 -less than 1 % of the cost of operating "The South Beach Local". l// Honorable Chairman Joe A. Martinez and.Members, Board of County Commissioners Page 3 This Interlocal Agreement is for a term of five (5) years and includes two (2) four (4) year options to renew by agreement between the County Manager and the City Commission. Electrowave service will terminate effective September 25, 2095, and liThe South Beach Local" service will commence this same date. Although it not a part of this Agreement, the County has already made provisions to hire twenty- six (26) Bus Operators, one (1) Superintendent, three (3) Bus Technicians, and two (2) Bus Hostlers/General Helpers currently employed to operate the Electrowave, providing that all employment criteria are met. Since MDT has budgeted operational staff increases as a part of the PTP, these hires represent no new fiscal impact to the department. As a side note, the renaming of this enhanced Route W as liThe South Beach Local" is one of a series of recent modifications to route names instituted by MDT. In order to better serve patrons unfamiliar with the Metrobus system, Commissioner Gimenez requested that MDT examine its traditional numbering system and assign routes names that would better reflect the streets and neighborhoods being served. The recent July 2005 line-up included 24 of these changes; future line-ups will continue this renaming process. FISCAL IMPACT Operational costs for liThe South Beach Local" service are estimated at approximately $3 million per year. These costs will be funded from reimbursements from the City of Miami Beach, MDT Operating funds, and the Surtax. The City will participate in covering $1,217,900 for Fiscal Year 2005-06 and subsequent fiscal years per Article 6 of the Agreement. MDT currently budgets approximately $600,000 per year for operation of the existing Route W. Enhancements to other Miami Beach routes, specifically the Routes A and M, in the amount of approximately $1,200,000 were already contemplated through the People's Transportation Plan (PTP) in 2006 and 2007 and would be available for "The South Beach Local". These funds will be more effectively utilized for "The South Beach Local" since the proposed improvements to the Routes A and M overlap in part with both the existing Route Wand the Electrowave, yet would not have maintained the overall frequency of service offered by the proposed circulator. By coordinating and combining the transit resources of the City and County, a better level of service would be provided for less cost rather than continuing independent operations which compete for the same passengers. Because the PTP already contemplated this level of service for the South Beach area through expanded service on the Routes W, A, and M, and liThe South Beach Local" service will include the expanded service, no PTP amendment is required. 3 8 MEMORANDUM (Revised) TO: FROM: September 8, 2005 Honorable Chairman Joe A. Martinez DATE: and Members, Board of County Commissioners ~ SUBJECT: Agenda Item No. 8(J) (1) (D) . Please note any items checked. "4-Day Rule" ("3-Day Rule" for committees) applicable if raised 6 weeks required between first reading and public hearing 4 weeks notification to municipal officials required prior to public hearing Decreases revenues or increases expenditures without balancing budget Budget required Statement of fiscal impact required Bid waiver requiring County Manager's written recommendation . . Ordinance creating a new board requires detailed County Manager's report for public hearing Housekeeping item (no policy decision required) No committee review ~ Approved Veto Override Mayor Agenda Item No. 8(J) (1) (D) 09-08-05 RESOLUTION NO. RESOLUTION AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF MIAMI BEACH FOR THE OPERATION OF EXPANDED PUBLIC TRANSPORTATION SERVICES IN AND AROUND SOUTH BEACH, AND AUTHORIZING THE COUNTY MANAGER TO EXERCISE THE PROVISIONS CONTAINED THEREIN WHEREAS, this Board desires to accomplish the purposes outlined in the accompanying memorandum, a copy of which is incorporated herein by reference, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA: Section 1. That this Board approves the Interlocal Agreement between Miami-Dade County and the City of Miami Beach, in substantially the form attached hereto and made a palt hereof, for the operation of expanded public transportation services in and around South Beach. Section 2. That this Board further authorizes the County Manager or the Miami-Dade Transit (MDT) Director to execute such contracts and agreements as are approved by the County Attorney's Office; to receive and expend funds in accordance with such aforementioned contracts and agreements~ and to file and execute any additional agreements, revisions, or -)" Agenda Item No. Page No.2 8(J)(1)(D) an1endlnents as required to carry out the projects for and on behalf of Miami-Dade County, Florida. Section 3. That the County staff is authorized to furnish such additional information as may be required in connection with the project. The foregoing was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Joe A. Martinez, Chairn1an Dennis C. Moss, Vice-Chairman Bruno A. Barreiro Dr. Barbara Carey-Shuler Jose "Pepe" Diaz Carlos A. Gimenez Sally A. Heyman Barbara J. Jordan Dorrin D. Rolle Natacha Seijas Katy Sorenson Rebeca Sosa Sen. Javier D. Souto The Chairperson thereupon declared the resolution duly passed and adopted this 8th day of September, 2005. This Resolution and contract, if not vetoed, shall become effective in accordance with Resolution No. R-377-04. MIAMI-DADE COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS HARVEY RUVIN, CLERK By: Deputy Clerk Approved by County Attorney as ~ "7"'" to form and legal sufficiency. ~~ Bruce Libhaber (p --' RESOLUTION NO. 2005-25934 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF MIAMI BEACH FOR THE PROVISION OF A BI-DIRECTIONAL TRANSIT CIRCULATOR ROUTE SERVICE, TO BE KNOWN AS liTHE LOCAL", PURSUANT TO NEGOTIATIONS FINALIZED BY THE ADMINISTRATION, AT CITY COMMISSION REQUEST. WHEREAS, Resolution No. 2005-25830, dated February 23, 2005, authorized the Administration to finalize negotiation of the required Interlacal Agreement between Miami-Dade County and the City of Miami Beach. for Miami-Dade Transit (MDT) to provide a bi-directional transit circulator route service in South Beach, to be known as "The Local"; and WHEREAS. MDT has agreed to most of the Miami Beach requirements for The Local Service, such as implementation timelines; service schedules. frequency, and identity; quality of service and customer service standards; quality control officers and reporting obligation~; and operating cost distribution and annual cost increases; and WHEREAS. The Local will operate ten (10) diesel minibuses at ten-minute frequency during peak service hours. and approximately fifteen minutes off peak; the operating schedule will be Weekdays/Saturday from 8:00 a.m. to 1 :00 p.m., and Sundays/Holidays from 10:00 a.m. to 1 :00 a.m.; and WHEREAS, an interim bi-directional Route W service will begin operation on September 24. 2005, utilizing existing MDT diesel. minibuses; and WHEREAS, full-scale operation of The Local Service, with newly-purchased diesel minibuses, featuring the City-designated logo and bus wrapping identity, will begin by February- March 2006, after a proper marketing effort is undertaken to introduce The Local Service to its patrons;. and WHEREAS, the proposed Interlocal Agreement is attached to and made part of this Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize the Mayor and City Clerk to execute an Interlocal Agreement between Miami-Dade County and the City of Miami Beach for the provision of a bi-directional transit circulator route service. to be known as "The Local", pursuant to negotiations finalized by the Administration, at City Commission request. PASSED AND ADOPTED this the Rt-h day of June , 2005. ATTEST: t ~S-~ ~ CITY CLERK Robert Parcher U F:\WORK\$TRA\AMELlA\COUNTY\MDT -City Interlocal Agree-Reso.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION JJAJ JJti},IJ' G-7-o<) ~ Dale ..