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96-22221 RESO RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE HOME INVESTMENT PARTNERSHIPS PROGRAM AGREEMENT, DATED OCTOBER 20,1995, FOR THE SINGLE PARENT FAMILY HOUSING AND RESOURCE CENTER, TO BE LOCATED AT 1231-1251 17TH STREET, BETWEEN THE CITY AND THE MIAMI BEACH HOUSING AUTHORITY , PROVIDING FOR REFINEMENT OF THE PROJECT AND A DECREASE IN THE TOTAL NUMBER OF UNITS. 96-22221 WHEREAS, on September 27, 1995, the City Commission adopted Resolution No. 95-21745 authorizing the Mayor and City Clerk to execute an agreement between the City and the Housir 9 Authority; and WHEREAS, the Agreement committed Seven Hundred Sixty-Thousand Dollars ($760,1)0(1) of HOME Investment Partnership Act (HOME) funds towards the construction cost of the plarlned Single Parent Family Housing and Resource Center ("Center"); and WHEREAS, on May 15, 1996, the Commission discussed questions on the proposed Cente"; and WHEREAS, on June 6, 1996, the Housing Authority held a workshop to discuss the propose d plans for the Center; and WHEREAS, on August 12, 1996, the City Administration held a meeting with t~e administration of the Housing Authority, a member of the Housing Authority Board I If Commissioners, and representatives from the architectural firm, to discuss the proposed pro~ ral n to be implemented at the Center as well as design issues, density issues, day-care issues, tran~it issues, parking issues, and easements; and WHEREAS, the Housing Authority prepared two alternate plans for the Center, both of whic h reduced the planned number of units and offered other project refinements in response to City ar d community concerns; and WHEREAS, on September 5, 1996, the Housing Authority provided information to t~e Administration and the City Commission on the two alternate plans; and WHEREAS, a Housing Authority workshop was held on October 2, 1996, after whic~ t~ e Housing Authority Board of Commissioners held a special meeting and adopted Resolution 96.4 modifying the Center to include a maximum of forty units, defining the period of occupancy fOl' t~e units, decreasing the size of the day care component and restricting use to residents of the Cente'; and WHEREAS, the Housing Authority and the Administration now wish to amend the ori!lin 11 Agreement to reflect the decreased number of units and other project refinements. NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF TH E CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk are authorized to executla en Amendment to the HOME Investment Partnerships Program Agreement, dated October 20, 199 5, for the Single Parent Family Housing and Resource Center, to be located at 1231-1251 17th St"ee t, between the City and the Miami Beach Housing Authority, providing for refinement of the project ar d a decrease in the total number of units, from 52 units to 40 units, such Amendment attached c s Exhibit "1". PASSED AND ADOPTED THIS ~ DAY OF December ,1996. ~}p~ CITY CLERK '....,- ATTEST: bs:f:mbhaICENTERRES APPROveD AS TO FORM & LANGUAGE & FOREXECUTtON 4<<~ J (r-o?-) ~t Date CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 CITY OF MIAMI BEACH COMMISSION MEMORANDUM NO. ~ TO: Mayor Seymour Gelber and Memben of the City Commission FROM: Jose Garcia-Pedrosa City Manager DATE: - December 4, 1 ~I'9E SUBJECT: A RESOLUTlO OF THE MAYOR AND CITY COMMISSION OF THE CIT';' OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND crn CLERK TO EXECUTE AN AMENDMENT TO THE HOME INVESTMEI'\n PARTNERSHIPS PROGRAM A~REEMENT, DATED OCTOBER 20, 19!:~5: FOR THE SINGLE PARENT FAMILY HOUSING AND RESOURI::E CENTERt TO BE LOCATED AT 1231-1251 17TH STREET, BETWEI::NI THE CITY AND THE MIAMI BEACH HOUSING AUTHORITYt PROVIDING FOR REFINEMENT OF THE PROJECT AND A DECREASE IN THE TOT,I!U. NUMBER OF UNITS. ADMINISTRATION RECOMMENDATION: The Administration recommends that the Mayor and City Commission adopt the attached Resolution, authorizing the Mayor and City Clerk to execute an amendment to the HOME Investment Partnerships (HOME) Program Agreement between the City and the Miami Beach Housing Authority (Housing Authority), dated October 20, 1995, for the Sinnle Parent Family Housing and Resource Center, providing for refinement of the project and a decrease in the total number of units, from 52 units to 40 units. BACKGROUND: Beginning in 1992, the City and the Housing Authority forged a partnership which includ'3d plans for a future affordable housing joint venture that would provide housing for qualifi'i3d individuals. On September 27, 1995, the City Commission adopted Resolution No. ~'5- 21745 authorizing the Mayor and City Clerk to execute an agreement between the City and the Housing Authority. The Agreement committed $760,000 of HOME Program federal entitlement funds towards the construction cost of the planned Single Parent Family Housing and Resource Center. At the City Commission meeting of May 15, 1996, under Agenda Item R-9-F: Report Regarding the Housing Authority Project - West Avenue and 17th Street, the Commission discussed a letter from Charles W. Burkett, IV, a Housing Authority Commissioner, addressed to the Miami Beach Housing Authority. The Letter posed questions on the proposed Center. Following the discussion, the Commissil)n agreed to consider this item further in order to allow time for the Housing Authority to AGENDA ITEM c.. /] ~ / 2-i~ 75 DATE COMMISSION MEMO DECEMBER 4, 199 S PAGE 2 respond to Mr. Burkett's letter and to conduct a planned workshop on this project. The Housing Authority workshop was held June 6, 1996. The Center was discussed il'l detail and the proposed project design was presented by the architects. As a result of thl~ workshop, the Administration and the Executive Director of the Housing Authoritl discussed the possibility of reducing the number of permanent units in the Center. Thll) City Commission requested City staff to prepare a report updating the status of the projl~ct The staff report was reviewed at the July 17, 1995 City Commission meeting. The report concluded that the project had remained consistent in intent, scope and location based OIIl a review of City agenda items about the proposed Center beginning in November, 1992. The Commission approved a motion directing the Administration to work with the Housinn Authority and the neighborhood residents in refining the project and addressing issues raised regarding the Center. On August 12, 1996, City staff met with: the administration of the Miami Beach Hous in'I Authority, a member of their Board of Commissioners, and representatives from thf! architectural firm of Andres Duany and Elizabeth Plater-Zyberk, to discuss the propo:;ed program to be implemented at the Center, as well as design issues related to the building" Specific issues were addressed in detail, including: density reduction, architectural features, number of units - transitional and permanent, the gender issue, ratio betwE!en units and battered residents, continuum of care process, security, playground site and child safety, day-care program, transit impact, parking issues, and easements. At the conclusion of the meeting, the City Administration and the administration of thH Housing Authority agreed that the project needed substantial reworking in order to addn~s:; all the issues that had been raised. It was agreed that a public workshop would bo scheduled by the Housing Authority once the revisions to the proposed Center were read:' to be discussed. On September 5, 1996, the Housing Authority submitted a packagE~ !II the City Commission and the City Administration including detailed information on thl! proposed revisions downsizing the Single-Parent Center. The new proposal included twc I options: Option A, reducing the total units from 52 to 46, and Option B, reducing the total units from 52 to 40. Detailed information was provided on how each of the two opti()n:~; addressed the issues discussed earlier with the City Administration. A third altema1 iVH was suggested by the City Administration which was to de-couple the facilities and services. On September 17, 1996, the Board of Commissioners of the Housing Authority voted to explore the various options and to schedule another workshop on the project to facilitate;l the participation of neighborhood residents. The workshop, which was advertised cmd 76 COMMISSION MEMC DECEMBER 4, 1 !~9f: PAGE :: publicly noticed, was held on October 2, 1996. After the workshop, the Housing Author"it) Board of Commissioners held a Special Meeting to consider and adopt changes to the original concept of the Single Parent Center. The decisions reached at this meeting Wl~re communicated to the City Commission on October 23, 1996, agenda item R-9-E1, in c: letter from Howard Galbut, Chairman of the Housing Authority Commission. ANAL YSIS: After considering changes to the Center as a result of concerns of the City Commissior and the community, on October 2, 1996, the Housing Authority Commissioners voted tc modify the size of the Center from 52 units to 40 units and to make other refinements ir the Center. The project modifications, which are summarized below, have beer incorporated into the attached Amendment to Agreement. The project modifications do n01 increase the amount of City HOME funds previously allocated nor change the use of the HOME funds. As proposed, the Center will provide two tiers of transitional housing and social servicl~s: including day care, for low and very-low income single parent families who are victims 01 domestic violence. Tier 1 families will be referred from Safe Space programs (programs which ensure that any immediate danger to the family has passed), the City of Mism Beach Police Department, and local agencies. Tier 1 transitional units shall consist of 1 E one-bedroom units (referred to herein as the HOME units). Victims of domestic violerce will reside in the HOME units for six to eighteen months and be eligible to move into the Tier 2 transitional units for an additional 18 months if they are in need of ongoing supp:>r1 services. The 16 one-bedroom units will be designed to ensure that there is flexible space to accommodate those larger families that may be referred to the Center. There will be twenty-four tier 2 transitional units consisting of seventeen (17) two-bedroom units and seven (7) three-bedroom units. Victims of domestic violence may reside in these' tier 2 units for up to thirty-six months. The Center will include social work offices and a day care center to accommodate' a; maximum of fifty-four (54) children who are residents of the Center. Day care will be limited to infants and pre-school children. After-school care will be provided through programs developed by the social services department. The day care center and the playground area will be appropriately staffed and adequately supervised to ensure a sclfe environment for all children. 77 COMMISSION MEMO DECEMBER 4, 199:) PA<:iE ~ As a result of the agreement reached by the City as a part of the Portofino transaction, th~ Housing Authority will not be required to pay an annual Payment in Lieu of Property Ta< (PILOT) for the Center so long as the Center meets certain criteria, more fully specified il the attached Agreement. The amendment to the Agreement therefore eliminates th~ required PILOT payment. CONCLUSION: The Administration recommends that the Mayor and City Commission adopt the attacnej Resolution authorizing the Mayor and City Clerk to execute an amendment to the HOMI': Investment Partnerships (HOME) Program Ag'reement between the City and the Mi,an i Beach Housing Authority (the Housing Authority), dated October 20, 1995, for the Singl..~ Parent Family Housing and Resource Center, providing for refinement of the project3nj a decrease in the total number of units, from 52 units to 40 units. JGP/H~DC/BS bs\J'tMBHA'center.com 78 AMENDMENT TO PROJECT AGREEMENT This Amendment to the Agreement executed October 20, 1995, between the City of Mi ar!li Beach, a Florida municipal corporation, having its principal office at 1700 Conventicn Center Drive, Miami Beach, Florida, hereinafter referred to as the "City" and the Miarli Beach Housing Authority, (Housing Authority), is entered into this ~ day )f September 1997 , . WITNESSETH: WHEREAS, on September 27, 1995, the Mayor and City Commission adopted Resolution 95-21745 authorizing the Mayor and City Clerk to execute an agreerle lt between the City and the Housing Authority, in the amount of $760,000 from HOIVE Investment Partnerships Program funds, for a joint venture affordable rental housir g project to be located at 1231-1251 17th Street, to be known as the Single Parent Fami y Housing and Resource Center (Agreement); and WHEREAS, on October 2, 1996, the Housing Authority Board of Commissiol1e 'S held a Special Meeting and voted to reduce the size and scope of the Single Parent Fami y Housing and Resource Center; and WHEREAS, pursuant to the Agreement to Make Exchange between the City ar d the Housing Authority, which was joined in by West Side Partners, Ltd., a Florida Lirr ited Partnership, Sun & Fun, Inc., a Florida corporation, and Beachwalk Developrle lt Corporation, a Florida corporation, the Housing Authority will no longer be required to pc y an annual Payment in Lieu of Property Taxes (PILOT); and WHEREAS, the City and the Housing Authority now wish to amend the Agreemert. NOW THEREFORE, the Agreement is hereby amended as follows: 1. Paragraph 1, Scope of Services, page 2, is deleted in its entirety and amended c s follows: The City agrees to allocate HOME funds to the Provider in the amount of Se'vE.n Hundred Sixty Thousand Dollars ($760,000), (the Funds), in accordance with t~ e preliminary Budget attached and made a fully binding part of this Agreemenj., c s Appendix 1. The Funds will be used by the Provider towards the construction CJS s of sixteen (16) one-bedroom HOME units within a forty (40) unit newly constructed Single Parent Housing and Resource Center (the Center). The Center will pro'lice two tiers of transitional housing and social services, including day care, for low ard very-low income single parent families who are victims of domestic violence. T~e Page 1 of 4 Center shall, except as to units funded by HOME Program resources, providE~ transitional housing and social services for victims of domestic violence regardh~ss of income unless prohibited by Federal or State regulations. Tier 1 families will bE~ referred from Safe Space programs (programs which ensure that any immediatE ~ danger to the family has passed), the City of Miami Beach Police Department, CIne I local agencies. Transitional Tier 1 shall consist of sixteen (16) one-bedroom unit:, (referred to herein as the HOME units). Victims of domestic violence will residE! ir I the HOME units for six (6) months to a maximum of eighteen (18) months and bE! eligible to move into the Tier 2 transitional units for an additional eighteen (181 months if they are in need of ongoing support services. The HOME units will bH designed to ensure that there is flexible space to accommodate those lar~e- families that may be referred to the Center. There will be twenty-four (24) transitional tier 2 units consisting of seven (7) thr,ee. bedroom units and seventeen (17) two-bedroom units. Victims of domestic violencH may reside in these tier 2 units for up to thirty-six (36) months. The Center will include social work offices and a day care center to accommoda1tl a maximum of fifty-four (54) children who are residents of the Center. Day care wi I be limited to infants and pre-school children. After-school care will be provided through programs developed by the social services department. The day carrl center and the playground area will be appropriately staffed and adequa:el' supervised to ensure a safe environment for all children. A full continuum c f supportive social services will be provided to assist families in becoming financiall , self sufficient. Some social services programs will be provided on site in th, ~ evenings when parents are home from work or school. Social services will alsc b,~ provided off site by other agencies and departments through Memorandc c f Understanding developed by the Provider with collaborating groups such as Barr I University, Community Colleges, HRS. The Center will be located on the Prope rt). , a description herein attached as Exhibit A, located at 17th Street and Alton Caur, Miami Beach, Florida. 2. Paragraph 2, Commencement and Completion, page 3, sentence 1 is deleted an j is replaced by the following sentence: The Provider shall commence construction of the Project within twelve (12) month; of the date of submission by the City of the Project Set-Up Report to the HUD Cas 1 and Management System and shall cause construction to be pursued so that th 3 Improvements, including but not limited to, main buildings, parking, pavln~, landscaping, city water, sewer and electrical lines are erected on the Property 1ull f complete in accordance with the Final Plans, and ready for occupancy by Ma"ct, 1998, free and clear of all liens or claims for materials, labor, services, or o':he r items furnished in the construction of the Project and in full compliance with all Page 2 of 4 building, zoning, and other applicable local, state and federal ordinances, statu1e~, laws and regulations, unless extended due to delays not attributable to the HousinJ Authority, or unless extended by the parties. 3. Paragraph 4, Set Aside of HOME Units/Rent Restrictions/lncome Targeting, pag'~ 3, sentence 3 is deleted and is replaced by the following sentence: The City and Provider agree that the time period anticipated for the transi'io 1 process is six months to a maximum of eighteen months. 4. _ Paragraph 7, Property Standards, page 5, is amended to add the following neh' sentence at the end of the Paragraph: All HUD imposed Housing Quality Standards and all City required hou~"in ~ standards (and other City code requirements) shall be observed at the Center. Th ~ City shall be responsible for insuring the enforcement of its codes on a regulcf basis. 5. Paragraph 17, Annual Payments in Lieu of Property Taxes, page 8, is amended a3 follows: Subparagraph b. is deleted and replaced as follows: b. The City agrees that, for fifteen (15) years commencing with the project being placed in service (the issuance of a Certificate of Occupancy), that t will not levy or impose any real or personal property taxes upon the Proiel:t or upon the Provider with respect thereto so long as the Project is use j solely for housing for victims of domestic violence. Preference shall b.~ given for residents of Miami Beach. If, at any time, the Center ceases to b.~ used for the purposes stated herein, then the Center shall be subject to 8' II applicable City taxes. Furthermore, after fifteen (15) years, payments to th 3 City pursuant to Resolution No. 78-15670 shall recommence. " Subparagraph c., d., e., and f. are deleted. 6. Paragraph 29, Notices, page 13, is amended to reflect a change in those persor s requiring notices pursuant to this Agreement, as follows: All notices shall be sent to the parties at the following addresses with copies to th 3 Office of the City Attorney: Page 3 of 4 City: Harry S. Mavrogenes, Assistant City Manager City of Miami Beach 1700 Convention Center Drive Miami Beach, FL 33139 with copies to: Murray H. Dubbin, City Attorney Provider: Tom Calderon, Executive Director Miami Beach Housing Authority 200 Alton Road Miami Beach, FL 33139 with copies to: Neil McGuffin, Deputy Director 7. The existing Appendix 1, Budget, is deleted in its entirety, and is replaced by tr e revised Appendix 1 to Amendment to Project Agreement, reflecting a reduction In the size and scope of the Center, which is attached hereto and made a part of tr e Agreement. 8. All other terms and conditions of the Agreement between the City and the Housir ~ Authority shall remain in full force and effect. ATTEST: OWNER: L t1~~ MIAMI BEACH HOUSING AUTHORIT', ~~ oward Galbut, Chairman By: Secretary Page 4 of 4 )4- ATTEST: " 1 '/ , By ]--iJk d City Clerk r) f O_A.()/I./._--- By: A OVED ASTC> FORM & lANGUM:iE & FOR EXECunlON /ltIL 1Jtt~ ~iL Sia., ify Attorney I ~ SINGLE PARENT FAMILY HOUSING & RESOURCE CENTER SOURCES & USES Appendix 1 to Project Agreement SOURCES: Sun Trust Construction/Permanent Lender FHLBB/AHP Bond Proceeds Miami Beach Housing Authority Equity City of Miami Beach HOME TOTAL USES: Total Land Costs Total Title Costs Total New Construction Costs Total Architectural Costs Total Survey and Engineering Costs Total Construction Interest and Fees Total Construction Contingency Total General Development Costs Total Equipment and Furnishings TOTAL $1,598,943 $350,000 $2,300,000 $1,500,000 $760,000 $6,508,943 $980,000 $20,000 $4,465,927.00 $384,326 $94,186 $155,000 $309,504.00 $0 $100,000 $6,508,943 GAP $0 ~. Unit Description Units Rent Number Monthly Annual 1 BR $82 16 $1,312 $15,744 2 BR $692 17 $11,764 $141,168 3 BR $958 7 $6,706 $80,472 TOTAL 40 $19.782 $237,384 Cost revisions are not yet completed to relied development cost for 40 units. Therefore. the costs shown relied the projected 52 unit cost. Neil McGutfin 1 i5-Nov-96 SINGLE PARENT FAMILY HOUSING & RESOURCE CENTER Development Budget '-J ,-, Lands Costs Land Costs Legal/Title Fees Total Acquisition Costs New Construction: Site Work/Utilities,Sea Wall etc. Structures Total New Construction Costs - Architectural Fees' Design/Engineering Total Architectural Costs Survev and Enaineerina Costs: Engineering Costs Total Survey and Engineering Costs Construction Interest and Fees: Construction Loan Interest Origination Fee Insurance Title and Recording Total Construction Interest and Fees Permanent Financina: Permanent Origination Fee Bond Fees Title and Recording Other Total Permanent Financing Costs Leaal Fees: . Lender Legal Costs Paid' by Applicant Transaction Legal Total Legal Fees Total Construction Contingency Eauioment and Fumishinas: Dwelling Equipment Community Facility Equipment Total Equipment and Furnishings TOTAL DEVELOPMENT COST Cost revisions are not yet completed to reflect development cost for 40 units. Therefore, the costs shown reflect the projected 52 unit cost. Neil McGuffin 18-Nov-96 $980,000.00 $20,000.00 $1,000,000.00 $200,000.00 $4,265,927.00 $4,465,927.00 $384,326.00 $384,326.00 $94,186.00 $94,186.00 $50,000.00 $5,000.00 $35,000.00 $0.00 $90,000.00 $20,000.00 $0.00 $25,000.00 $0.00 $45,000.00 $20,000.90 $20,000.00 $309,504.00 $52,000.00 $48,000.00 $100,000.00 $6,508,943.00 n~l,.;d~ol ~I ~J II ail :iI! ~ .. i .10 i.~ .10 .. :: .... -...... '. "" ....,...o.a.._ . . . . . . __.....N_ ....oft.......... ......,...... ..- .... .... .- .... .. --0_-" ,...... ..'" .... .. a ,. o - __W.,..N N'....,..~. . . . . . . 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" , ... ... .. ,.. ... ,..' ::: .. .. ... .. .. ... .. .. ,; - .. .. .. ... .. .. .. .. ~ .. .. .. .. .. .. .. .. .. .. .. .. .. ... .. .. .. .. ... : .. .. ,.. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ... .. .. . .. .. .. .. .. .. .. .. .. .. .. .. .. .. ... .. oil ... PO :i .. .. oil .. .. .. ... : .. .. ... .. .. .. .. .. .. ;:: ::: ~ .. ::: . .. .. .. .. ... ... ... .. .. .. .. ::: .. ... .. . .. .. .. : .. ..; .. .. .. .. .. .. .. .. ... oil ..' .. .. : ~ .. .. .. RES 0 .1. U T r 0 N # '-7 t.~ - -4i BY MOTION MADE. SECONDED AND APPROVED BY THE BOAR) l)F COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF MIAMI BEAC H AT A SPECIAL MEETING HELD \V'EDNESDA y, OCTOBER 2, 1996, AT 9:00 A.M., /JI' THE MULTIPURPOSE ROOM OF REBECCA TOWERS NORTH. 200 ALTON ROAD, - . MIAMI BEACH. FLORlDA, THE FOLLOWING RESOLUTION WAS ADOPTED TO \\iIT: BE IT RESOLVED THAT: . THE MIAMI BEACH HOUSING AUTHORITY PROJECT KNOW AS IH~ SINGLE PARENT F AMIL Y HOUSING AND RESOURCE CENTER (THE CENTER) SH ALL BE MODIFIED TO INCLUDE A MAXIMUM OF FORTY (40) UNITS OF HOUSING CONSISTING OF SIXTEEN (16) TRANSITIONAL UNITS AND nvENTY-FOUR (24) EXTENSION HOUSING UNITS FOR VICTIMS OF DOMESTIC VIOLENCE; THAT TH.~ SIXTEEN (16) TRANSITIONAL UNITS WILL BE FOR A PERIOD OF FROM SIX (6) T() . THIRTY-SIX (36) MONTHS; THAT THE MAXIMUM RESIDENCY AT THE CENTER WILL BE FOR A PERIOD OF THIRTY-SIX (36) MONTHS; THAT THE DAY CARE PROGRAM WILL HAVE A MAXIMUM USE OF FIFTY-FOUR (54) CHILDREN WHO WILL BE THE CHILDREN OF THE RESIDENTS OF THE CENTER; THAT THERE WII L BE FORTY-SIX (46) PARKING SPACES AS REQUIRED BY TIIE CITY OF MIAMI BEACH; AND THAT THESE MODIFICATIONS ARE SUBJECT TO ACCEPTANCE E Y THE CITY OF MIAMI BEACH AND WILL NOT BE CONSIDERED A BREACH OF T:iE AGREEMENT CONCERNING FEDERAL FUNDING BETWEEN THE MIMfI BEACH.- HOUSING AUTHORITY AND THE CITY OF MIANII BEACH. ./ // ~~/U~/- ~ ~ vat!-Itf..?-7\- HAlRMAN HOWARD GALBUT TOM CALDERON. EXECUTIVE DIRECTOR Ot~=/; /996 DATE