98-22631 RESO
RESOLUTION NO. 98-22631
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER TO APPOINT EIGHT FIRMS AS A POOL PURSUANT TO REQUEST
FOR PROPOSALS NUMBER 3-97/98 (AMENDED), FOR PROVIDING
UNDERWRITING SERVICES.
WHEREAS, the City of Miami Beach (the "City") is seeking the services of experienced and
qualified organizations to provide bond underwriting services to the City; and
WHEREAS, the City issued a Request for Proposals (RFP No. 3-97/98) for providing the
required services on October 22, 1997, and issued an amendment thereto on November 4, 1997;
and
WHEREAS, the City received twenty (20) responses to the aforesaid Request for
Proposals; and
WHEREAS, an Evaluation Committee appointed by the City Manager met on December
15, 1997, and voted to recommend that AIBC Municipal Securities, Bear Stearns & Co. Inc., J.P.
Morgan, Morgan Stanley Dean Witter, PaineWebber Incorporated, Prudential Securities
Incorporated, Raymond James & Associates, Inc., and William R Hough & Co. be appointed as
a pool of underwriters for the City for a two year period; and
WHEREAS, the City Manager recommends that the Mayor and City Commission accept
the aforesaid recommendation of the Evaluation Committee.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, as follows:
1. AIBC Municipal Securities, Bear Stearns & Co. Inc., J.P. Morgan, Morgan Stanley Dean
Witter, PaineWebber Incorporated, Prudential Securities Incorporated, Raymond James &
Associates, Inc., and William R Hough & Co. are hereby appointed as a pool of
underwriters for the City for a two year period commencing on the date hereof.
2. J.P. Morgan and PaineWebber Incorporated are hereby appointed to be Senior Managers
of the two planned bond financing transactions of the City, and the Finance Director, after
consultation with the City's Financial Advisor, shall determine which of said firms shall be
assigned as Senior Manager for each of said transactions, as may be in the best interests
of the City.
3. The Finance Director shall determine the number of underwriters and the specific
underwriting firms from the pool to be assigned to each bond financing transaction of the
City after consultation with the City's Financial Advisor, taking into consideration the size
and complexity of the issue, the distribution requirements, and the specific experience of
the firms in the underwriting pool, as may be in the best interests of the City.
4. All of the firms in the underwriting pool, except AIBC Muncipal Securities (which responded
to the Request for Proposals only for consideration as a Co-Manager), shall be eligible to
act in the capacity of Senior Manager for any bond financing transactions subsequent to
the two planned bond financing transactions during the two year period.
5. Any of the firms in the underwriting pool that presents an innovative or cost saving financing
concept to the City shall be appointed as Senior Manager for such transaction in the event
that the City implements such innovative or cost saving financing concept.
PASSED and ADOPTED this ----Z!!!... day of January, 11
MAYOR
ATTEST:
Ko~~ pQA,~
CITY CLERK
APPROVED AS TO
FORM & LANGUAGE
& FOR exECUTION
d<<~
ity Attorney
\/~/qr!
Date
F, \ATTO\LEVL\RESO&ORD\ UNDERWRT. RES
2
interoffice
MEMORANDUM
to: Jose Garcia-Pedrosa, City Manager
from: Trish Walker, Finance Director~
subject: Evaluation Committee
date: December 16, 1997
The Mayor and City Commission approved a Request for Proposals for Providing
Underwriting Services to the City of Miami Beach for a two year period (RFP 3-97/98) on
October 21, 1997. RFP's were mailed to 27 firms on October 23, 1997, 11 firms attended
the optional pre-proposal conference on November 3, 1997 and 20 responses to the RFP
were received and opened on November 10, 1997. The following evaluation committee
met on December 15, 1997, to discuss, evaluate and consider the proposals received for
providing underwriting services to the City.
Mike Abrams, D.A.A. & Associates
Lidia Monzon-Aguirre, Director Bond Administration, Miami-Dade County
Joy Malakoff, Senior Vice President, Colonial Bank
Mayra Diaz-Buttacavoli, Assistant City Manager, City of Miami Beach
Patricia Walker, Finance Director, City of Miami Beach
Additionally, the City's Financial Advisor, Percy Aguila, Vice President Rauscher Pierce
Refsnes, Inc. and City of Miami Beach Procurement Director Judy Ford and First
Assistant City Attorney Larry Levy participated in the discussions.
Some of the key factors considered during the evaluation process included:
the size and composition of the pool, the experience, distribution capabilities and
capitalization of the various firms, the history of litigation and regulatory investigation
of the firms and the familiarity of each firm and their representatives with the credit and
types of offerings of the City of Miami Beach.
The Committee agreed to make the following recommendations:
1 - that the following eight firms ( listed alphabetically) be appointed as the pool of
underwriters for the City of Miami Beach for a two year period,
AIBC Municipal securities
Bear Stearns
J.P. Morgan.
Morgan Stanley Dean Witter
Paine Webber Inc
Prudential Securities
Raymond James and Associates
William R. Hough & Co.
2 - that Paine Webber Inc. And J.P. Morgan act in the capacity of Senior Manager for
the two planned financing transactions for the City, the Finance Director shall
determine which firm is assigned to each of said transactions, and
3 - that the other members of the financing team (Co-Managers) be chosen by the
Finance Director, after consultation with the Financial Advisor for the City taking into
consideration the size of the issue, the distribution requirements and lor specific
experience of firms that would be in the best interest of the City,
4- that all of the firms selected, except for AIBC Municipal Securities, be considered
eligible to act in the capacity of Senior Manager on any subsequent financing
transactions for the City during the two year period. The Finance Director, after
consultation with the City's Financial Advisor shall chose a Senior Manager for each
bond transaction after the next two transactions, taking into account the size and
nature of the bond issues and the experience of the various firms in the pool. It is
noted that AIBC Municipal Securities has specifically requested only to act in the
capacity of Co-Manager,
5 - and that any member firm of the pool who brings forth an innovative or cost saving
financing concept to the City should act as Senior Manager on such transaction.
~ITY OF MIAMI BEACH
ITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
(tp:\\ci. miami-beach. fl. us
COMMISSION MEMORANDUM NO. L4- -Cl g
TO:
Mayor Neisen O. Kasdin and
Members of the City C mission
DATE: January 7, 1998
SUBJECT:
Request to utH rize the Administration to Appoint Eight Firms to a Pool
Pursuant to RFP No. 3-97/98 Providing Underwriting Services to the City of
Miami Beach for a Two-Year Period
FROM:
Sergio Rodriguez
City Manager
ADMINISTRATION RECOMMENDATION:
To approve the resolution.
CONTRACT FUNDING:
Funding is available from budgeted Bond issuance costs for each bond issue.
BACKGROUND:
The Mayor and City Commission approved a Request for Proposals for Providing Underwriting
Services to the City of Miami Beach for a two-year period (RFP 3-97/98) on October 21, 1997.
RPFs were mailed to 27 firms on October 23, 1997, 11 firms attended the optional pre-proposal
conference on November 3, 1997, and 20 responses to the RFP were received and opened on
November 10, 1997. The following evaluation committee met on December 15, 1997, to discuss,
evaluate, and consider the proposals received for providing underwriting services to the City:
Mike Abrams, D.A.A. & Associates
Lidia Monzon-Aguirre, Director Bond Administration, Miami-Dade County
Joy Malakoff, Senior Vice President, Colonial Bank
Mayra Diaz-Buttacavoli, Assistant City Manager, City of Miami Beach
Patricia Walker, Finance Director, City of Miami Beach
Additionally, the City's Financial Advisor, Percy Aguila, Vice-President of Rauscher Pierce Refsnes,
Inc., City of Miami Beach Procurement Director Judy Ford, and First Assistant City Attorney Larry
Levy, participated in the discussions.
AGENDA ITEM
~rc
l-I-~
DATE
ANALYSIS:
Some of the key factors considered during the evaluation process included: the size and
composition of the pool, the experience, distribution capabilities and capitalization of the various
firms, the history of litigation and regulatory investigation of the firms and the familiarity of each
firm and their representatives with the credit and types of offerings of the City of Miami Beach.
The Committee agreed to make the following recommendations:
1 - that the following eight firms ( listed alphabetically ) be appointed as the pool of
underwriters for the City of Miami Beach for a two year period,
AIBC Municipal securities
Bear Stearns
J.P. Morgan.
Morgan Stanley Dean Witter
Paine Webber Inc
Prudential Securities
Raymond James and Associates
William R. Hough & Co.
2 - that Paine Webber Inc. And J.P. Morgan act in the capacity of Senior Manager for the two
planned financing transactions for the City; the Finance Director shall determine which firm
is assigned to each of said transactions, and
3 - that the other members of the financing team (Co-Managers) be chosen by the Finance
Director, after consultation with the Financial Advisor for the City, taking into consideration
the size of the issue, the distribution requirements and lor specific experience of firms that
would be in the best interest of the City,
4- that all of the firms selected, except for AIBC Municipal Securities, be considered eligible
to act in the capacity of Senior Manager on any subsequent financing transactions for the
City during the two year period. The Finance Director, after consultation with the City's
Financial Advisor, shall choose a Senior Manager for each bond transaction after the next
two transactions, taking into account the size and nature of the bond issues and the
experience of the various firms in the pool. It is noted that AIBC Municipal Securities has
specifically requested to act only in the capacity of Co-Manager,
5 - and that any member firm of the pool who brings forth an innovative or cost saving
financing concept to the City should act as Senior Manager on such transaction.
CONCLUSION:
The City Manager recommends that the Commission accept the recommendation of the Evaluation
Committee and authorize the Administration to appoint the eight firms as a pool to provide
underwriting services for the City for a period of two years.
~