HomeMy WebLinkAbout2005-26024 Reso
RESOLUTION NO. 2005-26024
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A MEMORANDUM OF
AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY,
WHEREIN THE COUNTY AGREES TO REIMBURSE THE CITY FOR
THE DESIGN, PERMITTING, PROCUREMENT AND INSTAllATION
OF STANDARD MAST-ARM SIGNALIZATION SYSTEMS AT THE
INTERSECTIONS OF WASHINGTON AVENUE AND 11TH, 12TH, 13TH
AND 14TH STREETS, IN AN AMOUNT NOT TO EXCEED $686,880;
AND FURTHER AUTHORIZING THE ADVANCEMENT OF $686,880
FROM UNDESIGNATED GENERAL FUND BALANCE FOR
SUBSEQUENT REIMBURSEMENT BY COUNTY ROAD IMPACT FEE-
DISTRICT 8 FUNDS.
WHEREAS, in July 2004, the City began construction of a $13.1 million Roadway
Improvements Project on Washington Avenue, from 5th Street to 16th Street; and
WHEREAS, under the Road Impact Fee (RIF) Program, Miami-Dade County
Public Works had planned to install new standard mast-arm si~nalization systems at the
intersections of Washington Avenue at 11th, 12th, 13th, and 14t Streets; and
WHEREAS, the County project timeline does not coincide with the construction
schedule for the Washington Avenue Project which is being managed by the Miami
Beach Capital Improvements Program (CIP) Department; and
WHEREAS, the upgrading of four intersections from span-wire traffic signals to
Miami-Dade County standard mast-arm signals is estimated to cost $686,880 (the
Project); and
WHEREAS, pursuant to City-County negotiations, the County agreed to allow the
City to install the Project, as part of the Washington Avenue Improvements, and to
reimburse the City, at $686,880, for the design, permitting, and installation costs of the
Project, utilizing Fiscal Year 2004-05 RIF-District 8 funds; and
WHEREAS, in addition, the County has agreed to furnish all mast arms, poles,
and controllers to the City, and to be responsible for the inspection of each signal
modification; and
WHEREAS, the Project will be added as a change order to Ric-Man
International, the City contractor for the Washington Avenue Improvements; and.
WHEREAS, the attached Memorandum of Agreement needs to be executed by
the City and the County to ensure reimbursement by County RIF funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute a
Memorandum of Agreement with Miami-Dade County, wherein the County agrees to
reimburse the City for the design, permitting, and installation of standard mast-arm
signalization systems at the intersections of Washington Avenue and 11th, 12th, 13th and
14th Streets, in an amount not to exceed $686,880; and further authorizing the
advancement of $686,880 from Undesignated General Fund Balance for subsequent
reimbursement by the County Road Impact Fee-District 8 Funds.
PASSED AND APPROVED this the 19th
, 2005.
ATTEST:
~rf ~tParCher
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
{o~ ( cr..cJ)
~ Date
T:\AGENDA\2005\Oct19\Regular\Washington Mast-Arm Signals-Reso.doc
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
m
Condensed Title:
A Resolution authorizing the execution of a Memorandum of Agreement with Miami-Dade County, wherein
the County agrees to reimburse the City for the design, permitting, ~rovision and installation of standard
mast-arm traffic signals on Washington Ave. at 11th, 12th, 13th and 14 h Streets, in an amount not to exceed
$686,880; and further authorizing the advancement of $686,880 from Undesignated General Fund Balance
for subse uent reimbursement b the Coun .
Issue:
Shall the City execute a Memorandum of Agreement with the County for the purpose above stated?
Item Summa IRecommendation:
The County, under the Road Impact Fee program, was planning to upgrade existing traffic signals on
Washington Avenue in future years. The City requested the traffic signals be upgraded concurrently with
the Washington Avenue Improvements Project. Ric-Man International, the City contractor for the
Washington Ave. project prepared the $686,880 cost proposal which was submitted, by the City, to Miami
Dade County for review.
The County agreed to fund, via the reimbursement method, the design, permitting, provision and
installation of the mast-arm traffic signals at the four proposed intersections, pending approval and
execution of the attached Memorandum of Agreement.
The City Undesignated General Fund Balance is the appropriate source to provide advancement funds for
the project, for subsequent reimbursement by the County Road Impact Fee-District 8 Fund.
The Administration recommends a roval of the Resolution.
Advisory Board Recommendation:
I N/A
Financial Information:
Finance Dept.
Source of
Funds:
Undesig. General Fund Balance
to be reimbursed by the County
Road Impact Fee-District 8 Fund.
D
City Clerk's Office Legislative Tracking:
I Robert Halfhill
T:\AGENDA\2005\Oct1905\Regular\Washington Mast-Arm Signals-Summary.doc
AGENDA ITEM
DATE
G7F
!IJ-11-rJS
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www,miamibeachfl.gov
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: October 19, 2005
Members of the City Commission
Jorge M. Gonzalez ~ e:...../'
City Manager O,A ~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A MEMORANDUM OF
AGREEMENT BETWEEN MIAMI-DADE COUNTY AND THE CITY OF
MIAMI BEACH, WHEREIN THE COUNTY AGREES TO REIMBURSE THE
CITY FOR THE DESIGN, PERMITTING, PROCUREMENT AND
INSTAllATION OF STANDARD MAST -ARM SIGNALIZATION SYSTEMS
AT THE INTERSECTIONS OF WASHINGTON AVENUE AT 11TH, 12TH,
13TH AND 14TH STREETS, IN AN AMOUNT NOT TO EXCEED $686,880;
AND FURTHER AUTHORIZING THE ADVANCEMENT OF $686,880 FROM
UNDESIGNATED GENERAL FUND BALANCE, FOR SUBSEQUENT
REIMBURSEMENT BY THE COUNTY, UTiliZING FISCAL YEAR 2004-05
ROAD IMPACT FEE FUNDS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANAL YSIS
Under the Road Impact Fee (RIF) Program, the County had planned to install new
standard mast-arm si~nalization systems at the intersections of Washington Avenue at
11 th , 12th, 13th, and 14 h Streets. However, the County project timeline does not coincide
with the construction schedule for the Washington Avenue Improvement Project, being
managed by the Capital Improvements Program (CIP) Department.
The City held discussions with the County to see if both projects could be coordinated and
managed by the City under one contract. These negotiations have produced a
commitment by the County to reimburse the City for the design, permitting, and installation
of mast-arm signals at four Washington Avenue intersections, respectively at 11 th, 12th, 13th
and 14th Streets, utilizing FY 2004-05 RIF-District 8 (Miami Beach) funds. In addition, the
County has agreed to furnish all mast-arms, poles, and controllers to the City contractor,
and to be responsible for the inspection of each signal modification.
At a September 14, 2005 meeting held at the County Public Works Department and
attended by representatives from City Public Works, Hazen & Sawyer, and the City
Contractor/Ric-Man International, Ric-Man agreed to upgrade the traffic signals for the
County-approved amount of $686,880. The work will be added as a change order to Rie-
Man's contract with the City. A formal Memorandum of Agreement must be executed with
the County for these funds.
The Administration proposes to advance $686,880 from Undesignated General Fund
Balance for the purpose, for subsequent reimbursement by County Road Impact Fee (RIF)
funds within the same fiscal year as the funds are advanced.
Ric-Man International will maintain the installed mast-arm traffic signals for the standard
gO-day period. Upon acceptance of the signal installation, the County will assume
responsibility over maintenance services.
JG/RM/FB/RTH/FV I AJ
Attachment:
County-proposed Memorandum of Agreement including Ric-Man's cost proposal of
$686,880 to design-build the installation of standard Traffic mast-arm signals at the
intersection of Washington Avenue at 11th, 12th, 13th, and 14th Streets
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