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HomeMy WebLinkAbout2005-26025 Reso RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 27-04/05, FOR PROFESSIONAL SERVICES FOR A COASTAL COMMUNITIES TRANSPORTATION MASTER PLAN (CCTMP); AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP- RANKED FIRM OF THE CORRADINO GROUP; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF HDR ENGINEERING, INC; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF POST BUCKLEY SCHUH AND JERNIGAN (PBS&J). 2005-26025 WHEREAS, the City of Miami Beach, in a joint effort with its neighboring coastal communities (the City of Aventura, City of Sunny Isles Beach, Town of Bal Harbour Village, Town of Bay Harbor Islands, Town of Surfside, and City of North Bay Village) has agreed to develop a Coastal Communities Transportation Master Plan (the CCTMP) that will assess the current traffic and transportation issues on the barrier islands, and recommend short, mid, and long term multi- modal solutions to transportation issues, on a sub-regional basis; and WHEREAS, the City of Miami Beach has also agreed to assume the leading role in the CCTMP effort, with active participation by the partner municipalities; and WHEREAS, on July 6, 2005, the City Commission authorized the issuance of Request for Qualifications (RFQ) No. 27-04/05 to seek responses from firms with strong professional qualifications in the development of traffic/transportation master plans, such as the CCTMP; and WHEREAS, RFQ No. 27-04/05 was issued on June 27, 2005 with an opening date of August 9, 2005; and WHEREAS, five (5) proposals were received in response to the RFQ, by the following firms: . Bermello, Ajamil & Partners, Inc. . HDR Engineering, Inc. · Post Buckley Schuh and Jernigan (PBS&J) . The Corradino Group . Wilbur Smith Associates; and WHEREAS, an Evaluation Committee (the Committee) was appointed by the City Manager via Letter to Commission No. 193-2005, consisting of the following individuals: . Fernando Vazquez, Miami Beach City Engineer (Committee Chair) · Eric Soroka, City Manager of Aventura · Christopher Russo, City Manager of Sunny Isle Beach · Michael Miller, Town Planner for Bal Harbour Village and Bay Harbor Islands . Jeff Smolansky, Town Manager, Surfside · Robert Pushkin, Assistant City Manager, North Bay Village · Stephen Nostrand, Chair, Miami Beach Transportation and Parking Committee · Jeffrey Bradley, Member, Miami Beach Transportation and Parking Committee . Wilson Fernandez, MPO Project Manager · David Fialkoff, Chief of Transit Planning and Scheduling, Miami-Dade Transit · Suzie Ladouceur, Transportation Planner, Florida Department of Transportation; and WHEREAS, on September 22, 2005, the Committee convened, discussed the qualifications and credentials of, and heard oral presentations from the five (5) responsive firms; and WHEREAS, the Committee ranked the firms as follows: . The Corradino Group (Corradino) received five first-place votes and was ranked first; · HDR Engineering, Inc. received three first-place votes and was ranked second; . PBS&J received more third-place votes than the firm of Wilbur Smith Associates and was ranked third; and WHEREAS, the City Manager has reviewed the Committee's recommendation and recommends that the Mayor and City Commission accept the Committee's recommendation, relative to the ranking of firms pursuant to RFQ No. 27-04/05. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of qualifications received pursuant to Request for Qualifications (RFQ) No. 27 -04/05, for professional services for a Coastal Communities Transportation Master Plan (CCTMP); authorize the Administration to enter into negotiations with the top-ranked firm of The Corradino Group; and should the Administration not be able to negotiate an agreement with the top- ranked firm, authorizing the Administration to negotiate with the second-ranked firm of HDR Engineering, Inc; and should the Administration not be able to negotiate an agreement with the second-ranked firm, authorizing the Administration to negotiate with the third-ranked firm of Post Buckley Schuh and Jernigan (PBS&J). PASSED AND ADOPTED this the 19th day of iPctober /\ ) , 2005. ATTEST: ~.~ Pcw& CITY CLERK Robert Parcher David Dermer APPROVED AS TO FORM & LANGUAGI & FOR EXECUTION /.0 '- J (-oS DatI T:\AGENDA\2005\Oct1905\Consent\RFQ 27-04-05 Coastal Comm RESO.doc CITY OF rJllAMI BEACH COMMISSION ITEM SUMMARY ~ Condensed Title: Accept the City Manager's Recommendation Relative to the Ranking of Firms Pursuant to RFQ No. 27-04/05 for the professional services related to a Coastal Communities Transportation Master Plan. Issue: I Shall the City Commission approve the City Manager's recommendation? Item Summary/Recommendation: On July 6, 2005, the City Commission authorized the issuance of RFQ No. 27-04/05 to seek responses from firms with strong professional qualifications in the development of traffic/transportation master plan for the Coastal Communities of northeast Miami-Dade County. RFQ No. 27-04/05 was issued on June 27,2005 with an opening date of August 9,2005. A pre-proposal conference to provide information to firms considering submitting a response was held on July 19, 2005. BidNet issued bid notices to 100 prospective proposers, resulting in 32 proposers requesting RFQ packages, which resulted in the receipt of the following five (5) proposals from: . Bermello, Ajamil & Partners, Inc, . HDR Engineering, Inc. . Post Buckley Schuh and Jernigan (PBS & J) . The Corradino Group . Wilbur Smith Associates On September 22,2005, the Evaluation Committee convened. All five (5) firms who provided response to this RFQ provided presentations to the Evaluation Committee. After the each of the firms' presentations, the Committee members discussed at length their individual perceptions ofthe proposal qualifications, experience, and competence of the firms and then ranked the firms accordingly: . First: The Corradino Group . Second: HDR Engineering, Inc. . Third: Post Buckley Schuh and Jernigan (PBS&J) The Corradino Group was deemed to be the first-ranked firm based on the experience and qualifications oftheirteam. ACCEPT THE CITY MANAGER'S RECOMMENDATION AND AUTHORIZE NEGOTIATION. Advisory Board Recommendation: I Financial Information: Source of Amount Account . Approved Funds: 1 D 2 .. 3 4 Finance Dept. Total City Clerk's Office Legislative Tracking: I Gus Lopez Si n-Offs: D artment Director GL For City Manager RC JMG lA\2005\Oct1905\Consent\RFQ 27-04-05 Coastal Comm SUMMARY.doc AGENDA ITEM DATE C7G- ,/' (()- (9-Cl~ CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov To: From: Subject: COMMISSION MEMORANDUM Mayor David Dermer and Members of the City Commission Date: October 19, 2005 Jorge M. Gonzalez '.. ~. City Manager J.. II A RESOLUTiON OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 27-04/05, FOR PROFESSIONAL SERVICES FOR A COASTAL COMMUNITIES TRANSPORTATION MASTER PLAN (CCTMP); AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF THE CORRADINO GROUP; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF HDR ENGINEERING, INC; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE THIRD-RANKED FIRM OF POST BUCKLEY SCHUH AND JERNIGAN (PBS&J). ADMINISTRATIVE RECOMMENDATION Adopt the Resolution. ANAL YSIS The City of Miami Beach, in a joint effort with its neighboring coastal communities in northeastern Miami-Dade County (City of Aventura, City of Sunny Isles Beach, Town of Sal Harbour Village, Town of Bay Harbor Islands, Town of Surfside, and City of NC!>rth Bay Village) has prepared a scope of services and successfully procured funding to develop a sub-regional study to be known as the Coastal Community Transportation Master Plan (CCTMP). The CCTMP will assess the current traffic and transportation issues on the barrier islands and recommend short, mid, and long term multi-modal solutions to the transportation issues, on a sub-regional basis. Miami Beach is to assume the leading role in the CCTMP effort, with active participation by the involved coastal municipalities. Therefore, on July 6, 2005, the City Commission authorized the issuance of RFQ No. 27-04/05 to seek responses from firms with strong professional qualifications in the development of traffic/transportation master plans, such as the proposed CCTM P. Commission Memo RFQ 27-04/05 - Professional Services for Coastal Communities Transportation Master Plan October 19. 2005 Page 2 of 6 RFQ No. 27-04/05 was issued on June 27,2005 with an opening date of August 9,2005. A pre-proposal conference to provide information to firms considering submitting a response was held on July 19, 2005. BidNet issued bid notices to 100 prospective proposers, resulting in 32 proposers requesting RFQ packages, which resulted in the receipt of the following five (5) proposals from: . Bermello, Ajamil & Partners, Inc. . HDR Engineering, Inc. . Post Buckley Schuh and Jernigan (PBS & J) . The Corradino Group . Wilbur Smith Associates The City Manager via Letter to Commission (LTC) No. 193-2005, appointed an Evaluation Committee (lithe Committee") consisting of the following individuals: . Fernando Vazquez, Miami Beach Project Manager (Committee Chair) . Eric Soroka, City Manager of Aventura . Christopher Russo, City Manager of Sunny Isle Beach . Michael Miller, Town Planner for Bal Harbour Village and Bay Harbor Islands . Jeff Smolansky, Town Manager, Surfside . Robert Pushkin, Assistant City Manager, North Bay Village . Stephen Nostrand, Chair, Miami Beach Transportation and Parking Committee . Jeffrey Bradley, Member, Miami Beach Transportation and Parking Committee . Wilson Fernandez, MPO Project Manager . David Fialkoff, Chief of Transit Planning and Scheduling, Miami-Dade Transit . Suzie Ladouceur, Transportation Planner, Florida Department of Transportation On September 22, 2005, the Committee convened. Committee member Eric Soroka, Christopher Russo, Stephen Nostrand and Suzie Ladouceur were unable to be present, nevertheless quorum was attained to proceed with the meeting. The Committee was provided with information in reference to the project by Fernando Vazquez, Committee Chair, and a representative from the Procurement staff. Additionally, the Committee reviewed references secured by the Procurement staff, and discussed the following RFQ evaluation criteria as per the State of Florida CCNA, which was used to evaluate and rank the respondents: . A. The experience, qualifications and (portfolio) of the Principal Firm ( 15 points). B. The experience, qualifications and (portfolio) of the Project Manager (15 points). C. The experience and qualifications of the professional personnel assigned to the Project Team (10 points). D. Project Approach; (10 points) E. Willingness to meet time and budget requirements as demonstrated by past performance (5 points). Commission Memo RFQ 27-04/05 - Professional Services for Coastal Communities Transportation Master Plan October 19, 2005 Page 3 of 6 F. Certified minority business ,enterprise participation (5 points). Either the Prime Consultant or the sub-Consultant tea'rri may qualify for proof of certification for minority business enterprise participation. Accepted minority business enterprise certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade Cou nty. G. Location (5 points). H. Recent, current, and projected workloads of the firms (5 points). I. The volume of work previously awarded to each firm by the City (5 points). J. Demonstrated successful similar projects (15 points). K. Demonstrated success in leading active collaborative stakeholder processes to achieve consensus on program and design in similar size and scope projects based on budget and size (10 points). All five (5) firms who provided response to this RFQ also provided presentations to the Evaluation Committee. After each of the firms' presentations, the Committee members discussed at length their individual perceptions of the firms' qualifications, experience, and competence, and ranked the firms accordingly: Fernando Michael Jeff Robert Jeffrey Wilson David Company Name Vasquez (Chair) Miller Smolansky Push kin Bradley Fernandez Fialkoff The Corradino Group 85 84 83 82 100 86 86 (1 ) (1 ) (2) (2) (1 ) (1 ) (1 ) (1 ) HDR Engineering, Inc. 81 87 90 74 100 83 73 (2) (2) (1 ) (1 ) (2) (1 ) (2) (3) Post Buckley Schuh and 56 69 82 69 70 70 77 Jernigan (PBS & J) (5) (3) (3) (3) (3) (5) (2) (3) Bermello, Ajamil & 73 56 66 61 70 71 47 Partners, Inc. (3) (5) (5) (4) (3) (4) (5) (5) Wilbur Smith Associates 60 63 79 69 80 74 65 (4) (4) (4) (4) (3) (2) (3) (4) LEGEND: The Corradino Group - 5-1 st place votes = 5x1 =5 2-2nd place vote = 2x2=4 TOTAL = 9 = Ranked 1st HDR Engineering, Inc.- 3-1 st place vote = 3x1 =3 3-2nd place votes = 3x2=6 1_3rd place vote = 1 x3=3 TOTAL = 12 = Ranked 2nd PBS&J 1-2nd place vote = 1 x2=2 4-3rd place votes = 4x3=12 2-5th place vote = 2x5=10 TOTAL = 24 =Ranked 3rd Commission Memo RFQ 27-04/05 - Professional Services for Coastal Communities Transportation Master Plan October 19, 2005 Page 4 of 6 The Corradino Group (Corradino) received 5_1st place votes and was ranked 1st; HDR Engineering, Inc. received 3_1st place votes and was ranked 2nd; and PBS&J received more 3rd place votes than Wilbur Smith Associates and was ranked 3rd by the Evaluation Committee. The Corradino Group was deemed to be the first ranked firm based on the experience and qualifications of their team. Corradino has been providing transportation planning, urban planning, civil engineering, transportation design, construction management and consensus building services to municipalities across the nation, particularly South Florida for over thirty-five years. With over 150 people in offices located in Miami, Fort Lauderdale, Palm Beach, Louisville, Indianapolis, Evansville and Detroit. Over the past five years the team has undertaken similar projects for other municipalities. The Team's ability to evaluate, analyze and project future conditions through traffic analysis and modeling is extensive. The results of firm's personnel skills have had an impact as its recommendations have been proven implementable. The following projects are a brief list of similar projects for which Corradino has provided similar tasks: . Miami Beach Municipal Mobility Plan/Implementation Plan . Palmetto Bay Transportation Master Plan . Clearwater One-City One-Future Strategic Plan . Doral Transportation Master Plan . Miami Gardens Transportation Master Plan . Plantation Gateway 7 Implementation Plan . MPO Reversible Lanes Study . Miami Beach Collins/Harding Traffic Study . Miami Beach Electrowave . Miami Beach Concurrency Management System . City of Coral Gables Automated Concurrency Management System . Hialeah Concurrency Management System The Corradino Group will offer the following to the City of Miami Beach: . Extensive experience with local transportation master plans. . Extensive municipal experience in transportation, traffic, and land use comprehensive planning. . Worked with a variety of transit and multimodal projects. . In-depth knowledge of the Federal funding process. . Extensive work with public transit agencies. PROJECT MANAGER / RELATED EXPERIENCE Joseph M. Corradino, AICP, will be responsible for the day-to-day management and orchestration of activities assigned to complete team and will be the point of contact between the City and The Corradino Group. His local municipal transportation experience, knowledge of the project development process, and ability to successfully complete complicated planning projects is extensive. In addition, Mr. Corradino is extremely active in the South Florida communities and truly understands its issues relative to transportation Commission Memo RFQ 27-04/05 - Professional Services for Coastal Communities Transportation Master Plan October 19, 2005 Page 5 of 6 and planning. Mr. Corradino brings the following qualifications and experience to this project for the City of Miami Beach: . Over 13 years of experience in planning and providing transportation and transit studies; as well as comprehensive plans and mobility studies; . Proven record of delivering local transportation related projects on-time and within budget. · Municipal/Agency Infrastructure design experience: Intermodal Feasibility Study, Miami Beach, Florida San Castle Neighborhood Streetscape Design, Pam Beach County, Florida Pinecrest Comprehensive Plan, Pinecrest, Florida Clearwater Strategic Plan, Clearwater, Florida Palmetto Bay Transportation Master Plan, Palmetto Bay, Florida Miami Beach Concurrency Management System Coral Gables Concurrency Management System Hialeah Transportation Concurrency Management Areas The following references were secured by the Procurement staff for The Corradino Group, they are follows: Raul Martinez, Mayor, City of Hialeah, Florida Hialeah Transportation Concurrency Management Areas "Very good and responsive company." Jose Guerra, Project Manager, MPO- Miami-Dade County, Florida Metropolitan Planning Organization (3 Transportation Studies) "I was the MPO project manager for two studies conducted by Corradino. Their performance has been excellent and very professional. The quality of the work performed met the expectations of the office. The final reports were delivered on time and within budget. Additional work was negotiated without any problem. The MPO was very satisfied with their performance. Corradino is currently providing another project for the MPO." GROWTH MANAGEMENT This proposed study is consistent with the zoning code amendments directed by the City Commission at its May 25, 2005 Growth Management Workshop. Because this study focuses on Regional Traffic and Transportation solutions, the recommendations and individual changes proposed by this study may generate incremental and/or cumulative effects which may slow and/or limit the amount of new development in the City. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the attached resolution which requests to accept the City Manager's recommendation of the ranking of firms pursuant Request for Qualifications (RFQ) No. 27-04/05 for Professional Services for Coastal Communities Transportation Master Plan; and authorize the Administration to enter into negotiations with the top-ranked firm of The Corradino Group; and should the Administration not be able to negotiate an agreement with the top ranked firm, authorizing the Administration to negotiate with second-ranked firm of HDR Engineering, Inc.; and Commission Memo RFQ 27-04/05 - Professional Services for Coastal Communities Transportation Master Plan October 19. 2005 Page 6 of 6 should the Administration not be able to negotiate an agreement with the second ranked firm, authorizing the Administration to negotiate with third-ranked firm of Post Buckley Schuh and Jernigan. T:\AGENDA\2005\Oct1905\Consent\RFQ 27-04-05 Coastal Comm MEMO.doc