HomeMy WebLinkAbout2005-26041 Reso
RESOLUTION NO. 2005-26041
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE
RANKING OF QUALIFICATIONS RECEIVED PURSUANT TO
REQUEST FOR QUALIFICATIONS {RFQ} NO. 26-04/05, FOR
ARCHITECTURAL, ENGINEERING, URBAN DESIGN, AND
LANDSCAPE ARCHITECTURE SERVICES FOR THE PLANNING,
DESIGN, BID AND AWARD, AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE HISTORIC PRESERVATION,
RESTORATION AND/OR REHABILITATION OF THE LITTLE STAGE
THEATER, CARL FISHER CLUBHOUSE, AND DEMOLITION OF THE
21ST STREET BANDSHELL PROJECT {LITTLE STAGE THEATER
COMPLEX}, AND POTENTIAL RECREATION IMPROVEMENTS
ADJACENT TO AND/OR PART OF THE SITE; AND AUTHORIZE THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE FIRM
OF GLAVOVIC STUDIO, INC.; AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH GLAVOVIC
STUDIO, INC., AUTHORIZE THE ADMINISTRATION TO NEGOTIATE
WITH THE FIRM OF R.J. HEISENBOTTLE ARCHITECTS; AND
SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH R.J. HEISENBOTTLE ARCHITECTS,
AUTHORIZE THE ADMINISTRATION TO NEGOTIATE WITH THE
FIRM OF GURRI MATUTE, P.A.
WHEREAS, on July 28, 2004, the City Commission approved Resolution No.
2004-25652, awarding a professional service agreement to MC Harry Associates
for planning, design, bid/award and construction administration for the Collins
Park Cultural Center Project, pursuant to Request for Qualifications (RFQ) No.
02-03/04; and
WHEREAS, the work for RFQ No. 02-03/04 entailed renovation of Collins
Park, the Rotunda, 21 st Street Parking Lot, and streetscape improvements; and
WHEREAS, on October 15, 2004 and November 12, 2004, the Collins Park
Cultural Center Oversight Committee (CPCCOC) discussed the City's capital
improvement of the Rotunda and the Little Stage Theater Complex (inclusive of
the Little Stage Theater), the Carl Fisher Clubhouse, and the 21 st Street
Bandshell;and
WHEREAS, as the area around the Rotunda already consists of three major
cultural facilities (Collins Park Cultural Campus) which contain ample
performance spaces, the discussion focused on investing the funds set aside for
the Rotunda renovation into another public space in that area; more specifically,
the Little Stage Theater and the restoration of the Carl Fisher Clubhouse; and
WHEREAS, RFQ No. 26-04/05 for the Historic Preservation, Restoration
and/or Rehabilitation of the Little Stage Theater, Carl Fisher Clubhouse, and
Demolition of the 21 st Street Bandshell was issued on June 28, 2005 with an
opening date of August 12, 2005; and
WHEREAS, five (5) proposals were received in response to the RFQ, by the
following firms:
· Glavovic Studio Inc.
· Gurri Matute, PA Architecture Interiors
· Indigo Service Corporation
· R.J. Heisenbottle Architects
· TSAO Design Group; and
WHEREAS, an Evaluation Committee (the Committee) was appointed by
the City Manager via Letter to Commission No. 224-2005, consisting of the
following individuals:
· Carla Dixon, City of Miami Beach, Capital Projects Coordinator
(Committee Chair)
· Ada L1erandi, Cultural Arts Council Chairperson; Resident
· Ray Breslin, President, Collins Park Neighborhood Association;
Resident
· Max Sklar, City of Miami Beach, Tourism and Cultural Development
Director
· Eric Fliss, City of Miami Beach, Cultural Facilities Manager
· Keith Mizell, City of Miami Beach, Capital Projects Coordinator
· William Cary, City of Miami Beach, Assistant Director, Planning
Department; and
WHEREAS, on October 3, 2005, the Committee convened, discussed the
qualifications and credentials of, and heard oral presentations from, the five (5)
responsive firms; and
WHEREAS, the Committee ranked the firms as follows:
· R.J. Heinsebottle Architects received four first-place votes and was
ranked first;
· Glavovic Studio Inc. received two first-place votes and was ranked
second;
· Gurri Matute, P.A. received one-first-place vote and was ranked third;
and
WHEREAS, the City Manager was briefed on the Committee's
recommendation, and exercised his due diligence by reviewing the proposals
submitted by R.J. Heisenbottle Architects and Glavovic Studio Inc., as well as
copies of their respective presentations, reference checks conducted by the
Procurement Division, and feedback from the CIP Office; and
WHEREAS, the City has had performance concerns with the firm of R. J.
Heisenbottle Architects on the Colony Theater Project regarding document
quality and completion, compliance with building codes, and timeliness; and
WHEREAS, considering these concerns, the City Manager is
recommending Glavovic Studios, Inc. as the top ranked firm, and R. J.
Heisenbottle Architects as the second ranked firm, pursuant RFQ. No. 26-04/05.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby accept the recommendation of the City Manager
pertaining to the ranking of qualifications received pursuant to Request for
Qualifications (RFQ) No. 26-04/05, for Architectural, Engineering, Urban Design,
and Landscape Architecture Services for the Planning, Design, Bid and Award,
and Construction Administration Services for the Historic Preservation,
Restoration and/or Rehabilitation of the Little Stage Theater, Carl Fisher
Clubhouse, and Demolition of the 21 st Street Bandshell Project (Little Stage
Theater Complex), and Potential Recreation Improvements Adjacent to and/or
part of the site; and authorize the Administration to enter into negotiations with
the firm of Glavovic Studio, Inc.; and should the Administration not be able to
negotiate an agreement with Glavovic Studio, Inc., authorize the Administration
to negotiate with the firm of R.J. Heisenbottle Architects; and should the
Administration not be able to negotiate an agreement with R.J. Heisenbottle
Architects, authorize the Administration to negotiate with the firm of Gurri Matute,
P.A.
PASSED AND ADOPTED this the 19th d
, 2005.
Ati~ST:
\ .
David Dermer
. ~OP ~dw,
CITY CLERK
Rbbertparcher
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
JeJ ~(r-C!J
...
T:\AGENDA\2005\Oct1905\Consent\RFQ 26-04-05 Little Stage Theater RESO.doc
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
Accept the City Manager's Recommendation Relative to the Ranking of Firms for the Historic Preservation,
Restoration and/or Rehabilitation of the Little Stage Theater, Carl Fisher Clubhouse, and Demolition of the
21 st Street Bandshell.
Issue:
Shall the City Commission approve the City Manager's recommendation?
Item Summary/Recommendation:
On May 24,2005 the Finance and Citywide Projects Committee recommended in favor of reprogramming
funding that would otherwise be needed to retrofit the Rotunda into a public space to restore and renovate
the Little Stage Theater Complex and proceed with issuance of an RFQ for an ArchitecUEngineer to begin
project planning. RFQ No. 26-04/05 was issued on June 28, 2005 with an opening date of August 12,2005.
A pre-proposal conference to provide information to firms considering submitting a response was held on
July 20, 2005. BidNet issued bid notices to 105 prospective proposers, resulting in 33 proposers requesting
RFQ packages, which resulted in the receipt of the following five (5) proposals from the following firms:
Glavovic Studio Inc.
Gurri Matute, PA Architecture Interiors
Indigo Service Corporation
Heisenbottle Architects
TSAO Design Group
On On October 3,2005, the Evaluation Committee convened. All five (5) firms who provided response to
this RFQ provided presentations to the Evaluation Committee. After the each of the firms' presentations,
the Committee members discussed at length their individual perceptions of the proposal qualifications,
experience, and competence of the firms and then ranked the firms accordingly:
· First: R.J. Heisenbottle Architects
· Second: Glavovic Studio Inc.
· Third: Gurri Matute, P.A.
The City Manager was briefed on the Committee's recommendation, and exercised his due diligence by
reviewing the proposals submitted by R.J. Heisenbottle Architects and Glavovic Studio Inc., as well as copies
of their respective presentations, reference checks conducted by the Procurement Division, and feedback
from the CIP office relative to City projects. The selection of the most qualified Architectural and Engineering
firm is governed by the Consultants' Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes,
and the City Manager must also consider the volume of work previously awarded by the City, to ensure an
equitable distribution of City projects. Inasmuch as Glavovic Studios, Inc. has previously been awarded only
a small value City contract, as part of the City's rotating consultants program, for the planning of a Skate
Park in the vicinity of the project subject to RFQ No. 26-04/05, it would be more consistent and efficient to
select them as the firm for the Little Stage Theater, Carl Fisher Clubhouse, and Demolition of the 21 st Street
Bandshell Project. Previously R.J. Heinsenbottle Architects was awarded a contract of $5.8 million in
construction value with $406,000 in service fees for the Colony Theater Project. The City has had
performance concerns with the firm of Heisenbottle on the Colony Project regarding document quality and
completion, compliance with building codes, and timeliness. Considering these concerns and with
consistency and equitable distribution of project loads in mind, the City Manager is recommending Glavovic
Studios, Inc. as the top ranked firm and R.J. Heinsenbottle Architects the second ranked firm.
Advisory Board Recommendation:
I
Financial Information:
Source of
Funds:
islative Trackin
GL
T:\AGENDA\2005\Oct190
AGENDA ITEM
DATE
'K7T
10-1 ~ -o"r
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
To:
From:
COMMISSION MEMORANDUM
Mayor David Dermer and
Members of the City Commission
Date: October 19, 2005
Jorge M. Gonzalez ~ ~. /
City Manager .. 0- D
I
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER PERTAINING TO THE RANKING OF
QUALIFICATIONS RECEIVED PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 26-04/05, FOR ARCHITECTURAL,
ENGINEERING, URBAN DESIGN, AND LANDSCAPE ARCHITECTURE
SERVICES FOR THE PLANNING, DESIGN, BID AND AWARD, AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE HISTORIC
PRESERVATION, RESTORATION AND/OR REHABILITATION OF THE
LITTLE STAGE THEATER, CARL FISHER CLUBHOUSE, AND
DEMOLITION OF THE 21ST STREET BANDSHELL PROJECT (LITTLE
STAGE THEATER COMPLEX), AND POTENTIAL RECREATION
IMPROVEMENTS ADJACENT TO AND/OR PART OF THE SITE; AND
AUTHORIZE THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS
WITH THE FIRM OF GLAVOVIC STUDIO, INC.; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT
WITH GLAVOVIC STUDIO, INC., AUTHORIZE THE ADMINISTRATION TO
NEGOTIATE WITH THE FIRM OF R.J. HEISENBOTTLE ARCHITECTS;
AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN
AGREEMENT WITH R.J. HEISENBOTTLE ARCHITECTS, AUTHORIZE
THE ADMINISTRATION TO NEGOTIATE WITH THE FIRM OF GURRI
MATUTE, P.A.
ADMINISTRATIVE RECOMMENDATION
Subject:
Adopt the Resolution.
ANAL YSIS
On July 28, 2004, the City Commission approved Resolution No. 2004-25652 awarding a
professional service agreement to a Consultant for planning, design, bid/award and
construction administration for the Collins Park Cultural Center Project. This project
includes renovation of the existing park, the Rotunda, 21 st Street Parking Lot, and
Streetscape improvements.
On October 15, 2004 and November 12, 2004, the Collins Park Cultural Center Oversight
Committee (CPCCOC) discussed the City's capital improvement of the Rotunda and the
Little Stage Theater Complex, inclusive of the Little Stage Theater, the Carl Fisher
Commission Memo
RFQ 26-04/05 - Architectural, Engineering, Urban Design, and Landscape Architecture Services for the
Planning, Design, Bid and Award, and Construction Administration Services for the Historic Preservation,
Restoration and/or Rehabilitation of the Little Stage Theater, Carl Fisher Clubhouse, and Demolition of the 21 st
Street Bandshell.
October 19, 2005
Page 2 of 5
Clubhouse, and the 21 st Street Bandshell. As the area around the Rotunda already
consists of three major cultural facilities (Collins Park) which contain ample performance
spaces, the discussion focused on investing the funds set aside for the Rotunda renovation
into another public space in that area; more specifically the Little Stage Theater and the
restoration of the Carl Fisher Clubhouse to better serve its current and future users.
Furthermore, the CPCCOC adopted a resolution recommending that the Administration
look at the Rotunda as an art piece and not develop it into an arts performance space, in
exchange for developing the Little Stage Theater Complex.
During the April 21, 2005 Community Design Workshop for the Collins Park Project,
consensus was reached on a design concept that calls for exterior restoration of the
Rotunda only, and the project is now moving forward with a Basis of Design Report.
On May 24, 2005 the Finance and Citywide Projects Committee recommended in favor of
reprogramming funding that would otherwise be needed to retrofit the Rotunda into a public
space to restore and renovate the Little Stage Theater Complex and proceed with issuance
of an RFQ for an Architect/Engineer to begin project planning. It is also recommended that
the RFQ be broad enough to include potential future recreation improvements, such as a
skate plaza, should it be decided to incorporate such a facility, or other recreational facility,
at a future date.
The project includes restoration and upgrades to the Little Stage Theater and Carl Fisher
Clubhouse including; HV AC, fire sprinkler system, ADA, windows and doors, flooring,
electrical service, lighting, furniture, fixtures and equipment (FF&E), the demolition of the
bandshell and a portion of the outdoor plaza (mandala), reconfiguration of the walkways,
areas adjacent to the bandshell, and restoration of the site to accommodate vehicular and
pedestrian circulation routes.
The Project site has been designated a Historic Site pursuant to Ordinance 90-2698. As
such, restoration of the work being planned should be sensitive to its historic uses, location
and context. Both vehicular and pedestrian circulation should be incorporated into the
restoration of the site, to provide the much needed parking for the facilities. The planning
phase should also be cognizant of the reconfiguration planned for Washington Avenue as
part of the City Center Redevelopment Area Right of Way Improvements Project, as it
relates to the historic location of the entrance and parking area.
RFQ No. 26-04/05 was issued on June 28, 2005 with an opening date of August 12, 2005.
A pre-proposal conference to provide information to firms considering submitting a
response was held on July 20, 2005. Bid Net issued notices to 105 prospective proposers,
resulting in 33 proposers requesting RFQ packages, which resulted in the receipt of five (5)
proposals from the following firms:
· Glavovic Studio Inc.
· Gurri Matute, PA Architecture Interiors
· Indigo Service Corporation
Commission Memo
RFQ 26-04/05 - Architectural, Engineering, Urban Design, and Landscape Architecture Services for the
Planning, Design, Bid and Award, and Construction Administration Services for the Historic Preservation,
Restoration and/or Rehabilitation of the Little Stage Theater, Carl Fisher Clubhouse, and Demolition of the 21 st
Street Bandshell.
October 19, 2005
Page 3 of 5
· R.J. Heisenbottle Architects
· TSAO Design Group
The City Manager via Letter to Commission (LTC) No. 224-2005, appointed an Evaluation
Committee (lithe Committee") consisting of the following individuals:
· Carla Dixon, City of Miami Beach, Capital Projects Coordinator (Committee Chair)
· Ada L1erandi, Cultural Arts Council Chairperson; Resident
· Ray Breslin, President, Collins Park Neighborhood Association; Resident
· Max Sklar, City of Miami Beach, Tourism and Cultural Development Director
· Eric Fliss, City of Miami Beach, Cultural Facilities Manager
· Keith Mizell, City of Miami Beach, Capital Projects Coordinator
· William Cary, City of Miami Beach, Assistant Director, Planning Department
On October 3, 2005, the Committee convened. The Committee was provided with
information in reference to the project by Carla Dixon, City of Miami Beach, Capital
Projects Coordinator (Committee Chair), and a representative from the Procurement staff.
Additionally, the Committee reviewed references secured by the Procurement staff, and
discussed the following RFQ evaluation criteria as per the State of Florida CCNA, which
was used to evaluate and rank the respondents:
1. The experience, qualifications and (portfolio) of the Principal Firm; (15 points).
2. The experience, qualifications and (portfolio) of the Project Manager; (20 points)
3. The experience and qualifications of the professional personnel assigned to the Project
Team; (10 points).
4. Willingness to meet time and budget requirements as demonstrated by past
performance; (5 points)
5. Certified minority business enterprise participation; (5 points).
6. Location; (5 points).
7. Recent, current, and projected workloads of the firms; (5 points).
8. The volume of work previously awarded to each firm by the City; (5 points).
9. Demonstrated successful similar projects; (15 points).
10. Demonstrated success in leading active collaborative stakeholder processes to achieve
consensus on program and design in similar size and scope projects based on budget
and size (15 points).\
All five (5) firms who provided response to this RFQ also provided presentations to the
Evaluation Committee. After each of the firms' presentations, the Committee members
discussed at length their individual perceptions of the firms' qualifications, experience, and
competence, and ranked the firms accordingly:
Commission Memo
RFQ 26-04/05 - Architectural, Engineering, Urban Design, and Landscape Architecture Services for the
Planning, Design, Bid and Award, and Construction Administration Services for the Historic Preservation,
Restoration and/or Rehabilitation of the Little Stage Theater, Carl Fisher Clubhouse, and Demolition of the 21 st
Street Bandshell.
October 19, 2005
Page 4 of 5
Carla Ada Ray Max Keith William
Company Name Dixon Eric Fliss
(Chair) Llerandi Breslin Sklar Mizell Cary
Glavovic Studio Inc. (2) 86 80 72 81 92 74 97
(2) (2) (3) (2) (1 ) (2) (1 )
Gurri Matute, PA (3) 82 85 87 76 83 65 93
(3) (1 ) (2) (3) (3) (3) (3)
Indigo Service 68 72 65 60 68 60 61
Corporation (4) (4) (3) (4) (5) (5) (4) (5)
R.J. Heisenbottle 91 80 88 83 90 75 96
Architects (1) (1 ) (2) (1 ) (1 ) (2) (1 ) (2)
TSAO Design Group (5) 66 69 43 66 72 56 66
(5) (4) (5) (4) (4) (5) (4)
LEGEND:
Glavovic Studio Inc.
R.J. Heisenbottle Architects - 4-1st place votes = 4x1=4
3-2nd place vote = 3x2=6
TOTAL = 10 = Ranked 1st
2-1 st place vote = 2x1 =2
4-2nd place votes = 4x2=8
1_3rd place vote = 1 x3=3
TOTAL = 13 = Ranked 2nd
Gurri Matute, P .A.
1-1st place vote = 1x1=1
1-2nd place votes = 1 x2=2
5-3rd place vote = 5x3=15
TOTAL = 18 =Ranked 3rd
The City Manager was briefed on the Committee's recommendation, and exercised his due
diligence by reviewing the proposals submitted by R.J. Heisenbottle Architects and
Glavovic Studio Inc., as well as copies of their respective presentations, reference checks
conducted by the Procurement Division, and feedback from the CIP office relative to City
projects, and determined that Glavovic Studios, Inc. should be recommended as the top-
ranked firm, and R.J. Heinsenbottle Architects the second ranked firm.
Since the selection of the most qualified Architectural and Engineering firm is governed by
the Consultants' Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes,
the City Manager must also consider the volume of work previously awarded by the City, to
ensure an equitable distribution of City projects. Inasmuch as Glavovic Studios, Inc. has
previously been awarded only a small value City contract, as part of the City's rotating
consultants program, for the planning of a Skate Park in the vicinity of the project subject to
RFQ No. 26-04/05, it would be more consistent and efficient to select them as the firm for
the Little Stage Theater, Carl Fisher Clubhouse, and Demolition of the 21 st Street
Commission Memo
RFQ 26-04/05 - Architectural, Engineering, Urban Design, and Landscape Architecture Services for the
Planning, Design, Bid and Award, and Construction Administration Services for the Historic Preservation,
Restoration and/or Rehabilitation of the Little Stage Theater, Carl Fisher Clubhouse, and Demolition of the 21 st
Street Bandshell.
October 19, 2005
Page 5 of 5
Bandshell Project. Previously R.J. Heinsenbottle Architects was awarded a contract of
$5.8 million in construction value with $406,000 in service fees for the Colony Theater
Project. The City has had performance concerns with the firm of Heisenbottle on the
Colony Project regarding document quality and completion, compliance with building
codes, and timeliness. Considering these concerns and with consistency and equitable
distribution of project loads in mind, the City Manager is recommending Glavovic Studios,
Inc. as the top ranked firm.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution which requests to accept the City Manager's recommendation of the ranking of
firms pursuant Request for Qualifications (RFQ) No. 26-04/05 for Architectural,
Engineering, Urban Design, and Landscape Architecture Services for the Planning, Design,
Bid and Award, and Construction Administration Services for the Historic Preservation,
Restoration and/or Rehabilitation of the Little Stage Theater, Carl Fisher Clubhouse, and
Demolition of the 21 st Street Bandshell Project (Little Stage Theater Complex), and
Potential Recreation Improvements Adjacent to and/or part of the site; and authorize the
Administration to enter into negotiations with the top-ranked firm of Glavovic Studio Inc.;
and should the Administration not be able to negotiate an agreement with the top ranked
firm, authorizing the Administration to negotiate with second-ranked firm of R.J.
Heisenbottle Architects; and should the Administration not be able to negotiate an
agreement with the second ranked firm, authorizing the Administration to negotiate with
third-ranked firm of Gurri Matute, P .A.
T:\AGENDA\2005\Oct1905\Consent\RFQ 26-04-05 LittleStage Comm MEMO.doc