HomeMy WebLinkAboutMiami Beach Garden Conservancy
~
?OOS~- /60/ ~
--- City of Miami Beach Cultural Affairs Program and Cultural Arts Council
==::::.. Fiscal Year 2005/2006 Cultural Affairs Grant Agreement
......... Culmt.............
This Grant Agreement is entered into this 1-1 g day of ~~ , 2005, between the City of
Miami Beach, Florida (the City), and (Grantee).
Article II Grant Description
1.
Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, e-mail:
Miami Beach Garden Conservancy
Laura Jamieson
2000 Convention Center Drive
Miami Beach FL 33139
(305) 673-7256 ext. 206, (305) 535-8083, Lajamieson@aol.com
2. Grant amount: $18,950 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
Project description: See Exhibit 1, attached hereto
Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
Contract deadline: November 4, 2005
Expenditure deadline: September 30, 2006
roject completion date:
inal Report deadline: Must be postmarked or delivered no later than 45 days after Project
1 completion date. . th If) -I JJ
S WHEREOF, the parties hereto have executed this Agreement this / Cf day of C/ ~ , 2005.
er, Mayor
Attest ~t f ~~
Robert Parcher, City Clerk
Grantee's Comorate Seal Here)
STATE OF FLORIDA, COUNTY OF MIAMI- DADE
acknowledged before me
2005,by
of
GRANTEE: d"
Notary Name: e yr .e y J1 ti J? P 2-
FederaIID#: N p. S rr -
otary ubllc, tate .:-~q~.~. KERRY HERNANDEZ
BY: ~'o---U.rOr _ -r;; /n v' c:,.S (~' APPROVED AS TO ~~~,: ->~,l :f:~ MY C:QMMjS~!l~N, #"D~ 'l75491
P . ted N f 0 -.-.. . ~ & LANGUAGE ' , ':."I.~r:;,;7.,$>.:- EXPIRE~, tv,JJ 0, .::007
nn ame 0 rgamzation s Authonzed Represenmnve JI.,,:,~?lf.I~~~;'" _, Bonded Thru Notary Puh!ic Underwriters
-;:/ ~ & FOR EXEClahl~mission Exp. .
,/
Signatu yo
II /V/or
Date
Article III General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Proiect Descriotion: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit NO.1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. Reoorts: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30,2006, must submit their final reports no later than November 15,
2006.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2 (subject
to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bondina: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accountina and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-5. These books, records, and documents may be examined by the Cultural Affairs
Program Manager or his Designee or his Designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
20f9
9. Liabilitv and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article 11-12.
11. ComDliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. DefaultlTermination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of
the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations - Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half) prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations - Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to
apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
30f9
in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulaence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Interim Cultural Affairs Program
Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive,
Miami Beach, Florida 33139-1819.
15. Caotions Used in this Aareement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Reoresents Total Aareement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article 1111 Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
40f9
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
5of9
Exhibit 1 I Revised Project Description
Organization: Miami Beach Garden Conservancy Project title: Arts in the Garden
Completely describe Project approved by the Grants Panel and in a separate narrative detail all
revisions to the Project based upon the City Commission approved award. Please be as specific as
possible; name of event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Proiect description as approved bv Grants Panel:
The Miami Beach Botanical Garden is a "natural" environment to present community-based arts
and education programs that reinforce the connections between art and nature. Events will be
held year round at the Garden, both indoors in the Banyan Room (accommodates 125) the
Butterfly Room (seats 40), and outdoors on the Great Lawn (accommodates 600+). Components
of our arts education and environmental education program include the following:
The project includes four art exhibitions throughout the grant period, a series of cultural
performances including theater for children and adults, film festivals, concerts, horticulture
lectures and workshops, photography seminars, painting classes.
Please see attached schedule.
Proiect description as revised (if applicable) based upon the City Commission approved award:
We appreciate the grant award of $18,950 which is very close to the request amount of
$20,000. We will trim expenses on postage, relying on e-mail flyers and electronic messages.
We have slightly reduced this grant funding for supplies and materials.
Our full season schedule will be implemented as originally described in the grant application.
6of9
Miami Beach Botanical Garden
2005-2006 Cultural Calendar
The Miami Beach Botanical Garden is a "natural" environment to present community-
based arts and education programs that reinforce the connections between art and nature.
Scheduled events include:
Art Exhibitions
In a series of quarterly exhibitions, the Botanical Garden will showcase the work of
established and emerging artists that appeal to a general audience of local residents,
school groups touring the Garden, and visitors, including those attending shows at the
Convention Center. Exhibits include:
. Art Basel- November 30 to December 4, the Garden will host the Art Basel
Video Lounge and Art Conversations with discuss, debate and dialogue about the
international art scene, as well as the Media Center and Art Cafe in our Rose
Fountain Courtyard.
. "Art in Bloom" - January 5 to 9, 2006, in conjunction with Art Miami, the 4th
annual "Art in Bloom," curated by Carol Jazzar, will exhibit the works of local
artists with photography, painting, sculpture, video, mixed media and
performance artists. Educational components include lectures, panel discussions,
"meet the artists" receptions and arts classes. At the same time on the Great Lawn
will be the 4th annual "Young Designers - Aluminum in the Garden" furniture
exhibit with Miami International University of Art & Design (MIU), curated by
Professor John Marquette, featuring the works of some 20 student designers.
. "Miami's Cultural Expressions" - June 2006, in partnership with Fotomission, the
Garden will host an exhibition by local photographers designed to capture the
customs, behaviors, ideas, works of art, ceremonies and symbols that are currently
happening in South Florida.
. "Light at the Edge of the World", September 18-29 An exhibition of local artists
whose paintings echo South Beach lifestyle, climate, play of light and shadow in
landscape paintings and portraits. Established artists include Sid Daniels, Herbert
Hofer, James Hill, Sergio Baradat
Cultural Roots Programs
The Miami Beach Botanical Garden will present a series of "Cultural Roots" arts and
education events to highlight a diversity of performing artists and organizations,
including children's theatre, festivals, films, lectures and workshops:
A) Children's Theatre: Fantasy Theatre Factory will perform at the Garden with an
audience of Head Start Miami youngsters from three local elementary schools, with
plays that emphasize literacy and environmental stewardship for underserved pre-
kindergarten and kindergarten youngsters. Programs are also free and open to the public.
November: "The Never Everglades," a theatrical fairytale of environmental proportions.
March: "Bananas, Books and Pancakes. Children's literature comes to life as FTF
presents children's tales from Judith Viorst, Jack Pre lutsky, James Howe and others.
April "Adventures of Awesome Powers" April 22, Earth Day, the FTF play enlists the
help of students to save the earth from ozone depletion, water pollution, deforestation and
garbage.
March 16 - Momentum Dance Company will perform "Dance of the Flowers," based
on its popular children's improvisational program "Dance a Picture", the program leads
youngsters in an environmental dance of the garden, responding to natural movements of
plants and trees, the sound of wind and birds, and emulating natural undulations.
Date TBD - Center for Folk and Community Art - a display of socially themed
community murals
Mommy & Me Painting Classes - An international-generational arts class taught by
Garden Arts Educator Bonnie Case addresses a need for fun, educational experiences for
families.
B) Festivals
October 7&8, 2005 - Miami Beach Orchid Festival
A weekend orchid festival with orchid seminars by RF Orchids will include installation
of orchids in trees and landscapes, introduction of new colors and species, orchid care
and feeding. The festival will include an exhibit of orchid paintings by artists including
Mary Ruden, Judy Saylor and photographs by Maria Caridad Perez, David Peterson, Ian
Maguire and Joseph Pessar, as well as plant demonstrations, sales and crafts.
January 19 - 21, 2006 The Jewish Film Festival- the Miami Beach Botanical Garden
will host outdoor screenings during the 9th Annual Jewish Film Festival, as well as film
panel discussions, lectures, social receptions and a silent auction.
C) The Garden "Arts and Nature Education Series"
· September 17: Landscaping with Bromeliads -lecture/workshop by Moyna Prince,
President, the South Florida Bromeliad Society
· October 8: Miami Beach History Day - in celebration of the 90th anniversary of
incorporation of the City of Miami Beach, the Garden will host a history day party on the
Banyan Lawn and Terrace overlooking with Collins Canal with lectures focusing on the
role of the Canal in Miami Beach's history, Garden and Garden Clubs history, arts &
crafts, plant and book sales. Miami Design Preservation League and Miami Beach
Historical Association will be invited to partner in the events.
· November: Tropical Fmit Tasting - workshop and tasting with the Fruit and Spice
Park, chefs demonstrations of tropical fruits in cooking, photo and art exhibits of tropical
fruit
· December: Landscape Lighting - lecture/demonstration by Terri and Blechman of
Outdoor Gardens · January 14: Gardening with Florida Native Plants -
lecture/workshop by Professor Doug Scofield, FlU with tour of the Native Garden at
Miami Beach Botanical Garden
· February 4: The Edible Balcony Garden - lecture by Master Gardener Renee Savory
· March 11: Hats Off to "Herstory" -exhibit and hat making workshop by millinery
artist Victoria Dinardo-Montifiore in observance of Women's History Month.
· March 25: The Meaning of Gardens - workshop by Dr. David Lee from FlU and the
5tb Annual Tour of Private, Residential Gardens
· April 29: Tree Pruning Made Easy - workshop by professional Jeff Wasielewski
· May 20: Balcony Gardening - lecture/demonstration by urban gardener Steve
Grundstein (MBBG President
will host the Art Basel Video Lounge and Art Conversa
Exhibit 2-A: Project Budget I Revised Total Project Budget
Name of organization: Miami Beach Garden Conservancy
Project Title: Cultivating Arts in the Garden
Date( s) of Project: October 1 , 2005 - September 30, 2006
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
Personnel - artistic
Personnel - technical
Personnel - administration
Outside artistic fees/services 19 500
Outside other fees/services
Marketing/Publicity 15,000 8,000
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
EXPENSES
Other Costs:
Printina
Postaae
Total cash expenses
Total in-kind expenses
Total project expenses
Cash In-Kind
22..000
(Itemize below)
(cash + in-kind)
106..950
REVENUES
Cash In-Kind
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Government grants
Federal
State
Local: 20,000
(M-D Hannibal Cox)
Other Contributions: (Itemize below)
Cash on Hand
Space Rental
Outside Artistic Fee
CAC Grant award
$18,950
(cash + in-kind)
Total cash revenues
Total in-kind revenues
Total project revenues
7of9
Exhibit 2-B: Project Budget J Revised Grant Award Budget
Name of organization:
Project Title:
Date(s) of Project:
Grant Award:
Directions: Identify and itemize cash expenses to be paid from Grant award funds.
Grant awards may only be spent within budget categories declared below. Line item
changes to said Budget shall not exceed ten percent (10%) per category I so long as said
expenditures do not exceed the total amount of Grant funds
Grant Expenses
Personnel- artistic
Equipment Rental
Personnel - technical
Space Rental (Performance
related only)
Insurance (Performance
related only)
Other costs total (itemize
below)
Description Amount
Outside artistic fees
Marketing/Publicity
Printing
500
Postage
In County Travel
TOTAL (must equal grant award):
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of
Miami Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council."
Allowable Grant Expenditures:
· Artistic and technical fees directly related to the proposed program or event
· Production costs related to the proposed program, project or event
. Honoraria
· Equipment rental and expendable materials
. Marketing
· Publicity
· Local travel and transportation costs related to proposed program, project or event. Local
travel is defined as travel within the Miami Dade County area
Bof9
. Equipment rental and personnel necessary to provide program accessibility as mandated by
the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
Grant Use Restrictions (grant funds may not be used towards):
. Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
. Administrative salaries or fees
. "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
. City of Miami Beach services (permit fees, off duty police, insurance, etc.)
. Debt reduction
. Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
. Travel or transportation outside the local Miami Dade County area
. Social/Fundraising events, beauty pageants or sporting events
. Hospitality costs including decorations or affiliate personnel with the exception of artists
. Cash prizes
. Lobbying or propaganda materials
. Charitable contributions
. Events not open to the public; unless the event serves to specifically benefit City of Miami
Beach government
Required supporting materials for final reports submitted within 45 days upon completion of
grant project:
. Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments)
. Proof of logo and credit line in project publications and advertisements
· Proof of performance(s), such as programs, brochures and flyers.
9of9