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Home My WebLink About2005-26029 Reso RESOLUTION NO. 2005-26029 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND APPROVING THE PURCHASE OF MANIFOLD ASSEMBLIES, WATER METERS, AUTOMATIC METER READING SYSTEMS AND PARTS, FROM SENSUS METERING SYSTEMS, INC., IN THE ESTIMATED ANNUAL AMOUNT OF $221,000. WHEREAS, the City's Public Works Metered Services Division utilizes manifold assemblies in their large water meter settings; and WHEREAS, Sensus Metering Systems, Inc. (Sensus) is the sole manufacturer of manifold assemblies for their larger meters and eight-five percent (850/0) to ninety percent (900/0) of the City's larger water meters are supplied by Sensus; and WHEREAS, the price offered to the City is equal or less than the price offered by Sensus to other cities within the State of Florida, such as the City of Miami Springs, City of Hialeah, City of Palmetto, and City of Bradenton; and WHEREAS, about ten (10) years ago, the City started a program to standardize the water meters used throughout the City's water distribution system; and WHEREAS, at that time, Sensus, in a competitive bid, provided the best value and was awarded a contract to provide water meters to the City; and WHEREAS, the City is continuing with its water meter standardization program; to date, approximately 750/0 of the City of Miami Beach's 12,400 water meters are Sensus; and WHEREAS, in the past, the City's Public Works Department has had five (5) different manufacturer's meters in its distribution system and has had to stock repair parts for each brand (and size) because the parts are not interchangeable; and WHEREAS, standardizing the manufacturer reduces the need to keep repair kits for each individual manufacturer, and has reduced the overall purchasing and warehousing costs by about $40,000 annually; and WHEREAS, in the future, if the City does convert to an automatic meter reading program (AMR), a standardized inventory of water meters will facilitate this endeavor as having a variety of brands in the ground can present additional problems; and WHEREAS, in addition, the meters that the City currently uses can be converted to an automatic meter by just replacing the existing register with an electric register rather than having to replace existing meters that are functioning properly; and WHEREAS, this would not only result in labor and material costs savings, but will also prevent water service interruptions for our customers during the conversion to automatic meter readers; and WHEREAS, the Administration recommends that that the Mayor and City Commission waive, by 5/7ths vote, the formal competitive bidding requirements, finding such waiver to be in the City's best interest, and approve the purchase of manifold assemblies, water meters, automatic meter reading systems and parts, from Sensus Metering Systems, Inc., in the estimated annual amount of $221 ,000. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby waive, by 5/7ths vote, the formal competitive bidding requirements, finding such waiver to be in the City's best interest, and approve the purchase of manifold assemblies, water meters, automatic meter reading systems and parts, from Sensus Metering Systems, Inc., in the estimated annual amount of $221,000. ~r~~~ CITY CLERKi{obert Parcher ,2005 PASSED AND ADOPTED THIS 19th ATTEST: T:\AGENDA\2005\Oct1905\Consent\Water Meters Resa.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ql$P/~ LI" ~J..no; I ~It-- Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY m -"" Condensed Title: A Resolution of the Mayor And City Commission of the City of Miami Beach, Florida, Waiving By 5/7ths Vote, the Formal Competitive Bidding Requirements, Finding such Waiver to be in the City's Best Interest, and Approving the Purchase of Manifold Assemblies, Water Meters, Automatic Meter Reading Systems and Parts, from Sensus MeterinQ Systems, Inc., In The Estimated Annual Amount Of $221,000. Issue: I Shall the City Adopt the Resolution? Item Summary/Recommendation: The City's Public Works Metered Services Division utilizes manifold assemblies as part of their large water meter settings, These manifold assemblies are installed between the water meters and the building. Most condominiums and hotels have two water meters, the manifold assemblies allow us to do maintenance and/or repair of one of the meters without having to shut down water services to the building. About ten years ago the City started a program to standardize the water meters used throughout the City's water distribution system. At that time Sensus in a competitive bid, provided the best value and was awarded a contract to provide water meters to the City. Sensus is the sole manufacturer of manifold assemblies for their larger meters and eight-five percent (85%) to ninety percent (90%) of the City's larger water meters are supplied by Sensus. The price offered to the City is equal or less than the price offered by Sensus to other cities within the State of Florida, such as the City of Miami Springs, City of Hialeah, City of Palmetto, and City of Bradenton. APPROVE THE AWARD Advisory Board Recommendation: I N/A Financial Information: Source of Funds: $ 221,000.00 Public Works Water Account Number 425,0410.000680 D Finance Dept. $ 221,000,00 Ci Clerk's Office Le lative Trackin Gus Lopez, Ext. 6641 Si n-Offs: FB T:\AGENDA\2005\Oct1905\Consent\Water Meters Summary.doc AGENDA ITEM C7 K DATE /O-/f-of' CITY OF MIAMI BEACH CITY hALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov COMMISSION MEMORANDUM From: Mayor David Dermer and Members of the City Commission Jorge M, Gonzalez ~ City Manager ~ C-- Date: October 19, 2005 To: Subject: A RESOLUTION OF THE MAYOR AND CI COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND APPROVING THE PURCHASE OF MANIFOLD ASSEMBLIES, WATER METERS, AUTOMATIC METER READING SYSTEMS AND PARTS, FROM SENSUS METERING SYSTEMS, INC., IN THE ESTIMATED ANNUAL AMOUNT OF $221,000. ADMINISTRATION RECOMMENDATION , L Adopt the Resolution. BID AMOUNT AND FUNDING $221,000 Public Works Department Water Account Number 425.0410.000680 ANAL YSIS The City's Public Works Metered Services Division utilizes manifold assemblies in their large water meter settings. Sensus is the sole manufacturer of manifold assemblies for their larger meters and eight-five percent (85%) to ninety percent (900/0) of the City's larger water meters are supplied by Sensus (see attached letter). The price offered to the City is equal or less than the price offered by Sensus to other cities within the State of Florida, such as the City of Miami Springs, City of Hialeah, City of Palmetto, and City of Bradenton. About ten years ago the City started a program to standardize the water meters used throughout the City's water distribution system. At that time Sensus in a competitive bid, provided the best value and was awarded a contract to provide water meters to the City. The City is continuing with its water meter standardization program; to date, approximately 750/0 of the City of Miami Beach's 12,400 water meters are Sensus. In the past, Public Works has had 5 different manufacturer's meters in their distribution system and had to stock repair parts for each brand (and size) because the parts are not interchangeable. Standardizing the manufacturer reduces the need to keep repair kits for each individual manufacturer, and has reduced the overall purchasing and warehousing costs by about $40,000 annually. In the future, if the City of Miami Beach does convert to an automatic meter reading program (AMR), a standardized inventory of water meters will facilitate this endeavor as having a variety of brands in the ground can present additional problems. In addition, the meters that the City currently uses can October 19, 2005 Commission Memorandum Sensus Metering Systems be converted to an automatic meter by just replacing the existing register with an electric register rather than having to replace existing meters that are functioning properly. This would not only result in labor and material costs savings, but will also prevent water service interruptions for our customers during the conversion to automatic meter readers. CONCLUSION The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida, adopt the attached resolution, herein waiving by 5/7ths vote the formal competitive bidding requirements, finding such waiver to be in the City's best interest, and approving the purchase of manifold assemblies, water meters, automatic meter reading systems and parts, from Sensus Metering Systems, Inc., in the estimated annual amount of $221 ,000. T:\AGENDA\2005\Oct1905\Consent\Water Meters MEMO.doc ~seNSUS ::,I METERING SYSTEMS October 12, 2005 The City of Miami Beach 451 Dade Boulevard Miami Beach, Florida 33139 Attention: Martha Su bJect: Sole Source To Whom It May Concern: Please be advised that Sensus Metering Systems is the sole source manufacturer of Sensus Metering products such as Water Meters, Meter Reading and Testing Equipment and Repair Parts. The Miami Beach's current pricing is consistent with pricing and quantities available within the state of Florida at this time. Thank you for your business, and we look forward to continuing to provide you with quality Sensus' products and superior customer service. Sincerely, Sensus Metering Systems ~~~ MaryAnn Junk Bid/Quote Administrator Marketing Department cc: Mr. Fred Russell Mr. Greg Panasuk Seneue "'.Ing 8ptema 1501 Ardmore Boulevard eth Floor PIUlburgh PGMlYlvanla 115221 USA Telephone 7240043&-noo WWW.eeneue.com IIV''tLV\.i I '''';age 1 ~seNSUS ~ METERING SYSTEMS QUOTATION Your Quote Number: 11904 Reference: ANNUAL 1501 A.rdmore Boulevard 6th Floor Pittsburgh PennsylvanIa 15221 USA TOLL FREE HOTLINE 1-800-METER~IT Bill 1t~.8~~~~omer: 575072 Ship to Customer: MIAMI BEACH CITY OF MIAMI BEACH CITY OF 451 DADE BLVD 451 DADE BLVD MIAMI BEACH FL 33139 USA MIAMI BEACH FL 33139 Salesman: PANASUK GREGORY F Terms: NET 30 DAYS Line "* 1 ... 2 * 3 ~ 4 Description Effective Date: 4/01/04 Expiration Date: 12/31/05 US Dollar Unit Price Quantity U/M Part#: 7765696031003 METER 5/8 X 3/4fT PMM DR GALLON, BRONZE BOTTOM BLUE PLASTIC RING AND LID 400 EA 25.250 part#: 7760896031003 METER 111 PMM DR GALLON BRONZE BOTTOM BLUE PLASTIC RING AND LID 300 EA 64.500 Part#: 7761090031003 METER 1-1/2" PMM DR GALLON FLANGED END, BRONZE BOTTOM BLUE PLASTIC RING AND LID 200 EA 140.000 Part#: 7761290031003 METER 2" PMM DR GALLON FLANGED END, BRONZE BOTTOM BLUE PLASTIC RING AND LID 150 EA 210.000 5 Part#: 5191490031006 METER 3" W350 TURBO DR, GALLON 1 EA 550.000 6 part#: 5191490031021 METER 3" W350S TURBO DR GALLON W/INTEGRAL STRAINER 698.000 1 EA this Quotation II an offer to 8811 which Includea and Ie subject to the Senaua Metering Syetema Tenne of Sal. available tor viewing and downloading at http://www.l8nlUl.oomIpdfhltrmAOOndJtlonll.pdf PI8BM contact Customer Service at 1-800..83&-3748 if you are unable to acceea thl8 atte and require a printed copy of the '1"8rm8 01 Sale V Ii L . I 1..' L V V V I V . V Ii' n IVl I~ U . It L ,) V r. It Page 2 QUOTATION ~ SeNSUS :::.,I METERING SYSTEMS Your Quote Number: 11904 1501 Ardmore Boulevard 6th Floor Pittsburgh Pennsylvania 15221 USA US Dollar TOLL FREE HOTLINE 1-BOO-METER-IT Line 1.800~~j~~ ipt ion '*, 7 * 8 10 Quantity U/M Unit Price Part#: 5191690031001 METER 4" W1000 TURBO DR GALLON 1 EA 1,069.000 9 Part#: 5191690031022 METER 4" W1000S TURBO DR GALLON W/INTEGRAL STRAINER Part#: 5191890031027 METER 6" W2000S TURBO DR GALLON W/INTEGRAL STRAINER Part#: 504 TURBO/COMPOUND TR/PL ADD ON TO METER PRICE EA 120.000 1 EA 1,445.000 1 EA 2,445.000 1 FREIGHT ALLOWED ON $5000 OR MORE PER ORDER. FOB SHIPPING POINT. ATTENTION RON HELPHAND FAX 305-673-7682 KEEP INTERNAL PER FRED, 3/22/05 IF MODIFICATIONS IN METER MATERIALS OR PROCESSING ARE REQUIRED TO MEET NEW REGULATIONS, THE PRICING SUBMITTED IS SUBJECT TO IMMEDIATE CHANGE Thank you for your interest in quality products by Sensus Metering Systems Current as of: 3/22/05 Correspondence: SENSUS METERING SYSTEMS FRED RUSSELL P,O. BOX 1067 ROSWELL, GA. 30077-1067 Purchase Orders: SENSUS METERING SYSTEMS PO BOX 487 UNIONTOWN, PA 15401 PHONE: 800-METER~IT 800-638-3748 FRED L. RUSSELL, Regional Sales Manager Thle Quotation Ie 10 otter to eell whIch Includee and Ie eubject to the Sentul Metertng.Systema T'BrmB of Sal. avaUabl. far viewing and downloading at htIp:llwww.unsu&.aornlpdfJtenMOOndhlonll.pdf Pleaee contact Customer Service at 1-800-698-9748 " you are unable 10 acceae this tile and require a pr1ntecl copy of the Terma of Sale Page 1 QUOTATION Your Quote Number: 10686 Reference: SARA-MANA Bill to Customer: 639028 Ship to Customer: ATTENTION PAM OR DUANE PALMETTO CITY OF PALMETTO CITY OF PO BOX 1209 PO BOX 1209 PALMETTO FL 34220-1209 USA PALMETTO FL 34220-1209 Salesman: PANAS UK GREGORY F Terms: NET 30 DAYS Line * 1 '* 2 )f- 3 Effective Date: Expiration Date: 7/01/05 6/30/06 Description US Dollar Unit Price Quantity U/M Part#: 7765696031003 METER 5/8 X 3/4" PMM DR GALLON, BRONZE .BOTTOM BLUE PLASTIC RING AND LID 1 EA 27.500 Part#: 7760896031003 METER 1" PMM DR GALLON BRONZE BOTTOM BLUE PLASTIC RING AND LID EA 71.000 1 Part#: 7761096031006 METER 1-1/2" PMM DR GALLON EXTERNAL THREADS BRONZE BOTTOM BLUE PLASTIC RING AND LID 1 EA 160.000 4 Part#: 7761296031003 METER 2" PMM DR GALLON EXTERNAL THREADS BRONZE BOTTOM BLUE PLASTIC RING AND LID 250.000 1 EA 5 Part#: 702 PMM TR/PL CONVERSION KIT 'EA 53.000 1 6 Part#: 704 PMM TRPL ADD ON TO METER PRICE 1 EA 53.000 PLEASE NOTE LINES 5 & 6 ARE FOR 5/8" TO 2" SIZE PMM METERS Page 2 QUOTATION Your Quote Number: 10686 US Dollar Line Description Quantity U/M Unit Price ~ 7 Part#: 5191690031022 1 EA 1,452.000 METER 4" W1000S TURBO DR GALLON W/INTEGRAL STRAINER 8 Part#: 5191690031001 1 EA 1,090.000 METER 4" W1000 TURBO DR GALLON 9 Part#: 5171690000062 1 EA 385.000 STRAINER 4" BRONZE, W/CAPSCREWS & GASKETS 10 Part#: 5191496131017 1 EA 593.000 METER 3"125W FIRE HYDRANT DR GALLON, W/BRONZE COUPLINGS L/SCREEN 11 Part#: 5390753749001 1 EA 972.130 AR4090 AUTOGUN ASSEMBLY GRAY 12 Part#: 5390733749001 1 EA .000 AUTOGUN PITPROBE EXTENSION FOR AR4090 ONLY FREIGHT ALLOWED ON $5000 OR MORE PER ORDER. FOB SHIPPING POINT. FAX 941-721-2127 Page 3 QUOTATION Your Quote Number: 10686 US Dollar Line Description Quantity U/M Unit Price **** THIS PAGE INTENTIONALLY LEFT BLANK **** IF MODIFICATIONS IN METER MATERIALS OR PROCESSING ARE REQUIRED TO MEET NEW REGULATIONS, THE PRICING SUBMITTED IS SUBJECT TO IMMEDIATE CHANGE Thank you for your interest in quality products by Sensus Metering Systems Current as of: 7/27/05 Correspondence: SENSUS METERING SYSTEMS FRED RUSSELL P.O. BOX 1067 ROSWELL, GA. 30077-1067 Purchase Orders: SENSUS METERING SYSTEMS PO BOX 487 UNIONTOWN, PA 15401 PHONE: 800-METER-IT 800-638-3748 FRED L. RUSSELL, Regional Sales Manager Bill to Customer: 866056 ATTENTION JUAN PENAl WEST MIAMI CITY OF 901 SW 62ND AVE WEST MIAMI FL 33144 Salesman: PANASUK GREGORY F Terms: NET 30 DAYS Line -* *' 3 * 4 * 5 Description 1 Part#: 7765696030002 METER 5/8X3/4" PMM DR CUFT BRONZE BO'ITOM BLUE PLASTIC RING AND LID 2 Part#: 7766596030002 METER 3/4" S PMM DR CUFI' BRONZE BO'ITOM BLUE PLASTIC RING AND LID W/7.5" LL Part#: 7760896030002 METER 1" PMM DR CUF:r BRONZE BO'ITOM BLUE PLASTIC RING AND LID Part#: 7761090030002 METER 1-1/2" PMM DR CUFT FLANGED END, BRONZE BOTTOM BLUE PLASTIC RING AND LID Part#: 7761290030002 METER 2" PMM DR CUFI' FLANGED END, BRONZE BOTTOM BLUE PLASTIC RING AND LID USA Page 1 QUOTATION Your Quote Number: 13300 Ref erence : PMrv'I METERS Ship to Customer: WEST MIAMI CITY OF 901 SW 62ND AVE WEST MIAMI FL 33144 Effective Date: Expiration Date: 5/12/05 3/31/06 Quantity U/M US Dollar Unit Price 1 EA 27.500 1 EA 32.500 1 EA 79.500 1 EA 165.000 1 EA 250.000 FREIGHT ALLOWED ON $ 5 000 OR MORE PER ORDER. FOB SHIPPING POINT. FAX 305-266-6574 Page 2 QUOTATION Your Quote Number: 13300 US Dollar Line Description Quantity U/M Unit Price **** THIS PAGE INTENTIONALLY LEFT BLANK **** IF MODIFICATIONS IN METER MATERIALS OR PROCESSING ARE REQUIRED TO MEET NEW REGULATIONS, THE PRICING SUBMITI'ED IS SUBJEcr TO IMMEDIATE CHANGE Thank you for your interest in quality products by Sensus Metering Systems Current as of: 5/12/05 Correspondence: SENSUS METERING SYSTEMS FRED RUSSELL P.O. BOX 1067 ROSWELL, GA. 30077-1067 Purchase Orders: SENSUS METERING SYSTEMS PO BOX 487 UNIONTOWN, PA 15401 PHONE: 800-METER-IT 800-638-3748 FRED L. RUSSELL, Regional Sales Manager Bill to Customer: 383075 ATTENTION ENRIQUE HIALEAH CITY OF FINANCE DEPT PO BOX 110040 HIALEAH FL 33011-0040 Salesman: PANASUK GREGORY F Terms: NET 30 DAYS Line Description ~ 1 Part#: 7765696031003 METER 5/8 X 3/4" P:MM DR GALLON, BRONZE BO'ITOM BLUE PLASTIC RING AND LID 2 Part#: 7766596031002 METER 3/4"S PMM DR GALLON, BRONZE BO'ITOM BLUE PLASTIC RING AND LID W/7-1/2" LL ~ 3 Part#: 7760896031003 METER 1" PMM DR GALLON BRONZE BOTTOM BLUE PLASTIC RING AND LID "* 4 Part#: 7761090031003 METER 1-1/2" PMM DR GALLON FLANGED END, BRONZE BOTTOM BLUE PLASTIC RING AND LID ~ 5 Part#: 7761290031003 METER 2" PMM DR GALLON FLANGED END, BRONZE BOTTOM BLUE PLASTIC RING AND LID USA Page 1 QUOTATION Your Quote Number: 13302 Ref erence : PMM METERS Ship to Customer: HIALEAH CITY OF 465 WEST 37TH ST HIALEAH FL 33012-0000 Effective Date: Expiration Date: Quantity U/M 1 EA 1 EA 1 EA 1 EA 1 EA 1 5/12/05 5/12/05 US Dollar Unit Price 27.500 32.500 79.500 165.000 250.000 Page 2 QUOTATION Your Quote Number: 13302 us Dollar Line Description Quantity U/M Unit Price 6 Part#: 7765696471901A METER 5/8 X 3/4" PMM TRPL 1000 GALLON, 4 WHEEL 5A BRONZE BO'ITOM BROWN PLASTIC BONNET W/6' WIRE, SENSOR & HOUSING 1 EA 77.380 FREIGHT ALLOWED ON $5000 OR MORE PER ORDER. FOB SHIPPING POINT. FAX 305-827-6672 IF MODIFICATIONS IN METER MATERIALS OR PROCESSING ARE REQUIRED TO MEET NEW REGULATIONS, THE PRICING SUBMI'ITED IS SUBJECT TO IMMEDIATE CHANGE Thank you for your interest in quality products by Sensus Metering Systems Current as of: 5/12/05 Correspondence: SENSUS METERING SYSTEMS FRED RUSSELL P.O. BOX 1067 ROSWELL, GA. 30077-1067 Purchase Orders: SENSUS METERING SYSTEMS PO BOX 487 UNIONTOWN, PA 15401 PHONE: 800-METER-IT 800-638-3748 FRED L. RUSSELL, Regional Sales Manager Page 1 QUOTATION Your Quote Number: 13301 Ref erence : PMM METERS Bill to CUstomer: 383076 Ship to Customer: ATTENTION DESMOND HIALEAH GARDENS CITY OF WATER DEPT 10701 NW 89 AVE HIALEAH GARDENS FL 33018 USA HIALEAH GARDENS CITY OF 10701 NW 89 AVE WATER DEPT HIALEAH GARDENS FL 33018 Salesman: PANASUK GREGORY F Terms: NET 30 DAYS Effective Date: Expiration Date: 5/12/05 3/31/06 Line Description Quantity U/M US Dollar Unit Price ~ 1 Part#: 7765696031003 METER 5/8 X 3/4" PMM DR GALLON, BRONZE BOTrOM BLUE PLASTIC RING AND LID 1 EA 27.500 2 Part#: 7766596031002 METER 3/4"S PMM DR GALLON, BRONZE BOTrOM BLUE PLASTIC RING AND LID W/7-1/2" LL 1 EA 32.500 "*- 3. Part#: 7760896031003 METER 1" PMM DR GALLON BRONZE BOTTOM BLUE PLASTIC RING AND LID 1 EA 79.500 ~ 4 Part#: 7761090031003 METER 1-1/2" PMM DR GALLON FLANGED END, BRONZE BOTTOM BLUE PLASTIC RING AND LID 1 EA 165.000 ~ 5 Part#: 7761290031003 METER 2" PMM DR GALLON FLANGED END, BRONZE BOTTOM BLUE PLASTIC RING AND LID 1 EA 250.000 FREIGHT ALLOWED ON $5000 OR MORE PER ORDER. FOB SHIPPING POINT. FAX 305-827-0235 Page 2 QUOTATION Your Quote Number: 13301 US Dollar Line Description Quantity U/M Unit Price **** THIS PAGE INTENTIONALLY LEFT BLANK **** IF MODIFICATIONS IN METER MATERIALS OR PROCESSING ARE REQUIRED TO MEET NEW REGULATIONS, THE PRICING SUBMITrED IS SUBJEcr TO IMMEDIATE CHANGE Thank you for your interest in quality products by Sensus Metering Systems Current as of: 5/12/05 Correspondence: SENSUS METERING SYSTEMS FRED RUSSELL P.O. BOX 1067 ROSWELL, GA. 30077-1067 Purchase Orders: SENSUS METERING SYSTEMS PO BOX 487 UNIONTOWN, PA 15401 PHONE: 800-METER-IT 800-638-3748 FRED L. RUSSELL, Regional Sales Manager