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RESOLUTION NO. 2005-26026
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS
VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS,
FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST,
AND APPROVING THE PURCHASE OF THE AMERICAN DARLING
FIRE HYDRANTS, FROM AMERICAN FLOW CONTROL, THE
MANUFACTURER OF THE AMERICAN DARLING FIRE HYDRANT,
IN THE ESTIMATED ANNUAL AMOUNT OF $75,000.
WHEREAS, for the past ten (10) years the City's Public Works Department
has been purchasing American Darling Fire Hydrants because they have proven to
have one of the lowest life-cycle costs; and
WHEREAS, the Public Works Department has been standardizing the fire
hydrants used throughout the City because standardization results in lower
operational costs due to a reduction in the number of fire hydrants and parts kept in
inventory; and
WHEREAS, the Public Works Department purchases replacement fire
hydrants on an annual basis and the fire hydrants are replaced as needed following
an annual inspection ; and
WHEREAS, the American Darling brand is the product chosen by the City
because of its lower maintenance cost and commonality with fire hydrants already
in use, approximately 500/0 of the fire hydrants in Miami Beach are the American
Darling brand; and
WHEREAS, American Flow Control is the sole source manufacturer for the
American Darling Fire Hydrant requested by the Public Works Department; and
WHEREAS, the City has been purchasing directly from the manufacturer for
the past ten (10) years, getting the hydrants at a lower cost than if purchased from
the authorized distributor; and
WHEREAS, the other brands of fire hydrants currently used by the City are
Iowa, Kennedy, Waterless, U.S. Pie and Mueller, and the repair parts are not
interchangeable between the various brands; and
WHEREAS, all of the hydrants currently used by the City have a comparable
initial price; however, the American Darling fire hydrant has less leaks and last
longer; therefore, resulting in a lower life-cycle cost; and
WHEREAS, in addition, the use of the American Darling fire hydrant as the
standard reduces the procurement, warehousing and inventory costs; and
WHEREAS, Miami-Dade County is also attempting to standardize by using ,
the American Darling brand; and
WHEREAS, the Administration recommends that that the Mayor and City
Commission waive, by 5/7ths vote, the formal competitive bidding requirements,
finding such waiver to be in the City's best interest, and approve the purchase of the
American Darling Fire Hydrants from the sole source manufacturer, American Flow
Control, in the estimated annual amount of $75,000.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby waive by 5/7ths vote the formal competitive bidding
requirements, finding such waiver to be in the City's best interest, and approve the
purchase of the American Darling Fire Hydrants from the sole source manufacturer,
American Flow Control, in the estimated annual amount of $75,000.
,2005
PASSED AND ADOPTED THIS 19th
ATTEST:
T:\AGENDA\2005\Oct1905\Consent\Fire Hydrants Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUnON
l t.. L2~
, Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
~
Condensed Title:
A Resolution of the Mayor And City Commission of the City of Miami Beach, Florida, Waiving By 5/7ths
Vote, the Formal Competitive Bidding Requirements, Finding such Waiver to be in the City's Best Interest,
and Approving the Purchase of the American Darling Fire Hydrants, from American Flow Control, the sole
source manufacturer of the American Darling Fire Hvdrants, in the Estimated Annual Amount of $75,000.
Issue:
I Shall the City Adopt the Resolution?
Item Summary/Recommendation:
For the past 10 years the Public Works Department has been purchasing American Darling Fire Hydrants
because they have proven to have one of the lowest life-cycle costs. Also the Public Works Department
has been standardizing the fire hydrants used throughout the City because standardization results in lower
operational costs due to a reduction in the number of fire hydrants and parts kept in inventory.
American Flow Control is the sole source manufacturer for the American Darling Fire Hydrant. The City of
Miami Beach has been purchasing directly from the manufacturer for the past 10 years, getting the
hydrants at a lower cost.
APPROVE THE AWARD
Advisory Board Recommendation:
I N/A
Financial Information:
Source of Amount Account Approved
Funds: 1 $ 50,000.00 Public Works Water Account Number
425.0410.000682
D 2 $ 25,000.00 Public Works Water Account Number
425.0410.000342
3
4
Finance Dept. Total $ 75,000,00
Cit Clerk's Office Le islative Trackin
G us Lopez, Ext. 6641
Si n-Offs:
Department Direc or
ReM
FB
Assistant City Manager
T:\AGENDA\2005\Oct1905\Consent\Fire Hydrants Summary.doc
AGENDA ITEM ( 711
DATE /~ -/9-CJS
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
COMMISSION MEMORANDUM
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. Gonzalez ~
City Manager "A/ '--
Date: October 19, 2005
To:
Subject:
A RESOLUTION OF THE MAYOR AND CI COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7THS VOTE, THE
FORMAL COMPETITIVE BIDDING REQUIREMENTS, FINDING SUCH
WAIVER TO BE IN THE CITY'S BEST INTEREST, AND APPROVING
THE PURCHASE OF THE AMERICAN DARLING FIRE HYDRANTS,
FROM AMERICAN FLOW CONTROL, THE MANUFACTURER OF THE
AMERICAN DARLING FIRE HYDRANTS, IN THE ESTIMATED ANNUAL
AMOUNT OF $75,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BID AMOUNT AND FUNDING
$50,000 Public Works Department Water Account Number 425.0410.000682
$25,000 Public Works Department Water Account Number 425.0410.000342
ANAL YSIS
For the past 10 years the Public Works Department has been purchasing American
Darling Fire Hydrants because they have proven to have one of the lowest life-cycle
costs. Also the Public Works Department has been standardizing the fire hydrants used
throughout the City because standardization results in lower operational costs due to a
reduction in the number of fire hydrants and parts kept in inventory.
The Public Works Department purchases replacement fire hydrants on an annual basis.
The fire hydrants are replaced as needed following an annual inspection. The American
Darling brand is the product chosen because of its lower maintenance cost and
commonality with fire hydrants already in use. Approximately 500/0 of the fire hydrants in
Miami Beach are the American Darling brand.
American Flow Control is the sole source manufacturer for the American Darling Fire
Hydrant requested by Public Works Department (see attached letter). The City of Miami
Beach has been purchasing directly from the manufacturer for the past 10 years, getting
the hydrants at a lower cost than if purchased from the authorized distributor.
The other brands of fire hydrants currently used by the City are Iowa, Kennedy,
Waterless, U.S. Pie and Mueller. The repair parts are not interchangeable between the
various brands. All of the hydrants currently used by City have comparable initial price;
October 19, 2005
Commission Memorandum
American Flow Control
however, the American Darling fire hydrant has less leaks and last longer; therefore,
resulting in a lower life-cycle cost. In addition the use of American Darling fire hydrant as
the standard reduces the procurement, warehousing and inventory costs. Miami-Dade
County is also attempting to standardize by using the American Darling brand.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of
Miami Beach, Florida, adopt the attached resolution, herein waiving by 5/7ths vote the
formal competitive bidding requirements, finding such waiver to be in the City's best
interest, and approving the purchase of the American Darling Fire Hydrants from the sole
source manufacturer, American Flow Control, in the estimated annual amount of
$75,000.
T:\AGENDA\2005\Oct1905\Consent\Fire Hydrants memo.doc
'II>.
AMERICAN FLOW CONTROL
George I. Clark · Territory Manager. 2301 Maitland Center Parkway, Suite 430 · Maitland, Florida 32751
Phone (407) 660-8786. Fax (407) 660-1851 · Gclark@acipco.com
October 11,2005
City of Miami Beach
Attention: Marta Fernandez
1700 Convention Center Drive
Miami Beach, FL 33139
Subject: American-Darling 5 ~ inch B84B Fire Hydrants
Dear Ms Fernandez,
The purpose of this letter is to respond to your fax dated October 11,2005 that was addressed to Ray
Brooks and forwarded to me yesterday. American Flow Control is a division of American Cast Iron Pipe
Company and is the sole source of manufacture for American Darling fire hydrants.
We typically sell our products through authorized distributors, which in your area is Ferguson
Waterworks. However, for about ten years we have quoted fire hydrants direct to the City of Miami
Beach. For the fiscal year beginning October 1, 2005 until March 31 st, 2006, we will maintain the
current price of$539.53 for a 42 inch bury 5 ~ inch B84B. With higher scrap and fuel costs affecting us
all, we would like to review this price sometime during the month of April 2006.
The 5 ~ inch B84B still has the following outstanding features:
. Some of the best flow characteristics in the industry.
. The standard production model is UL listed and FM approved.
. Our standard warranty is ten years against defects in materials or workmanship.
Thank you for your interest and support of American Flow Control products. If I can be of additional
assistance, please let me know.
Best regards,
George Clark
Territory Manager