HomeMy WebLinkAboutFreddick Bratcher & Company
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- City of Miami Beach Cultural Affairs Program and Cultural Arts Council
CUc:.~A:I:~=m Fiscal Year 2005/2006 Cultural Affairs Grant Agreement
Tourism and Cultural Development
This Grant Agreement is entered into this 1/ Alday of ~ ' 2005, between the City of
Miami Beach, Florida (the City), and (Grantee).
Article II Grant Description
1.
Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, e-mail :
Freddick Bratcher and Company
Jeanette Bratcher
5900 SW 63rd Avenue
South Miami FL 33143
305237-3343,305-667-1345, fbcompany@bellsouth.net
2.
Grant amount: $6,429.33 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
Project description: See Exhibit 1, attached hereto
Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
Contract deadline: November 4, 2005
Expenditure deadline: September 30, 2006
roject completion date: ~ .3 i , ~()" .
Rep rt deadline: Must'tS'e postmarked or delivered no later than 45 days after Project
completion date. ~
W EREOF, the parties hereto have executed this Agreement this L day of ~ ,2005.
3.
4.
5.
6.
7.
8.
Attest: ~eM~
Robert Parcher, City Clerk
Grantee's Corporate Seal Here)
STATE OF FLORIDA, COUNTY OF MIAMI- DADE
The foregoing instrument was acknowledged before me
thi~dayof ;VD(/~8~4-- 2005, by
;::re./!/v'-~6- l3ell""'c..~ of
FL!eDD Ic..r-< At:?Arc(~ .j... c.. d , a not-for-profit
corporation. He/She is personally known to me or has
produced ,:: () L as
.
identification.
GRANTEE:
FederallD #: 5 9~~1 fl? (J:f1
BY: JetLn e ff-e. B,~ er
Printed Name of Organization's Authorized Representat RM & LANGUAGE
& FOR .~ifi. lQN.ion.... FXPires:-f~ OFFICIAL Nor ~RYSFAL
"',. ~.;< .;V;.c, MARY LOU SlviOGAR
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!j- r r,. Q) M LY 17.
( Date
Signature
Notary Name: /11 ,,1-72.,/ ~ V ,S/J1()~ ;f;e,
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Notary Public, State of Florida
APPROVED AS TO
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ARTICLES OF INCOHPORATION ',..:;
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FREDDICK BRATCHER & COMPANY INC.
(A corporation Not for Profit)
ARTICLE I - Name
The name of the corporation shall be FREDDICK
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BRATCHER & COMPANY/and shall be located in Miami, Dade County,
Florida.
ARTICLE II - Object
The corporation is organized exclusively for
charitable, literary, and educational purposes within the
meaning of Section 501 (c)(3) of the Internal Revenue Code of
1954; and in furtherance of and not in limitation of the
foregoing to foster and encourage the public appreciation and
study of modern dance and other fine arts, and to promote and
provide for the public an opportunity to have the benefit of
modern dance performances on a nonprofit basis.
Further, to relate the production of modern dance to
high school and college curriculum.
ARTICLE III - Membership
Any and every person in Florida who is interested in
fostering and encouraging the public appreciation of modern
dance and other fine art and who is interested in promoting and
providing to the public an opportunity to have the benefit of
modern dance performances on a nor.profit basis shall qualify
and be eligible for'membership in this corporation. The manner
of admission to membership in said corporation shall be by a
majority vote of said Board of Trustees of the said corporation
present at any meeting of the corporation. Membership cards
shall be issued to qualified and accepted members.
ARTICLE IV - Term
The corporation shall have perpetual existence.
ARTICLE V - Subscribers
The names and residences of the subscribers are as
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follows:
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Freddic~ ~r~tcher, 2232 S.W. 72nd Avenue, Miami, Florida 33155
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Carol-sObel\ 6211 S.W. ll6th Place, Miami, Florida
. Allen J. Rapoport, 6005 S.W. 64th Place, Miami, Florida
ARTICLE VI - Officers
The affairs of this corporation are to be managed
initially by not more than fifteen (15) members who shall
comprise the Board of Trustees. From the Board of Trustees
there shall be elected the following officers:
PRESIDENT
VICE-PRESIDENT
SECRETARY-TREASURER
Such officers to be ~lected by the members of the
Board of Trustees and serve for terms of three years each. All
officers shall be elected triannually from the members of the
Board of Trustees by a majority vote of the entire Board.
After the first set of officers assume their positions, the
first term for which an election will be held shall begin on
May 1, 1980, the first officers serving until that time.
All legal instruments of the corporation shall be
signed by said President or Vice-President, sealed with the
corporate seal, and attested by said Secretary-Treasurer.
The Trustees shall make reports of their receipts,
disbursements and balances and the affairs of-the corporation
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to the annual sessions of FREDDICK BRATCHER' COMPANY,/and,
when so requested, shall also make such reports to the monthly
meetings of the Board of Trustees of FREDDICK BRATCHER &
COMPANY, INC.
ARTICLE VII
No part of the net earnings of the corporation shall.
inure to the benefit of, or be distributable to, its members,
trustees, officers, or other private persons, except that the
corporation shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth in
Article II hereof. No substantial part of t~e activities of
the corporation shal~ be the carrying on of pro~~9anda, or
otherwise attempting to influence legislation, and the
corporation shall not parti~ipate in~ o~ int~r~ene in .~.
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(including the publishing or distribution of statements) any
political campaign on behalf of any candidate for public
of"fice. Notwithstanding any other provision of these articles,
the corporation shall not carryon any other activities not
permitted to be carried on (a) by a corporation exempt from
Federal income tax under Section 501 (c)(3) of the Internal
Revenue Code of 1954 (or the corresponding provision of any
future United States Internal Revenue Law) or (b) by a
corporation, contributions to which are deductible under
Section 170 (c)(2) of the Internal Revenue Code of 1954 (or the
corresponding provision of any future United States Internal
Revenue Law).
ARTICLE VIII
Upon the dissolution of the corpora~ion, the Board of
Trustees shall, after paying or making provision for the
payment of all the liabilities of the corporation, dispose of
all of the assets of the corporation exclusively for the
purposes of the corporation in such manner, or to such
organization or organizations organized and operated
exclusively for charitable, educational, religious, or
scientific purposes as shall at the time qualify as an exempt
organization or organizations under Section 501 (c)(3) of the
I Internal Revenue Code of 1954 (or the corresponding provision
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of any future United States Internal Revenue Law), as the Board
of Trustees shall determine.
Any of such assets not so
disposed of shall be disposed of by the Circuit Court of the
Co~nty in which the principal office of the corporation is then
located exclusively for such purposes or to such organization
or organizations, as said Court shall determine, which are
organized and operated exclusively for such purposes.
ARTICLE IX
FIRST OFFICERS AND DIRECTORS
The names of the officers and directors who are to
manage all the affairs until the first election under t~is
Charter are as follows:
~,
Freddick Bratcher, President
Carol E'llis ~ Vice-President' J
Allen J. Rapoport, Secretary-Treasure,r. .'~ ,
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THERE SHALL NOT BE LESS THAN THREE (3) DIRECTORS.
ARTICLE X-By-Laws
The By-Laws of the corporation are to be made, altered or
rescinded by the members of the Board of Trustees, subject to the
approval of two-thirds of the'rnajority vote of the entire Board
of Trustees.
ARTICLE XI-Amendments to Articles of Incorporation
Amendments to the Articles of Incorporation may be proposed
by any member of the corporation but can be adopted only by a 3/4
majority vote of the entire Board of Trustees.
ARTICLE XII
The Registered Agent to accept service of process within this
State for said corporation shall be Allen J. Rapoport. The
registered office is located at, Suite 400, 888 Brickell Avenue,
Miami, Florida
33131.
Having been named to accept service of process for the above
state corporation at the place designated herein, I hereby accept
to act in this capacity, and agree to comply with the provisions
of said Act relative to keeping open
By:
IN WITNESS WHEREOF, I the undersigned,
subscriber to the capital stock hereinabove named and the Incorp-
orator, for the purposes of forming a Corporation to do business
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both within and without the State of Florida, under the laws of j
Florida. do make and file this Certificate. hereby declaring .and.
certifying that the facts herein stated are true, and do respectlve
I
agree to take the number of shares hereinabove set forth, and
hereunto set my hand and seal thiS,,'"l,"+-\day of .April 1980.
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FREDDICK BRATCHER
ARTICLE XIII-Votin~
Although all members of the corporation shall have a right
to attend open meetings and voice opinions there, only members
of the Board of Trustees shall have voting power.
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ARTICLE XIV-Additional Provision for Corporate Affairs
1. The Board of Trustees shall have the right to hold
open and closed meetings. Notice of all open meetings must be
made public at least one (1) week prior to meeting time.
2. The Board of Trustees shall have the power to recall
any or all officers or Board Members prior to the expiration
of their regular term by a 3/4 majority vote of the entire Baord
of Trustees.
3. The number of the Board of Trustees shall be intially
not more than fifteen (15) members. However, the number of
the Trustees may be increased or decreased by a two-thirds
majority vote of the entire Board of Trustees.
4. The Board of Trustees may by a simple majority vote
of all members of the Board of Trustees approve association with
another non-profit corporation. One of the provisions of the
association may include the addition of one Board Member by
virtue of the association for the duration of that association
only.
s. Board Members shall serve for three-year terms, one-
third of the membership falling due for election each year.
The distribution of those terms shall be determined at the
outset by lot and perpetuated in that order as they fall due
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for re-election. Board members may be re-elected.
6. Members of the company's dancers may elect two
voting members to represent them on the Board of Trustees for
one-year terms. These representatives may be re-elected.
WITNESS our hand and seals this ~~~~ day of April,
1980.
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FREDDICK BRATCHER
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CAROL ELLIS .
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STATE OF FLORIDA:
55.
COUNTY OF DADE:
Personally appeared before me, the undersigned
authority, FREDDICK BRATCHER, who, after first being duly sworn,
acknowledged before me that he is one of the incorporators
described in the foregoing Charter of FREDDICK BRATCHER & COMPANY,
and acknowledged the same, and stated that he intends in good
faith to carry out the purposes and objects set forth.
Sworn to and subscribed before me this~ day of
April, 1980:
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STATE OF FLORIDA:
55.
COUNTY OF DADE:
Personally appeared before me~ the undersigned
authority, CAROL ELLIS, who, after first being duly sworn,
acknowledged before me that she is one of the incorporators
described in the foregoing Charter of FREDDICK BRATCHER & COMPANY,
and acknowledged the same, and stated that she intends in good
faith to carry out the purposes and objects set forth.
Sworn to and subscribed before me this o?5':!} day of
April, 1980.
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STATE OF FLORIDA:
SS.
~OUNTY OF DADE:
Personally appeared before me, the undersigned
authority, ALLEN J. RAPOPORT, who, after first being duly sworn,
acknowledged before me that he is one of the incorporators
described in the foregoing Charter of FREDDICK BRATCHER & COMPANY,
and acknowledged the same, and stated that he. intends in good
faith to carry out the purposes and objects set forth.
Sworn to and subscribed before me this :Jli.'#I, day of
April, 1980.
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Article III General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Proiect Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit NO.1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (100,10) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30, 2006, must submit their final reports no later than November 15,
2006.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2 (subject
to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Proaram Monitoring and Evaluation: The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bondina: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accountina and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-5. These books, records, and documents may be examined by the Cultural Affairs
Program Manager or his Designee or his Designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
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9. Liabilitvand Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assianment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article 11-12.
11. Comoliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully setforth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. DefaultlTermination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of
the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations - Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half) prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations - Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to
apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
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in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulaence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Interim Cultural Affairs Program
Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive,
Miami Beach, Florida 33139-1819.
15. Caotions Used in this Aareement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Reoresents Total Aareement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article 1111 Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
40f9
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
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Exhibit 1/ Revised Project Description
Organization: Freddick Bratcher and Company Project title: Season Concert Series
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to the
Project based upon the City Commission approved award. Please be as specific as possible; name of event,
specific dates, venues, times, artists, etc. Use extra page if necessary.
Proiect description as approved bv Grants Panel:
Freddick Bratcher and Company plans to hold its annual Season Concert Series at the Colony Theater in
Miami Beach. The Company will premiere a contemporary dance theater work by artistic director,
Freddick Bratcher, and feature several repertory works. Performing with the Company is a group of ten
ethnically diverse professional dancers.
The proposed project will include performances on the evenings of Friday, May 19, 2006 and Saturday,
May 20, 2006, as well as a matinee on Sunday, May 21, 2006. In addition, the Company proposes to offer
a free day-time performance with a 'meet the artists' session on Friday, May 19, 2006. This day-time
performance will target minority, disadvantaged, at-risk youth that participate in the Company outreach
programs at the South Miami Community Center and the Summerbridge Miami Programs. Many of these
students have never had the opportunity to attend a professional dance concert.
Proiect description as revised (if applicable) based upon the City Commission approved award:
Freddick Bratcher and Company plans to hold its annual Season Concert Series at the Colony Theater in
Miami Beach. The Company will premiere a contemporary dance theater work by artistic director,
Freddick Bratcher, and feature several repertory works. Performing with the Company is a group of ten
ethnically diverse professional dancers.
The DroDosed Droiect will include Derformances on the evenina of Saturday. May 20. 2006. as well
as a matinee on Sunday. May 21. 2006. In addition, the Company proposes to offer a free day-time
performance with a 'meet the artists' session on Friday, May 19, 2006. This day-time performance will
target minority, disadvantaged, at-risk youth that participate in the Company outreach programs at the
South Miami Community Center and the Summerbridge Miami Programs. Many of these students have
never had the opportunity to attend a professional dance concert.
60f9
Exhibit 2-A: Project Budget I Revised Total Project Budget
Name of organization: Freddick Bratcher and Company, Inc.
Project Title: Season Concert Series
Date(s) of Project: Friday, May 19, 2006 to Sunday, May 21, 2006
Attach a copy of the total Project budget or list cash expenses and cash revenues specifically
identified with your program, project or events. Round off all numbers to the nearest dollar.
EXPENSES
Personnel - artistic
Personnel - technical
Personnel - administration
Outside artistic fees/services
Outside other fees/services
Marketing/Publicity
Space rental
Travel
Utilities
Equipment rental
Office supplies
Insurance/Security
Other Costs:
props, costumes, music
licenses, taxes
Total cash expenses
Total in-kind expenses
Total project expenses
Cash In-Kind
(Itemize below)
(cash + in-kind)
~~~~~9
9~.&9
45~9U
REVENUES
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Government grants
Federal
State Florida
Local Miami-Dade
Other Contributions:
program ads
CAC Grant award
Cash In-Kind
'"" ,;;-,
~~.
.
Q
$6,429.33
(cash + in-kind)
Total cash revenues ~~~!~f)
Total in-kind revenues
Total project revenues 41i-
70f9
Exhibit 2-B: Project Budget I Revised Grant Award Budget
Name of organization: Freddick Bratcher and Company
Project Title: Season Concert Series
Date(s) of Project: Friday, May 19, 2006 to Sunday, May 21,2006
Grant Award: $6,429.33
Directions: Identify and itemize cash expenses to be paid from Grant award funds.
Grant awards may only be spent within budget categories declared below. Line item changes
to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures
do not exceed the total amount of Grant funds
Grant Expenses
Personnel- artistic
:':l\~
~
Equipment Rental
2
In County Travel
~
-
SQO
500
~
!!
Space Rental (Performance
related only)
Insurance (Performance
related only)
Other costs total (itemize
below)
Description
rlGM
1.,000
".."','" i" ,,"' "
Personnel - technical
Marketing/Publicity
!!
4i9J3
Outside artistic fees
Printing
Amount
illO
Postage
music
229~,33
50
t;OStumas
TOTAL (must equal grant award): 'lB_
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. II
Allowable Grant Expenditures:
. Artistic and technical fees directly related to the proposed program or event
. Production costs related to the proposed program, project or event
. Honoraria
. Equipment rental and expendable materials
. Marketing
. Publicity
. Local travel and transportation costs related to proposed program, project or event. Local travel is
defined as travel within the Miami Dade County area
. Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
80f9
Grant Use Restrictions (grant funds may not be used towards):
. Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
. Administrative salaries or fees
. "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
. City of Miami Beach services (permit fees, off duty police, insurance, etc.)
. Debt reduction
. Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
. Travel or transportation outside the local Miami Dade County area
. SociallFundraising events, beauty pageants or sporting events
. Hospitality costs including decorations or affiliate personnel with the exception of artists
. Cash prizes
. Lobbying or propaganda materials
. Charitable contributions
. Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
. Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from advertising
payments)
. Proof of logo and credit line in project publications and advertisements
. Proof of performance(s), such as programs, brochures and flyers.
90f9