HomeMy WebLinkAboutMiami Children's Chorus
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~ City of Miami Beach Cultural Affairs Program and Cultural Arts Council
CU=A':I::::;~m Fiscal Year 2005/2006 Cultural Affairs Grant Agreement
TourIIm and Cultural Development c- ..... ~ A _ ~ J.
This Grant Agreement is entered into this t'st day of ~~
Miami Beach, Florida (the City), and (Grantee).
, 2005, between the City of
Article II Grant Description
1.
Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, e-mail:
Miami Children's Chorus
Lucrecia Loumiet
1533 Sunset Drive
Coral Gables FL 33143
(305) 662-7494, (305) 662-7494, miamichor@aol.com
2. Grant amount: $14,875.99 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
5. Contract deadline: November 4, 2005
6. Expenditure deadline: September 30, 2006
7. Project completion date: June 30, 2006
8. inal port deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
R OF, the parties hereto have executed this Agreement this 3/4 day of (/t-Z--~1,) ,2005.
Attest: (l{wJ. f~
Robert Parcher, City Clerk
STATE OF FLORIDA, COUNTY OF MIAMI- DADE
Grantee's Cor orate Seal Here
The foregoing instrument was acknowledged before me
this31stdayof October 2005, by
Timothy A. Sharp of
Miami Children's Chorus
, a not-for-profit
corporation. He/She is personally known to me or has
d d FL Driver License
pro uce
identification.
as
1
I
L
GRANTEE:
Notary Name: Beatriz Jimcol
FederallD #:
23-7250811
."t"""" BEA':TRIZ JIMCOL
~~~y..rl-'~ 1\
[-{ '-'1: )1 MY COM~~'SS!ON If?D 399162
~'&A~ EXPt':'~ES. JI;..r,e 2;;, 20('09
~~,cH,.~~' BonaeCl 1'htu N~ PuOlic Underwriters
APPROVED<Afi'"'FO>lic, State of FI ~
BY: Timothy A. Sharp FORM & LANGUAGE
Printed Nar:n.e,of Organization's Authorized Represent6f;OR EXECUTION
. h'" I' ()~/~.MYcommiSSion Expires:
Signature :;) -c ~ _----=- II:' /~. a .(
Ciir ~ Date
Article III General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Proiect Descriotion: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit NO.1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (100/0) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. Reoorts: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30, 2006, must submit their final reports no later than November 15,
2006.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2 (subject
to the restrictions in Article 1-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Proaram Monitorina and Evaluation: The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accountina and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article 1-5. These books, records, and documents may be examined by the Cultural Affairs
Program Manager or his Designee or his Designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
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9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by anyone person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assianment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article 11-12.
11. Comoliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of
the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations - Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half) prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations - Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to
apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
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in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. lndulaence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Interim Cultural Affairs Program
Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive,
Miami Beach, Florida 33139-1819.
15. Caotions Used in this Aareement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Reoresents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article 1111 Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
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19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
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Exhibit 1/ Revised Project Description
Organization: Miami Children's Chorus
Project title: Join in the Singing
Completely describe Project approved by the Grants Panel and in a separate narrative detail all
revisions to the Project based upon the City Commission approved award. Please be as specific as
possible; name of event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Proiect description as approved bv Grants Panel:
The Miami Children's Chorus, through its project Join in the Singing, will present two full-
length concerts and one free community sing-along event in the City of Miami Beach during the
2005-2006 season.
The first concert by the MCC titled, United We Stand, will take place on Friday, November 18,
2005 at 7:00 PM at St. Patrick Roman Catholic Church. This performance will feature an
evening of folk songs, patriotic music, show tunes and classical music exemplifying the many
cultures residing in and visiting the City of Miami Beach. The second concert titled, Rejoice in
the Spirit, will showcase the MCC Advanced Chorus singing spirituals, gospel, and classical
music to lift your spirits. This exact time, date and location is still to be determined. Joining the
MCC music staff for both concerts will be local musicians contracted by the organization.
ALL TOGETHER NOW - a free community sing-along - is a project initiated by the Miami
Children's Chorus to help get South Florida singing. Begun in October of 1997, it is the MCC
response to a call put out by MENC- The National Association for Music Education. The Miami
Children's Chorus supports their mission and is committed to providing positive musical
experiences for children. The Miami Beach presentation will take place on Saturday, February
25,2006 in the new Miami Beach Regional Library. This event will take place from 11:30 AM-
12:30 PM and will include a local school or community chorus to be selected by the MCC.
Our primary target audience is the residents of the Miami Beach area. The MCC itself is
composed of children aged 8-16 of widely diverse ethnic and socioeconomic backgrounds. In
our continuing effort to reach every segment of Miami-Dade County, we feel that performing in
the City of Miami Beach will aid that effort thus supporting our vision of a community where
every child can experience the joy of singing. It will also give residents and tourists an
opportunity to witness the artistry of the children of the MCC.
This project should receive funding from the City of Miami Beach because of its unique appeal
and content. Join in the Singing is an effort by the MCC to expand its audience reach into the
community while highlighting the artistry and diversity in Miami-Dade County. Not only will
the audience benefit from experiencing this award-winning ensemble, but the children of the
MCC will continue to be exposed to a widely diverse plethora of music and cultures, teaching
them about cultural diversity within global unity.
Join in the Singing fits well with the overall vision of the MCC to provide quality arts
experiences for audiences throughout Miami-Dade County. The City of Miami Beach is an idea
location for the events of the MCC. It is in an area of the County that we are attempting to gain
greater exposure and look forward to developing a sustained performance presence.
Proiect description as revised (if applicable) based upon the City Commission approved award:
See attached revised narrative.
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Miami Children's Chorus
City of Miami Beach Cultural Affairs Program and the Cultural Arts Council
FY 2005-2006 Grant A ward Agreement
REVISED PROJECT DESCRIPTION - ATTACHMENT
Organization:
Miami Children's Chorus
Project Title: Join in the Singing
The following narrative describes the MCC project based upon the grant award received from the
City of Miami Beach Cultural Affairs Program and the Cultural Arts Council. At the time of the
original application the venue for Rejoice in the Spirit had not been identified. That location will be
Lincoln Theatre on April 2, 2006, 5:00 PM. The substance of the project as described in the original
application remains the same.
The Miami Children's Chorus, through its project Join in the Singing, will present two full-length
concerts and one free community sing-along event in the City of Miami Beach during the 2005-2006
season.
The first concert by the MCC titled, United We Stand, will take place on Friday, November 18,
2005 at 7:00 PM at St. Patrick Roman Catholic Church. This performance will feature an evening of
folk songs, patriotic music, show tunes and classical music exemplifying the many cultures residing
in and visiting the City of Miami Beach. The second concert titled, Rejoice in the Spirit, will
showcase the MCC Advanced Chorus singing spirituals, gospel, and classical music to lift your
spirits. This presentation will take place at Lincoln Theatre on April 2, 2006 at 5:00 PM. Joining
the MCC music staff for both concerts will be local musicians contracted by the organization.
ALL TOGETHER NOW - a free community sing-along - is a project initiated by the Miami
Children's Chorus to help get South Florida singing. Begun in October of 1997, it is the MCC
response to a call put out by MENC-The National Association for Music Education. The Miami
Children's Chorus supports their mission and is committed to providing positive musical experiences
for children. The Miami Beach presentation will take place on Saturday, February 25, 2006 in the
new Miami Beach Regional Library. This event will take place from 11:30 AM - 12:30 PM and will
include a local school or community chorus to be selected by the MCC.
Our primary target audience is the residents of the Miami Beach area. The MCC itself is composed
of children aged 8-17 of widely diverse ethnic and socioeconomic backgrounds. In our continuing
effort to reach every segment of Miami-Dade County, we feel that performing in the City of Miami
Beach will aid that effort thus supporting our vision of a community where every child can
experience the joy of singing. It will also give residents and tourists an opportunity to witness the
artistry of the children of the MCC.
This project should receive funding from the City of Miami Beach because of its unique appeal and
content. Join in the Singing is an effort by the MCC to expand its audience reach into the
community while highlighting the artistry and diversity in Miami-Dade County. Not only will the
audience benefit from experiencing this award-winning ensemble, but the children of the MCC will
continue to be exposed to a widely diverse plethora of music and cultures, teaching them about
cultural diversity within global unity.
Join in the Singing fits well with the overall vision of the MCC to provide quality arts experiences
for audiences throughout Miami-Dade County. The City of Miami Beach is an idea location for the
events of the MCC. It is in an area of the County that we are attempting to gain greater exposure
and look forward to developing a sustained performance presence.
Exhibit 2-A: Project Budget I Revised Total Project Budget
Name of organization: Miami Children's Chorus
Project Title: Join in the Singing
Date(s) of Project: October 1, 2005 thru June 30, 2006
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar.
EXPENSES
Cash In-Kind
Personnel - artistic 7 .929 ~
Personnel - technical 1.500 ~
Personnel- administration 4.147 ~
Outside artistic fees/services 5 AOO ~
Outside other fees/services 2.750 ~
Marketing/Publicity 10.727 1.000
Space rental 1.588 ~
Travel ~ ~
Utilities ~ ~
Equipment rental ~ 122-
Office supplies 600 ~
Insurance/Security 1.805 -0-
Other Costs:
Music
Piano Tunina
Postaae
Uniforms
(Itemize below)
1.955.99 ~
~~
~~
~450
Total cash expenses
Total in-kind expenses
Total project expenses
(cash + in-kind)
41.489.99
2.875.00
44.364.99
REVENUES
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Government grants
Federal
State
Cash In-Kind
~ -.:Q:
2.000 -.:Q:
5.789 -.:Q:
3.500 2.100
2.500 -.:Q:
1.800 325
10.000 -0-
-0- -.:Q:
iQ!L -.:Q:
Other Contributions: (Itemize below)
Uniforms ~ 450
CAC Grant award
$14,875.99
(cash + in-kind)
Total cash revenues 41A89.99
Total in-kind revenues 2.875.00
Total project revenues 44.364.99
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Exhibit 2-B: Project Budget I Revised Grant Award Budget
Name of organization: Miami Children's Chorus
Project Title: Join in the Singing
Date(s) of Project: October 1, 2005 thru June 30, 2006
Grant Award: $14.875.99
Directions: Identify and itemize cash expenses to be paid from Grant award funds.
Grant awards may only be spent within budget categories declared below. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as
said expenditures do not exceed the total amount of Grant funds
Grant Expenses
Personnel - artistic 3.540 Equipment Rental 475.00
Personnel - technical 400 Space Rental (Performance 1.250.99
related only)
Outside artistic fees 2.300 I nsurance (Performance ---=!2:
related only)
Marketing/Publicity 4.000 Other costs total (itemize see below
below)
Printing 750 Description Amount
MusicIPiano Tuning 1.320.00
Postage 340
In County Travel 500
TOTAL (must equal grant award): $14.875.99
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City
of Miami Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program,
Cultural Arts Council."
Allowable Grant Expenditures:
· Artistic and technical fees directly related to the proposed program or event
· Production costs related to the proposed program, project or event
· Honoraria
· Equipment rental and expendable materials
· Marketing
· Publicity
· Local travel and transportation costs related to proposed program, project or event.
Local travel is defined as travel within the Miami Dade County area
· Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
. Remuneration of City of Miami Beach employees for any services rendered as part of a
project receiving a grant from Cultural Affairs grants programs
· Administrative salaries or fees
. "Bricks and mortar" or permanent equipment; unless the purchase price is less than the
cost of rental.
. City of Miami Beach services (permit fees, off duty police, insurance, etc.)
· Debt reduction
. Indirect or general operating costs related to the operation of the organization (Cultural
Anchors excluded from this restriction)
. Travel or transportation outside the local Miami Dade County area
. Social/Fundraising events, beauty pageants or sporting events
. Hospitality costs including decorations or affiliate personnel with the exception of artists
· Cash prizes
· Lobbying or propaganda materials
· Charitable contributions
. Events not open to the public; unless the event serves to specifically benefit City of Miami
Beach government
Required supporting materials for final reports submitted within 45 days upon
completion of grant project:
. Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments)
· Proof of logo and credit line in project publications and advertisements
· Proof of performance(s), such as programs, brochures and flyers.
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