HomeMy WebLinkAboutBass Museum of Art City of Miami Beach
Cultural Affairs Program
Tourism and Cultural Development
This Grant Agreement is entered into this 2/'4'//-day of ~
Miami Beach, Florida (the City), and (Grantee).
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2005/2006 Cultural Affairs Grant Agreement
,2005, between the City of
Article II Grant Description
1. Grantee:
Grant Contact:
Address:
City, State, Zip:
Phone, fax, e-mail:
2. Grant amount:
3. Project description:
4. Itemized budget:
5. Contract deadline:
6. Expenditure deadline:
7. Project completion date:
E~ ~ermer, Mayor
Attest: ~ ~ ¢~
Robert Par(~her, .City Clerk
Grantee's Corporate Seal Here)
Bass Museum of Art
Diane Camber
2121 Park Avenue
Miami FL 33139
(305) 673-7530, (305) 673-7530, pmcelwain@bassmuseum.org
$25,000 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of Final Report.
See Exhibit 1, attached hereto
See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto
November 4, 2005
September 30, 2006
September 30, 2006
Fin/~ Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
EOF, the parties hereto have executed this Agreement this /O '~ day of ~ , 2005.
STATE OF FLORIDA, COUNTY OF MIAMI- DADE
The foregoing instrument was acknowledged before me
this 10 dayof November 2005, by
Peter McElwain of
~'riends of the sass
_/'V[U ~_. ~.~,.~ m T ,-, ,-, , a not-for-profit
corporation. He/She is personally known to me of-has
Signature of Notary Public
GRANTEE: Notary Name:
59-2017511
Federal ID #: .; ~, ~.~~~ NgtaW Public, State of Florida
BY' Peter McElwai~:~;;~, ~&~ :-~;
Pnnted Name of Orgamzahon s Au~Onz~ ~ m;;~4~:: ' ~. __
' '
Signature
u~ a~omey
Article II/General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City's Cultural Affairs Program Manager or his Designee.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. Line item
changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not
exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized
Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the Cultural Affairs
Program Manager or his Designee. Said requests shall be made in advance, in writing, detailing and justifying
the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager or his Designee with a written final report
documenting that the Grantee has fulfilled all requirements. This report is to be received by the Cultural Affairs
Program Manager or his Designee within 45 days of the Project's completion date. Grantees completing their
Project by Fiscal Year End, September 30, 2006, must submit their final reports no later than November 15,
2006.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article I-2 (subject
to the restrictions in Article I-2). By making this Grant, the City assumes no obligation to provide financial
support of any type whatever in excess of the total Grant amount. Cost overruns are the sole responsibility of the
Grantee. The Grant funds will be supplied to the Grantee subsequent to the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager or his Designee may monitor
and conduct an evaluation of operations and the Project under this Grant, which may include visits by City
representatives to observe the Project or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with the Grantee's personnel.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager or his Designee with the identity and title of individuals
authorized to withdraw or write checks on Grant funds.
7. Accounting and Financial Review: The Grantee must keep accurate and complete books and records of
all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These
books and records, as well as all documents pertaining to payments received and made in conjunction with this
Grant, such as vouchers, bills, invoices, receipts and canceled checks, shall be retained in Miami-Dade County
in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article I-5. These books, records, and documents may be examined bythe Cultural Affairs
Program Manager or his Designee or his Designee at the Grantee's offices during regular business hours and
upon reasonable notice. Furthermore, the Cultural Affairs Program Manager or his Designee may, at the City's
expense, audit or have audited, upon reasonable notice, all the financial records of the Grantee, whether or not
purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article 11-12.
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9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and instruments from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and instrumentalities may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this Agreement by the Grantee or its employees, agents, servants, partners,
principals or subcontractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable,
including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue
thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement,
or otherwise provided, shall in no way limit the responsibility to indemnify, keep and save harmless and defined
the City or its officers, employees, agents and instrumentalities as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity
shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which
exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other
claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed the
sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee is not permitted to assign this Grant, and any purported assignment will be
void, and shall be treated as an event of default pursuant to Article I1-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter
2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set
forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to materially conform with any of the
provisions of this Agreement, the Cultural Affairs Program Manager or his Designee may terminate this
Agreement and withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days
written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of
the Grant which have been received by the Grantee, as of the date that the written demand is received.
In the event that this Grant is terminated and the Grantee is requested to repay all or a portion of the
Grant funds because of a breach of this Agreement, the following terms will apply:
a. For First-time violations - Grantee shall be required to submit a final report with documentation of
expenditure of all grant awards already received (first half) prior to the termination date. If such report is not
approved by the Cultural Affairs Program Manager or his Designee, at his sole discretion, Grantee shall be
required to immediately return all grant funds received in full to the City of Miami Beach. Grantee will not
receive remainder of this Grant award.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for future fiscal year's grants programs.
b. For more than First-time violations - Any future compliance infractions by Grantee will be
considered by the City, through its Cultural Affairs Program Manager or his Designee, on a case-by-case
basis. As part of his consideration, the Cultural Affairs Program Manager or his Designee shall obtain the
recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to
apply for future grants shall remain within the sole discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days
after the Expenditure Deadline; if such funds have been committed but not expended, the Grantee must request
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in writing from the Cultural Affairs Program Manager or his Designee an extension of the Expenditure Deadline
which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by
delivering to the Cultural Affairs Program Manager or his Designee a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions do not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time of the breach of failure occurs or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Interim Cultural Affairs Program
Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive,
Miami Beach, Florida 33139-1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article III/Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and services recommended for support.
As such, use of these funds for any program component not meeting this condition will be considered a breach
of the terms of this Agreement and will allow the City to seek remedies including but not limited to those outlined
in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations on
account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
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19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS
EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING
OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
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Exhibit 1 / Revised Project Description
Organization: Bass Museum of Art
Project title: 2005-2006 Exhibitions and Programming
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to
the Project based upon the City Commission approved award. Please be as specific as possible; name of
event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel:
See Attachment
Project description as revised (if applicable) based upon the City Commission approved award:
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bass rn useu mofa rt °
EXHIBIT 1
2005-2006 EXHIBITION SCHEDULE
The following information is current as of October 1 l, 2005. Please disregard any previous advance schedules.
Before publishing, please carl for confirmation. Up-to-date information is available at 305-673-7530.
SCHEDULE AT A GLANCE
VICTORIA GITMAN: ON DISPLAY .............................................................. Through January 22, 2006
SHORTCUTS BETWEEN REALITY AND FICTION: VIDEO, INSTALLATIONS AND PAINTING
FROM LE FONDS NATIONAL D'ART CONTEMPORAIN .................. November 4, 2005 - January 29, 2006
JULIO GONZ~LEZ: SCULPTURE AND DRA WINGS
FROM THE iVAM COLLECTION .......................................................... January 27, 2006 - April 16, 2006
I WANNA BE LOVED BY YOU: PHOTOS OF MARIL YN MONROE ......... February 17, 2006 - April 30, 2006
ARTURO RODRiGUEZ: THE HUMAN COMEDY. ................................................. May 2, 2006 - August 13, 2006
ALLEGORIES OF HAITIAN LIFE from the COLLECTION OF JONA THAN DEMME ..... May 19, 2006 - August 6, 2006
EDOUARD DUVAL-CARRI~-: INSTALLATION. ................................................... May 19, 2006 - August 6, 2006
TAPESTRIES: PICASSO, MA TISSE, CALDER AND OTHER GREAT
TWENTIETH CENTURY MODERNISTS .............................................. August 26, 2006 - October 8, 2006
TREASURES FROM THE BASS MUSEUM OF ART. ................................................................. ONGOING
THE SALON: 18TM AND 19TM CENTURY PORTRAITS FROM
THE BASS MUSEUM COLLECTION ..................................................................................... ONGOING
EXHIBITIONS
Through January 22, 2006 (Henri and F/ore Lesieur Pavillion)
VICTORIA GITMAN: ON DISPLAY
In this series of paintings and drawings, Gitman mimics the delicate filigree of vintage jewelry and the
patterns of beaded purses with the impeccable technique associated with historic miniatures. The
collection of images forms an essay on beauty, femininity, and the logic of display that defines them.
Gitman is a young Argentine artist who has lived and worked in Miami for over fifteen years.
November 4, 2005-January 29, 2006 (2nd level new wing including Gertrude Silverstone Muss Gallery)
SHORTCUTS BETWEEN REALITY AND FICTION: VIDEO, INSTALLATIONS AND PAINTING
FROM LE FONDS NATIONAL D'ART CONTEMPORAIN
This exhibition is comprised of major works from le Fonds National d'Art Contemporain, the largest
international collection of contemporary art in France. Cutting edge works by artists such as Thomas
Hirschhorn, Pierre Huyghe, Bertrand Lavier, Alain Sechas and Xavier Veilhan are featured. Claude
Closky will create a wallpaper installation in the cafe.
January 27- April 16, 2006
JULIO GONZALEZ: SCULPTURE AND DRAWINGS FROM THE IVAM COLLECTION
(Henri and Flore Lesieur Pavillion)
This exhibition is comprised of approximately 42 pieces drawn from a collection of the artists' 400
works in the Valencian Institute of Modem Art in Spain, that illuminates the artistic career of one of the
most influential and inspirational Modern sculptors. This Spanish artist was a pioneer in fusing Cubism
and industrial ironworking by creating welded open linear structures in iron, bronze and silver that
evoke a primordial, totemic and playful feel.
February 17- April 30, 2006
I WANNA BE LOVED BY YOU: PHOTOS OF MARILYN MONROE (Gertrude Silverstone Muss
Gallery)
This exhibition is comprised of over 200 photographs that document Marilyn Monroe's life from the
1940's through the year of her death in 1962. Works by more than thirty celebrated photographers will
be featured, including Eve Arnold, Richard Avedon, Cecil Beaton, Bruno Bernard, Philippe Halsman
and Bert Stern. This exhibition offers an intimate view into the charmed and tragic life of an American
icon.
May 2- August 1.3, 2006
ARTURO RODRIGUEZ: THE HUMAN COMEDY (Henri and Flore Lesieur Pavillion)
In this series, The Human Comedy, Cuban-born Arturo Rodriguez paints large-scale canvases filled
with enormous distorted heads. The works are not portraits in the traditional sense but, rather, social
archetypes and caricatures. They reflect and transform the popular culture of his childhood in a
provincial Cuban town with the distance of time and the skill of a seasoned painter.
May 19 - August 6, 2006
ALLEGORIES OF HAITIAN LIFE from the COLLECTION OF JONATHAN DEMME (Gertrude
Silverstone Muss Gallery)
Guest curators Axelle Liautaud of Haiti and Candice Russell of South Florida have selected 80 choice
artworks by Haiti's best painters including Hector Hyppolite, Wilson Bigaud, Andre Pierre, Riguad
Benoit and other self-taught masters like pioneer sculptor Georges Liautaud. Demme, the Academy
Award winning film director of "The Silence of the Lambs" and "Philadelphia" began collecting Haitian
art in the mid-1980s. This exhibition showcases his treasured art possessions and offers a unique
opportunity for museum visitors. Realistic and supernatural aspects of Haitian life, including Voodoo
are visually documented that celebrates the strength of the Haitian spirit.
May 19 - August 6, 2006
EDOUARD DUVAL-CARRII~: INSTALLATION (Gertrude Silverstone Muss Gallery)
"Milocan on La Migration des Esprits", a series of five seminal paintings by the artist, are part of the
Bass Museum of Art's permanent collection and will be complemented by five bronze busts of Orishas
These works have never been shown before in Miami Beach. They were featured in a special
exhibition during the Atlanta Olympics and the Sao Paulo Biennial and have been on loan to three
museums throughout the United States.
August 26- October 8, 2006
TAPESTRIES: PICASSO, MATISSE, CALDER AND OTHER GREAT TWENTIETH CENTURY
MODERNISTS (Gertrude Silverstone Muss Gallery)
This unique exhibition explores the interplay between the artists and weavers, and the inspiration
shared among the modern masters that offers valuable insight into the tradition of tapestry and its
significant impact on 20th century modernism. Works include the vibrant and joyful colors of Calder,
Arp and both Delaunays, bold figural architectonics of L~ger and Le Corbusier, cutouts of Matisse,
and cubism of Picasso. Woven works by Kandinsky, Vasarely, Braque, Dufy, Chagall, Mirb and Ernst
add diversity to this exhibition that will delight and inspire visitors.
ONGOING
TREASURES FROM THE BASS MUSEUM OF ART (Grand Ramp)
Major tapestries including a Flemish masterpiece from the sixteenth century are currently on view,
formerly in the J. Pierpont Morgan Collection, as well as one the Museum's signature Renaissance
paintings and an altarpiece by masters Sandro Botticelli and Domenico Ghirlandaio.
ONGOING
THE SALON: 18TM AND 19TM CENTURY PORTRAITS FROM THE BASS MUSEUM COLLECTION
(Sol M. Taplin Gallery)
Portraits in the Rococo and English Grand Manner styles by such artists as Hoppner, Lawrence,
Rigaud, Romney, van Loo and Weenix are on view in the Taplin Gallery of the Museum's historic
structure.
Exhibit 2-A Project Budget
Friends of the Bass Museum, Inc.
2005-2006 Exhibition Season
10101105 - 9130106
REVENUES
ADMISSIONS
MEMBERSHIP
CONTRACTED SERVICES REVENUE
OUTSIDE PROGRAMS/PERFORMANCES
TUITIONS/ENROLLMENT FEES
SPECIAL EXHIBITION FEES
OTHER
PUBLICATIONS/ROYALTIES
RENTAL
STORE/CONCESSION REVENUES
CORPORATE CONTRIBUTIONS
FOUNDATIONS GRANTS
PRIVATE/INDIVIDUAL CONTRIBUTIONS
OTHER PRIVATE SUPPORT
AUXILIARY ACTIVITIES
SPECIAL EVENTS PROCEDS
OTHER INCOME
GOVERNMENT GRANTS (IDENTIFY SOURCES)
FEDERAL
STATE
Division of Cultural Affairs
LOCAL
Cit~ of Miami Beach
Miami Beach CAC
INVESTMENT INCOME (ENDOWMENT)
INTEREST AND DIVIDENDS
OTHER REVENUES (ITEMIZE BELOW)
180,000
120,000
5,000
20,000
150,000
300,000
75,000
150,000
50,000
114,280
1,600,000
25,000
60,000
5,000
182,296
3,036,576
500,000
3,536,576
DESIGNATED MAJORS GRANT AWARD
TOTAL CASH OPERATING REVENUES
TOTAL VALUE OF IN-KIND
TOTAL OPERATING REVENUES
Exhibit 2-A Project Budget
Friends of the Bass Museum, Inc.
2005-2006 Exhibition Season
10101105 - 9/30/06
EXPENSES
PERSON NEL
ADMINISTRATIVE
ARTISTIC
TECHNICAL/PRODUCTION
OUTSIDE PROFESSIONAL SERVICES
ARTISTIC
OTHER
SPACE RENTAL
TRAVEL
INSURANCE
MARKETING
ADVERTISING/PUBLICITY
DESIGN/PRINTING/PUBLICATION
POSTAGE/DISTRIBUTION
WEB DESIGN/SUPPORT/MAINTENANCE
OTHER
TELEPHONE/COMMUNICATION/COMPUTERS
STORE/CONCESSION MERCHANDISE
EQUIPMENT
SU PPLIES/MATERIALS
UTILITIES
FU NDRAI$1NG/DEVELOPMENT (NON-PERSONNEL)
(e.g., GALAS; GUILD EVENTS; FESTIVALS, ETC.)
OTHER OPERATING EXPENSES (ITEMIZE)
EDUCATION
CMB - BUILDING MAINTENANCE
CMB - FLEET MANAGEMENT
MUNICIPAL SUPPORT SERVICES
OTHER OPERATING EXPENSES
TOTAL CASH OPERATING EXPENSES
TOTAL VALUE OF IN-KIND SERVICES
TOTAL OPERATING EXPENSES
330,000
270,000
170,000
600,000
131,428
50,000
25,000
120,000
135,000
45,000
35,000
5,000
120,000
90,000
25,000
80,000
120,000
70,000
200,000
3,800
320,000
91,348
3,036,576
500,000
3,536,576
Exhibit 2-B: Project Budget / Revised Grant Award Budget
Name of organization: Bass Museum of Art
Project Title: 2005-2006 Exhibitions and Programming
Date(s) of Project: October 1, 2005 - geptember 30; 2Cl(36
Grant Award: $25,000
Directions: Identify and itemize cash expenses to be paid from Grant award funds.
Grant awards may only be spent within budget categories declared below. Line item changes
to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures
do not exceed the total amount of Grant funds
Grant Expenses
Personnel - artistic
Equipment Rental
Personnel - technical
Outside artistic fees
Marketing/Publicity
Printing
$25,000
Space Rental (Performance
related only)
Insurance (Performance
related only)
Other costs total (itemize
below)
Description Amount
Postage
In County Travel
Grant requirements
TOTAL (must equal grant award):
$25,000
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council."
Allowable Grant Expenditures: · Artistic and technical fees directly related to the proposed program or event
· Production costs related to the proposed program, project or event
· Honoraria
· Equipment rental and expendable materials
· Marketing
· Publicity
· Local travel and transportation costs related to proposed program, project or event. Local travel is
defined as travel within the Miami Dade County area
· Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant
Use Restrictions (grant funds may not be used towards):
Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
· Administrative salaries or fees
· "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
· City of Miami Beach services (permit fees, off duty police, insurance, etc.)
· Debt reduction
· Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
· Travel or transportation outside the local Miami Dade County area
· Social/Fundraising events, beauty pageants or sporting events
· Hospitality costs including decorations or affiliate personnel with the exception of artists
· Cash prizes
· Lobbying or propaganda materials
· Charitable contributions
· Events not open to the public; unless the event serves to specifically benefit City of Miami Beach
government
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
· Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments)
· Proof of logo and credit line in project publications and advertisements
· Proof of performance(s), such as programs, brochures and flyers.
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