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Home My WebLink About2005-26052 Reso RESOLUTION NO. 2005-26052 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AUTHORIZING THE ADMINISTRATION TO NEGOTIATE PROFESSIONAL SERVICES AGREEMENTS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 22-04/05, FOR PROFESSIONAL BUILDING INSPECTION AND PLANS REVIEW SERVICES IN VARIOUS DISCIPLINES ON AN "AS-NEEDED BASIS" FOR THE CITY OF MIAMI BEACH BUILDING DEPARTMENT; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS WITH ANY OR ALL OF THE FOLLOWING SIX (6) FIRMS: 1) BERMELLO, AJAMIL & PARTNERS; 2) CAPRI ENGINEERING; 3) M.T. CAUSLEY; 4) PISTORINO & ALAM CONSULTING ENGINEERS; 5) SIDDIQ KHAN & ASSOCIATES; AND 6) TYLIN INTERNATIONAUHJ ROSS. WHEREAS, on May 18 2005, the Mayor and City Commission approved the issuance of Request for Qualification (RFQ) 22-04/05 for building inspection and plans review services in various professional disciplines to provide professional building inspection and plans review services on an "as-needed basis" and an "on-going basis" for the Building Department; and WHEREAS, the purpose of issuing this RFQwas to address the current staff shortages in the Building Department, whenever there are vacancies of inspector and plans review positions, until such time that vacancies are filled with permanent staff; and WHEREAS, this RFQ requested proposals from firms employing staff with qualifications in the following building trade specialized areas: · Building Inspector; · Roofing Inspector; · Electrical Inspector; · Plumbing Inspector; · Mechanical Inspector; · Building Plans Examiner; · Electrical Plans Examiner; · Plumbing Plans Examiner; · Mechanical Plans Examiner; · Structural Plans Examiner; and WHEREAS, RFQ No. 22-04/05 was issued on June 3, 2005 with an opening date of July 8, 2005; and WHEREAS, six (6) proposals were received in response to the RFQ, by the following firms: 1. Bermello, Ajamil & Partners, Inc. 2. Capri Engineering 3. M.T. Causley Supplemental 4. Pistorino & Alam Consulting Engineers 5. Siddiq Khan & Associates, Inc. 6. TyLin International/HJ Ross; and WHEREAS, an Evaluation Committee was appointed by the City Manager via Letter to Commission (LTC) No. 189-2005, consisting of the following individuals: . Hamid Dolikhani, C.B.O., Acting Building Director/Official, City of Miami Beach( Chair) . Mehdi Ashraf, P.E., C.B.O. Acting Assistant Building Director/ Official, City of Miami Beach . Flavio Gomez, P.E., Building Division Director, Miami Dade County . Dr. Irtishad Ashmad, P.E., Chairman, Construction Engineering Department, FlU . Jerome Filer, AlA, Consulting Architect . Jorge Duyos, P.E., President, JRD & Associates, Inc.; and WHEREAS, on October 11, 2005, the Evaluation Committee convened and discussed the qualifications and credentials as well as various options in ranking all six (6) responsive firms; and . WHEREAS, the Committee's overall opinion was that all 6 companies who provided proposals were qualified to provide services to the City; a motion was made that the ranking of firms would be waived and that all companies be recommended for potential award of contracts adding that this option would be the most flexible and advantageous option for the City; and WHEREAS, the City Manager has reviewed the Evaluation Committee's recommendation, and recommends that the Mayor and City Commission accept the Committee's recommendation, relative to the ranking of firms pursuant to RFQ No. 22- 04/05. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission accept the recommendation of the City Manager and hereby authorize the Administration to negotiate Professional Services Agreements pursuant to Request for Qualifications (RFQ) No. 22-04/05, for Professional Building Inspection and Plans and Plans Review Services in Various Disciplines on an "As-Needed Basis" for the City of Miami Beach Building Department; and Authorizing the Mayor and City Clerk to Execute Professional Services Agreements upon completion of successful Negotiations with any or all of the following six (6) firms: 1) Bermello, Ajamil & Partners; 2) Capri Engineering; 3) M.T. Causley; 4) Pistorino & Alam Consulting Engineers; 5) Siddiq Khan & Associates; and 6) TYLIN International/HJ Ross. PASSED and ADOPTED this ~ day of U;~ f~ CITY CLERK Robert Parcher T:\AGEN DA \2005\Dec0705\Consent\RFQ22-04-05-Building Inspectors-RESO.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION v ~IT" Q.) Date COMMISSION ITEM SUMMARY Condensed Title: Accept the City Manager's Recommendation Relative to the Ranking of Firms Pursuant to Request for Qualifications (RFQ) No. 22-04/05 for Professional Building Inspections and Plans Review Services in Various Disciplines on an "As-Needed Basis" for the City of Miami Beach Building Department and Authorizing the Mayor and City Clerk to execute Professional Service Agreements upon completion of successful negotiations with all (6) Firms who Provided their Qualifications in reference to this RFQ. Key Intended Outcome Supported: IN/A Issue: Shall the City Commission approve the City Manager's recommendation to accept the recommendation related to the rankin of firms and authorize execution of Professional Service A reements? Item Summa /Recommendation: RFQ No. 22-04/05 was issued on June 3,2005 with an opening date of July 8,2005. A pre-proposal conference to provide information to firms considering submitting a response was held on June 17, 2005. BidNet issued bid notices to 113 prospective proposers, resulting in 21 proposers requesting the RFQ document, which resulted in the receipt of the following six (6) proposals from: 1. Bermello, Ajamil & Partners, Inc. 2. Capri Engineering 3. M.T. Causley Supplemental 4. Pistorino & Alam Consulting Engineers 5. Siddiq Khan & Associates, Inc. 6. TyLin InternationallHJ Ross The City Manager via Letter to Commission (LTC) No. 189-2005, appointed an Evaluation Committee ("the Committee"). On October 11,2005, the Committee convened. After Evaluation of proposals and Presentations from Consultants, the evaluation committee discussed the selection criteria as well as various options in ranking all the firms. It was the Committee's overall opinion that all 6 companies who provided proposals were qualified to provide services to the City. A motion was recommended by Hamid Dolikhani (chair), that the ranking of firms would be waived and that all companies be recommended for potential award of contracts, adding that this option would be the most flexible and advantageous option for the City and the Building Department. The motion was seconded and approved by all Committee members. Acce t the Ci Mana er's Recommendation and Authorize Ne otiations. Advisory Board Recommendation: I N/A Financial Information: OBPI Financial Impact Summary: Source of Funds: Ci Clerk's Office Le islative Trackin Hamid Dolikhani m ...,. MIAMI BEACH AGENDA ITEM DATE e7B /~ -7-os- ~. ~ City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM DATE: SUBJECT: Mayor David Dermer and Members of t~hity Commission City Manager Jorge M. Gonzalez .. December 7,2005 A RESOLUTION ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AUTHORIZING THE ADMINISTRATION TO NEGOTIATE PROFESSIONAL SERVICES AGREEMENTS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 22-04/05, FOR PROFESSIONAL BUILDING INSPECTION AND PLANS REVIEW SERVICES IN VARIOUS DISCIPLINES ON AN "AS-NEEDED BASIS" FOR THE CITY OF MIAMI BEACH BUILDING DEPARTMENT; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS WITH ANY OR ALL OF THE FOLLOWING SIX (6) FIRMS: 1) BERMELLO, AJAMIL & PARTNERS; 2) CAPRI ENGINEERING; 3) M.T. CAUSLEY; 4) PISTORINO & ALAM CONSULTING ENGINEERS; 5) SIDDIQ KHAN & ASSOCIATES; AND 6) TYLIN INTERNATIONAUHJ ROSS. TO: FROM: ADMINISTRATIVE RECOMMENDATION Adopt the Resolution. ANAL YSIS On May 18 2005, the Mayor and City Commission approved the issuance of Request for Qualification (RFQ) 22-04/05 for building inspection and plans review services in various professional disciplines to provide professional building inspection and plans review services on an "as-needed basis" and an "on-going basis" for the Building Department. The purpose of issuing this RFQ was to address the current staff shortages in the Building Department, whenever there are vacancies of inspector and plans review positions, until such time that vacancies are filled with permanent staff. Further, since current vacancies exist, it is also prudent to extend the term of the existing agreement with the firm, M.T. Causley, Inc. dated March 1, 2004 until such time that the new contracts are executed. This RFQ requested proposals from firms employing staff with qualific~tions in the following building trade specialized areas: . Building Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; Commission Memo Request to Authorize the issuance of RFQ 22-04/05 - Professional Building Inspection and Plans Review Services December 7, 2005 Page 3 of 5 ANALYSIS (Continued) . Roofing Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Electrical Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Plumbing Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Mechanical Inspector with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Building Plans Examiner with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Electrical Plans Examiner with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Plumbing Plans Examiner with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Mechanical Plans Examiner with the State of Florida Certification & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification; . Structural Plans Examiner with the State of Florida Registration a Professional Engineer (PE) in the Structural discipline & meeting the minimum requirements for the Miami-Dade County Board of Rules and Appeals (BORA) Certification. TASKS: . Conduct technical field inspections of buildings, equipments and installations during various phases of construction, installation and operation and grant inspection approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. Commission Memo Request to Authorize the issuance of RFO 22-04/05 - Professional Building Inspection and Plans Review Services December 7,2005 Page 3 of 5 ANALYSIS (Continued) . Review building, plumbing, electrical or mechanical installation plans, specifications and materials listed for residential and commercial projects, and grant approvals, if found in compliance with applicable codes and regulations, and provide written comments, if found not in compliance with applicable codes and regulations. . Evaluate alternate methods, procedures, materials and products for compliance with the Florida Building Code requirements, whichever is applicable, depending on the date of the application or construction. . Approve and disapprove proposed plans in accordance with the applicable Code and other regulatory requirements and discuss disapproved items with architects, engineers, contractors and/or owner builders to obtain plan changes necessary for approval. . Render information concerning the applicable Code and make interpretations of its contents. Make decisions as to the feasibility of deviations from the Codes under various conditions. . Perform related work as required by the Building Department. RFO No. 22-04/05 was issued on June 3, 2005 with an opening date of July 8, 2005. A pre- proposal conference to provide information to firms considering submitting a response was held on June 17,2005. BidNet issued bid notices to 113 prospective proposers, resulting in 21 proposers requesting the RFO document, which resulted in the receipt of the following six (6) proposals from: 1. Bermello, Ajamil & Partners, Inc. 2. Capri Engineering 3. M.T. Causley Supplemental 4. Pistorino & Alam Consulting Engineers 5. Siddiq Khan & Associates, Inc. 6. TyLin Intemational/HJ Ross The City Manager via Letter to Commission (LTC) No. 189-2005, appointed an Evaluation Committee ("the Committee") consisting of the following individuals: - Hamid Dolikhani, C.B.O., Acting Building Director/Official, City of Miami Beach(Chair) - Mehdi Ashraf, P.E., C.B.O. Acting Assistant Building Director/ Official, City of Miami Beach - Flavio Gomez, P.E., Building Division Director, Miami Dade County - Dr. lrtishad Ashmad, P.E., Chairman, Construction Engineering Department, FlU Commission Memo Request to Authorize the issuance of RFQ 22-04/05 - Professional Building Inspection and Plans Review Services December 7, 2005 Page 4 of 5 ANALYSIS (Continued) - Jerome Filer, AlA, Consulting Architect - Jorge Duyos, P.E., President, JRD & Associates, Inc. On October 11, 2005, the Committee convened. Several Committee members were unable to attend this meeting; they were Flavio Gomez, Jerome Filer and Jorge Duyos. To make sure that this Committee would have quorum to run the meeting the City Manager added Fernando Vazquez, City Engineer, Public Works Division. The Committee was provided information on the scope of the project by Hamid Dolikhani, Acting Building Director/Official, City of Miami Beach (Chair) and staff from the City's Procurement Division. The Committee was also provided presentations by all companies who provided a response to this RFQ and the Procurement Division provided the Committee with references for all the firms being evaluated. Additionally, the Committee discussed the Selection Criteria, which was used to evaluate and rank the respondents: A. Firm's qualification in providing building, structural, accessibility, mechanical, electrical and plumbing plans review and inspection services. ( 15 points) B. List of staffing and their experience to provide the related plans review and inspection services. (20 points) C. Past plans review and inspection experience (15 points) D. Effectiveness in response to request made by the Department to provide personnel to perform plans review and inspection (20 points) E. Recent, current and projected workloads of the firm (5 points) F. Location (5 points) G. Ability of the firm to perform plans review and inspection services in all disciplines listed. (10 points) H. Volume of work previously awarded to each firm by the agency, with object; of effecting an equitable distribution of contracts among qualified firms. (10 points) After Evaluation of proposals and Presentations from Consultants, the evaluation committee discussed the selection criteria as well as various options in ranking all the firms. It was the Committee's overall opinion that all 6 companies who provided proposals were qualified to provide services to the City. A motion was recommended by Hamid Dolikhani (chair), that the ranking of firms would be waived and that all companies be recommended for potential award of contracts, adding that this option would be the most flexible and advantageous option for the City and the Building Department. The motion was seconded and approved by all Committee members. Commission Memo Request to Authorize the issuance of RFQ 22-04/05 - Professional Building Inspection and Plans Review Services December 7, 2005 Page 5 of 5 CONCLUSION The Administration recommends approval of the attached Resolution accepting the recommendation of the City Manager pursuant the selection of Consultants pursuant to Request for Qualifications (RFQ) No.22-04/05 for professional Building Inspection and Plans Review Services in Various Disciplines on an "As-Needed Basis" for the City of Miami Beach Building Department; and Authorizing the Mayor and City Clerk to execute Professional Services Agreements upon completion of successful negotiations with any or all of the following six (6) firms: 1) Bermello, Ajamil & Partners; 2) Capri Engineering; 3) M.T. Causley; 4) Pistorino & Alam Consulting Engineers; 5) Siddiq Khan & Associates; and 6) TYLlN International/HJ Ross. T:\AGENDA\2005\Dec0705\Consent\RFQ22-04-05Building Inspectors-MEMO.doc