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RESOLUTION NO. 2005-26054
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH AND URS
CORPORATION - SOUTHERN, DATED JUNE 27,2001, TO
PROVIDE ADDITIONAL PROGRAM MANAGEMENT
SERVICES FOR THE REMAINING CONSTRUCTION OF
NORMANDY ISLE PARK & POOL FACILITY PROJECT AND
DURING THE DESIGN AND CONSTRUCTION PHASES OF
THE NORMANDY SHORES GOLF COURSE AND
CLUBHOUSE PROJECT, IN THE AMOUNT OF $250,000, TO
BE FUNDED BY THE PAY-AS-YOU-GO CAPITAL FUND
AND FROM GENERAL FUND CIP SALARY SAVINGS.
WHEREAS, on June 27, 2001, the Mayor and City Commission approved
Resolution No. 2001-24499, authorizing the City to enter into an agreement with URS
Corporation-Southern ("URS") for Program Management Services to manage construction
projects for City facilities and parks ("Program"), pursuant to the Request for Qualifications
No. 111-99/00 (the Agreement); and
WHEREAS, under the Agreement, URS assists City staff in the planning,
programming, design review, construction administration, scheduling, budgeting and
consultant coordination for the projects included in the Agreement; and
WHEREAS, URS has been providing satisfactory professional services and
assisting City staff in the planning, programming, design review, construction
administration, scheduling, budgeting and consultant coordination for the Normandy Isle
Park & Pool Project (the Project); and
WHEREAS, the construction of the Project has seen numerous delays that
concluded with the default of the general contractor, Regosa Engineering Inc., and
subsequent settlement with the surety, The St. Paul Fire Insurance; and
WHEREAS, the Project is currently at 600/0 completion and not projected to achieve
Substantial Completion until June 2006, and the extended construction schedule will require
additional program management and construction administration services; and
WHEREAS, the Normandy Shores Golf Course is presently in the 900,10 design stage
and will require project and design management, including the review and coordination of
contracts; overseeing the preparation of construction contract documents; permitting and
coordination of all proposed/required improvements; inspection and warranty administration;
management of project budget and schedules, including invoice review and
recommendations; and processing of payment applications, change order requests and
other submittals; and
WHEREAS, after negotiations with the Consultant, CIP determined that the
negotiated amount of $250,000 for a period of twelve (12) months is fair and reasonable
for the level of effort required from the Consultant; and
WHEREAS, this fee is based on actual effort, paid on an hourly basis, and the
hourly rates utilized in the calculation of effort are those currently in effect.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIA~I BEACH, FLORIDA, that the Mayor and City
Commission authorize the City to execute Amendment No.2 to the existing Agreement
between URS Corporation-Southern and the City to provide additional program
management services for the remaining construction of the Normandy Isle Park & Pool
Facility Project, and during the design and construction phases of the Normandy Shores
Golf Course and Clubhouse Project, in the amount of $250,000, and further appropriate
$125,000 from the Pay-As-You-Go Capital Fund to supplement the General Fund CIP
Salary Savings.
PASSED AND ADOPTED this 7th
W:~ p~
CITY CLERK Robert Parcher
T:\AGENDA\2005\Dec.0705\Consent\URS Amend.2 RESO - NIP&P NSGC 2005.12.07.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
iWI~ I"'-~
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution approving and authorizing the Mayor and City Clerk to execute an extension to the current
professional services agreement with URS Corporation in the amount of $250,000 for the provision of
additional program management services for the remaining construction of Normandy Isle Park and Pool, and
additional project management support to the Capital Improvement Projects (CIP) Office in the amount of
$250,000, to be funded by the Pay-As-You-Go Capital Fund and by the General Fund from CIP salary
savinas. .
Ke Intended Outcome Su orted:
Ensure Well Desi ned Quali Ca ital Pro"ects
Issue:
Shall the City Commission adopt the aforementioned Resolution to approve additional program management
fees for URS Cor oration?
Item Summa IRecommendation:
Following the issuance of a Request for Qualifications (RFQ) 111-99/00, and a top ranking from an Evaluation
Committee, the firm of URS Corporation was awarded a contract to provide the Program Management
Services that included assisting City staff in the planning, programming, design review, construction
administration, and scheduling, budgeting and consultant coordination for the projects that included The
Normandy Isle Park & Pool.
The construction of Normandy Isle Park & Pool has seen numerous delays that concluded with the default of
the general contractor Regosa Engineering Inc. and subsequent settlement with the Surety, St. Paul
Travelers. The Project is currently at 60% completion and not projected to achieve Substantial Completion
until June 2006. Up to this point, URS has provided critical program management, construction management
and quality control support. However, with an agreement that expires on 12/31/05, Amendment 2 will be
needed to provide additional support services through the extended construction schedule of this difficult
project.
As a result of recent recruiting difficulties experienced by CIP, additional staffing requirements have been
identified. Therefore, the Administration is recommending the approval of additional funding that will allow the
continuing participation by URS in providing critical program management services to CIP while recruiting
efforts continue. For example, the Normandy Shores Golf Course is presently in the design stage, at
approximately ninety percent (90%) completion. It is anticipated that the re-construction of the Golf Course
will commence in the third quarter of 2006. The Normandy Shores Clubhouse is presently in the procurement
process for a design-build construction contract. It is anticipated that the design and construction of the
Clubhouse will commence in the third quarter of 2006.
The Administration recommends that the Mayor and City Commission authorize the City to execute
Amendment NO.2 to the existing Agreement between URS Corporation-Southern and the City of Miami
Beach to provide additional program management services, in the amount of $250,000, for the remaining
construction of Normandy Isle Park & Pool facility, and during the design and construction phases of other
projects, as needed, such as the Normandy Shores Golf Course and Clubhouse. Additionally, the
Administration recommends the appropriation of $125,000 from the Pay-As-You-Go Capital Fund to
su lement the General Fund CIP sala savin s.
Advisory Board Recommendation:
IN/A
Financial Information:
Source of
Funds:
Amount
1 $125,000
2 $125,000
OBPI Total $250,000
Financial Impact Summary:
Account
Pay as you Go Capital Fund
Gen. Fund (CIP Salary Savings)
Approved
Ci Clerk's Office Le islative Trackin
Jorge Cano, CIP Assistant Director
Assistan C" Manager
Tim Hemstree
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MIAM1BEACH
AGENDA ITEM
DATE
C-7D
/tP.. 7-0S-
ce MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
City Manager Jorge M. Gonzalez ~ V"" J .---"
December 7, 2005 a
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO.2 TO THE
AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND URS
CORPORATION - SOUTHERN, DATED JUNE 27, 2001' TO PROVIDE
ADDITIONAL PROGRAM MANAGEMENT SERVICES FOR THE
REMAINING CONSTRUCTION OF THE NORMANDY ISLE PARK & POOL
FACILITY AND ADDITIONAL PROJECT MANAGEMENT SUPPORT TO
THE CAPITAL IMPROVEMENT PROJECTS (CIP) OFFICE IN THE
AMOUNT OF $250,000, TO BE FUNDED BY THE PAY-AS-YOU-GO
CAPITAL FUND AND FROM GENERAL FUND CIP SALARY SAVINGS.
TO:
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Pay-As-You-Go Capital Fund and General Fund CIP Salary Savings.
ANAL YSIS
Normandv Isle Park & Pool Facility
On June 27, 2001, the Mayor and City Commission approved Resolution No. 2001-
24499, authorizing the City to enter into an agreement with URS Corporation-Southern
("URS") for Program Management Services to manage construction projects for
Facilities and Parks, pursuant to the guidelines established in the Request of
Qualifications No. 111-99/00. Under the agreement, URS assists City staff in the
planning, programming, design review, construction administration, and scheduling,
budgeting and consultant coordination for the projects covered by the agreement.
One of the projects for which URS has been providing satisfactory professional
services and assisting City staff in the planning, programming, design review,
construction administration, and scheduling, budgeting and consultant coordination is
the Normandy Isle Park & Pool facility. Since the commencement of construction,
several delays related to coordination, unforeseen conditions, and deletions arose.
Although the Administration tried to work with the contractor, Regosa Engineering,
Inc., they were defaulted and a settlement agreement was secured with the Surety,
St. Paul Travelers.
City Commission Memorandum
December 7,2005
URS Contract Amendment 2
Page 2 of 3
Subsequently, a Notice to Proceed was issued to a Job Order Contracting (JOC)
contractor, PASS International, Inc., to resume construction and, in some cases, redo
some of the defective work previously completed by Regosa. The contractor has
started to work around the pool deck and pump house, and completing the rough
installation of the water and drainage systems. Framing of the structural beams
around the multi-purpose building is well underway, awaiting inspection before
concrete is poured. For the Park portion of the Project, contractors have been working
on the removal of existing basketball courts and miscellaneous structures and the site
grading. Additional JOC work orders have been issued to construct the irrigation and
drainage systems, underground electrical conduits, the multi-purpose courts,
sidewalks, west parking lot, landscaping and perimeter fencing.
During this process, URS has provided program management assistance to the CIP
Office, including the review and coordination of contracts; overseeing the preparation
of updated construction contract documents; permitting and coordination of all
proposedlrequired improvements; inspection and warranty administration by the City's
consultant and contractors; management of project budgets and schedules, including
invoice review and recommendations; and processing of payment applications, change
order requests and other submittals.
Currently, the project is at sixty percent (600/0) completion with Substantial Completion
status projected for June 2006. Up to this point, URS has provided critical program
management, construction management and quality control support. However, with an
agreement that expires on 12/31/05, Amendment 2 will be needed to provide
additional support services through the extended construction schedule of this difficult
project.
Additional Proiect Manaaement Support
Presently, the Capital Improvement Projects (CIP) office has experienced recruiting
difficulties in filling vacant budgeted project management positions, as a result of a
very competitive market for qualified architects, engineers, and construction
management professionals. During the past four months, the CIP office has extended
offers to several highly qualified candidates who were identified through a competitive
recruitment process. Unfortunately, given the present salary structure, the recruiting
effort did not yield desired results. Therefore, the Administration will fund a portion of
the costs for the additional URS staffing from General Fund CIP salary savings.
A number of projects, such as the Normandy Shores Golf Course and Normandy
Shores Clubhouse are presently in the final stages of design, and will require
additional project management, including the review and coordination of contracts;
permitting; inspection and warranty administration; management of project budgets
and schedules, including invoice review and recommendations; and processing of
payment applications, change order requests and other submittals. Therefore, the
Administration is recommending the approval of additional funding that will allow the
continuing participation by URS in providing critical program management services to
CIP while recruiting efforts continue.
City Commission Memorandum
December 7, 2005
URS Contract Amendment 2
Page 3 of 3
For example, the Normandy Shores Golf Course is presently in the design stage, at
approximately ninety percent (90oA>) completion. It is anticipated that the re-
construction of the Golf Course will commence in the third quarter of 2006. The
Normandy Shores Clubhouse is presently in the procurement process for a design-
build construction contract. It is anticipated that the design and construction of the
Clubhouse will commence in the third quarter of 2006. URS will assist the City with
project and design management, overseeing the preparation of construction contract
documents; permitting and coordination of all proposed/required improvements;
inspection and warranty administration by the City's consultant and contractors;
management of project budgets and schedules, including invoice review and
recommendations; and processing of payment applications, change order requests
and other submittals.
Services in the amount of $75,000 will be applied toward the Normandy Isle Park and
Pool project and the balance in the amount of $175,000 will be applied to other
projects, including the Normandy Shores Golf Course. The extended construction
periods, as well as other necessary services, will require URS to provide program
management assistance for periods of 120 days for the Normandy Park - Park Portion
and 240 days for the Normandy Park - Pool Portion, and for other projects to be
determined based on need, such as the Normandy Shores Golf Course and
Clubhouse.
CONCLUSION:
The Administration recommends that the Mayor and City Commission authorize the
City to execute Amendment No. 2 to the existing Agreement between URS
Corporation-Southern and the City of Miami Beach to provide additional program
management services, in the amount of $250,000 (see Exhibit No.1), for the
remaining construction of Normandy Isle Park & Pool facility, and during the design
and construction phases of other projects, as needed, such as the Normandy Shores
Golf Course and Clubhouse. Additionally, the Administration recommends the
appropriation of $125,000 from the Pay-As-You-Go Capital Fund to supplement
General Fund CIP Salary Savings.
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