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HomeMy WebLinkAbout2005-26079 Reso RESOLUTION NO. i' 2005-26079 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S RANKING OF FIRMS RELATIVE TO REQUEST FOR PROPOSALS (RFP) NO. 39-04105, TO SELECT A CONSULTANT TO PROVIDE PILOT NETWORK(S) MANAGEMENT AND TESTING AND PROJECT MANAGEMENT SERVICES FOR THE CITY OF MIAMI BEACH WIRELESS BROADBAND NETWORK INITIATIVE (WiFi); AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF ClVlTlUM, AND SHOULD THE ADMINISTRATION NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE SECOND- RANKED FIRM OF EXCELSlO COMMUNICATION CORPORATION; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION, IN THE BASE ESTIMATED AMOUNT OF $56,000; AND FURTHER APPROPRIATING FUNDS IN THE AMOUNT OF $56,000, FROM THE INFORMATION AND COMMUNICATION TECHNOLOGY FUND. WHEREAS, the City of Miami Beach (the "City") has established a goal to use wireless broadband technology to strengthen public safety, increase government efficiency in delivery of services, and provide a basic level of access to City residents and visitors; and WHEREAS, on October 19th, 2005, the Mayor and City Commission approved the issuance of a Request for Proposals (RFP) to select a Consultant to provide Pilot Network(s) Management and Testing and Project Management Services for the City Of Miami Beach Wireless Broadband Network Initiative ('~ViFi"); and WHEREAS, the City Manager via letter to Commission (LTC) No. 275-2005 appointed the following Evaluation Committee members (the "Committee"): Gladys Acosta, Acting Information Technology Director Phillip Cousins, Miami Beach Resident Larry Herrup, CPA, Miami Beach Resident Terry Jonas, Miami Beach Resident, Systems Analyst Nelson Martinez, Systems Support Manager Mark Needle, Miami Beach Resident, Co-Chair of Technology Access Coalition Patricia Schneider, Assistant Police Chief; and WHEREAS, the Committee convened on November 29, 2005, and was provided with a project overview and background information relative to the RFP. Additionally, the Committee was provided with information relative to the Government in the Sunshine Law and the City's Cone of Silence requirements; and WHEREAS, the Committee diScussed the following evaluation criteria, which was used to evaluate and rank each Proposal: Criteria Weight Experience and Qualifications of the Proposer .................................. 25% Experience and Qualifications of the Individuals Assigned to Provide Pilot Network(s) Management Testing ................................ 15% Experience and Qualifications of the Individuals Assigned to Provide Project Management Services ........................................... 15% References provided by the Proposer ............................................. 20% Proposed Fees ........................................................................... 25% Total: 100%; and WHEREAS, the Committee proceeded to discuss the pros and cons of each proposal and during deliberations proceed to rank the Consultants as follows: Mark Nelson Gladys Terry Larry Needle Martinez Acosta Jonas Herrup Excelsio 86 58 70 70 80 Communications Cyan Line 73 45 55 50 55 Civitium 92 80 95 95 100 ;and WHEREAS, the Committee unanimously recommended Civitium as the top- ranked Consultant and Excelsio Communications as the second ranked consultant; and WHEREAS, Civitium is a management and technology consulting firm focused on assisting cities in the planning, design and deployment of wireless broadband technology as the foundation' for Digital Communities. Based on their experience in cities including Philadelphia, San Francisco, Houston, Portland, and New Haven, Civitium has the skills necessary to provide the pilot network planning and project management services the City is requesting; and WHEREAS, the City Manager has reviewed the Committee's recommendation and concurs with the ranking of Consultants, NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, herein accept the City Manager's ranking of firms relative to Request for Proposals (RFP) No. 39-04/05, to select a Consultant to provide Pilot Network(s) Management and Testing and ProJect Management Service for the City of Miami Beach Wireless Broadband Network Initiative (WiFi); authorize the Administration to enter into negotiations with the top-ranked firm of Civitium, and should the Administration not be able to successfully negotiate an Agreement with the top-ranked firm, authorize the Administration to enter into negotiations with the second-ranked firm of Excelsio Communication Corporation; authorize the Mayor and City Clerk to execute an Agreement upon completion of successful negotiation by the Administration, in the estimated amount of $56,000; and further appropriate fund in the amount of $56,000, from the Information and Communication Technology Fund. PASSED AND ADOPTED THIS 7th ATTEST: CITY CLERK Robert Parcher DAY OF 2005 MAYOR David Dermer T:~AGENDA\2005\Dec0705\Regular\ResoWiFiConsultant.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION City Attome~~ Date Condensed Title: COMMISSION ITEM SUMMARY A Resolution Accepting The City Manager's Ranking Of Firms Relative To Request For Proposals (RFP) No. 39-04~05, To Select A Consultant To Provide Pilot Network(s) Management And Testing And Project Management Services For The City Of Miami Beach Wireless Broadband Network Initiative (WiFi); Authorizing The Administration To Enter Into Negotiations With The Top-Ranked Firm Of Civitium, And Should The Administration Not Be Able To Successfully Negotiate An Agreement With The Top-Ranked Firm, Authorizing The Administration To Enter Into Negotiations With The Second-Ranked Firm Of Excelsio Communication Corporation; Authorizing The Mayor And City Clerk To Execute An Agreement Upon Completion Of Successful Negotiations By The Administration, In The Base Estimated Amount Of $56,000; And Further Appropriating Funds In The Amount Of $56,000, From The Information And Communication Technology Fund. Key Intended Outcome Supported: IProcess Improved Through Information Technology. Issue: IShall the City Commission Accept the City Manager's Recommendations? Item Summary/Recommendation: The City of Miami Beach (the "City") has established a goal to use wireless broadband technology to strengthen public safety, increase government efficiency in delivery of services, and provide a basic level of access to City residents and visitors. The City specifically plans to use wireless broadband technology to support: Public safety mobile access city-wide; Mobile access for other Miami Beach government agencies; Hot zone access for targeted commercial areas; and Recurring cost savings for internal government network use. The Committee unanimously recommended Civitium as the top rank consultant and Excelsio Communications as the second ranked consultant. Civitium is a management and technology consulting firm focused on assisting cities in the planning, design and deployment of wireless broadband technology as the foundation for Digital Communities. Based on our experience in cities including Philadelphia, San Francisco, Houston, Portland, and New Haven, Civitium has the skills necessary to provide the pilot network planning and project management services the City is requesting. APPROVE THE CITY MANAGER'S RECOMMENDATIONS. Advisory Board Recommendation: I N/A Financial Information' Source of Amount Account Approved Funds: 1: $56,000.00 Information & Communication Technology Fund. '3 OBPI Total $56,000.00 City Clerk's Office Le!~slative Tracking: I op z, oxt. Sign-Offs: [ ~ -. ~ Department Director Assistant City Manager City Manager GA PDW JMG T:~AGENDA~2005~Dec0705~Regular~WIFi Summary.doc // MIAMIBEACH AGENDA ITEM DATE MJAMIBEACH ¢i~ of Mi~arnl Ite~ach, 1700 Conv:ention Center Drive, Miami Beach, Florida 33139, ww, v.miamibeach'fl.gov COMMISSION MEMORANDUM TO: FROM: DATE: Mayor David Dermer and Members of the City Commission City Manager Oorge, M. Oonzalez ~¢~/'~ December 7, 2005 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S RANKING OF FIRMS RELATIVE TO REQUEST FOR PROPOSALS (RFP) NO. 39-04105, TO SELECT A CONSULTANT TO PROVIDE PILOT NETWORK(S) MANAGEMENT AND TESTING AND PROJECT MANAGEMENT SERVICES FOR THE CITY OF MIAMI BEACH WIRELESS BROADBAND NETWORK INITIATIVE (WiFi); AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP- RANKED FIRM OF CIVITIUM, AND SHOULD THE ADMINISTRATION NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE SECOND-RANKED FIRM OF EXCELSIO COMMUNICATION CORPORATION; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION, IN THE BASE ESTIMATED AMOUNT OF $56,000; AND FURTHER APPROPRIATING FUNDS IN THE AMOUNT OF $56,000, FROM THE INFORMATION AND COMMUNICATION TECHNOLOGY FUND, ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Information and Communication Technology Fund. BACKGROUND The City of Miami Beach (the "City") has established a goal to use wireless broadband technology to strengthen public safety, increase government efficiency in delivery of services, and provide a basic level of access to City residents and visitors. The City specifically plans to use wireless broadband technology to support: Public safety mobile access city-wide; Mobile access for other Miami Beach government agencies; Hot zone access for targeted commercial areas; and, Wi-Fi Commission Memo December 7, 2005 Page 2 of 4 Recurring cost savings for internal government network use. RFP PROCESS On October 19th, 2005, the Mayor and City Commission approved the issuance of a Request for Proposals (RFP) to select a Consultant to provide Pilot Network(s) Management and Testing and Project Management Services for the City Of Miami Beach Wireless Broadband Network Initiative ("WiFi"). The RFP was issued on September 2, 2005, with a wide vendor outreach that included but was not limited to the 19 notifications: Internet search and e-mail notifications and Mailing lists from other agencies who have initiated and/or implemented WiFi projects. Procurement issued notices to consultants which resulted in receipt of the following three proposals: 1. Civitium; 2. Excelsio Communications; and 3. Cyan Line. The City Manager via letter to Commission (LTC) No. 275-2005 appointed the following Evaluation Committee members (the "Committee"): Gladys Acosta, Acting Information Technology Director Phillip Cousins, Miami Beach Resident Larry Herrup, CPA, Miami Beach Resident Terry Jonas, Miami Beach Resident, Systems Analyst Nelson Martinez, Systems Support Manager Mark Needle, Miami Beach Resident, Co-Chair of Technology Access Coalition Patricia Schneider, Assistant Police Chief Committee Members Phillip Cousins and Patricia Schneider were unable to attend the Committee meeting due to previous engagements. The Committee convened on November 29, 2005, and was provided with a project overview in background information relative to this RFP. Additionally, the Committee was provided with information relative to the Government in the Sunshine Laws and the City's Cone of Silence reqtJirements. The Committee discussed the following evaluation criteria, which was used to evaluate and rank each Proposal: Criteria Weiqht Experience and Qualifications of the Proposer ....................................... 25% Experience and Qualifications of the Individuals Assigned to Provide Pilot Network(s) Management Testing ....................................... 15% Experience and Qualifications of the Individuals Assigned to Provide Project Management Services-. ................................................ 15% Wi-Fi Commission Memo December 7, 2005 Page 3 of 4 References provided by the Proposer .................................................20% Proposed Fees ............................................................................... 25% Total: 100% The Committee proceeded to discuss the pros and cons of each proposal and during deliberations proceed to rank the Consultants as follows: Mark Nelson Gladys Terry Larry Needle Martinez Acosta Jonas Herrup Excelsio 86 58 70 70 80 Communications Cyan Line 73 45 55 50 55 Civitium. 92 80 95 95 100 The Committee unanimously recommended Civitium as the top rank consultant and Excelsio Communications as the second ranked consultant. Civitium is a management and technology consulting firm focused on assisting cities in the planning, design and deployment of wireless broadband technology as the foundation for Digital Communities. Based on their experience in cities including Philadelphia, San Francisco, Houston, Portland, and New Haven, Civitium has the skills necessary to provide the pilot network planning and project management services the City is requesting. Civitium has been involved in many of the earliest and most high profile municipal wireless deployments including: Civitium's founders conducted the industry's first large-scale, countrywide wireless broadband feasibility study in late 2004 for Houston County, GA. The study, sponsored by Intel Corporation, Siemens Ag and Alvarion Ltd., included a pilot deployment of a pre-WiMAX solution covering over 250 square miles of the County. Civitium is currently the lead management and technology consulting firm for the City of Philadelphia, PA, providing advisory services to the Honorable Mayor John F. Street, CIO Dianah Neff and Wireless Philadelphia TM Board of Directors. Civitium authorized the Wireless Philadelphia Business plan and Request for Proposal (RFP), and is contracted throughout the lifecycle of the project to provide answers to vendor questions, and analysis of vendor responses and program management of the selected vendor during the design and deployment phases. Civitium completed a 135 square-mile citywide radio frequency (RF) Wi-Fi Commission Memo December 7, 2005 Page 4 of 4 study for the Philadelphia, the largest and most comprehensive of its kind in the industry. Civitium has been retained by the Wireless Philadelphia TM non-profit board to provide project management services for the 135 square mile wireless network deployment. Civitium was recently selected to provide advisory services for the City and County of San Francisco CA to study the feasibility of their wireless broadband initiative. Civitium is currentlY the lead management and technology consulting firm for the City of Houston, TX, having provided a detailed analysis of vendor to the city's RFP for 650 square mile wireless network. Civitium also performed a hands-on evaluation of eight pilot networks deployed by the city to study performances, scalability and reliability. CITY MANAGER'S REVIEW The City Manager has reviewed the Committee's recommendation and concurs with the ranking of Consultants. CONCLUSION The Administration recommends that the Mayor and City Commission adopt the Resolution which accepts the City Manager's ranking of firms relative to Request for Proposals (RFP) No. 39-04105, to select a Consultant to provide Pilot Network(s) Management and Testing and Project Management Services for the City of Miami Beach Wireless Broadband NetwOrk Initiative (VViFi); authorizes the Administration to enter into negotiations with the top-ranked firm of Civitium, and should the Administration not be able to successfully negotiate an Agreement with the top-ranked firm, authorizes the Administration to enter into negotiations with the second-ranked firm of Excelsio Communication Corporation; authorizes the Mayor and City Clerk to execute an Agreement upon completion of successful negotiations by the Administration, in the estimated amount of $56,000; and further appropriating funds in the amount of $56,000, from the Information and Communication Technology Fund. Ti~,GENDA\2005\Dec0705\Regular~WiFi Consultant Memo to CommissionFINAL.doc'