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Home My WebLink About2005-26082 ResoRESOLUTION NO. 2005-26082 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA SETTING THE DATES FOR THE YEAR 2006 COMMISSION MEETINGS. WHEREAS, at the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer solicited input regarding the scheduling of one City Commission meeting a month. Subsequent to Mayor Dermer's request, the Administration placed this issue on the February 23, 2005 Commission Meeting agenda to refer it to the Neighborhood/Community Affairs Committee for discussion, and WHEREAS, the Neighborhood/Community Affairs Committee met on March 29, 2005 and was presented with the idea of having one Commission meeting a month and an alternate meeting scheduled the following week. This would allow the City Commission to continue the meeting because of the lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the item(s) not handled to the following Wednesday. Because the same Commission agenda will be used, no Commission/ Manager Agenda reviews will be required. It also allows the Mayor and Commission, and the Administration to reserve the Wednesday following a Commission meeting so that scheduling of a continued meeting, if necessary, does not result in scheduling problems, and WHEREAS, this new schedule of one Commission meeting a month and an alternate meeting was implemented in May 2005, and WHEREAS, The proposed 2006 calendar calls for 11 regularly scheduled Commission meetings, 9 alternate meetings; and an additional one (1) or two (2) special budget Commission meetings will be scheduled at a later time in September. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that it is recommended that the City Commission meetings be set as follows: Commission Meetings Alternate Meetings January 11 (Wednesday) February 8 (Wednesday) March 8 (Wednesday) April 11 (Tuesday) May 10 (Wednesday) June 7(Wednesday) July 12 (Wednesday) August, City Commission in recess September 6 (Wednesday) T:~,GENDA~005\Dec0705\Regular~006-Commission.dates-RESO.doc January 18 (Wednesday) February 15 (Wednesday) March 15 (Wednesday) April 18 (Tuesday) May 17 (Wednesday) July 26 (Wednesday) October 11 (Wednesday) November 8 (Wednesday) December 6 (Wednesday) October 18 (Wednesday) November 15 (Wednesday) December 13 (Wednesday) PASSED and ADOPTED this 7th day of De ROBERT PARCI~E'R, CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION Date T:~,GEN DA~005\Dec0705\Regular~006-Commission.dates-RESO.doc Condensed Title: COMMISSION ITEM SUMMARY IA resolution setting the dates for the year 2006 City Commission meetings. Key Intended Outcome Supported: Isupports multiple KIO's. Issue: IShall the City Commission approve the 2006 Commission meeting dates? Item Summary/Recommendation: Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times as may be prescribed by ordinance or resolution." In preparing the Commission Meeting calendar the Administration takes into consideration events such as the Conference of Mayors, the Boat Show, Miami-Dade Days, Art Basel, August recess, July and September to set the tentative/final millage and the budget approval process, and if an election year then November for election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is difficult to always schedule meetings on the same Wednesday of the month. The proposed 2006 calendar calls for 11 regularly scheduled Commission meetings, 9 alternate meetings; and an additional one (1) or two (2) special budget Commission meetings will be scheduled at a later time in September. The Administration recommends approving the resolution. Advisory Board Recommendation: The Neighborhood/Community Affairs Committee met on March 29, 2005 and was presented with the idea of having one Commission meeting a month and an alternate meeting schedule the following week. This would allow the City Commission to continue the meeting because of the lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the item(s) not handled to the following Wednesday. This new schedule of one Commission meeting a month and an alternate meeting was implemented in May 2005. Financial Information: Financial Impact Summary: City Clerk's Office Legislative Tracking: IBob Parcher, City Clerk Sign-Offs: T:~AGENDA~005\Dec0705\Regular~?.006-Commission.dates-SUM.doc ,MIAMIBEACH AGENDA. ITEM d~'~ ~-- DATE M AM!BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www. miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission FROM: City Manager Jorge M. Gonzalez DATE: December 7, 2005 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, SETTING THE DATES FOR THE YEAR 2006 CITY COMMISSION MEETINGS. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND At the January 12, 2005 Committee of the Whole Meeting, Mayor Dermer solicited input regarding the scheduling of one City Commission meeting a month. Subsequent to Mayor Dermer's request, the Administration placed this issue on the February 23, 2005 Commission Meeting agenda to refer it to the Neighborhood/Community Affairs Committee for discussion. The Neighborhood/Community Affairs Committee met on March 29, 2005 and was presented with the idea of having one Commission meeting a month and an alternate meeting scheduled the following week. This would allow the City Commission to continue the meeting because of the lateness of the hour or if a particular item(s) may cause the meeting to run very late, to continue the item(s) not handled to the folloWing Wednesday. Because the same Commission agenda will be used, no Commission/ Manager Agenda reviews will be required. It also allows the Mayor and Commission, and the Administration to reserve the Wednesday following a Commission meeting so that scheduling of a continued meeting, if necessary, does not result in scheduling problems. This new schedule of one Commission meeting a month and an alternate meeting was implemented in May 2005. ANALYSIS Pursuant to Section 2.04 of the Miami Beach City Charter, "The City Commission shall meet at such times as may be prescribed by ordinance or resolution." In preparing the Commission Meeting calendar the Administration takes into consideration events such as the Conference of Mayors, the Boat Show, Miami-Dade Days, Art Basel, August recess, July and September to set the tentative/final millage and the budget approval process, and if an election year then November for election/runoff election meetings, and finally Federal and Religious Holidays. Considering the above it is difficult to always schedule meetings on the same Wednesday of the month. In preparing the recommended meeting dates, the Administration set three (3) goals: 1) schedule one (1) Commission meeting and one (1) alternate meeting a month; 2) schedule Commission meetings on Wednesdays; and 3) not to schedule Commission meetings during the month of August, while the City Commission is in recess. The Administration met the goals with the following exceptions: Exception 1: In April, due to Passover Holiday, both Commission meeting and the alternate meeting are scheduled on a Tuesday. Exception 2: In june, due to Art Basel beginning on June 14, there is no alternate meeting scheduled. Exception 3: In September there is no alternate meeting scheduled in anticipation, for the additional meeting(s) to be scheduled for the first and/or second reading of the budget. Note: The Miami Beach Annual Boat Show is scheduled for February 16-20 with move- in scheduled to start on February 9 and move-out scheduled on February 23, 2006, which creates significant parking and traffic challenges for the City Hall area. It is recommended that the City Commission meetings be set as follows: Commission Meetings Alternate Meetings January 11 (Wednesday) February 8 (Wednesday) March 8 (Wednesday) April 11 (Tuesday) May 10 (Wednesday) June 7 (Wednesday) July 12 (Wednesday) August, City Commission in recess September 6 (Wednesday) October 11 (Wednesday) November 8 (Wednesday) December 6 (Wednesday) January 18 (Wednesday) February 15 (Wednesday) March 15 (Wednesday) April 18 (Tuesday) May 17 (Wednesday) July 26 (Wednesday) October 18 (Wednesday) November 15 (Wednesday) December 13 (Wednesday) The proposed 2006 calendar calls for 11 regularly scheduled Commission meetings, 9 alternate meetings; and an additional one (1) or two (2) special budget Commission meetings will be scheduled at a later time in September. In preparing the calendar, City-designated holidays and religious holidays have been taken into consideration. Attachment "A" is a list of City of Miami Beach holidays. Attachment "B" is a list of Jewish holidays. CONCLUSION The Administration recommends that the Mayor and City Commission approve the proposed City Commission meeting dates and alternate meeting dates for the year 2006. JMG/REP/Ic T:V~GENDA~2005\Dec0705\Regular~.006-Commission,dates-MEMO.doc Attachment "A" CiTY OF MIAMI BEACH LEGAL HOLIDAYS 2005 New Year's Day Dr. Martin Luther King, Jr. Day President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Christmas Monday, January 2, 2006 Monday, January 16, 2006 Monday, February 20, 2006 Monday, May 29, 2006 Tuesday, July 4, 2006 Monday, September 4, 2006 Friday, November 10, 2006 Thursday, November 23, 2006 Friday, November 24, 2006 Monday, December 25, 2006 Tenth of Shevat Tu B'Shevat Ta'anit Esther Purim Shushan Purim Passover begins Second Passover Lag B'Omer Shavuot The 17th of Tammuz Tish'a B'Av Rosh Hashanah Fast of Gedaliah Yom Kippur Sukkot Hoshana Rabbah Shemini Atzeret Simchat Torah Hanukkah Attachment "B" JEWISH HOLIDAYS 2005 February 8, 2006 February 13, 2006 March 13, 2006 March 14, 2006 March 15, 2006 April 12-20, 2006 May 12, 2006 May 16, 2006 June 1-3, 2006 July 12-13, 2006 August 2-3, 2006 September 22-24, 2006 September 25, 2006 October 1-2, 2006 October 6-12, 2006 October 13, 2006 October 14, 2006 October 15, 2006 December 15-23, 2006