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HomeMy WebLinkAboutInterlocal agreement ;OOj-"'- ;- & 0 1 f INTERLOCAL AGREEMENT THIS AGREEMENT, made and entered into this 7 ~ day of ~- , 2005, by and between the Miami-Dade County, hereinafter called the County and the City of Miami Beach, hereinafter called MIAMI BEA Cn. That MIAMI BEA CH did determine that County and its duly designated sub-consultant is fully qualified to render the services contracted. WIT N E SSE T H: ARTICLE 1.00: MIAMI BEACH does hereby retain County to furnish certain servIces m connection with the Coastal Communities Transit Studv, as described in Exhibit "A": "Scope of Services", Exhibit "B": "Project Schedule" and Exhibit "C": "Project Budget" attached hereto and made a part hereof as though fully recited herein. ARTICLE 2.00: MIAMI BEACH and the County mutually agree to furnish, each to the other, the respective services, information and items as described in Exhibit "A" Scope of Services, Exhibit "B" Project Schedule, and Exhibit "C" Project Budget. MIAMI BEACH agrees to furnish the County and its duly designated representatives information including, but not limited to, existing data and projects related to the study area that tnay be available in other governmental offices. The County agrees to perform, in a timely and professional manner, the work elements set forth in the above-enumerated Exhibits, in accordance with the Schedule set forth in Exhibit "B". Before initiating the work described in Exhibits "A", "B", and "C", the City of MIAMI BEACH Manager or his designee shall execute and issue the County a Notice-to-Proceed with the work described in said Exhibits, such work to constitute performance of the Coastal Communities Transit Studv as set forth in said Exhibits. ARTICLE 3.00: The services to be rendered by the County shall be commenced subsequent to the execution of this Agreement and issuance of the Notice-to-Proceed by the City Manager of MIAMI BEA CH or his designee, and shall be completed within nine months from the date of execution and issuance of the Notice-to-Proceed. ARTICLE 4.00: The County agrees to provide Project Schedule progress reports on a monthly basis and in a format acceptable to the City Manager of MIAMI BEACH or his designee. The City Manager of MIAMI BEA CH shall be entitled at all times to be advised, at his request, as to the status of work being done by the County and of the details thereof. Coordination shall be maintained by the County with representatives of MIAMI BEA CH. Either of the parties to the agreement may request and be granted a conference. ARTICLE 5.00: In the event there are delays on the part of MIAMI BEACH as to the approval of any of the materials submitted by the County or if there are delays occasioned by circumstances beyond the control of the County which delay the Project Schedule completion date, the City Manager of MIAMI BEACH or his designee may grant the County, by a letter an extension of the contract time, equal to the aforementioned delays, provided there are no changes in compensation or scope of work. It shall be the responsibility of the County to ensure at all times that sufficient contract time remains within which to complete services on the project and each major Task Group as designated on the Exhibits. In the event there have been delays which would affect the project completion date or the completion date of any major Task Group, the County shall submit a written request to the City Manager of MIAMI BEA CH or his designee twenty (20) days prior to the schedule completion date which identifies the reason( s) for the delay and the amount of time related to each reason. The City Manager of MIAMI BEA CH or his designee will review the request and make a determination as to granting all or part of the requested extension. Scheduled completion dates shall be determined by the elapsed times shown in Exhibit "B" and the issue date of the Notice-to-Proceed. Coastal Communities Transit (CCT) Study Coastal Comm Transit Study-Interlocal Agree. doc 11/28/2005 Page 2 In the event contract time expires and the County has not requested, or if the City Manager of MIAMI BEA CH or his designee has denied an extension of the completion date, partial progress payments will be stopped on the date time expires. No further payment for the project will be made until a time extension is granted or all work has been completed and accepted by the City Manager of MIAMI BEACH or his designee. ARTICLE 6.00: The County shall maintain an adequate and competent professional staff and may associate with it, for the purpose of its services hereunder, without additional cost to MIAMI BEA CH, other than those costs negotiated within the limits and terms of this Agreement and upon approval by the City Manager of MIAMI BEA CH, such specialists as the County may consider necessary. The County may sublet, assign or transfer any work under this Agreement to qualified firms, individuals, or governmental entities with the written consent of the City Manager of MIAMI BEA CH or his designee. ARTICLE 7.00: The County shall not be liable for use by MIAMI BEACH of plans, documents, studies or other data for any purpose other than intended by the terms of this Agreement. ARTICLE 8.00: All tracings, plans, specifications, maps, and/or reports prepared or obtained under this Agreement shall be considered research and shall become the property of MIAMI BEA CH without restriction or limitation on their use; and shall be made available, upon request, to MIAMI BEA CH at any time. Copies of these documents and records shall be furnished to the MIAMI BEACH upon request, verbal or written, allowing reasonable time for the production of such copies. SUB-ARTICLE 8.10: Records of costs incurred by the County and all subconsultants performing work on the project, and all other records of the County and subconsultants considered necessary by MIAMI BEA CH for proper audit of project costs, shall be furnished to MIAMI BEA CH upon request. Coastal Communities Transit (CCT) Study Coastal Comm Transit Study-Interlocal Agree. doc 11/28/2005 Page 3 L__n Whenever travel costs are included in the performance of services set forth in Exhibits "A", "B" and "C", the provisions of Metropolitan Miami-Dade County Administrative Order 6-1, shall govern or Florida Statues, whichever is more restrictive. The County shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County in conjunction with this Agreement. Failure by the County to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the City Manager of MIAMI BEACH. ARTICLE 9.00: The County shall comply with all federal, state, and local laws and ordinances applicable to the work or payment for work thereof, and shall not discriminate on the grounds of race, color, religion, sex, or national origin in the performance or work under this contract. ARTICLE 10.00: MIAMI BEACH agrees to pay the County compensation as per Article 16.00 of this Agreement and Exhibits "A", "B", and "C", attached hereto and made a part hereof. ARTICLE 11.00: The City Manager of MIAMI BEACH may terminate this Agreement in whole or in part at any time the interest of MIAMI BEA CH requires such termination. SUB-ARTICLE 11.10: If the MPO Director determines that the performance of the County is not satisfactory, the City Manager of MIAMI BEACH shall have the option of (a) immediately terminating the Agreement or (b) notifying the County of the deficiency with a requirement that the deficiency be.corrected within a specified time, otherwise the Agreement will be terminated at the end of such time. SUB-ARTICLE 11.20: If the City Manager of MIAMI BEACH requires termination of the Agreement for reasons other than unsatisfactory performance of the County, the City Manager of MIAMI BEA CH shall notify the County of such termination, with instructions as to the Coastal Communities Transit (CCT) Study Coastal Comm Transit Study-Interlocal Agree. doc 11/28/2005 Page 4 effective date of termination or specify the stage of work at which the Agreement is to be terminated. SUB-ARTICLE 11.30: If the Agreement is terminated before performance is completed, the County shall be paid for the work satisfactorily performed. Payment is not to exceed the prorated amount of the total agreement amount based on work satisfactorily completed. Such determination shall be based and calculated upon a percentage allocation of total project cost, by major Task Group. ARTICLE 12.00: All words used herein in the singular form shall extend to and include the plural. All words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and include all genders. ARTICLE 13.00: The County warrants that it has not employed or retained any company, corporation, individual or firm to solicit or secure this Agreement, other than County or other government employees, and that it has not paid or agreed to pay any person, company, corporation, individual or firm any fee, commission, percentage, gift or any other consideration, contingent upon or resulting from the award or making of this Agreement. It is understood and agreed that the term "fee" shall also include brokerage fee, however denoted. SUB-ARTICLE 13.10: For the breach or violation of Article 13.00, the City Manager of MIAMI BEA CH shall have the right to terminate this Agreement without liability, and, at its discretion, to deduct from the contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift or consideration. ARTICLE 14.00: The County agrees that it shall make no statements, press releases or publicity releases concerning this Agreement or its subject matter or otherwise disclose or permit to be disclosed any of the data or other information obtained or furnished in compliance with this Agreement, or any particulars thereof, during the period of this Agreement, without first notifying the City Manager of MIAMI BEA CH or his designee and securing its consent. The County also Coastal Communities Transit (CCT) Study Coastal Comm Transit Study-Interlocal Agree. doc 11/28/2005 Page 5 agrees that it shall not copyright or patent any of the data and/or information furnished in compliance with this Agreement, it being understood that, under Article 8.00 hereof, such data or information is the property of MIAMI BEA CH. This Section shall not be construed to limit or restrict public access to documents, papers, letters or other material pursuant to Article 8.10 of this Agreement. ARTICLE 15.00: MIAMI BEACH shall not expend money, incur any liability, or enter into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure. Any contract, verbal or written, made in violation of this subsection shall be null and void, and no money shall be paid on such contract. ARTICLE 16.00: Method of compensation - It is mutually agreed and understood that the following provision shall be applicable to this Agreement. The County shall invoice monthly in a format acceptable to the City Manager of MIAMI BEACH or his designee and shall be paid as a percent of the fixed fee equal to the portion of the service complete pursuant to each Task Order executed in accordance with Article 2.00. The County shall invoice 100% of the fixed fee upon completion of all Task Orders, as indicated under Exhibit "C" (attached as part of scope of services). The compensation to be paid to the County shall not exceed $62,650.00 or 50% of the total project cost, whichever is less, as indicated in Article 10.00 hereof. SUB-ARTICLE 16.10: It is agreed that said compensation provided in Article 16.00 hereof shall be adjusted to exclude any significant sums where the City Manager MIAMI BEA CH shall determine that reported costs by the County reflect inaccurate, incomplete or non-current costs. All such adjustments shall be made within 60 days following the end of the Agreement. F or purpose of this Agreement, the end of the Agreement shall be deemed to be the date of final billing or acceptance of the work by the City Manager MIAMI BEA CH or his designee, whichever is later. ARTICLE 17.00: Standards of Conduct - Conflict of Interest - The County covenants and agrees that it and its employees shall be bound by the standards of conduct provided in Florida Statutes Coastal Communities Transit (CCT) Study Coastal Comm Transit Study-Interlocal Agree. doc 11/28/2005 Page 6 112.313 as it relates to work performed under this Agreement, which standards will be referred and made a part of this Agreement as though set forth in full. The County agrees to incorporate the provisions of this article in any subcontract into which it might enter with reference to the work performed. ARTICLE 18.00: The City Manager of MIAMI BEACH reserves the right to cancel and terminate this Agreement in the event the County or any employee, servant, or agent of the County is indicted or has direct information issued against him for any crime arising out of or in conjunction with any work being performed by the County for or on behalf of MIAMI BEA CH, without penalty. It is understood and agreed that in the event of such termination, all tracings, plans, specifications, maps, and data prepared or obtained under this Agreement shall immediately be turned over to the City Manager of MIAMI BEA CH in conformity with the provisions of Article 8.00 hereof. The County shall be compensated for its services rendered up to the time of any such termination in accordance with Article 11.00 hereof. ARTICLE 19.00: The County shall, to the extent permitted by law at all times hereafter, indemnify and hold harmless MIAMI BEACH, and its officers, agents, employees and instrumentalities from any and all liability, claims, losses, and causes of action, including attorneys' fees and costs of defense which MIAMI BEA CH or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, or relating to or resulting from the negligence of the County and/or its officers, employees, agents or instrumentalities, during the term of this Agreement. The County shall pay all claims and losses in connections therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the MIAMI BEACH, where applicable, including appellate proceedings, and shall pay all costs, judgments and attorneys' fees which may issue thereon. The County expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the County shall in no way limit the responsibility to indemnify, keep and save harmless and defend MIAMI BEACH or its officers, employees, agents or instrumentalities as herein provided. Nothing herein shall be deemed to indemnify MIAMI BEA CH from any liability or claim arising out of the negligent performance or failure of Coastal Communities Transit (CCT) Study Coastal Comm Transit Study-Interlocal Agree. doc 11/28/2005 Page 7 performance of MIAMI BEA CH, its officers, employees, agents or instrumentalities or any other related third party. This paragraph is subject to the limitations of Section 768.28, F.S. In the event County contracts for services authorized by this Agreement, the contractor shall, in its contract with County, be required to indemnify and hold harmless MIAMI BEACH, and its officers, agents, employees and instrumentalities from any and all liability, claims, liabilities, losses, and causes of action, including attorneys' fees and costs of defense which MIAMI BEACH or its officers, employees, agents and instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, or relating to or resulting from the provision of services by the contractor and/or its officers, employees, agents or independent contractors. The contractor shall be required to pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the MIAMI BEACH, where applicable, including appellate proceedings, and shall pay all costs, judgments and attorneys' fees which may issue thereon. The County shall require that the contract between and the County and the contractor include a provision which states that the contractor expressly understands and agrees that any insurance protection required by this agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend MIAMI BEA CH or its officers, employees, agents or instrulnentalities as herein provided. Nothing herein shall be deemed to indemnify MIAMI BEA CH from any liability or claim arising out of the negligent performance of MIAMI BEA CH, its officers, employees, agents or instrumentalities or any other related third party ARTICLE 20.00: This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. ARTICLE 21.00: Attachments: Exhibit "A", Scope of Services Exhibit "B", Project Schedule Exhibit "C", Project Budget Coastal Communities Transit (CCT) Study Coastal Comm Transit Study-Interlocal Agree. doc 11/28/2005 Page 8 No alteration, change or modification of the terms of this Agreement shall be valid unless made in writing, signed by both parties hereto, and approved by the Governing Board of the Metropolitan Planning Organization. This Agreement, regardless of where executed, shall be governed by and construed according to the laws of the State of Florida and venue shall be in Miami-Dade County, Florida. IN WITNESS WHEREOF, the parties hereto have executed these presents this day of By: Print Name: David Dermer BY:~~ f~ Print Name: Robert Parcher CITY CLERK ATTEST: MIAMI-DADE COUNTY FLORIDA By: Print Name Director, Miami-Dade Transit APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION JI-~-<< Oa. Coastal Communities Transit (CCT) Study Coastal Comm Transit Study-Interlocal Agree. doc 11/28/2005 Page 9 Scope of Services for Miami-Dade Transit & The City of Miami Beach "Coastal Communities Transit Study" Center for Urban Transportation Research University of South Florida October 6, 2005 Miami-Dade Transit & City of Miami Beach MIAM~ Coastal Communities Transit Study ami October 6, 2005 Background In a joint effort, Miami Dade Transit (MDT), the City of Miami Beach (CMB), and its neighboring coastal communities in northeastern Miami-Dade County (City of Aventura, City of Sunny Isles Beach, Town of Bal Harbour Village, Town of Bay Harbor Islands, Town of Surfside, City of North Bay Village, and the City of Miami Beach) are interested in analyzing existing transit services in the coastal communities, assessing current and future needs, and determining if and how existing bus transit services can be streamlined to provide the same or improved service levels with fewer routes along the A1A Corridor. Embarking on this work at this time is very advantageous in the context of several other transportation work efforts that are about to start and have recently been completed. The City of Miami Beach with its neighboring coastal communities, and the Miami-Dade County Metropolitan Planning Organization (MPO) is preparing to engage a consulting team to perform the Coastal Communities Transportation Master Plan (CCTMP). The goal of the CCTMP is to provide a multi-jurisdiction regional plan with short-term (current year), mid-term (10-year horizon), and long-term (25-year horizon) solutions to transportation issues under varying development forecast scenarios. The coastal communities understand that the barrier islands are physically constrained. As demands on the transportation infrastructure increase and the capacity to manage traffic becomes further limited, the equilibrium between growth and available capacity must be identified to assure sustainability through the region. This initial assessment would assist as a benchmark to derive further initiatives to address these issues. Building upon the Miami Beach's 1998 Municipal Mobility Plan (MMP), the CCTMP will provide significant new data and analysis, including: an origin-destination study (modes other than transit), new traffic counts with vehicle classification, and signal timing data collection. Concentrating mostly on concurrency and traffic level-of-service issues, the CCTMP will provide: a needs assessment including alternative modes;, recommended projects, and an implementation plan. This will be a highly coordinated effort between the cities, the Florida Department of transportation (FDOT), the MPO, Miami-Dade County, and the South Florida Regional Planning Council (SFRPC). Miami-Dade Transit (MDT), one of the largest departments of Miami-Dade County government, the 16th largest public transit system in the country, and the largest transit agency in Florida, is responsible for marketing and providing all public transit services in the County. On November 5th, 2002, the voters of Miami-Dade County approved a one-half penny increase on the County sales tax to be used for the People's Transportation Plan (PTP). The 2 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM.~ Coastal Communities Transit Study Bm1 October 6, 2005 CUTR majority of the new revenue will be provided for the enhancement of Miami- Dade's transit system. As it implements the PTP which revised various service standards as a matter of policy, MDT has been continuing to develop data-based and tested service standards that will provide a better balance between convenience and transit ridership development, and operational efficiency. In this effort, MDT recently completed a Comprehensive Bus Operations Analysis (CBOA), performed by the Center for Urban Transportation Research (CUTR) at the University of South Florida. The CBOA provided the planning information and monitoring baseline data from which planned PTP improvements can be fine-tuned and new improvements and efficiencies can be identified. It included three large bodies of primary data: 1) System-wide ride check to provide for each route, stop and segment level operational data, including boardings, debarkings, and schedule adherence. 2) System-wide on-board passenger survey to determine trip origin- destination pairs, trip purpose pairs, transfer modes, ridership profiles, community needs, and passenger satisfaction for each route. 3) Survey of bus operators regarding schedule and operational improvements at a route and segment specific level. In addition to providing data for ongoing system and operations planning for MDT, the CBOA provided a route and route segment-level analysis of the operational efficiency. This analysis was used for the development of the service recommendations for increasing system efficiency and improving service quality to the County's transit customers. The detailed recommendations for improving and balancing transit service efficiency and quality of service were provided through schedule recommendations in time for line-ups and system-wide recommendations increasing system efficiency, improving service to the County's transit customers, and providing better service to attract new ridership. There were recommendations for 64 routes. Miami Dade Transit (MDT) will implement the final recommendations over a period of one year from April 2005. In addition, MDT has also recently performed an on-board passenger survey of Metro-Rail to determine trip origin-destination pairs, trip purpose pairs, transfer modes, ridership profiles, community needs, and passenger satisfaction. This analysis of transit services along the coastal communities can make use of these rich sources of recent and current data and analysis, and by doing so provide the best possible data-based, objective solutions. 3 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM~ Coastal Communities Transit Study E.i.1!mD October 6, 2005 ,I~ ?t:,..CUTR Purpose The purpose of this scope, analyze existing transit services in the coastal communities; assess current and future needs; and determine if and how existing bus transit services can be streamlined to provide the same or improved service levels with fewer routes along the A 1 A Corridor. Five benefits are anticipated from a route consolidation: . Easier to understand route structure to attract new ridership from residents and tourists; , . Greater potential to fine tune service along the beach by distinguishing north-south from east-west routes; . Potential to improve transit operations and reduce bunching of buses along the A 1 A Corridor; . Reduce traffic impacts by increasing transit utilization and decreasing the number of vehicles without reducing customer satisfaction; . Route structure and transfer facilities that better position the implementation of future rapid transit improvements. In addition, there are four other critical considerations that must be analyzed. These are: . Impacts to existing transit travel patterns, including additional transfers and the possibility of increased travel time; . Impacts to MDT operations; . Physical requirements for transit facilities including transit capacity, amenities, mixed use development, traffic impacts, and positioning facilities for possible rapid transit improvement in the future; . Locations of transfer facilities, with consideration of minimizing deviations for existing transit service, minimizing traffic impacts, positioning facilities for possible rapid transit improvement in the future, land use compatibility, maximizing transit ridership, and realistic prospects for land acquisition and joint development. The analysis needs to be a highly coordinated effort with the Coastal Communities Master Transportation Plan (CCTMP) and its participating entities, including: the coastal municipalities, FOOT, the MPO, Miami-Dade County and the South Florida Regional Planning Council. The Center for Urban Transportation Research at the University of South Florida (CUTR) has the requisite knowledge and the qualifications to provide these services. (examples)..... 4 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM~DAIlEt Coastal Communities Transit Study tmmD October 6, 2005 JlUTR Within CUTR, there are several broad program areas. One of them is Transportation Program Evaluation and Economic Analysis. This team consists of seasoned transportation professionals, economists and analysts who are highly experienced in transportation analysis, transit operations, both nationally and specifically with Miami Dade Transit, and with numerous transportation planning efforts in Miami Beach and other coastal communities. The proposed Principal Investigator, Mark Alvarez has 17 years experience in transportation and planning. This project will be performed under the existing interlocal agreement between Miami-Dade County and the University of South Florida, with the City's participation under an interlocal agreement between the City of Miami Beach and Miami-Dade County. 5 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM~~ Coastal Communities Transit Study rmmD October 6, 2005 Scope of Services (Exhibit A) The following scope of services is provided to address the work involved in Task 1. Coordination and Public Involvement Task 2 Quantifying the Benefits: Task 3. Impacts to Existing Ridership Task 4. Impacts to MDT Operations Task 5. Transit Facility Locations and Requirements Task 6. Recommendations and Implementation Plan Data Collection Other than public input, no primary data collection is anticipated in this scope. Data sources will include: CBOA data, including: ride-check data and the Metrobus passenger survey; the 2004 MetroRail passenger survey; MetroMover passenger survey if it is completed in time for use; new origin-destination data and analysis from the concurrently performed CCTMP; other CCTMP data; and information from other studies; and information as provided by MDT and the participating municipalities. Products The primary product from the study will be a single report provided in draft and final form at the end of the study. The report will include findings and recommendations from all tasks listed. Data and analysis will be included in appendices as appropriate. Data will also be provided electronically. A distribution of ten appendices will be made: five (5) to MDT and five (5) to the City of Miami Beach. Fifty (50) final reports will be distributed to MDT and fifty (50) to the City of Miami Beach. The final report will also be provided as a pdf file to MDT and the participating municipalities for public distribution. Task 1 will provide technical memorandums containing summaries of community meetings input. The technical memorandums will be distributed as paper copy to MDT and each participating municipality, and electronic copies as required. 6 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM~DADEt Coastal Communities Transit Study [BID October 6, 2005 Task 1: Coordination and Public Involvement The Coastal Communities Transit Study and the Coastal communities Transportation Master Plan (CCTMP) need to be coordinated and be performed simultaneously. Each will have mutual inputs to the other, as well as parallel requirements for public input. This task proposes as its basis for public input that its meetings are combined with the CCTMP, with the CCTMP consulting team taking the lead position for presentations. CUTRwould provide a presentation for the meetings, and collect input, and prepare summaries of each meeting for MDT, and the participating municipalities. CUTR would also participate in the planning and formatting of the meetings. It is also proposed as the basis of this task that the steering committee for the CCTMP and this study be combined. CUTR would participate in scheduled CCTMP/CC Transit Plan joint steering committee meetings. The study is proposed to follow a 9-month schedule along with the CCTMP. Approximately nine steering committee meetings are anticipated. The scope of the CCTMP is not specific as to the format nor number of meetings anticipated for the public input process; however, as a basis for this task, we would propose the following, based on past experience in Miami Beach and other coastal communities. Public input may be comprised of three meeting series: the first, a more community-specific series designed to describe the studies and take input; and the second, a more consolidated series to present draft solutions and work through to more finalized concepts in a charrette-type setting. Final presentations should be a regular or special commission / council meetings. A summary of the number and location of meetings that we would expect is below. Series I Initial Input (6 meetings) . Miami Beach - South Beach . Miami Beach - Middle Beach . Miami Beach - North Beach; North Bay Village . Surfside, Bal Harbor, and Bay Harbor Islands . Sunny Isles Beach . Aventura Series II Charrette Workshop - all coastal communities (1 workshop) Series III Final Presentations - City Commissions and TownNillage Councils (7 meetings) 7 Center for Urban Transportation Research D Miami-Dade Transit & City of Miami Beach MIAMI-DADE Coastal Communities Transit Study r.mmm October 6,2005 ~L Task 2: Benefits The goal of this study is to determine if and how routes along the A 1 A Corridor can be consolidated. This goal is motivated by an expectation of several benefits. To the extent that there are quantifiable costs associated with such a plan, the benefits need also to be quantified to assist the County and municipalities in their decisions regarding implementation. This task will identify the expected benefits, and where possible measure their impact. . Creating and easier-to-understand, more user friendly route structure is often associated with attract new ridership from market segments that are more likely to use transit, but are not familiar with how to use it and where the routes go. The characteristics of these possible riders will be identified through data and findings from a review of other studies, and if the characteristics can be used for demographic analysis, the number of such persons living in the coastal communities will be identified by T AZ or TAD. . It is expected that there will be a greater potential to fine tune service along the A 1 A Corridor by distinguishing north-south from east-west routes. These "fine tunings" may include vehicles, and alignments, but mostly operational fine-tunings are expected. These will identified, and their potential impacts, and possible cost savings will be generally estimated. . Part of fine-tuning service, will be the potential to improve transit schedule adherence and reduce bunching of buses. Using CBOA schedule adherence data, and information from MDT's scheduling and planning staff, problem areas will be identified, and considered for whether the proposed route restructuring would have an impact. . If the recommendations increase transit utilization and decrease the number of transit vehicles without reducing customer satisfaction, and if there is some consolidation of transit transfers into off-street facilities, one of the benefits that can be expected would be reduction of traffic impacts by transit vehicles. Areas of potential traffic congestion mitigation will be identified. The locations, and potential bus stop changes will be provided to the CCTMP consultant for use in their traffic simulation models. . Finally, a long-term benefit can be realized by beginning the implementation of a transit route and alignment structure that is more similar to possible future transit improvements. Long-range plan alternatives will be reviewed, and whether coastal community bus service restructuring would further those alternative will be identified. 8 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM~ Coastal Communities Transit Study r.mmiD October 6,2005 ~ILuTR Task 3: Impacts to Existing Ridership It is well understood that the most important costs of changing route structure are the potential Impacts to existing transit travel patterns, including additional transfers and the possibility of increased travel time for existing transit riders. Task 3 will specifically identify these impacts using CBOA data. Using the CBOA passenger survey data, and the most up-to-date MDT Ridership Reports, for each route the percentage and number of riders that would be impacted from potential changes to the A 1 A Corridor route structure will be identified based on origin-destination data. The two groups of interest will be those that would require an additional transfer, and those that use the routes only along the A 1A Corridor. The percent of these riders that are elderly, or mobility impaired will be identified, as well as the number of transfers that they currently make and their attitude towards transfers. The trip purposes of those that would require an additional transfer would also be identified. Results will be provided in tabular formats, and the results for each route discussed along with an opinion of the routes potential for potential restructuring. Task 4: Impacts to MDT Operations In addition to consumer impacts to the current ridership, a route restructuring along the coastal communities would produce impacts to MDT operations. Assuming truncations of east/west routes at the A1A Corridor, and the development of a Collins Harding Route at sufficient capacity (based on agreed LOS for existing ridership along the corridor based on CBOA ride-check data), various operational parameters will be calculated and compared to current operations for those routes. The net impacts will be provided in tabular format. The parameters will include: . Peak Vehicle Requirement (PVR) . Capacity in both directions (east-west and north-south) . Utilization . Platform Hours* . Revenue Hours* . Layover and Recovery Time* . Deadhead Time* . Operating Cost* * Estimates based on calculations and MDT scheduling staff opinions. Will not fully schedule with Trapeze software. 9 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM~ Coastal Communities Transit Study &m1 October 6, 2005 J~ %;;;::::CUTR Task 5: Transit Facility Locations and Requirements Consolidating the coastal community transit system to have a two A1A routes (or 2: express and local), with all east-west service transferring, requires that there be adequate transfer facilities located in the right places. This is a key issue for both this effort and for supporting any future transit improvements or rapid transit plans. Two parts of the issue need to be determined. The first part is to determine the general location of transfer facilities, and using the current and anticipated passenger and bus volume for each at their peaks, determine: bus bay capacity, layover capacity, driver facilities, platform area, seating area, amenity levels, area required, internal circulation, number of access and egress points, and a best mix-use development scenario for the transfer area level, including an appropriate amount (total floor area) and types (use and establishment size) of retail uses, and potential for redevelopment for future transit technologies'- Once these parameters are developed based on the volume and desired characteristics for each node, then the exact location needs to be identified. The second, and more difficult given the current state of land and development markets in the coastal communities is to identify realistic locations for transfer facilities. These locations must take into account, sufficiency of size, impacts on transit alignments, impacts on traffic, land ownership, land cost, zoning, adjacent uses, potential for mixed use joint development, and impacts on potential future transit improvements or mass transit improvements. This first part of this analysis will be provided in tabular and narrative format with graphic aids. The second part will be provided in tabular and narrative formats with location maps. Task 6: Recommendations and Implementation Plan Considering all of the analysis and outcomes of Tasks 1 through 5, a final recommendation of whether to pursue a route consolidation I restructuring along the coastal communities will be provided. If there is a positive recommendation, an implementation plan will be provided that will use best probable opinions for facilities, forecasts from the CCTMP, and the analysis of the prior tasks to develop a progression of changes by route, with timing by year, operational impacts, and physical facility needs. The results of this task will be provided as a narrative with a table or chart of implementation activities, milestones, responsibilities, and probable cost estimates. 10 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM~~ Coastal Communities Transit Study Bm1 October 6, 2005 Project Schedule (Exhibit B) The project schedule for this project will be nine months, with notice to proceed (NTP), end date, and public input to coincide with the Coastal Communities Transportation Master Plan (CCTMP). The CCTMP RFQ documents anticipate that the CCTMP will start in October, 2006. This project is anticipated to start at that time. If after the CCTMP RFQ is released and the coastal communities do not award the CCTMP, the project will remain at a nine (9) month duration with a start date in October, 2006. The schedule of effort and task completion will also be determined to coincide with the project schedule for the CCTMP. A detailed schedule will be provided in coordination with the CCTMP schedule, before the NTP 11 Center for Urban Transportation Research Miami-Dade Transit & City of Miami Beach MIAM~ Coastal Communities Transit Study &mD October 6, 2005 ~t~ Project Budget (Exhibit C) The cost for the project is to be $125,300, with the cost breakouts as indicated in the table below. Coastal Communities Transit Budget Categories Budget Faculty Salaries & Benefits $ 92,720 Administrative Staff Salaries & Benefits $ 2,897 Total Salaries and Benefits $ 95,617 Expendable Equipment and Supplies $ 7,600 Equipment $ 0 Subcontractor $ 0 Domestic Travel $ 1 ,200 Total Direct Costs $ 104,417 Indirect Costs @ 20% $ 20,883 TOTAL COSTS $ 125,300 The project team will include faculty, students, and secretarial and other support staff who will work directly on the project and whose costs are reflected in the direct costs of the project. The cost breakout by task is provided below Coastal Communities Transit Budget Task 1 Coordination and Public Involvement $ 12,100 Task 2 Benefits $ 19,100 Task 3 Impacts to Existing Ridership $ 20,600 Task 4 Impacts to MDT Operations $ 25,000 Task 5 Transit Facility Locations and Requirements $ 21 ,000 Task 6 Recommendations and Implementation Plan $ 27,500 TOTAL COSTS $ 125,300 12 Center for Urban Transportation Research