HomeMy WebLinkAboutAmendment 2 with Hillier Group
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12/22/2005
AMENDMENT NO.2
TO THE AGREEMENT DATED APRIL 30, 2003 BETWEEN
THE CITY OF MIAMI BEACH AND HILLIER GROUP
ARCHITECTURE, NEW JERSEY, INC. FOR
PROFESSIONAL CONSULTING SERVICES FOR THE
CITYWIDE WAYFINDING SIGNAGE SYSTEM FOR FEES
IN AN AMOUNT NOT TO EXCEED $23,000.00, AND FOR
REIMBURSABLE EXPENSES IN AN AMOUNT NOT TO
EXCEED $16,900.00, FOR A TOTAL AMOUNT OF
$39,900, FOR THE PROVISION OF ADDITIONAL
PROFESSIONAL SERVICES FOR FIELD TESTING OF
THE VISIBILITY OF THE FUTURA TYPEFACE
This Amendment No. 2 to the Agreement made and entered this 71t day of
-p~utJetl- , 2005, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as
CITY), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida
33139, and HilliER GROUP ARCHITECTURE, NEW JERSEY, INC., a New Jersey
corporation whose address is The Widener Building, Mezzanine, One South Penn
Square, Philadelphia PA 19107-3502 (hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS, pursuant to Request for Proposals (RFP) No. 48-01/02, the Mayor
and City Commission adopted Resolution No. 2003-25182, on April 30, 2003, approving
and authorizing the Mayor and City Clerk to execute an Agreement with firm of Hillier
Group Architecture, New Jersey, Inc. (Consultant) for Planning, Design and Construction
Administration services for a Wayfinding Signage System; and
WHEREAS, the Agreement was executed on April 30, 2003, for a lump sum fee of
$185,770.00 for professional fees and $22,230 for reimbursable expenses; and
WHEREAS, Consultant created three different conceptual designs for the signage
system based upon the public input from the Identity Forum, and presented the three
design options in several public meetings, including the Design Review Board and the
Historic Preservation Board; and
WHEREAS, on February 25, 2004, the Mayor and City Commission adopted
Resolution No. 2004-25508, approving the schematic design concept for the Citywide
Wayfinding Sign age System; and
Amendment NO.2 - Hillier Agreement - Citywide Wayfinding Signage System
1
12/22/2005
WHEREAS, on August 17, 2004, the final design for the Citywide Wayfinding
Signage System was reviewed and approved at a joint public hearing by the Design
Review Board and the Historic Preservation Board; and
WHEREAS, on May 16, 2005, Invitation to Bid No. 16-04/05 was issued for the
fabrication and installation of a sign age package in accordance with the Citywide
Wayfinding Signage and Identity System, with an optional sign maintenance service
agreement (the Bid); and
WHEREAS, on July 27,2005, the Mayor and City Commission adopted Resolution
No. 2005-25975, approving and awarding a contract to the lowest and best bidder,
GablesSigns and Graphics, Inc., in the amount of $1,476,623.62, pursuant to Bid No. 16-
04/05 for the fabrication and installation of the signage package with a two-year sign
maintenance service agreement, in accordance with the City of Miami Beach Citywide
Wayfinding Signage and Identity System; and further approving $137,205 for
contingencies; approving $61,884 for construction administration; and appropriating
funds, in the amount of $218,726, from Fund 481 Parking Revenue Bonds Series 1997,
for a total project budget of $1,675,713.00.
WHEREAS, in April 2005 the Florida Department of Transportation (FDOT)
initiated procedures for adoption of Rule Chapter 14-51 concerning Florida's Highway
Guide Sign Program, thereby taking precedence over preliminary approvals forthe design
of the City of Miami Beach Wayfinding Signage program given by the District VI office;
and
WHEREAS, the Florida Department of Transportation (FDOT) Rule Chapter 14-15
requires all lettering- used on Wayfinding Signs on the State Highway System to be
highway gothic fonts or other Federal Highway Administration (FHW A) approved fonts,
and the Futura font proposed for the City of Miami Beach Wayfinding signs has not yet
been approved by FHWA; and
WHEREAS, Amendment No.1, dated August 11, 2005, authorized the Consultant
to engage the services of a sub-consultant, Visual Communication Research Institute
(VCRI), a nationally recognized research institute on the legibility of highway signs, to
prepare an Analytical Evaluation of Futura Typeface's Acceptability for Use on Miami
Beach, FL Road Signs, for a fee of $5.000.00; and
WHEREAS, after reviewing said Analytical Evaluation, the Federal Highway
Administration (FHW A) declined to approve the Futura typeface until the City conducts
Field Testing to document the Visibility of the Futura Typeface in comparison to the
Standard Highway Alphabet; and
WHEREAS, Consultant proposes to engage the services of a sub-consultant,
Visual Communication Research Institute (VCRI), to conduct the field testing, and the
Administration has negotiated a fee proposal with Consultant for these services, in an
Amendment No.2 - Hillier Agreement - Citywide Wayfinding Signage System
2
12/22/2005
amount not to exceed $15,600 in fees and an amount not to exceed $9,400 in
reimbursable expenses, for a total amount of $25,000.00; and
WHEREAS, Consultant proposes an amount not to exceed $7,400 in fees, as set
forth in Article 5 Additional Services, for Hillier to coordinate the work of the sub-
consultant, manufacture of prototype signs and the review and approval by FOOT and
FHWA of the Futura font testing process, and reimbursable expenses not to exceed
$7,500, for a total amount of $14,900.00; and
WHEREAS, funding is available for said services, in an amount of $39,900.00
from Fund 481 Parking Revenue Bonds 1997.
NOW_ THEREFORE_ the parties hereto, and in consideration of the mutual
promises, covenants, agreements, terms, and conditions herein contained, and other
good and valuable consideration, the respect and adequacy are hereby acknowledged,
do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No.2.
2. MODIFICATIONS
The Agreement is amended as defined in Schedule "A-2", attached herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by
this Amendment No.2.
Amendment No.2 - Hillier Agreement - Citywide Wayfinding Signage System
3
12/22/2005
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No.1 to be
executed in their names by their duly authorized officials as of the date first set forth
above.
ATTEST:
David Dermer
~k f fM-duA-
City Clerk
Robert Parcher
ATTEST:
CONSULTANT:
Hillier Group Architecture of New
Jersey, Inc.
By
GlJC. r-.l Sw~ rl6r ~
Print Name
\)11Ui ~i)
Print Name
APPROVED AS TO
FORM & lANGUAGE
& FOR EXECUTION
12.-~ J...3-os
Date
Amendment No.2 - Hillier Agreement - Citywide Wayfinding Signage System
4
..
12/22/2005
SCHEDULE "A-2"
SCODe of Services:
The following is a description of Additional Services for tasks that are required as part of
the testing process for the use of the Futura font on use on the Miami Beach Citywide
Wayfinding Program. This requires the following Hillier scope as well tasks to be performed
by sub-consultant Visual Research Communications Institute (VRCI) and the necessary
prototype signs.
Hillier Scooe
1. Attend meeting with FOOT and FHW A to outline testing goals and requirements
2. Selection of sign locations / testing sites
3. Provide drawings and graphic layouts for sample signs
4. Assist in coordination of sample sign fabrication
5. Attend testing process (2 - 3 days)
6. Coordinate information and results with testing facilitator
7. Attend meeting with FOOT and FHW A to review results (if required)
Visual Research Communications Institute (VRCI) Sub-consultant Scooe
1. Field testing and research report development - see Attachment B for detailed
scope
2. Attend meeting with FOOT and FHWA to outline testing goals and requirements
3. Attend meeting with FOOT and FHW A to review results (if required)
ComDensation
Fees for Additional Services provided by Consultant shall be compensated as set forth in
Article 5, Article 7 and Schedule C of the Agreement. The estimated fees for Hillier scope
are $7,400.00. The estimated fees for VRCI scope are $15,600.00, as per itemized Budget
in Attachment B.
Reimbursable EXDenses
Prototype Signs (est. 12) to be used for testing purposes (Gable Signs)
Standard reimbursable charges for Hillier as per Agreement .
VRCI reimbursable expenses as per Itemized Budget in Attachment B
Total reimbursable
$3,000
$4,500
.$9.400
$ 16,900
F:\PLAN\$ALL\Meyers\Signage System\Amend 2\Amendment No 2 Hillier agreement.doc
Amendment No.2 - Hillier Agreement - Citywide Wayfinding Signage System
5
Attachment B
Title
The Visibility of Futura versus Standard Highway Fonts on Iv1ialni Beach \Vayfinding Signs
Principal Investigator
Philip M. Garvey
The Visual Communication Research Institute (YCRI)
123 MacDuff Circle
State College, P A 16801
Proposal Summary
The city of Miami Beach would like to use the Futura typeface for wayfinding road signs in
the Miami Beach, FL area. However, the federal Manual on Uniform Traffic Control Devices
(MUTCD), and by reference the Standard Highway Signs book, specify that all signs on public
access roads in the United States shall use the Standard Highway Alphabet (SHA). For the
Federal Highway Administration (FHW A) to approve an alternate typeface, such as Futura, its
visibility must be shown through valid scientific experimentation to be equal to or greater than
the comparable SHA series. (There are six SHA series: B, C, D, E, E(M), and F, illustrated in
Figure 1). The proposed study will provide the research required by the FHW A to determine
whether Futura provides this level of visibility when used as part of a wayfinding system
proposed for the city streets of Miami Beach.
Serie.s ABC DEl 2 3 4
Serie.e ABC DEI 2 3 4
Serieso ABC DEl 234
serie.. ABCDE1234
seriesElMIA BCD E 1234
lowereesea bed e f CJ h i j
SeriesF ABCDE 1234
Figure 1. Standard Highway Alphabet Series B - F with lower case E(M).
Page - 2
The objective of the proposed research is to compare the Futura typeface (Figure 2) with the
Standard Highway Alphabet Series Band C (Figure 2). To do this, the visibility distance
thresholds (or furthest point at which the signs can be read) will be determined for the proposed
and standard typefaces. The research will be conducted using full-sized wayfinding signs
located on city streets in the Miami Beach area. The signs will be viewed by older and younger
motorists from a vehicle moving at posted speed limits of 25 and 45 mph through live traffic in
the daytime and at night. The data will be analyzed to determine if there are statistically
significant differences in the relative visibility of Futura and the Standard Highway Alphabets.
Figure 2. Futura lower case letters a and e.
Figure 3. Standard Highway Alphabet Series Band C, upper and lower case.
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Page - 3
Methodology
Typeface Selection
~1iami Beach's wayfinding plan includes signs with legends that combine upper and lower
case letters. Specifically the words on the signs will have initial uppercase letters followed by
lower case. Prior to the Millennium edition of the MUTCD, this type of so-called mixed-case
lettering for sign legends was only permitted on freeway guide signs, while conventional road
guide signs such as those proposed for the wayfinding system in Miami Beach were required to
use all uppercase letters. However, the current MUTCD states, "Word messages on street name
signs and destinations on [conventional road] guide signs may be composed of a combination of
lowercase letters with initial uppercase letters."
Prior to the publication of the latest version of the Standard Highway Signs book, lowercase
letters only existed for the SHA Series E(M) (Figure 1) and the FHW A required that Series E(M)
be used in any instance where lowercase letters were required. The current SHS book, however,
includes lowercase letters for all the SHA Series. Lowercase Series Band C (Figure 3) are
condensed versions of the Series E(M) with thinner stroke widths and smaller letter width-to-
height ratios (i.e., narrower letters). These are the SHA Series that would normally be used on
guide signs in a place like Miami Beach and which the city is proposing to replace with Futura in
their proposed wayfinding signage plan.
The proposed research will, therefore, evaluate the relative effectiveness of Futura versus
Standard Highway Alphabet Series Band C on wayfinding signs. This will be done using
procedures developed, tested, and replicated at Penn State's Pennsylvania Transportation
Institute (PTI) for the evaluation of highway and commercial sign font visibility.
Subject Recruitment and Screening
Fifty-six subjects will be paid ten dollars each to participate in the half hour test sessions. All
subjects will hold valid driver's licenses. Twenty-eight subjects will be "younger" ranging in
age from 18 to 34 and twenty-eight will be "older" from 65 to 80 years of age. Subject's high
contrast, binocular, distance visual acuity will be measured using a standardized test. All
subjects will have visual acuity of 20/40 or better as required by the Florida Department of
Motor Vehicles.
Variables
The independent variables will be font (Futura and SHA Series B and C), posted speed limit
(25 and 45 mph), letter height (3.5 and 4.0 inches), time of day (day and night), and subject age
group (younger and older). Half of the subjects (14 younger and 14 older) will be run at night
and half will be run in the daytime. All subjects will be exposed to all typeface conditions.
Reading way finding signs is based on either recognition, where motorists look for a specific
location (e.g., Ocean Drive) and couple their mental picture of the word with the legend on the
sign, or legibility, where motorists are looking for general information (e.g., cultural landmarks)
and must read each sign completely before they can cognitively process the specific message.
The dependent variables will, therefore, be recognition and legibility distance thresholds.
Site and Apparatus
The test site will be city streets in the Miami Beach area. The observation vehicle will be a
late model sedan instrumented with a distance measuring instrument (DMI). Six signs with 3.5-
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n.:(x~mnwlldari(H\S nnd decisions: by accepting rhis resc;arch proposal, IliHJCr Architecture ag)'('(',-; to trt':lt it
fl'A' cODteTlts for any other purpose.
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Page - 4
inch capital letter heights and proportionally sized lowercase letters will be tested on roadways
with 25 mph posted speed limits. Six signs with 4.0-inch capital letter heights and proportionally
sized lowercase letters will be tested on roadways with 45 mph posted speed limits. Three of the
signs at each speed location will display a single destination and three will display three
destinations (See Figure 4 for examples). The signs type will be the Miami Beach wayfinding
system's Destination Directional Signs with the backgrounds painted blue and white engineer
grade 3M Scotchlite cut vinyl letters applied to form the words. One single-destination and one
triple-destination sign at each speed location will use Futura, one will use SHA Series B, and one
will use SHA Series C. All words on each sign will use a single typeface.
Figure 4. Example of test signs with Futura typeface.
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Page - 5
Procedure
The subjects will be located in the front passenger seat with an experimenter seated in the
driver seat. The observation vehicle will be driven over a prescribed course through the streets of
Miami Beach. To determine typeface legibility, the subjects will be asked to read the
destinations on the single-destination signs. In the Figure 4 example, the experimenter would
simply point to the sign and ask the subject to read it. When the subject says "Bass Museum of
Art," the experimenter will press a button on the DMI recording the legibility distance for that
condition on a laptop computer located in the rear seat of the observation vehicle. To determine
typeface recognition, the subjects will be told a destination to look for on a sign (e.g.,
Wolfsonian Museum) and will be asked to determine the position of that destination on the sign
(top, middle, or bottom). When the subject responds "top," the experimenter will press a button
on the DMI recording the recognition distance for that condition. The subjects will be asked to
respond as soon as they are close enough to do so accurately. This process will be repeated with
each subject for all twelve signs.
Analysis
Descriptive Statistics
Mean legibility and recognition distance tables will be generated for each sign condition.
These tables will show age group and time of day specific legibility distance as well as data
collapsed across those two variables (for examples see Tables I and 2).
Font
Futura
Standard H B
Standard H C
Font
Futura
Standard H B
Standard H C
Inferential Statistics
Analysis of variance (ANOV A) statistical techniques will be used to determine the main
effects of font, letter height, age group, and time of day on legibility distance. Post-hoc
evaluations will determine the relative visibility Futura vs. Standard Highway Series Band C.
The results of the inferential statistics will be displayed in appropriate figures and tables.
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Page - 6
Qualifications of the Research Team
The proposed research will be lead by Philip Garvey of the Visual Communication Research
Institute.
Philip M. Garvey - Principal Investigator
Philip Garvey has been working in the field of visual perception in transportation since 1984.
His educational training is in psychology where he specialized in experimental design and
measuring visual acuity for objects in motion. Mr. Garvey wrote the Federal Highway
Administration guidelines for the visibility of changeable message signs and the ADA sign.
visibility guidelines for the visually impaired. Mr. Garvey was also a principal investigator on
research to develop the Clearview Typeface, which in 2004 became the fITst new guide sign font
allowed by the FHW A in over fifty years. He also developed and tested "NPS Roadway," the
typeface that will be used on all future National Park Service guide sign installations.
Mr. Garvey's expertise in the field of human interaction with the roadway environment led to
his selection as the chairman of the National Academy of Sciences' TRB Committee on User
Information Systems, a post he served for six years. Mr. Garvey recently wrote the Sign
Visibility chapter for the Handbook of Transportation Engineering published in 2004 by
McGraw- Hill, was integral in developing the commercial sign legibility criteria endorsed by the
on-premise sign industry, and assisted the Dubai Municipality (United Arab Emirates) this year
in developing their outdoor advertising control manual.
Timeline
Task
Design Signs
Find Si n Locations
Fabricate and Mount Signs
Recruit Sub' ects
Collect Data
Analyze Data
Deliver Draft Final Re ort
Revise Draft Final Report
Deliver Final Re ort
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not ('.~YDti;nts 1:~)r any: oth{:.~r pt1rpo~;e,
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Budget
V('R!
ITEMIZED BUDGET
November 1, 2005 - January 31, 2006
Proposal Title: The Legibility of Futura versus Standard Highway Fonts on Miami Beach Wayfinding Signs
Sponsor: Hillier Architecture
Contractor: Visual Communication Research Institute(VCRI)
Budget starts with fiscal year 2005
The itemized budget for estimated cost presented below is based on three months.
# of
Months
in
Year 1
#of
Months
in
Year 2
%of
Time
Salaries
P.M. Garvey
Research Associate
Staff Assistant
Total Salaries
2,0
0.0
0.0
Fringe Benefits
30% of Salaries
Consultan t
Consul tan t
Travel
Reports
Communications
Subject Payments
Equipment (Sign Fabrication)
Miscellaneous Items
Total
Total Direct Costs and Fringe
Facilities & Administration (Overhead)
60% of Total Direct Costs and Fringe
Total Requested Cost
Person Monthly
Hours Rate Sub Total
120.0 $10,000.00 $7,500.00
0,0 $5,000.00 $0.00
0.0 $3,400.00 $0.00
1.0
0.0
0,0
25.0
0.0
0.0
$0.00
$0.00
$4,225.00
$100.00
$100.00
$600.00
$500.00
$350.00
NCde:rllis rt'se,uch pnlj)os,d suhrmHed ;0 Hjllicr Architecture is 111(' property of the Visual (onlHHHIication
R(~~e;H('h Institute, LL(' {VCRI). It has been made availabk to Hillier Arcbitedurc f;:lr tht: sole pUrp(lS,~ of nuking hmding
f<:;(\)rnrn('lhJariclfls and decisions: hy accepting rhis research proposal, Hillier Architecture agw(;$ to trear it confi(k'ntia!!y hy
11.'.)t (ODWJHS ]()f ;my other purpose.
Page - 7
Totals
$7,500.00
$0.00
$0.00
$7,500.00
$2,250.00
$0.00
$0.00
$4,225.00
$100.00
$100.00
$600,00
$500.00
$350.00
$5,875.00
$15,625
$9,375
$25,000 I