HomeMy WebLinkAbout2006-26091 Reso
RESOLUTION NO. 2006-26091
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 37-04/05 FOR TEMPORARY
PERSONNEL SERVICES; AUTHORIZING THE ADMINISTRATION TO
ENTER INTO NEGOTIATIONS WITH TEN (10) TEMPORARY
PERSONNEL AGENCIES; AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AGREEMENTS UPON THE
COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
WHEREAS, on July 27, 2005, the Mayor and City Commission authorized the issuance of
an RFF' for Temporary Personnel Services; and
WHEREAS, temporary personnel are needed to cover for regular City employees who
are on vacation or leave of absence, to temporarily fill vacancies until they are permanently
filled, and to work on special projects; and
WHEREAS, on August 3,2005, RFP No. 37-04/05 was issued and notices sent to over
25 agencies; and
WHEREAS, the RFP resulted in the receipt of eleven proposals from: A 1 A
Employment of Miami; AppleOne Employment Services; Creative Staffing; David Wood
Personnel; Pacesetter Personnel Service; Staffix; Tandem Staffing Solutions, Inc.;
TransHire; Tri-State Employment Service, Inc.; Union Temporary Services; and Westaff;
and
WHEREAS, Pacesetter Personnel Service's proposal was deemed non-responsive
due to not satisfying some of the minimum requirements; and
WHEREAS, on November 4, 2005, the City Manager via Letter to Commission No. 224-
2005 appointed an Evaluation Committee (the "Committee"), consisting of the following
ind ivid uals:
Margarita Cepeda - Executive Director, UNlOAD
Steven Davis - CMS Resident, Leadership Academy Alumni
George Fisher - Fleet Management Analyst
Vashanna Mcintosh-Moore - Parking Operations Manager
Rhonda McPherson - Assistant Director, Property Management Division
John Toledo - Assistant Director, Property Management Division
Richard Wolfe - eMS Resident, Leadership Academy Alumni; and
WHEREAS, Margarita Cepeda and John Toledo had scheduling conflicts upon
receipt of the meeting date, resulting in Raymond Adrian, Director of Operations of
UNIDAD attended for Margarita, and Regina Lane, CMS Property Management, being
selected as an alternate for John Toledo; and
WHEREAS, the Committee convened on November 29, 2005, to discuss and
evaluate the proposals, based on the following criteria outlined in the RFP:
Experience and qualifications of the Agency 30 points
Screening, interviewing, testing and training program 20 points
Proven performance of providing qualified and productive employees 30 points
Billing rates 20 points; and
WHEREAS, due to the diversity of temporary positions and their associated job
descriptions in the proposal, and the fact that agencies were not required to submit pricing
for all positions/job descriptions, the Committee found they were unable fairly to rank the
agencies; and
WHEREAS, the ten responsive agencies submitted proposals that satisfied the
requirements of the RFP, to include, but not limited to: compliance with the Living Wage
Ordinance; the City's option to interview multiple candidates for any position; working with
the Miami Beach One Stop Career Center; drug screening; background checks; criminal
checks; interviewing; skills testing; and customer service training; and
WHEREAS, the Committee reached a unanimous decision to go forward with a
recomme'ndation to negotiate agreements with all responsive agencies; and
WHEREAS, the Committee made additional recommendation that, after the
agreements are in place, the designated contract manager should solicit feedback from the
departments that are utilizing the agencies, as well as facilitate performance reviews on the
agencies at regular intervals; and
WHEREAS, the City Manager concurs with the Committee's recommendation.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager pursuant to Request for
Proposals (RFP) No. 37-04/05 for Temporary Personnel Services; authorizing the Administration
to enter into negotiations with ten (10) temporary personnel agencies, and further authorizing the
Mayor and City Clerk to execute agreements upon completion of successful negotiations by the
Administration.
PASSED AND ADOPTED this 11th
, 2006"
ATTEST:
~ R APPROVED AS TO
. k )A .,. FORM & LANGUAGE
~ UA;W1A & FOR EXECUTION
CITY CLERK Robert Pa~JcJ:rf I ~
T:\AGENDA\2006\Jan1106\Consent\ T~O~~ '\ - $- "-
City AItomey~ Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Accepting the City Manager's Recommendation Pursuant to RFP 37-04/05 For Temporary
Personnel Services, Authorizing the Adm inistration to Enter into Negotiations with Ten (10) Agencies and
Authorizin the Ma or and Ci Clerk to Execute A reements for Tem ora Personnel Services.
Ke Intended Outcome Su orted:
Increase community satisfaction with City services.
Issue:
Shall the Commission Adopt the Resolution?
Item Summary/Recommendation:
Request for Proposals (RFP) No. 37-04/05 was issued for Temporary Personnel Services, as authorized
by the City Commission at its July 27,2005 meeting. The purpose of the RFP is to establish multiple
contracts for Temporary Personnel Services, on an "as needed basis" from qualified Temporary Personnel
Agencies ("Agencies").
An Evaluation Committee appointed by the City Manager reviewed the proposals. The Committee
discussed the criteria as well as the various options of ranking the agencies.
As the ten responsive agencies submitted proposals that satisfied the requirements ofthe RFP, to include,
but not limited to: Compliance with the Living Wage Ordinance; the City's option to interview multiple
candidates for any position; working with the Miami Beach One Stop Career Center; drug screening;
background checks; criminal checks; Interviewing; skills testing; and customer service training, there was
a unanimous decision to go forward with a recommendation to negotiate agreements with all responsive
agencies. There was an additional recommendation that, after the agreements are in place, the
designated contract manager should solicit feedback from the departments that are utilizing the agencies,
as well as facilitate performance reviews on the agencies at regular intervals.
The Administration recommends approval.
Advisory Board Recommendation:
IN/A
Financial Information:
OBPI
Financial Impact Summary:
$1,000,000
Estimate
annually.
Based on previous
years' expenditures
Approved
Source of
Funds:
%
Funds are available from the
temporary labor budget accounts
allocated to City Departments,
subject to the Office of Budget
and Performance Improvement
review
Ci Clerk's Office Le islative Trackin
Gus Lopez, ext. 6641
GL PO
T: \AGEN \2005\Jan1106\Consent\TemporaryPersonneISummary.doc
City Manager
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MIAMIBEACH
AGENDA ITEM
DATE
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G MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
FROM:
Mayor David Dermer and Members of the City Commission
City Manager Jorge M. Gonzalez ~
January 11, 2006 0 U
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 37-
04/05 FOR TEMPORARY PERSONNEL SERVICES; AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TEN (10)
TEMPORARY PERSONNEL AGENCIES; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS UPON THE
COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION.
TO:
DATE:
SUBJECT:
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
$1,000,000 - estimated annual amount based on previous years' expenditures. Funds
are available from the temporary labor budget accounts allocated to City Departments,
subject to the Office of Budget and Performance Improvement review.
ANAL YSIS
The Mayor and City Commission at its July 27, 2005 meeting, authorized the
Administration to issue this Request for Proposals (RFP) for Temporary Personnel
Services.
The purpose of the RFP is to establish multiple contracts for Temporary Personnel
Services, on an "as needed basis" from qualified Temporary Personnel Agencies
("Agencies"). Temporary personnel are needed to cover for regular City employees who
are on vacation or leave of absence; to temporarily fill vacancies until they are
permanently filled; and to work on special projects.
RFP No. 37-04/05 was issued on August 3, 2005, and notices sent to over 25 agencies,
which resulted in the receipt of eleven proposals from the following agencies:
Commission Memo
RFP 37-04/05 - Temporary Personnel Services
January 11, 2006
Page 2 of 4
A 1 A Employment of Miami
AppleOne Employment Services
Creative Staffing .
David Wood Personnel
Pacesetter Personnel Service
Staffix
Tandem Staffing Solutions, Inc.
TransHire
Tri-State Employment Service, Inc.
Union Temporary Services
We staff
After review, the response from Pacesetter Personnel Service was deemed non-
responsive due to not satisfying some of the minimum requirements, to include, but not
limited to: "Respondents shall include their procedures for screening, interviewing,
testing and training employees that will be placed with the City."
On November 4, 2005, the City Manager via Letter to Commission No. 274-2005
appointed an Evaluation Committee (the "Committee"), consisting of the following
individuals:
Margarita Cepeda - Executive Director, UNIDAD
Steven Davis - CMB Resident, Leadership Academy Alumni
George Fisher - Fleet Management Analyst
Vashanna Mcintosh-Moore - Parking Operations Manager
Rhonda McPherson- Assistant Director, Property Management Division
John Toledo - Assistant Director, Property Management Division
Richard Wolfe - CMB Resipent, Leadership Academy Alumni
Margarita Cepeda and John Toledo had scheduling conflicts upon receipt of the meeting
date. Raymond Adrian, Director of Operations of UNIDAD attended for Margarita, and
Regina Lane, CMB Property Management, was selected as an alternate for John.
On November 29, 2005, the Committee convened to discuss and evaluate the
proposals, based on the following criteria outlined in the RFP:
Experience and qualifications of the Agency
Screening, interviewing, testing and training program
Proven performance of providing qualified and productive employees
Billing rates
30 points
20 points
30 points
20 points
The Committee discussed the criteria as well as the various options of ranking the
agencies. Due to the diversity of temporary positions and their associated job
descriptions in the proposal, and the fact that agencies were not required to submit
pricing for all positions/job descriptions, the Committee found they were unable fairly to
rank the agencies. .
Commission Memo
RFP 37-04/05- Temporary Personnel Services
January 11, 2006
Page 3 of 4
As the ten responsive ag~ncies submitted proposals that satisfied the requirements of
the RFP, to include, but not limited to: Compliance with the Living Wage Ordinance; the
City's option to interview multiple candidates for any position; working with the Miami
Beach One Stop Career Center; drug screening; background checks; criminal checks;
Interviewing; skills testing; and customer service training, there was a unanimous
decision to go forward with a recommendation to negotiate agreements with all
responsive agencies. There was an additional recommendation that, after the
agreements are in place, the designated contract manager should solicit feedback from
the departments that are utilizing the agencies, as well as facilitate performance reviews
on the agencies at regular intervals.
The contracts shall commence after the approval of the Mayor and City Commission and
shall remain in effect for a period of two (2) years. Providing that the successful
Agencies will agree to maintain the same terms and conditions of the contract, the
contracts may be extended for an additional two, one-year periods at the City's sole
discretion.
The Agencies will be responsible for screening, interviewing, testing and training to
include but not be limited to:
1. In-depth interview that includes job preferences, experience, goals, interests,
attitudes, motivation and other work-related attributes.
2. Job-related tests to include typing and communication skills.
3. Background checks to include drug testing, criminal checks, and credit history
(for positions that may require the handling of City funds).
4. Verification that their employees are not convicted sex offenders.
5. Training employees.on the City's Service Excellence program
Pursuant to Section 2-408 of the Miami Beach City Code, all employees, who provide
services covered by this RFP, shall be paid a living wage of no less than $8.56 an hour
plus at least $1.25 an hour towards health benefits for a total value of $9.81 an hour, or
a living wage of no less than $9.81 an hour without health benefits.
The City reserves the right to perform audit investigations of the Agencies' payroll and
related records of employ~es assigned to the City to ascertain that such employees'
records indicate payment received for the specific hours worked for the City pursuant to
the Living Wage requirements.
The Procurement Division has performed due diligence in performing reference checks
for each firm recommended.
The listing of temporary positions and their associated job descriptions is attached, as
are the billing rates of the recommended agencies.
Commission Memo
RFP 37-04/05 - Temporary Personnel Services
January 11, 2006
Page 4 of 4
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the
attached resolution, which authorizes the Administration to enter into negotiations with
ten (10) temporary personnel agencies;. and further authorizing the Mayor and City Clerk
to execute agreements upon completion of successful negotiations by the
Administration.
T: \AG EN DA \2005\Jan 11 06\Consent\ T emporaryPersonnel.doc
VIII. PERSONNEL SERVICES POSITION DESCRIPTIONS
Item TEMPORARY PERSONNEL SERVICES
1 . Secretary I
Two years experience in secretarial and clerical work. Experience in meeting public and
ability to deal with customers using tact, poise, patience and courtesy. Knowledge and
experience in using MS Word, Excel, other MS office application programs. Must have ability
to work in a multi-ethnic/multi-cultural environment. Minimum 40 wpm.
2. Secretary II/Administrative Assistant
Three years advanced experience in secretarial and clerical work including transcription,
dictation and executive level experience. Experience in meeting public and ability to deal with
customers using tact, poise, patience and courtesy. Knowledge and experience in using MS
Word, Excel, other MS office application programs. Must have ability to work in a multi-
ethnic/multi-cultural environment. Minimum 40 wpm.
3. Clerk Tvoist
Responsible and varied clerical work involving moderately complex work methods and
procedures. Requires proficiency in the use of the word processor and/or typewriter. Must
type 40 correct words per minute based on dept. needs.
4. Clerk I
Must possess basic typing and computer experience and good people skills. Dependability
and self motivation, work flexible schedule, including weekends and evenings. Must have
ability to work in a multi-ethnic/multi-cultural environment.
5. Clerk II
One year experience in general clerical work, possess computer software experience and
good people skills. Dependability and self motivation, work flexible schedule, including
weekends and evenings. Must have ability to 'work in a multi-ethnic/multi-cultural
environment.
RFP NO. 37-04/05
DATE: 8/3/05
30
CITY OF MIAMI BEACH
6. Clerk III
Three year experience in skilled typing and general clerical work, accounting & bookkeeping.
Experience in meeting public and ability to deal with customers using tact, poise, patience
and courtesy. Knowledge and experience in using MS Word, Excel, other MS office
application programs. Must have ability to work in a multi-ethnic/multi-cultural environment.
Must type a minimum of 40 wpm.
7. Bookkeeoer I Accountina Clerk II
Three years experience in accounting, supplemented by course work in accounting or
bookkeeping; or any equivalent combination of experience and training. Must have ability to
work in a multi-ethnic/multi-cultural environment.
8. Customer Service Reos / Comolaint Ooerator
Responsible telecommunications work in the Safety communications Unit. Retrieving,
evaluation, processing, modifying, and inputting information within various computerized and
manual information systems. Type 30 correct wpm, effective communication skills, may
include weekends, holidays, shift work. Must have ability to work in a multi-ethnic/multi-
cultural environment.
9. Customer Service Reos I Communications Ooerator
Entry level responsible telecommunications work in the Safety Communications Bureau.
Receiving, screening and relaying information for emergency and other calls utilizing a multi-
line telephone and a computer aided dispatch system or other means. Effective
communication skills, may include weekends, holidays, shift work. Must speak fluent English
and one other language, have ability to work in a multi-ethnic/multi-cultural environment.
10. Personnel Technician I
Complex clerical and technical work of a specialist nature. I nterpretation of department
operations, policies, procedures, dissemination of information, maintains records and reports,
computes and compiles data; updates. Types forms, answers correspondence, prepares
notices and minutes of meetings. Knowledge of HR preferred.
11 . Caroenter
Knowledge and skills in carpentry work at the entry level in the construction and finish work
including materials, methods and techniques. Maintenance and repair of city facilities.
12. Electrician
Master Electrician's certification, prior experience with drawings and reading blueprints,
design an installation of electrical systems. Skilled work at the entry level as an electrician in
the construction, maintenance and repair of city facilities.
RFP NO. 37-04/05
DATE: 8/3/05
31
CITY OF MIAMI BEACH
13. Plumber
Skilled work at the journeyman level as plumber with certificate of competency as a
journeyman in the plumbing trade.
14. Service Worker
Advanced and responsible manual labor duties of a skilled nature.
15. Ale Mechanic
Skilled work at the journeyman level in the installation, maintenance and repair of air
conditioning equipment, and related apparatus.
16. Painter
Skilled painting work at the entry level in the construction, maintenance and repair of city
facilities.
17. Buver
Specialized technical, clerical and administrative work in the purchasing . of assigned
commodities. Reviews purchase requests, assists with procurement problems, and solicits
quotations. Enters information for issuance of purchase orders.
RFP NO. 37-04/05
DATE: 8/3/05
32
CITY OF MIAMI BEACH
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