HomeMy WebLinkAbout2006-26095 Reso
RESOLUTION NO. 2006-26095
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF AN
ADDITIONAL $101,594 IN CONCURRENCY MITIGATION FUNDS TO
COMPLETE THE $194,732 FUNDING PACKET NEEDED TO IMPLEMENT A
TRAFFIC SIGNAL IMPROVEMENTS PROJECT ON ALTON ROAD AT 8TH,
11TH, 15TH AND 16TH STREETS; THE $93,138 FUND BALANCE BEING
ALREADY AVAILABLE PURSUANT TO RESOLUTION NO. 2002-24796,
DATED MARCH 20, 2002, WHICH . APPROPRIATED FLORIDA
DEPARTMENT OF TRANSPORTATION (FDOT) GRANT FUNDS MATCHED
BY CITY FUNDS FOR THE PURPOSE; AUTHORIZING THE
ADVANCEMENT OF $194,732 IN CONCURRENCY MITIGATION FUNDS
FOR SUBSEQUENT, PARTLY REIMBURSEMENT BY THE $70,000 IN FDOT
GRANT FUNDS; AND FURTHER STATING THAT THE PROJECT WILL BE
IMPLEMENTED UTILIZING AN EXISTING JOB ORDER CONTRACTING
(JOC) MECHANISM AVAILABLE TO THE PUBLIC WORKS DEPARTMENT.
WHEREAS, Project #34 of the Miami Beach Municipal Mobility Plan (MMP)
calls for capacity improvements on Alton Road, from Dade Boulevard to 5th Street;
and
WHEREAS, capacity improvements had already been implemented at the
intersection of Alton Road and 1 ih Street; and
WHEREAS, in order to complete MMP Project #34, the City successfully applied in
2001 for a Florida Department of Transportation (FOOT) fund source known as the
County Incentive Grant Program (CIGP), to implement Traffic Signal Improvements on
Alton Road, at the intersections with 8th, 11th, 15th and 16th Streets, and Dade Boulevard
(the Project); and
WHEREAS, Resolution No. 2002-24796, dated March 20, 2002, authorized the
execution of a $140,000 CIGP Agreement which included $70,000 in FOOT funds and
$70,000 in Miami Beach Concurrency Mitigation (South Beach) funds for the Project;
and
WHEREAS, Post Buckley Shuh & Jernigan (PBS&J), a City rotational consultant,
was engaged in 2003 to conduct a preliminary assessment, prepare implementation
plans and construction cost estimate, and provide construction inspection services for
the Project, at a negotiated cost of $46,862; and
WHEREAS, in December 2004, the Alton Road/Dade Boulevard section of the
Project was funded and implemented by FOOT, as an independent priority project; and
WHEREAS, the Project fund balance of $93,138 ($70,000 in CIGP funds and
$23,138 in City funds) is insufficient to implement the remaining portions of the overall
Project; and
WHEREAS, $101,594 in additional Concurrency Mitigation funds need to be
appropriated to fully fund the quoted $192,732 Project construction cost.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize the appropriation of an additional $101,594 in
Concurrency Mitigation funds to complete the $194,732 funding packet needed to
implement a Traffic Signal Improvements Project on Alton Road at 8th, 11th, 15th and 16th
Streets; the $93,138 fund balance being already available pursuant to Resolution No.
2002-24796, dated March 20, 2002, which appropriated Florida Department of
Transportation (FOOT) grant funds matched by City funds for the purpose; authorize the
advancement of $194,732 in Concurrency Mitigation Funds for subsequent, partly
reimbursement by the $70,000 in FOOT grant funds; and further state that the Project
will be implemented utilizing an existing Job Order Contracting (JOC) mechanism
available to the Public Works Department.
PASSED AND ADOPTED this the 11 th
ATTEST:
~r9~
CITY CLERK
Robert Parcher
T:\AGENDA\2006~an 11 06\Regular\Alton Road Traffic Signals-Reso.doc
, 2006.
APPROVED AS TO
FORM&WAGE
& FOR ~nON
C' Attome~ Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing appropriation of an additional $101,594 in Concurrency Mitigation funds to
com lete the $194,732 fundin acket needed to im lement Traffic Si nallm rovements on Alton Road.
Ke Intended Outcome Su orted:
Maintain or improve traffic flow.
Issue:
Shall the City appropriate additional Concurrency Funds to implement this MMP Project #34?
Item Summary/Recommendation:
The MMP Project #34 called for capacity improvements to Alton Road, from 8m Street to Dade Boulevard.
The City was awarded an FDOT grant of $70,000 matched with City Funds for a total of $140,000 to install
protected left-turn movements on Alton Road at 8th, 11th, 15th, 16th Streets, and at Dade Boulevard. Due to
County objections, the protected left-turn movement from southbound Alton Road onto eastbound Dade
Blvd required unscheduled work by the City consultant. The consultant cost was $46,862, which left a
$93,138 fund balance for construction purposes.
The Alton Road/Dade Blvd. improvements were funded and implemented by FDOT in 2004. The final
plans for the remaining project portion were approved by FDOT and County in 2005, which allows the City
to proceed with project implementation.
The current construction cost of the Alton Road Improvements is $194,732. The Administration
recommends 1) appropriation of an additional $101,594 in Concurrency Mitigation funds to supplement the
existing $23,138 CM fund balance; 2) advancement of all funds for subsequent reimbursement at $70,000
by the FDOT funds, which are due to expire March 31, 2006; and 3) project implementation utilizing a JOC
contract available to the Public Works Department.
Committee.
Financial Information:
Source of
Funds:
$ 23,138CM
$101,594 CM
$ 70,000 FDOT
Previously appropriated
To be approprtd. 158.8000.341226
Previously appropriated
D
aBPI $194,732 158.6217.000335
Financial Impact Summary: Only $70,000 of the $194,732 project cost will be reimbursed to the
City by the $70,000 FDOT grant funds.
City Clerk's Office Legislative Tracking:
I Robert Halfhill
T:\AGENDA\2006~an1106\Regular\Alton Road Traffic Signals-Summary.doc
e MIAMIBEACH
AGENDAITEM C7J
DATE 1- I / -() "
lD MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
TO:
FROM:
DATE:
SUBJECT:
COMMISSION MEMORANDUM
Mayor David Dermer and Members of the City Commission
Jorge M. Gonzalez, City Manager \ ___ ~
January 11, 2006 0
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE APPROPRIATION OF AN
ADDITIONAL $101,594 IN CONCURRENCY MITIGATION FUNDS TO
COMPLETE THE $194,732 FUNDING PACKET NEEDED TO IMPLEMENT
TRAFFIC SIGNAL IMPROVEMENTS ON ALTON ROAD AT 8TH, 11TH, 15TH AND
16TH STREETS; THE $93,138 FUND BALANCE BEING AVAILABLE PURSUANT
TO RESOLUTION NO. 2002-24796, DATED MARCH 20, 2002, WHICH
APPROPRIATED FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT)
GRANT FUNDS MATCHED BY CITY FUNDS FOR THE PURPOSE;
AUTHORIZING THE ADVANCEMENT OF $194,732 IN CONCURRENCY
MITIGATION PROGRAM FUNDS FOR SUBSEQUENT REIMBURSEMENT BY
THE $70,000 IN FDOT GRANT FUNDS; AND FURTHER STATING THAT THE
PROJECT WILL ,BE IMPLEMENTED UTILIZING AN EXISTING JOB ORDER
CONTRACTING (JOC) MECHANISM AVAILABLE TO THE PUBLIC WORKS
DEPARTMENT.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
Miami Beach Municipal Mobility Plan Project #34 called for capacity improvements on Alton
Road, from ath Street to Dade Boulevard. The first of these improvements, protected left turn
movements on 1 ih Street at Alton Road, was implemented in 2000 utilizing Concurrency
Mitigation Funds.
In order to complete MMP Project #34, the City was awarded in 2001 a Florida Department
of Transportation (FOOT) grant known as the County Incentive Grant Program (CIGP). The
CIGP offered incentives t9 municipalities wishing to implement capacity enhancement
projects on State roads to fit specific area needs. At that time, a large number of high-rise
condominium developm~nt projects were being approved by the City for construction on
West Avenue, which would increase traffic on Alton Road and left-turn movements to/from
the crossing streets.
Resolution No. 2002-24796, dated March 20, 2002, authorized the execution of a CIGP
Agreement with FOOT. The $70,000 CIGP funds plus the $70,000 City matching funds
made available a total of $140,000 to cover the costs of a project that would improve traffic
signalization on Alton Road,by adding protected left-turn movements at the intersections with
atfi, 11th, 15th, and 16th Streets, and Dade Boulevard.
City consultant, Post Buckley Shuh & Jernigan (PBS&J) was engaged in 2003 to conduct
preliminary assessment, prepare design plans, and perform construction inspection services
for the project, at a negotiated cost of $46,862.
The proposed new left-turn movement from southbound Alton Road onto eastbound Dade
Boulevard raised objections from Miami-Dade County. PBS&J was asked to conduct an
unscheduled traffic study justifying the need for the new movement; and conduct four (4)
unscheduled meetings with the County/FDOT/City to resolve all issues and finalize the
project plans. The additional consultant fees incurred for the unscheduled services
exhausted the contract fund balance that had been previously set aside for construction
inspection services.
In December 2003, the Alton Road/Dade Boulevard section of the overall project was funded
and implemented by FDOT, as a priority project. It took the City an additional 18 months to
obtain both FDOT and County approvals to proceed with the improvements.
ANAL YSIS
The Alton Road Signal Improvements Project received $140,000 in funding in 2001, utilizing
$70,000 in CIGP grant funds and $70,000 in City Concurrency Mitigation funds. The
$46,862 PBS&J contract payment (Concurrency funds) left a $93,138 fund balance, $70,000
of which are the grant funds due to expire March 31, 2006.
Successive hurricanes over the last two years have created a shortage of traffic signal
equipment, parts, and contract costs have escalated. The current cost estimate is $194,732
for the project.
As previously determined by the MMP, this project will help the City "maintain or improve
traffic flow" on the southern portion of Alton Road. Therefore, the Administration
recommends the following:
1. Appropriation of an additional $101,594 in Concurrency Mitigation/South Beach
funds to supplement the remaining $23,138 in previously appropriated CM funds;
2. Advancement of $194,732 in total funds needed to implement the project (utilizing
City Concurrency Funds) for subsequent reimbursement by the $70,000 FDOT grant
funds; and
3. Utilization of a Job Order Contracting (JOC) mechanism available to the Public
Works Department, in order to avoid further construction delays.
After the JOC contractor has procured the necessary traffic signal material, it will take
approximately 45 days to implement the project. In case the project is not fully implemented
by March 31, 2006, the Administration will officially request that FDOT consider extending
the $70,000 grant deadline beyond the above-mentioned date.
Attachments:
. FDOT Agreement to extend CIGP grant deadline to March 31, 2006
. GIGP Agreement between Miami Beach and FDOT, dated June 24, 2002
. JOC cost estimate for project construction.
JG/RM/FB/FV/ME/AJ
T:\AGENDA\2006~an11 06\Regular\Alton Road Traffic Signals-Memo.doc
~EB-10-2005 16:58
CITY i'--- M I AI'.l r TRANSPORT
305 604 2498 P.02
CITY OF MIAMI BEACH
CITY HALL 1700 CONVeNTION CENTER DRive MIAMI BEACH, Fl..ORIOA 33139
\WIW.miamibeachff .goll
7
Oapanmenl of Public Works
Telephone (305) 673-7080
Facsimife (305) 613-102B
February 10, 2005
Mr. Gary L. Donn, P.E.
Director of Planning and Programs/Administration
Florida Department of Transportation. District Six
1000 NW 111 In Avenue, Room 6234
Miami, Florida 33172
Subject: Request for Extension of County Incentive Grant Program Contract # AL 478
Dear Mr. Donn:
On behalf of the City of Miami Beach, I respectfully request a twelve-month extension of
time for the County Incentive Grant Program Agreement between the Florida Department
of Transportation (FOOT) and the City of Miami Beach, for the project described beJow:
Proiect Descriotion:
FM No. Contract # Extension Requested
Signal head improvements and
modification of pavement markings
SR 907/Alton. Rd, from alh Street to
161h Street. (design & construction).
41295615401 AL478 March 31,2006
This is our very last reauest for arant extension. since we intend to imolement the Droiect
within the next ten (10) months. The following actions are being taken by the City:
1. Four sets of theprojecfs design plans, prepared by Post Buckley Schuh & Jernigan
(PBS&J). were mailed 02/03/05 to Mr. Rory Santana for FDOrs review, approval, and
permitting.
2. Attached to this letter is the City's first request for reimbursement under this CIGP/JP A.
in the amount of $11,715.50. It covers FDors 50% share of PBS&J's first invoice,
which totaled $23,431. The City paid the full invoice amount with Check # 135522
dated 02/2112003.
3. We have just received PBS&J's second invoice. also in the amount of $23,431, which is
undergoing the City accounts payable process. FDOT's share will be invoiced
subsequently.
4. By 02111/05, PBS&J project manager, Rafiq Alqasem. will submit to the City new cost
estimates for construction inspection services (as an amendment to the original
contract), and for project construction.
,....:
FEB-10-2005 16:58
CITY
M I Aryl I TRA~~SPORT
305 604 2498
P.03
Mr. Gary Donn
February 10, 2005
Page 2
5. With the updated cost estimates in hand, we wilt request that the City Commission, at
the March 17, 2005 meeting, appropriate Miami Beach Concurrency Mitigation Funds to
cover the increased construction and construction inspection costs of the project.
6. The ,City intends to utilize an on-going FOOT or County contractor to install the traffic
signal improvements to SR 924/AJton Road, from 8th Street to 161ft Street. As
previously stated, we intend to complete this Project within the next ten (10) months.
Should you have any questions. do not hesitate to contact me at (305) 673..7080. or Ms.
Amelia Johnson of my staff at (305) 673..7000 Ext. 6347.
Your approval to extend the grant until March 31. 2006 is appreciated.
Attachment: First City Invoice against the CIGPJFDOT grant.
FB/RH/AJ
c: Linda Glass-Johnson, Work Program Manager. FOOT
Kenneth Jeffries. Planning Division, FOOT
Rory Santana, Traffic Operations Engineer, FDOT
Rafiq Alqasem, P.E., PBS&J
Amelia Johnson, Transportation Coordinator
Date:
cZ-JI-OS
F:\WORK\$TRA\AMELIA\FOOT\CIGPextensiot'l.ltr.doc
RESOLUTION NO. 2002-24796
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A COUNTY INCENTIVE GRANT PROGRAM
AGREEMENT (CIGP-JPA) WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION AND MIAMI-DADE COUNTY, IN THE AMOUNT OF
$140,000; BEING $70,000 IN CIGP GRANT FUNDS, AND $70,000 IN
CONCURRENCY MITIGATION-SOUTH BEACH FUNDS, AS PREVIOUSLY
AUTHORIZED BY RESOLUTION NO. 2001-24374, DATED MAY 16, 2001; AND
FURTHER APPROPRIATING BOTH THE GRANT AND CONCURRENCY
MITIGATION FUNDS FOR THE FINAL DESIGN AND IMPLEMENTATION OF
TRAFFIC SIGNAL HEADnNTERSECTION IMPROVEMENTS ON ALTON ROAD,
FROM 8TH STREET TO DADE BOULEVARD.
WHEREAS, Resolution No. 2001-24374, dated May 16, 2001, authorized the City to
submit an application to the Metropolitan Planning Organization (MPO), under the State
of Florida's year 2002-03 County Incentives Grant Program (CIGP), for improvements to
traffic signal heads/pavement markings, in order to provide protected left-tun movements
at the intersections of Alton Road with Sth-11th-1Sth-161h Streets and Dade Boulevard; and
WHEREAS, the grant has been awarded at $140,000, being $70,000 in CIGP funds,
and $70,000 in local funds, as required by the grant program; and
WHEREAS, sufficient Concurrency Mitigation funds have been collected from new
development projects adjacent to Alton Road, in an effort to mitigate further impacts on this.
traffic-intensive corridor, match the grant funds, and implement one additional Municipal
Mobility Plan-recommended project; and
WHEREAS, it is essential that the City enter into a tri-party agreement (FOOT-County-
City) in order to receive, via the reimbursement method, the State funds available for the
purposes of this grant.
WHEREAS, the project will include a final design/construction inspection phase at
$40,000; modification of pavement markings/and construction at $100,000; and
,
WHEREAS, the City will hire Post Buckley Schuh & Jernigan, Inc. (PBS&J) to perform
final design and construction inspection services at $40,000, as authorized by the City
Vendor List, Resolution No. 2001-24406, dated June 6, 2001; and
WHEREAS, after final design/construction plans are completed, the City will issue
requests for proposals (RFP) for the project's construction phase, which is estimated to
cost $100,000; and
. WHEREAS, both State and City funds need to be appropriated for the above-
mentioned purposes.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
approve and authorize the Mayor and City Clerk to execute a County Incentive Grant
Program Agreement (CIGP..JPA) with the Florida Department of Transportation and Miami-
Dade County, in the amount of $140,000; being $70,000 in CIGP grant funds, and $70,000
in Concurrency Mitigation-South Beach funds, as previously authorized by Resolution No.
2001-24374, dated May 16, 2001; and further appropriate both the grant and Concurrency
Mitigation funds for the final design and implementation of traffic signal head/intersection
improvements on Alton Road, from 8th Street to Dade Boulevard.
PASSED AND APPROVED this the 20th
2002.
ATTEST:
~tr~
CITY CLERK
APPROVED AI TO
'OAM & LANGUAGI
a FOR EXECUTION
F:\WORK\STRA\AMELlA\FDOl'.JPA-CIGPMemo.doc
Page 1 of 1
Johnson, Amelia
From: Fakie, Elie
Sent: Tuesday, December 20,20052:56 PM
To: Johnson, Amelia
Cc: Beckmann, Fred; Alvarez, Mike - Public Works
Subject: Alton Road Signal Modification 8th, 11th, 15th and 16th Proposal and Fees
Attachments: ContractorProposal Report-Category. pdf
Amelia,
Following are the details for the cost of the above referenced project for a total of $194,731.62.
JOC contractor:
Contingency:
Subtotal:
Gordian Group:
Total
$160,272.94
$ 32.054.59
$192,327.53
$ 2.404.09
$194,731.62
See attached proposal
20% Contingency
1.5% of the proposal ($160,272.94)
Also attached is the detailed proposal from PASS International. Duration of the job will follow.
Thanks
Elie
December 20, 2005 Contractor Proposal Report. Category ~
Job Order Construction Services
Loe# -
124.00.PW.14-o3/04 Alton Road Signal Modification 8th, 11th, 15th, 16th Street City of
Miami Beach
Date:
December 20,2005
Project No.:
Project Name:
124.00.PW.14-03/04
Alton Road Signal Modification 8th, 11th, 15th, 16th Street
Sect.
Item
Mod.
UOM Decriptlon
Line Total
December 20, 2005
Page 1 of 3
Subtotal for N
Category - Not Entered
01352 4021
01352 4021
01352 4021
01352 4021
01352 4031
01352 4031
01352 4031
01352 4031
01550 6002
01560 7121
01560 7130
01560 7144
01560 7321
01560 7330
HR
Off-Duty Law Enforcement Officer
Quantity
40.00
Unit Price
33.35
x
Factor
1.1039
1,472.60
Installation
x
HR Off-Duty Law Enforcement Officer
-----.-.---.----..-------.-.--...--".-
Quantity
40.00
Unit Price
33.35
Line Total
128,597.50
1,472.60
Total
1,472.60
x
Factor Total
1.1039 1,472.60
1,472.60
Installation
x
HR
Off-Duty Law Enforcement Officer
Quantity
40.00
Unit Price
33.35
x
Factor
1.1039 =
Installation
x
HR
Off-Duty Law Enforcement Officer
Quantity
40.00
Unit Price
33.35
x
Factor
1.1039 =
1,447.43
Installation
x
HR
Flagman For Traffic Control
Quantity
80.00
Unit Price
16.39
x
Factor
1.1039 =
Installation
x
HR
Flagman For Traffic Control
Quantity
80.00
Unit Price
16.39
x
Factor
1 .1039 =
1,447.43
Installation
x
HR
Flagman For Traffic Control
Quantity
80.00
Unit Price
16.39
x
Factor
1.1039 =
1,447.43
Installation
x
HR
Flagman For Traffic Control
Total
1,472.60
1,472.60
Total
1,472.60
Total
1,447.43
1,447.43
Total
1,447.43
Total
1,447.43
Quantity
80.00
x
Factor
1.1039 =
-----.--.------..------------.---.-.--....-----.-----.--'-----'------
Total
1,447.43
Unit Price
16.39
Installation
x
CLF
Danger Tape
Quantity
200.00
Unit Price
4.37
x
Factor
1.1039 =
2,285.07
Installation
x
MO Type B Flasher (High Intensity)
--....--.-.------.--.---...------.-.--------
Quantity Unit Price
30.00 x 69.00
964.81
Total
964.81
Installation
x
Factor Total
1.1039 = 2,285.07
1,457.15
MO
Type II Traffic Control Barricade, 2' Wide x 3' High, 2Reflectorized Rails Each Side
Quantity
30.00
x
Factor
1 .1039 =
---------------_._~-_._,._~--_. ------...--.--.------.--.-------------- -----.---...------
Total
1,457.15
Unit Price
44.00
Installation
x
DAY
No-Parking Barricade
Quantity
30.00
Unit Price
0.25
x
Factor
1 .1039 =
2,207.80
Installation
x
MO
Portable Message Board
Quantity
1.00
Unit Price
2,000.00
x
Factor
1.1039 =
1,192.21
Installation
x
MO
Temporary Traffic Sign (Up To 3'x3')
Installation
Quantity
30.00
x
Factor
1.1039 =
Unit Price
36.00
x
8.28
Total
8.28
Total
2,207.80
Total
1,192.21
December 20, 2005
Page 2 of 3
Subtotal for No Item Entered
31,675.44
Project Proposal Total
160,272.94
This work order proposal total represents the correct total for the proposal. Any discrepancy between line totals,
sub-totals and the proposal total is due to rounding of the line totals and sub-totals.
December 20, 2005
Page 3 of 3