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HomeMy WebLinkAbout2006-26096 Reso RESOLUTION NO. 2006-26096 A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ARTS FOR LEARNING/MIAMI, A NOT FOR PROFIT CORPORATION WHICH IS THE ONLY ARTS SERVICE PROVIDER APPROVED BY MIAMI- DADE COUNTY PUBLIC SCHOOLS (MDCPS) TO PROVIDE IN- SCHOOL CURRICULUM BASED ARTS EDUCATION, TO PROVIDE AFTER SCHOOL AND SUMMER CAMP ARTS EDUCATION PROGRAMS AT VARIOUS CITY PARKS, PUBLIC SCHOOLS, AND DAY CARE CENTERS (AS SHALL BE DETERMINED BY THE CITY ADMINISTRATION) FOR THE REMAINDER OF FISCAL YEAR 2005/2006, IN THE AMOUNT OF $50,000, WITH THE OPTION, AT THE CITY'S SOLE DISCRETION, TO EXTEND SAID AGREEMENT FOR ONE ADDITIONAL YEAR, CONTINGENT UPON FUNDING AVAILABILITY. WHEREAS, in March 2005, via Resolution No. 2005-25853, the City Commission authorized the execution of an Interlocal Agreement with Miami-Dade County Public Schools (MDCPS) Division of Life Skills for the implementation of a curriculum-based arts education program in the Miami Beach feeder pattern schools in Fiscal Year (FY) 04/05; and WHEREAS, the MDCP Division of Life Skills was unable to execute the lnterlocal Agreement before the Summer recess and both City staff and the Cultural Arts Council subsequently reconfirmed their desire and commitment to jointly support such a program; and WHEREAS, funding for such a program was appropriated in the FY 05/06 Tourism and Cultural Development budget, in an amount up to $75,000, for this purpose; and WHEREAS, Arts for Learning/Miami (A4L), a not for profit corporation which is the only arts service provider approved by Miami-Dade County Public Schools (MDCPS) to provide in-school curriculum based arts education, in conjunction with the City, proposes to deliver comprehensive arts-in-education programming; initially, to the Flamingo Park Summer Camp and to the RAIN and Happy Kids early childhood centers, from February through September, 2006; and WHEREAS, additionally, if funding allows, it is the Administration's intent to continue to provide the programs at various City parks, public schools, and day care centers, as determined by the City, for one (1) additional year; and WHEREAS, together, these programs will provide in-depth and multiple arts experiences to over 300 underserved children and their parents in Miami Beach; and WHEREAS, the Administration finds it in the best interest of the City to enter into a Professional Service Agreement with Arts for Learning/Miami (A4L) to deliver the aforestated comprehensive arts-in-education programming; said Agreement to have the scope of services as attached, in substantial form, as Exhibit "A" hereto; and WHEREAS, while pursuant to Section 287.057 of the Florida Statutes the aforementioned services are exempt from competitive bidding requirements, the selection of A4L is also being recommended because it is the only arts service provider approved by MDCPS to provide in-school curriculum based arts education. NOW, THEREFORE, BE IT DULY RESOLVED BYTHE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve a Professional Services Agreement with Arts for Learning/Miami, a not for profit corporation which is the only arts service provider approved by Miami-Dade County Public Schools (MDCPS) to provide in-school curriculum based arts education, to provide after school and summer camp arts education programs at various City parks, public schools, and day care centers (as shall be determined by the City Administration) for the remainder of Fiscal Year 2005/2006, in the amount of $50,000, with the option, at the City's sole discretion, to extend said Agreeme for one additional year, contingent upon funding availability. PASSED and ADOPTED this Al1EST: P' ~tlLutd ~PA- CITY CLERK Robert Parcher JMG\HMF\mas T:\AGENDA\2006~an11 06\consent\CAC Education Program RES.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION //6/06 Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution approving a professional services agreement with Arts for Learning/Miami for a cultural education ro ram for the remainder of fiscal ear 2005/2006 in an amount e ual to $50,000. Ke Intended Outcome Su orted: Increase community rating of cultural activities. Issue: Shall the City Commission approve a professional services agreement with Arts for Learning/Miami for a cultural education ro ram? Item Summary/Recommendation: In March 2005, via Resolution No. 2005-25853, the City Commission authorized the execution of an Interlocal Agreement with Miami-Dade County Public Schools' (MDCPS) Division of Life Skills for the implementation of a curriculum-based arts education program in the Miami Beach feeder pattern schools in FY 04/05. The MDCP Division of Life Skills was unable to execute the Interlocal Agreement before the summer recess. Both staff and the Cultural Arts Council subsequently reconfirmed their desire and commitment to jointly support such a program. Furthermore, funding was included in the FY 05/06 Tourism and Cultural Development budget in an amount up to $75,000 for this purpose. However, after a second, protracted attempt to negotiate and execute a contract at the beginning of the current fiscal year, the MDCPS Division of Life Skills once again was unable to execute the Interlocal Agreement. In the alternative, A4L, in conjunction with the City, proposes to deliver comprehensive arts-in-education programming to the Flamingo Park summer camp and to the RAIN and Happy Kids early childhood centers from February through September, 2006. Additionally, A4L will begin to provide teacher training and classroom materials in order to implement our desired in-school initiative for Miami Beach Feeder Pattern Schools during the 2006/2007 school year. Pursuant to Section 287.057 of the Florida Statutes, the aforementioned services are exempt from competitive bidding requirements. Furthermore, A4L is the only arts service provider approved by MDCPS to provide in-school curriculum based arts education. Adviso Board Recommendation: Cultural Arts Council recommended approval of said professional services agreement at their December 9, 2005 meetin Financial Information: . Source of Amount Account Approved Funds: 1 50,000 Cultural Affairs (140-6080-312) [ID 2 .3 4 OBPI Total Financial Impact Summary: City Clerk's Office Legislative Tracking: I Max Sklar Si City Manager tC\ ...,. MIAMIBEACH AGENDA ITEM DATE C7k 1-1/ -CJC, It\ MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager J~o- DATE: January 11, 2006 SUBJECT: A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ARTS FOR LEARNING/MIAMI, A NOT FOR PROFIT CORPORATION, WHICH IS THE ONLY ARTS SERVICE PROVIDER APPROVED BY MIAMI- DADE COUNTY PUBLIC SCHOOLS (MDCPS) TO PROVIDE IN-SCHOOL CURRICULUM BASED ARTS EDUCATION, TO PROVIDE AFTERSCHOOL AND SUMMER CAMP ARTS EDUCATION PROGRAMS AT VARIOUS CITY PARK, PUBLIC SCHOOLS, AND DAY CARE CENTERS (AS SHALL BE DETERMINED BY THE CITY ADMINISTRATION) FOR THE REMAINDER OF FISCAL YEAR 2005/2006, IN THE AMOUNT OF $50,000, WITH THE OPTION, AT THE CITY'S SOLE DISCRETION, TO EXTEND SAID AGREEMENT FOR ONE ADDITIONAL YEAR, CONTINGENT UPON FUNDING A V AILABILIrf. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Funding is available within the Cultural Affairs Program and Cultural Arts Council's (CAC) budget for Fiscal Year 2005/2006. ANAL YSIS In March 2005, via Resolution No. 2005-25853, the City Commission authorized the execution of an Interlocal Agreement with Miami-Dade County Public Schools' (MDCPS) Division of Life Skills for the implementation of a curriculum-based arts education program in the Miami Beach feeder pattern schools in FY 04/05. The MDCP Division of Life Skills was unable to execute the lnterlocal Agreement before the summer recess. Both staff and the Cultural Arts Council subsequently reconfirmed their desire and commitment to jointly support such a program. Furthermore, funding was included in the FY 05/06 Tourism and Cultural Development budget in an amount up to $75,000 for this purpose, and department performance indicators were also included in the Department's Performance Plan tied to this program. However, after a second, protracted attempt to negotiate and execute a contract at the beginning of the current fiscal year, the MDCPS Division of Life Skills once again was unable to execute the Interlocal Agreement. While we will be starting the second half of the school year this month, the Administration and the CAC remain eager to fulfill their commitment to provide much needed arts specific education to the youth of Miami Beach. The Administration finds it in the best interest of the City to enter into a Service Agreement with Arts for Learning/Miami (A4L) to deliver comprehensive arts-in-education programming. While it originally was the City's intent to provide in-school curriculum based education programs, due to the protracted negotiations with MDCPS and the timing of the state-mandated F.C.A.T. exams, the City is unable to implement an in-school program during the current school year. In the alternative, A4L, in conjunction with the City, proposes to deliver comprehensive arts- in-education programming to the Flamingo Park summer camp and to the RAIN and Happy Kids early childhood centers from February through September, 2006. Together, these programs will provide in-depth and multiple arts experiences to over 300 underserved children and their parents in Miami Beach. Additionally, A4L will begin to provide teacher training and classroom materials in order to implement our desired in-school initiative for Miami Beach Feeder Pattern Schools during the 2006/2007 school year. While pursuant to Section 287.057 of the Florida Statutes the aforementioned services are exempt from competitive bidding requirements, the selection of A4L is being recommended because it is the only arts service provider approved by MDCPS to provide in-school curriculum based arts education. ARTS FOR LEARNING/MIAMI Arts for Learning/Miami ("A4L") is a community-based non-profit organization dedicated to advancing teaching and learning through the arts and community cultural resources. It was established by a group of business and community leaders in 2000 as a partnership between the Miami-Dade Cultural Affairs Council, Miami-Dade County Public Schools, and Young Audiences, the nation's leading supplier of arts-in-education services. Last year's merger with the Children's Cultural Coalition made A4L the area's only independent provider of in-school arts education programming. Through hands-on professional development for teachers and teaching artists, creation and dissemination of multi-media teaching resources, community arts programming and parent outreach, A4L is creating a comprehensive system for infusing cultural arts into early learning, K - 12 education, and after-school and summer programs. A4L's current "GET smART" integrated curriculum-based arts education programs in the Fienberg-Fisher, North Beach, South Pointe and Treasure Island Elementary Schools are funded in part by a City grant of $18,950 awarded through the CAC. SCOPE OF SERVICES Early Childhood Program: A4L proposes to implement "Start with the Arts" (SWT A), an arts- based creative learning approach to literacy and school readiness for children ages 2 - 5, at two child care centers, RAIN (at Fienberg-Fisher Elementary School) and Happy Kids/Jefferson (1700 Jefferson Avenue.) SWTA builds upon existing curriculum, offering arts activities that focus on common themes found in early childhood programs. A4L will train 25 teachers and provide an artist in-residency program consisting of four teaching artists specializing in visual arts, drama, dance/movement and music. The artists participate in the professional development training sessions and visit the centers, offering continued arts instruction, role-modeling and coaching for teachers and students. Each center also receives the easy-to-use SWTA Resource Book in English and Spanish. It includes thematic lessons, learning objectives, a list of materials, strategies for including all students, thematically linked books and songs, and a letter to the families encouraging continuing the activities at home. A new companion book, "Start with the Arts at Home", is a 49-page activity guide providing simple presentation of activities parents can do at home with their children. Each classroom also receives an activity box with essential tools for classroom arts integration. This program would begin immediately. Approximately 65 children and their parents are expected to be served in the Early Childhood Program. Summer Camp Program: A4L will provide visual and performing arts instruction as part of a seven-week summer camp program at Flamingo Park in June and July of 2006. A4L will work closely with the park staff to determine the most appropriate classes to offer based on available facilities and on the interests and ages of the children. Two separate performances by different artists and/or ensembles will support the work being created during the camp. A4L will provide training, monitoring and support to the artists and performers to ensure the delivery of a high-quality program. A4L will also oversee the implementation of the "Little Director" program, which provides campers the opportunity to see their artwork translated into digital animation. Planning for the summer program would begin in March. We anticipate that 250 children will benefit from the Summer Camp program. CONCLUSION The Administration recommends approving a professional services agreement with Arts for Learning/Miami for a cultural education program for the remainder of fiscal year 2005/2006 in an amount equal to $50,000, with the option at the city's sole discretion, to extend said professional services agreement for additional years contingent upon funds appropriations and program performance evaluations. JMG/HMF/mas T:\AGENDA\2006~an1106\consent\CAC Education Program MEMO.doc EXHIBIT A 2005-2006 Proposed Scope of Services to City of Miami Beach Oraanizational Overview Arts for Learning/Miami's is a community based non-profit organization dedicated to advancing teaching and learning through the arts and community cultural resources. A group of business & community leaders established A4L/Miami in 2000 as a partnership between Miami Dade Cultural Affairs Council, Miami Dade County Public Schools, and Young Audiences (the nation's leading provider of arts-in-education services). We believe the arts should be an essential and integral component of every child's education, not only because the arts are intrinsically valuable to human and community development; but also because there is a growing body of research that demonstrates that student involvement in the arts is linked to improved academic performance, increased standardized test scores, more community service and lower drop out rates 1. We also know that these positive impacts are even greater for participating minority, low- income and otherwise academically vulnerable students2. Through hands-on professional development for teachers & teaching artists, creation & dissemination of multi-media teaching resources, community arts programming & parent outreach, A4L/Miami is creating a comprehensive system for infusing cultural arts into early learning, K-12 education and out-of-school programs. A4L's programs include: · GET smART, an in-school program serving 35-40 schools integrating arts into the K-12 curriculum through teacher professional development, multi-media classroom resources and live arts programming. · After-School and summer programming is offered at 47 sites. A4L provides arts instruction that also support literacy & life skill goals by professional visual and performing artists through partnerships with MDC Public Schools, City of Miami, Florida International University, South Florida After-School All Stars, and other community based-organizations. · Start with the Arts (SWT A) an early childhood program was launched in January 2005 reaching at least 35 daycare centers. SWT A provides teacher professional development, classroom resources, and artist residencies that support integrating the arts into story-time to advance literacy and school readiness. Proposed Activities After-School and Summer Camp Proarams Arts for Learning hires, trains and manages local artists at after-school and summer camp programs throughout Miami-Dade County to provide students with opportunities to learn in and through the arts. A4L programs teach life and communication skills, support literacy goals, foster self-discovery, and build self-esteem. A4L artists are professional actors, directors, producers, dancers, choreographers, musicians, authors, poets, and 1 James Catterall, UCLA, Graduate School of Education 2 Shirley Bryce Heath, Stanford College of Education visual artists who teach students to explore themes, ideas and concepts in their art making. A4L proposes to provide visual and/or performing arts instruction to 250 campers as part of a seven-week summer camp program at Flamingo Park in June/July 2006. A4L will work closely with the park's staff to determine the most appropriate classes to offer based on the park's facility and the interests and ages of the children in the neighborhood. Depending on nature of the classes, A4L will then schedule two separate performances by different artists and/or ensembles to support the work being created during the camp. A4L will provide training, monitoring, and support to the artists and performers to ensure the delivery of a high quality program. A4L will also oversee the implementation of the Little Director program which provides each camper the opportunity to see their artwork translated into a brief digital animation. Class size should be a maximum of 25 children to provide the maximum benefit in . classroom management and the best experience possible for the participants. Class composition is best served by considering the age and/or ability of the participants to ensure that the appropriate level of instruction is provided. In order to provide a participatory learning experience associated with the performances, A4L will create and provide the Resource Kit ({Dancing & Drumming in the African Diaspora" that includes student books, videos, CDs, instruments, songs and music. Performances will be delivered by high quality local performing artists and cultural organizations selected jointly by Arts for Learning and the Miami Performing Arts Center. Activit Meetin with Park Staff Hirin Teachin Artists/Book Ensemble Plannin curriculum 7 -week summer cam session Timeframe Earlv Childhood Proaram Launched in January 2005, in partnership with Peace Education Foundation and VSA Arts, A4L Miami now provides a comprehensive program for advancing early childhood literacy and school readiness through the arts. Start with the Arts (SWT A) is an arts-based creative learning approach to literacy and school readiness for children ages 2-5. SWT A builds upon existing curriculum, offering arts activities that focus on five common themes found in early childhood programs. The topics addressed in these units focus on self-awareness, transportation, weather, ecology, and nutrition. Each unit contains developmentally sound art experiences that are structured to incorporate the thematic content of each lesson plan. A4L's Early Childhood program proposes to implement SWT A in two childcare centers, RAIN and Happy Kids/Jefferson, train 25 teachers and serve up to 65 children ages 2-5 and their parents. A4L will provide an artist residency component consisting of 4 2 teaching artists specialized in visual arts, drama, dance/movement and music. The artists participate in the professional development training sessions and visit the centers offering continued arts instruction, role-modeling and coaching for teachers and students. The SWT A instructional program enables teachers and parents to create meaningful learning experiences for young children utilizing visual arts, creative movement, creative drama, and music. Each center will receive the easy to use SWTA Resource Book which is available in English and/or Spanish and is organized into four thematic areas: All About Me; How I Go From Here to There; Feeling Hot, Cold and Wet; and The World Around Me. Each lesson includes learning objectives, a list of materials, strategies for including all students, thematically linked books and songs, and a letter to the families encouraging continuing the activities at home. The brand new companion book "Start with the Arts at Home": is a 49-page activity guide that provides a simple presentation of activities parents can do at home with their children. An activity box will be distributed per classroom (up to 8 classrooms) with essential tools for classroom arts integration. 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