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Home My WebLink About2006-26113 ResoRESOLUTION NO. 2006-26113 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE PROFESSIONAL SERVICES AGREEMENTS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 02-05106, FOR INDEPENDENT STRUCTURAL ENGINEERS WITH THE FOLLOWING RANKED FIRMS: 1) DOUGLAS WOOD & ASSOCIATES; 2) PISTORINO & ALAM CONSULTING ENGINEERS, INC; AND 3) SlDDIQ KHAN AND ASSOCIATES, INC; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL SERVICE AGREEMENTS UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION WHEREAS, the City has established a procedure to use independent structural engineers to act on behalf of the Historic Preservation Board to evaluate and take into consideration any potential methods for retaining and preserving a historic structure, including any application for an after-the-fact Certificate of Appropriateness for Demolition; and WHEREAS, the City specifically plans to use independent structural engineers to provide the following services: · The evaluation of the structural condition of an existing building; · The evaluation of the findings and recommendations of the engineer of record; · A determination as to whether alternate methods are available to stabilize, shore and protect an existing structure; · The development of a restoration and rehabilitation plan, if feasible, that would assure the retention and preservation of the existing structure, or its most architecturally significant elevations; and WHEREAS, on October 19, 2005, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) No. 02-05/06 for Independent Structural Engineers (the RFQ); and WHEREAS, the RFQ was issued on November 4, 2005, with a vendor outreach that included 68 notices distributed to prospective proposers via BidNet, and 19 notifices via Internet search, e-mail, and fax notifications; and WHEREAS, the City Manager, via Letter to Commission (LTC) No. 001-2006, appointed the following individuals to serve on the RFQ Evaluation Committee (the "Committee"): · William Cary, Assistant Director, Planning Department; · Syed Ashraf, Chief Structural Examiner, Building Department; · Alan Hall, Historic Preservation Board Member; · Jorge Cano, Assistant Director, CIP; · Arshad Vigar, Civil Engineers III, Public Works Department; and WHEREAS, on January 20, 2006, the Committee convened and was provided with information relative to the following: 1) Project Overview; 2) Evaluation Criteria; and WHEREAS, the Committee was also provided with presentations from five of the six firms which responded to this RFQ, Livs Associates decided not to participate in the presentation' process; and WHEREAS, the Committee unanimously agreed that Douglas Wood & Associates, Pistorino & Alam Consulting Engineers, and Siddiq Khan and Associates, Inc. were the top-ranked firms; and WHEREAS, the Committee recommended executing professional negotiations with the three (3) top-ranked firms; (1) Douglas Wood & Associates; (2) Pistorino & Alam Consulting Engineers; and (3) Siddiq Khan and Associates, Inc.; and WHEREAS, the City Manager exercised his own due diligence and reviewed the Committee's findings and rankings; particularly with regard to his independent review of the RFC), the proposals submitted, and the top three-ranked proposers by the Committee; and WHEREAS, City Manager concurs with the Committee's recommendation of Douglas Wood & Associates, Pistorino & Alam Consulting Engineers, and Siddiq Khan and Associates, Inc. as the three top-ranked firms. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of firms; and authorize the Administration to negotiate Professional Services Agreements, pursuant to Request for Qualifications (RFQ) No. 02-05-06, for Independent Structural Engineers with the following ranked firms: 1) Douglas Wood & Associates; 2) Pistorino & Alam Consulting Engineers, Inc.; and 3) Siddiq Khan and Associates, Inc.; and further authorize the Mayor and City Clerk to execute Professional Service Agreements upon completion of successful negotiation by the Administration. PASSED AND ADOPTED THIS ATTEST: CITY CLERK Robert Percher 8th 2006 David Dermer F:V~URCISALL[Maria~RFQ'S~O5-O6~RFQ-02-05-06 Independent Structural Engineers~RESOLUTlON for RFQ. doc APPROVED AS TO FORM & LANGUAGE _j~ FO~ECUTION ..... . CondenSed Title: COMMISSION ITEM SUMMARY Accept the City Manager's Recommendation Relative to the Ranking of Firms Pursuant To Request For Qualifications (RFQ) No. 02-05~06, Independent Structural Engineers; Authorizing the Mayor and City Clerk to Execute Professional Agreements upon Completion of Successful Negotiations with The Three (3)Top Ranked Firms. Key Intended Outcome Supported: ITo Maintain and Preserve The Historic Structures of the City's Historic Districts. Issue: Shall the City Commission approve the City Manager's recommendation to accept the recommendation related to the ranking of firms and authorize execution of Professional Service Agreements? Item Summary/Recommendation: The City of Miami Beach (the "City") has established a goal to use Independent Structural Engineers to act on behalf of the Historic Preservation Board to evaluate and take into consideration any potential methods for retaining and preserving an historic structure, including any application for an after-the-fact certificate of appropriateness for demolitions. RFQ No. 2-05/06 was issued on November 4, 2005 with an opening date of December 16, 2005. A pre- proposal conference to provide information to firms considering submitting a response was held on November 30, 2005. BidNet issued bid notices to 68 prospective proposers and 19 prospective proposers were notified thru mail, e-mail and fax circulation, which resulted in the receipt of the following six (6): (1)Avart, Inc; (2) Douglas Wood & Associates; (3) LIVS Associates; (4) Pistorino & Alam Consulting Engineers, Inc; (5) Siddiq Khan and Associates, Inc; and (6) William-Russell and Johnson, Inc. The City Manager via LTC No. 001-2006, appointed an Evaluation Committee ("the Committee"). On January 20, 2006, the Committee convened. After evaluation of proposals and presentation from firms, the Committee unanimously recommended executing professional negotiations with the three (3) top rank firms: 1) Douglas Wood & Associates; 2) Pistorino & Alam Consulting Engineers, Inc.; and 3) Siddiq Khan and Associates, Inc. The Administration recommends approving the resolution. Advisory Board Recommendation: I N/A Financial Information: Source of Amount Account Approved Funds: 1 2 3 4 OBPI Total Financial Impact Summary: City Clerk's Office Legislative Tracking: Jorge Gomez Sign-Offs: ] ' Depa~mentDireCtOr ,I . Assistant City Manager T:V~G E N DA~2006\feb080O\consent\RFOZ02-05-0O.~~%'m~~on summary.doc City Manager MIAMIBEACH AGEN DA ITEM DATE c73- MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: FROM: DATE: SUBJECT: Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez, City Manager ~~ February 8, 2006 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PERTAINING TO THE RANKING OF FIRMS; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE PROFESSIONAL SERVICES AGREEMENTS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO, 02-05106, FOR INDEPENDENT STRUCTURAL ENGINEERS; WITH THE FOLLOWING RANKED FIRMS: 1) DOUGLAS WOOD & ASSOCIATES; 2) PISTORINO & ALAM CONSULTING ENGINEERS, INC; AND 3) SIDDIQ KHAN AND ASSOCIATES, INC; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE PROFESSIONAL SERVICE AGREEMENTS UPON COMPLETION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS On October 19' 2005, the'Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) No. 02-05/06 for Independent Structural Engineers. The RFQ process seeks to select qualified Structural Engineers with expertise in historic structures that would provide the services on an "as-needed basis" and an "on-going basis". The Independent Structural Engineer would act on behalf of the Historic Preservation Board, and not the property owner, and would be chosen by the Planning Department. The evaluation of the engineer would take into consideration any potential methods for retaining and preserving an historic structure. The purpose of issuing this RFQ was to select a firm who possesses strong professional qualifications in structural engineering and historical preservation services. Further, this service is projected to comply with the City Intended Outcome to maintain an preserve the continuity structures, of its historic districts and to assist the Planning Department with outside support to address the challenges which are inherent to the overall departmental work plan. This RFQ requested proposals from firms who possess strong professional qualifications in structural engineering and historical preservation services. Commission Memorandum - RFQ-02-05/06 February 8, 2006 Page 2 of 4 TASKS The following services are examples of the scope of work to be provided by the selected firm pursuant this RFQ selection process: · The evaluation of the structural condition of an existing building; · The evaluation of the findings and recommendations of the Engineer of Record; · A determination as to whether alternate methods are available to stabilize, shore and protect an existing structure; and · The development of a restoration and rehabilitation plan, if feasible, that would assure the retention and preservation of the existing structure, or its most architecturally significant elevations. In addition, most of the above-mentioned studies will require the staff resources, degree of specialization, and equipment availability that can be provided only by a consulting firm. RFQ No. 2-05/06 was issued on November 4, 2005 with an opening date of December 16, 2005. A pre-proposal conference to provide information to firms considering submitting a response was held on November 30, 2005. BidNet issued bid notices to 68 prospective proposers and 19 prospective proposers were notified thru mail, e-mail and fax circulation, which resulted in the receipt of the following six (6): 1. AVART, INC. 2. DOUGLAS WOOD & ASSOCIATES 3. LIVS ASSOCIATES 4. PISTORINO & ALAM CONSULTING ENGINEERS, INC. 5. SIDDIQ KHAN ANI~ ASSOCIATES, INC. 6. WILLIAM-RUSSELL AND JOHNSON, INC. The City Manager via Letter to Commission (LTC) No. 001-2006, appointed an Evaluation Committee ("the Committee") consisting of the following individuals: · William Cary, Assistant Director, Planning Department · Syed Ashraf, Chief Structural Examiner, Building Department · Alan Hall, Historic Preservation Board Member · Jorge Cano, Assistant Director, CIP · Arshad Vigar, Civil Engineers III, Public Works Department. On January 20, 2006, the Committee convened. All the Committee members were able to attend. The Committee was provided information on the scope of the project by William Cary, Assistant Director of the Planning Department, and staff from the City's Procurement Division. The Committee unanimously nominated Mr. Alan Hall as Chair of the Committee. The Committee was also provided presentations by almost all companies who provided a response to this RFQ. LIVS Associates decided not to participate on the presentation process due to internal conditions at the firm. In addition, the Committee members were provided by the Procurement Division with references for all the firms being evaluated. Following is the Evaluation Criteria which was used to evaluate and rank the consultants: Commission Memorandum - RFQ-02-05/06 February 6, 2006 Page 3 of 4 A, C, D. E, Fo The experience, qualifications and portfolio of the Principal firm (1,5 points). The experience, qualifications and portfolio of the Project Manager (20 points). The experience and qualifications of the professional personnel assigned to the Project Team (25 points). Willingness to meet time and budget requirements as demonstrated by past performance (5 points). Certified minority business enterprise participation (5 points). Either the Prime Consultant or the sub-Consultant team may qualify for proof of certification for minority business enterprise participation. Accepted minority business ~enterprise certifications include the Small Business Administration (SBA),State of Florida, or Miami-Dade County. Location (5 points). Recent, current, and projected workloads of the firms (5 points). The volume of work previously awarded to each firm by the City (5 points). Demonstrated successful similar projects (15 points). After evaluation of proposals and presentations from Consultants, the Committee discussed the. evaluation criteria as well as various options in ranking all the firms. It was the Committee's overall opinion that only three (3) firms scored high enough to be deemed qualified to provide services to the City. A motion was recommended by Mr. Alan Hall (Chair) and, seconded by and approved by all Committee members for Douglas Wood & Associates, Pistorino & Alam Consulting Engineers, and Siddiq Khan and Associates, Inc to be recommended for potential award of contracts, adding that this option would be the most flexible and advantageous option for the City and the Planning Department. The final scoring was as follows: William Syed Alan Jorge Arshad Cary Ashraf Hall Cano Vi~iar TOTALS AVART, INC 66 (5) 57 (5) 65 (5) 64 (5) 67 (5) 319 DOUGLAS WOOD & ASSOCIATES 95 (1) 77 (1) 89 (1) 91 (2) 89 (1) 441 LIVS ASSOCIATES 56 (6) 59 (4) 57 (6) 62 (6) 63 (6) 297 PISTORINO & ALAM CONSULTING ENGINEERS, INC. 90 (2) 75 (2) 73 (2) 93 (1) 88 (2) 419 SIDDIQ KHAN AND ASSOCIATES, INC. 85 (3) 70 (3) 72 (3) 79 (3) 87 (3) 393 WILLIAM-RUSSELL AND JOHNSON, INC 71 (4) 53 (6) 70 (4) 69 (4) 70 (4) 333 Commission Memorandum - RFQ-02-05/06 February 8, 2006 Page 4 of 4 ~ (#'s 1) (#'s 2) (#'s 3) (#'s 4) (#'s 5) (#'s 6) AVART, INC 0 0 0 0 5 0 DOUGLAS WOOD & ASSOCIATES 4 1 0 0 0 0 LIVS ASSOCIATES 0 0 0 1 0 4 PISTORINO & ALAM CONSULTING ENGINEERS, ~NC. · 1 4 0 0 0 0 SlDDIQ KHAN AND ASSOCIATES, INC. 0 0 5 0 0 0 WILLIAM-RUSSELL AND JOHNSON, INC 0 0 0 4 0 1 FINAL RANKING ORDER: 1. DOUGLAS WOOD & ASSOCIATES 2. PISTORINO & ALAM CONSULTING ENGINEERS, INC. 3. SlDDIQ KHAN AND ASSOCIATES, INC. 4. WILLIAM-RUSSELL AND JOHNSON, INC. 5. AVART, INC. 6. LIVS ASSOCIATES CONCLUSION A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, accepting the recommendation of the City Manager pertaining to the ranking of firms; Authorizing the Administration to negotiate Professional Services Agreements pursuant to Request for Qualifications (RFQ) No. 02-05/06, for Independent Structural Engineers; with the following ranked firms: 1) Douglas Wood & Associates; 2) Pistorino & Alam Consulting Engineers, Inc.; and 3) Siddiq Khan and Associates, Inc.; and further Authorizing the Mayor and City Clerk to execute Professional Service Agreements upon completion of successful negotiations by the Administration. T:~GENDA~006\feb0806\consent\RFQ-02-05-06-1nd. Struct. Engineers. memo.doc